Who has to complete the Defect Notice?

Electricians and electrical contractors who find defects during inspections, quoting, maintenance, or other electrical work.

Requirements vary by state, the person issuing the notice, and the work being done. Use this record when written notice is appropriate and check the current regulator rules for the job.

Where does the completed form go?

Give the signed notice to the owner, agent, builder, or other person responsible for the installation and keep a copy with the job.

Can I fill it on my phone?

Yes. Tradie Forms guides you through each section on mobile and exports the official PDF layout when you are ready to complete.

Will this PDF be accepted?

Tradie Forms exports onto the official PDF layout where supported. Always preview and check the completed PDF before sending, lodging, or handing it over. Tradie Forms does not lodge or certify the form for you.

Is an electrical defect notice legally required?

Requirements differ by state and situation. Victoria publishes a sample installation defect letter for electricians, while other jurisdictions use different notice and safety processes. Check the current rules that apply to the job. This template is not legal advice.

Does this replace a compliance certificate?

No. A defect notice records what was found and the advice given. It does not replace any certificate, inspection, or regulator process required for the electrical work.

Can I add photos of each defect?

Yes. Add up to 3 photos per defect. The first appears beside the defect and the remaining photos are added as evidence pages.

Can I use it for a repair quote?

Use the notice to explain the defects and recommended work. Keep prices and quote acceptance in your normal quoting process.

Does Tradie Forms lodge this form for me?

No. You fill and download the finished PDF here, then submit or hand it over the way the job, customer, or regulator requires.

Can I save business and licence details for the next job?

Yes after you upgrade. Save once and apply them on the next form so you are not retyping the same block every time.

Form title

Form description and authority line

Form title

Form description and authority line

Start form

Found an electrical defect? Put it in writing before you leave

Record what you found, rate the risk, add photos and recommendations, then hand the client a signed defect notice PDF.

Clear advice for the owner, agent, or builder. A clean paper trail for the job.

Start defect notice Read form guide

Up to 3 photos per defect
Risk rating and recommendation together
Signed PDF ready on site

9:41

Defect Notice

Tradie Forms

Draft

Import from job

Customer

Business

Saved detail

Licence no.-

Tests & results

Polarity correct-

Earth continuity-

RCD trip time-

Fix before download

1 required field incomplete

All changes saved

Download PDFAttached to job

Saved details prefilled

Business and licence

AI assistant

Helps you fill the form

Verbal warnings disappear after you drive away

A clear notice tells the client what was found, how the site was left, and what needs to happen next.

The warning gets forgotten
A phone call or quick chat is hard to prove later. Put the defect and recommendation on the job record.
Photos stay in the camera roll
Attach photos to the exact defect so the client can see the issue without chasing separate messages.
The repair quote stalls
Give the client a clear list of recommended work they can approve or use to request a quote.

Clear advice for the owner, agent, or builder. A clean paper trail for the job.

From defect found to notice handed over

Record it, explain it, sign it, and send it.

Resume a draft or pick a fresh template from the library.

Tradie Forms vs a flat PDF

Same Defect Notice paperwork goal, but built to finish at the job instead of fighting a PDF editor.

Need

Tradie Forms

Flat PDF

Fill on site

Work through mobile-friendly sections while the job is fresh.

Pinch, zoom, and type into small PDF fields.

Repeat details

Reuse saved details where supported and start the next job faster.

Re-enter business, licence, customer, and site details.

Check before export

Required fields, signatures and form-specific rules are validated before export.

Gaps are easy to miss until someone reviews the PDF later.

Finished output

A completed PDF on the expected template layout, ready to review.

A manually edited PDF that can be hard to keep organised.

About this form

An electrical defect notice records unsafe or defective conditions observed during a visit and the advice given to the person responsible for the installation.

Who has to complete the Defect Notice?: Electricians and electrical contractors who find defects during inspections, quoting, maintenance, or other electrical work.
When is it required?: Requirements vary by state, the person issuing the notice, and the work being done. Use this record when written notice is appropriate and check the current regulator rules for the job.
Where does the completed form go?: Give the signed notice to the owner, agent, builder, or other person responsible for the installation and keep a copy with the job.
Can I fill it on my phone?: Yes. Tradie Forms guides you through each section on mobile and exports the official PDF layout when you are ready to complete.
Will this PDF be accepted?: Tradie Forms exports onto the official PDF layout where supported. Always preview and check the completed PDF before sending, lodging, or handing it over. Tradie Forms does not lodge or certify the form for you.

This is a Tradie Forms designed notice, not a regulator certificate.
It records conditions observed during the visit and does not certify the whole installation.

