Tradie Forms: complete Queensland Form 12 specialist work compliance statements on the official PDF layout before attaching them to a permit application. Capture property, work scope, basis, references, and qualified person details on site.
Form 12 is not a quick tick-and-flick. It asks for the property, the specialist work scope, the technical basis for the statement, supporting references, and the suitably qualified person giving the compliance statement.
Use the QLD Form 12 template. Compare related building certificate workflows in the Form 12 vs Form 15 guide.
What Form 12 is for
Queensland Form 12 is a compliance statement for specialist plumbing or drainage work under the Plumbing and Drainage Regulation 2019. It is used where a suitably qualified person gives a statement supporting specialist work as part of the permit process.
Use the Business Queensland plumbing forms page and the PDR 2019 as official references.
Details to collect before you export
Property and work
Identify all land the subject of the application and describe the extent of specialist work covered by the statement. The work description should be specific enough to match drawings, specs, and permit conversations.
Basis and references
Explain the basis for giving the statement and list the publications or standards relied upon. Add the local government reference and any supporting documentation references required for the permit.
Qualified person and declaration
Enter the suitably qualified person details, qualification, signature, and declaration date. This block is the authority behind the statement, so licence and qualification details must be current.
On-site workflow with Tradie Forms
- Open QLD Form 12 while plans and specs are still in front of you.
- Complete property, work, basis, references, and qualified person sections in order.
- Preview the PDF before attaching it to the permit application package.
- Keep a copy with the permit file and specialist design notes.
Completion checks
- Property description covers the full application land
- Work scope matches the specialist design
- Basis and publications are listed clearly
- Local government reference is included
- Qualified person qualification and signature are complete
Start with the permit pack, not a blank PDF
The most useful time to prepare a Form 12 is when the current permit documents are open in front of you. Business Queensland lists Form 12, the compliance statement for specialised work, among the plumbing and drainage forms lodged with local government. That makes the permit pack the best starting point for the address, work scope and supporting references.
Gather the current drawings, specifications, reports and local government correspondence before you type. Check the document revision, issue date and project name. A document may look familiar while belonging to an earlier design change or a different stage of the same project.
The form does not need the whole project file copied into it. It needs a clear statement that connects the land, specialist work, basis and person giving the statement. Keep the source documents beside the completed PDF so the record can be understood later.
Identify the land the statement covers
Form 12 asks you to identify the land subject to the application. Complete the address fields from the current permit material, including the local government area. Where a site has a tenancy, shop or storey level, use those details if they make the scope clearer.
This is important on multi-unit sites and staged jobs. A delivery address can put the crew at the right gate but still leave the statement vague about the particular part of the development covered. The work description should support the land details rather than try to replace them.
Before moving on, compare the completed property section with the permit. Check spelling, suburb, postcode and local government area. Then ask whether a reader who did not attend site could tell which land and part of the job the statement relates to.
Write a work description that matches the specialist scope
The work section is not a general project summary. Describe the extent of specialist plumbing or drainage work covered by the statement in terms that match the current design documents. It is usually better to be clear and bounded than broad.
For example, a description can identify the system and area of work without adding claims that are not supported by the design. Avoid copying a vague invoice label such as "plumbing works". That phrase does not help link the statement to the specialist work, drawings or specifications.
If the scope changes during the project, stop and check whether the statement still fits. A change in equipment, layout, design responsibility or work area may also require a change to the basis and supporting documents. Do not rely on the first version of a form just because it already has a signature block ready.
Explain the basis for giving the statement
The basis section is where the suitably qualified person records the basis for the statement and the publications relied on. Use the actual material used for the job. That may include current drawings, specifications, reports and relevant laws, codes or standards.
Be accurate rather than exhaustive. A long copied list of standards can be less useful than a short list that genuinely relates to the specialist work. If you name a drawing or report, include enough identifier information to distinguish it from older versions. If there is uncertainty about the technical basis, resolve that with the appropriate person before the statement is signed.
Tradie Forms has a separate basis section so this information is not hidden in a single notes field. The app can help you work through the PDF order, but it cannot verify that a technical publication applies. The licensed person giving the statement remains responsible for that judgement.
Record references and support documents carefully
Use the references section for the local government reference and supporting documentation details. Copy the local government reference from current correspondence or the permit paperwork. If the project uses a drawing set, calculation, report or specification, record the supporting material in a way that can be located in the job file.
This is a useful point to make the digital record tidy. Save the final Form 12 in the same folder as the document versions named in it. Use a sensible filename with the site and date. If a later question comes from the office, local government or the qualified person, the statement should not be separated from the material it relies on.
Do not invent a reference if the information is not available. Save a draft and confirm the reference through the permit process. A form that is nearly complete is easier to finish correctly than a PDF that has been sent with a guess in it.
Make the qualified person check meaningful
The qualified person section captures name, company where applicable, licence information and contact details. The declaration then records the person's qualification, signature and date. Those details belong to the person actually giving the statement.
Use saved licence details only as a starting point. Check them against current records before export. This catches an old phone number, a changed company name or a licence detail copied from another staff member. It also gives the person signing a chance to confirm the scope and basis instead of signing a form they have not read.
A practical handover is simple. The person preparing the PDF gathers the site, work and document references. The suitably qualified person reviews the completed PDF against the permit material, confirms their declaration option, then signs and dates the final version. Keep the date aligned with the actual sign-off, not with the initial draft.
Finish the form before it leaves the job
Use this order when the specialist work statement is being prepared on site:
- Check the current permit pack, drawings and specifications.
- Complete the land details, including tenancy or level where needed.
- Describe the exact specialist work covered.
- Record the actual basis and publications relied on.
- Add the local government reference and supporting documents.
- Have the suitably qualified person review, sign and date the final PDF.
The QLD Form 12 template follows that order in guided sections. It can reuse saved qualified-person details, catch missing required fields, preview the official PDF layout and export a clean PDF. Check the finished PDF before attaching it through the process required by the local government.
Keep Form 12 with the next records
The statement is one part of the project record. Store it with the permit application, current specialist design documents and later records that apply to the work. Depending on the job, that can include a QLD Form 1 permit work application, QLD Form 5 testing or commissioning report, QLD Form 14 compliance declaration or QLD Form 19 final inspection certificate.
For the wider sequence, browse QLD plumbing forms. Form choice and lodgement requirements depend on the work and the local government process, so check the current official information before you submit.
Official references
Business Queensland publishes Form 12 as the compliance statement for specialised work and lists it as a form to be lodged with local government. The Plumbing and Drainage Regulation 2019 is the current regulation. Tradie Forms maps your entries onto the official PDF layout; it does not lodge the form or replace the qualified person's check.