Tradie Forms: complete Queensland Form 14 compliance declarations on the official PDF layout after permitted plumbing work is finished. Capture land, permit, action notice, work, completion, responsible person, and declaration details on site.
Form 14 is the sign-off that says the permitted work was performed and is ready for the next step in the plumbing compliance chain. Councils and permit authorities expect land description, permit references, work performed, completion date, and licensed party details to line up with the job file.
Use the QLD Form 14 template on site. Related guides sit in the QLD plumbing forms list.
What Form 14 is for
Queensland Form 14 is a compliance declaration for completed plumbing and drainage work under the Plumbing and Drainage Regulation 2019. It confirms the work performed under the permit and supports council or permit authority records.
Use the Business Queensland plumbing forms page and the PDR 2019 as official references.
Details to collect before you export
Property and permit
Identify all land the subject of the declaration. Add the permit number and permit issue date from the council or permit authority paperwork.
If an action notice applies, capture the reference number and date accurately. Mixed-up notice references are a common source of council rework.
Work performed and completion date
Describe the plumbing work that has been performed in enough detail to match inspections and job notes. Add the date the work was completed while the timeline is still fresh.
Responsible person and contractor
Enter the licensed person who performed or supervised the work. If the responsible person is not the contractor, complete the contractor block as well.
Declaration
Sign and date the declaration only after you have checked the permit scope, completed work, and licensed party details.
On-site workflow with Tradie Forms
- Open QLD Form 14 at the job.
- Work through property, permit, work, completion, and party sections in order.
- Use validation to catch missing declaration fields before export.
- Preview the PDF, download it, and file it with the permit record.
Completion checks
- Land description covers the full site
- Permit number matches council paperwork
- Action notice details are included when they apply
- Work description and completion date match the job
- Responsible person licence details are current
- Declaration signature and date are complete
Confirm the job is ready for this declaration
Form 14 is listed by Business Queensland as a compliance declaration among plumbing and drainage forms lodged with local government. Prepare it from the current permit records and the work actually completed. Do not treat it as a generic close-out sheet that can be finalised from an old job template.
Before you fill it, bring together the issued permit, any action notice, site notes, testing or commissioning records and the details of the person who performed or supervised the work. That gives you one place to check the declaration against the job rather than relying on a builder's text message or a remembered permit number.
The declaration is one record in the permit process. It does not replace inspections, testing reports, notices or other forms that may apply. Use the official forms page and local government guidance to confirm the records needed for your job.
Get the property section from the permit record
Form 14 asks for a description that identifies all land subject to the declaration. Start with the issued permit, then complete the street address and the extra identifying detail the form allows, such as lot and plan, tenancy, level or local government area where relevant.
That extra detail is useful for a unit, a commercial fit-out, a multi-building site or a project completed in stages. The delivery address may be enough to find the gate, but it may not identify the part of the land covered by the declaration. Do not paste an address from an earlier stage without comparing it to the current permit.
When the work description names a particular building, tenancy or component, make sure it does not conflict with the property information. The PDF should read as one record, not as a set of individually completed fields.
Separate the permit from any action notice
The form provides a permit section and an action notice section. Read the paperwork carefully so the permit number and issue date go in the permit fields, and an action notice reference and issue date are entered when an action notice applies.
Do not assume an empty notice field is an error. The need for a notice detail depends on the job and current process. Equally, do not put a notice reference in a permit field just because the notice is the document you were sent most recently. If you are unsure about the correct pathway, ask the relevant local government or responsible person before signing the declaration.
Save the actual permit and notice with the exported PDF. That way an office handover has the original source for each number and date rather than a note that needs to be reconstructed later.
Describe what was completed, not the whole project
The work section should briefly describe the plumbing work performed. Use plain job language that matches the permit scope and site records. A line such as "work complete" is not useful when someone needs to understand what the declaration covers months later.
Keep it accurate and bounded. Describe the completed plumbing or drainage work, not unrelated work on the broader project. If work is still in progress or the scope changed, stop and confirm which part is ready to be declared and whether another record is needed. Do not use the declaration date as a substitute for checking the actual completion date.
On a busy handover, write the description while the responsible person is available. They can confirm it matches the work they performed or supervised, and you can correct it before a signature is added.
Check the people blocks before signing
The responsible person is the licensed person who performed or supervised the work. The contractor section is for contractor details where the responsible person is not the contractor. Treat them as separate blocks, not duplicate contact fields.
Use current licence, phone, email and postal details. Saved details save typing but can carry an old business name or an old address into a fresh job. Ask the responsible person to review the final PDF, including the work description and dates, then sign and date it only when it is complete.
This final review matters even when the same person completes Form 14 often. A signature makes the document look final. Catching a blank field or mismatched permit reference before that point is much simpler than circulating a replacement after the PDF has been sent.
An on-site Form 14 sequence
Use this order before you leave the job:
- Open the current permit, action notice if any, and job records.
- Copy the full property details from the permit.
- Enter the permit number and issued date, then action notice details only where they apply.
- Write a clear description of the work completed and confirm the completion date.
- Check responsible person and contractor details against current records.
- Preview the PDF, have the responsible person review it, then sign and date the final version.
The QLD Form 14 template places property, permit, action notice, work, completion, people and declaration fields into guided sections. It can flag missing declaration fields, reuse saved licence details, preview the official layout and export a clean PDF. The licensed person remains responsible for confirming the completed declaration and the relevant permit requirements.
File it with the job close-out record
Store the completed Form 14 with the permit, notices, site records and the other documents that support the declared work. On a particular job that may include QLD Form 1, QLD Form 5, QLD PDR Form 12 or QLD Form 19. The QLD plumbing forms page is the place to browse related templates in Tradie Forms.
Use a filename that identifies the site and declaration date, then send the finished PDF through the lodgement or handover route required for the job. Tradie Forms maps form entries onto the official PDF layout. It does not lodge the form or make a permit decision.
Official references
Business Queensland publishes Form 14 as the plumbing and drainage compliance declaration listed for lodgement with local government. The Plumbing and Drainage Regulation 2019 is the relevant current regulation. Check the official form and local government requirements before you lodge.
Keep the permit, any action notice and the final PDF together. That leaves a clear close-out record for the people who need to review the job after site work has finished.
Name the file with the site and declaration date, and keep any supporting test, inspection or handover records in the same job folder. A future reader should be able to see the permit context without chasing messages.