Template version 2026.1

What you fill in

Four guided groups cover the job, defects, advice, and signed declaration.

Business and Site
Who issued the notice, who received it, and the job address.
Defects
Each defect, its location, risk rating, recommendation, and photos.
Advice
Overall risk, made-safe status, delivery method, and written advice.
Declaration
Name, date, and signature for the person issuing the notice.

What gets checked before export

Tradie Forms checks these requirements against the Tradie Forms template before the PDF is ready to complete.

Job and identity details

Customer, site, licence, contractor, and date fields.

Business name, electrician name, issued-to name, and notice date are required.

Declaration and sign-off

Signatures, declarations, authorised people, and review steps.

Name, date, and signature are required before download.

Final export review

Anything else that should be checked before downloading the PDF.

Add at least one complete defect with a risk rating.

High and extreme risk defects need a recommendation.

Overall risk and made-safe status must be filled in.

Check any high or extreme risk notice left in service before issuing it.

Frequently asked questions

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Keep exploring

Open the guide, browse the catalogue, or send a PDF we can map.

Put the defect in writing on site

Add the findings, sign the notice, and send the client a clean PDF before you leave.

Start defect notice Browse forms

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3 free PDF downloads a month

Form title

Form description and authority line

Form title

Form description and authority line

Start form

Found an electrical defect? Put it in writing before you leave

Record what you found, rate the risk, add photos and recommendations, then hand the client a signed defect notice PDF.

Clear advice for the owner, agent, or builder. A clean paper trail for the job.

Start defect notice Read form guide

Up to 3 photos per defect
Risk rating and recommendation together
Signed PDF ready on site

9:41

Defect Notice

Tradie Forms

Draft

Import from job

Customer

Business

Saved detail

Licence no.-

Tests & results

Polarity correct-

Earth continuity-

RCD trip time-

Fix before download

1 required field incomplete

All changes saved

Download PDFAttached to job

Saved details prefilled

Business and licence

AI assistant

Helps you fill the form

Verbal warnings disappear after you drive away

A clear notice tells the client what was found, how the site was left, and what needs to happen next.

The warning gets forgotten
A phone call or quick chat is hard to prove later. Put the defect and recommendation on the job record.
Photos stay in the camera roll
Attach photos to the exact defect so the client can see the issue without chasing separate messages.
The repair quote stalls
Give the client a clear list of recommended work they can approve or use to request a quote.

Clear advice for the owner, agent, or builder. A clean paper trail for the job.

From defect found to notice handed over

Record it, explain it, sign it, and send it.

Resume a draft or pick a fresh template from the library.

Tradie Forms vs a flat PDF

Same Defect Notice paperwork goal, but built to finish at the job instead of fighting a PDF editor.

Need

Tradie Forms

Flat PDF

Fill on site

Work through mobile-friendly sections while the job is fresh.

Pinch, zoom, and type into small PDF fields.

Repeat details

Reuse saved details where supported and start the next job faster.

Re-enter business, licence, customer, and site details.

Check before export

Required fields, signatures and form-specific rules are validated before export.

Gaps are easy to miss until someone reviews the PDF later.

Finished output

A completed PDF on the expected template layout, ready to review.

A manually edited PDF that can be hard to keep organised.

About this form

An electrical defect notice records unsafe or defective conditions observed during a visit and the advice given to the person responsible for the installation.

Who has to complete the Defect Notice?: Electricians and electrical contractors who find defects during inspections, quoting, maintenance, or other electrical work.
When is it required?: Requirements vary by state, the person issuing the notice, and the work being done. Use this record when written notice is appropriate and check the current regulator rules for the job.
Where does the completed form go?: Give the signed notice to the owner, agent, builder, or other person responsible for the installation and keep a copy with the job.
Can I fill it on my phone?: Yes. Tradie Forms guides you through each section on mobile and exports the official PDF layout when you are ready to complete.
Will this PDF be accepted?: Tradie Forms exports onto the official PDF layout where supported. Always preview and check the completed PDF before sending, lodging, or handing it over. Tradie Forms does not lodge or certify the form for you.

This is a Tradie Forms designed notice, not a regulator certificate.
It records conditions observed during the visit and does not certify the whole installation.

Template version 2026.1

What you fill in

Four guided groups cover the job, defects, advice, and signed declaration.

Business and Site
Who issued the notice, who received it, and the job address.
Defects
Each defect, its location, risk rating, recommendation, and photos.
Advice
Overall risk, made-safe status, delivery method, and written advice.
Declaration
Name, date, and signature for the person issuing the notice.