Tradie Forms: fill QLD Form 14 in guided sections, reuse responsible person details, catch missing fields before export and preview the official compliance declaration PDF before handover.
QLD Form 14 is the compliance declaration that can land right when everyone wants the job closed out. The plumbing work is done, the responsible person needs to declare the details, and the office needs a clean PDF that matches the permit, action notice where relevant and work completed.
The form is only one page, but it asks for details that are easy to scatter across the job file: land description, permit details, action notice details, description of work performed, completion date, responsible person, contractor and declaration.
This guide is for Queensland plumbers, drainers, plumbing businesses and office admins preparing QLD Form 14. For the wider form set, browse QLD plumbing forms.
What QLD Form 14 is for
Business Queensland lists Form 14 as the "Compliance declaration" among the forms for the Plumbing and Drainage Act 2018. The official PDF says the form is used for section 79(2)(c) of the Plumbing and Drainage Regulation 2019 and that completion of all applicable sections is mandatory.
The PDF declaration says the responsible person states that the work has been completed in conformity with the relevant action notice and the Plumbing and Drainage Regulation 2019, and that the information provided is a true and accurate record.
That makes Form 14 a job-stage document. It is not a quote, a service note or a generic completion letter. It is a declaration tied to completed plumbing and drainage work and the relevant Queensland regulatory framework.
Tradie Forms maps your entries onto the official PDF layout. It does not decide whether Form 14 is required for your job or whether the work complies. The responsible person remains responsible for checking the work, the form choice and the exported PDF.
Where Form 14 fits in the workflow
Form 14 belongs after the relevant work has been performed and when the responsible person is ready to make the declaration. It may sit beside permit records, action notice correspondence, photos, inspection notes, test reports and handover paperwork.
Common job moments include:
- Completed work needs a compliance declaration
- An action notice reference needs to be recorded
- The responsible person and contractor details need to be clear
- The work description needs to match the actual work performed
- The finished PDF needs to be stored with the job record
Do not treat the form as a last-minute admin task. If the declaration is wrong, the job record is wrong.
For small crews, the best time to prepare the declaration is usually before the responsible person leaves the site or closes the job for the day. The permit number can be checked against the file, the completion date is known, and the work description can be written while the actual scope is still fresh.
For office-led workflows, the field team can still make the Form 14 easier. Send the office a short close-out note with the permit reference, action notice reference if one applies, the date completed, and the responsible person who performed or supervised the work. That gives the admin team the facts they need before the declaration is reviewed and signed.
What to gather before starting
Have the job file open before filling the form. The right details are usually split between the permit, action notice, plans, site notes and licence records.
If the job involves several stages or several dwellings, decide what the declaration covers before writing the work description. A Form 14 that covers a defined part of the work should say so clearly. That helps the owner, builder, council and your own office understand the handover without guessing from the permit file.
Description of land
The form asks for the description of land, including street address, lot and plan, shop or tenancy number, storey or level and local government area where applicable.
Use the same land detail as the permit or council record. If the work is in a tenancy, building stage or multi-unit site, include the extra identifiers. The person reading the PDF should not need to guess which part of the land the declaration covers.
Permit details
The permit section captures the permit number and issue date if known. Copy these from the permit record rather than from an old email or memory.
The official PDF notes that, subject to section 66(1) of the Plumbing and Drainage Act 2018, a person must not carry out permit work unless the person has a permit for the work and complies with the permit and any conditions of the permit. That is a reminder to keep the declaration tied to the actual permit pathway.
Action notice details
Form 14 includes a section for action notice reference number and date issued where relevant. If an action notice applies, do not leave the details vague. Use the reference and date from the notice itself.
If no action notice applies, follow the current process for your job and local government. Tradie Forms helps prepare the PDF, but it does not decide the regulatory pathway.
Description of work performed
The official PDF asks for a brief description of the work that has been performed. It notes that the description must be sufficient to identify the work, with an example of plumbing and drainage associated with a new domestic dwelling.
Write this section like you are handing the job to someone who was not there. Say what was done, where relevant, and what scope the declaration covers.
Examples:
- "Installed sanitary drainage and water service for new class 1a dwelling"
- "Completed drainage alterations for tenancy amenities upgrade"
- "Installed plumbing and drainage work associated with approved bathroom addition"
- "Completed rectification work described in action notice reference [number]"
Avoid "as quoted" or "as per job". The form should stand on its own.
Responsible person and contractor
The PDF says the responsible person is licensed to perform the work and either performs or supervises the performance of the work. It captures name, occupational licence number, contractor licence number where applicable, phone, email and postal address.
If the responsible person is not the contractor for the work, the contractor details must also be provided. That section captures the company or individual name, contractor licence number, phone and email.
Saved licence and business details are useful, but check them before export. Old phone numbers and stale licence details are easy to carry across.
How Tradie Forms helps
Tradie Forms turns QLD Form 14 into guided sections for property, permit, action notice, work, completion, responsible person, contractor and declaration.
You can:
- Fill the declaration on a phone, tablet or laptop
- Save responsible person and contractor details for repeat work
- Catch missing required fields before export
- Preview the official PDF layout
- Download the finished declaration
- Attach the PDF to the job record, council correspondence or handover pack
This is useful when the work is fresh and the responsible person is still close to the site details. The declaration can be reviewed before everyone moves on to the next job.
A site-ready Form 14 process
Use this rhythm:
- Confirm Form 14 is the right declaration for the job.
- Open the permit record and action notice where relevant.
- Enter the land description from the permit file.
- Copy the permit number and issue date.
- Add action notice details if they apply.
- Describe the work performed in plain terms.
- Add the completion date.
- Apply or enter responsible person details.
- Add contractor details if different.
- Review the declaration, sign and date it.
- Preview the official PDF layout.
- Download and store or hand over the finished PDF.
Keep the exported Form 14 with supporting records such as photos, test reports, inspection notes, permit correspondence and later certificates. Related Queensland forms include QLD Form 5, QLD Form 9, QLD PDR Form 12 and QLD Form 19.
Final checks before export
Before the declaration is sent or stored, check:
- Land details match the permit record
- Permit number and issue date are correct
- Action notice details are included where relevant
- Work description identifies what was performed
- Completion date matches the job record
- Responsible person details are current
- Contractor details are included if needed
- Signature and declaration date are present
These are basic checks, but they are the ones that protect the job record from avoidable confusion.
Keep the declaration close to the job record
Once the Form 14 is downloaded, save it with the rest of the job documents. Useful companion records include the permit, the action notice if one applies, site photos, test reports, commissioning notes, inspection correspondence and the customer handover email.
Name the PDF so it can be found later. Include the form name, site, permit reference and date if your job system allows it. A clear filename saves time when the builder rings months later asking which declaration went with the completed work.
Official references
Check the Business Queensland plumbing forms page, the current QLD Form 14 PDF, and the Plumbing and Drainage Regulation 2019.