Tradie Forms: complete Queensland Form 19 final inspection certificates on the official PDF layout after the final inspection is done. Capture property, permit, declaration scope, and certification details before you complete.
Form 19 is the final inspection certificate for plumbing and drainage work under the PDR. It needs a clear property description, permit details, declaration of scope, and certification block from the issuing authority.
Use the QLD Form 19 template. Related completion guidance sits in the Form 21 final inspection records guide.
What Form 19 is for
Queensland Form 19 is the final inspection certificate for plumbing and drainage work under the Plumbing and Drainage Regulation 2019. It records the inspection outcome and supports council or public entity records.
Use the Business Queensland plumbing forms page as the official forms reference.
Details to collect before you export
Property and permit
Add the street address, lot and plan details, and local government area. Match the permit number and permit issue date to the active permit paperwork.
Declaration scope
State whether the certificate covers all or part of the permitted work. If only part of the work is covered, describe the work covered clearly enough for the permit file.
Certification
Record the inspection date, certificate number, issuing authority, and issue date. These details are what the office and council will search for later.
On-site workflow with Tradie Forms
- Open QLD Form 19 after the final inspection.
- Complete property, permit, declaration, and certification sections in one pass.
- Preview the PDF layout before download.
- File the export with the permit and inspection record.
Completion checks
- Property description matches the permit land
- Permit number is current for the job
- Declaration scope matches the inspected work
- Inspection date and certificate number are complete
- Issuing authority details are correct
Who uses Form 19
Form 19 belongs to the final-inspection step for Queensland plumbing and drainage permit work. The local government or public sector entity uses it to certify that the permit work is compliant, operational and fit for use. It may be issued for all work under a permit or a distinct completed part, such as one or more townhouses in a complex.
That means the form has a different role from a contractor's testing report or compliance declaration. A plumber or office team can prepare the details and keep the job pack ready, but the issuing authority must make the inspection and certificate decision. Tradie Forms places the information entered into the official PDF layout. It cannot inspect the work, issue Form 19, or lodge it for the authority.
Check the job status before the final inspection
Do not leave the first permit review until the final inspection day. Queensland guidance says the person responsible for permit work must request an inspection. It also explains that work generally needs inspection before it is covered or no more than five days after a stage is reached. Keep those inspection records with the permit so the final step is not built from memory.
Before preparing the certificate, check the current permit and every amendment. If an action notice relates to the work, confirm it has been dealt with. The Queensland inspection guidance says a local government cannot issue an inspection certificate or final inspection certificate if an action notice has not been complied with, an appeal has not ended, or a needed permit amendment has not been made.
If the job is not ready, use the site visit to sort the next action with the authority or office. Do not use a vague scope or an unissued draft PDF to make the job look complete.
Work through the form in the same order as the site pack
Start with the property. Use the address, lot and plan details, and local government area from the active permit record. On a development, check that the certificate identifies the correct dwelling, building or distinct part. A street address by itself can be too broad.
Then check permit details. Copy the permit number and issue date from the current permit, not an old estimate, a builder text or a previous stage folder. If there was an amendment, keep it alongside the certificate and read the declared scope against the amended record.
For the declaration, decide whether the issued certificate relates to all permit work or a distinct part. Describe a part in a way that another person can identify: for example, a townhouse number, building name, level or defined area. Add the relevant plan, photo reference or inspection note to the job file if that helps explain the boundary.
Finish with the certification block. Check the inspection date, certificate number where applicable, issuing authority and issue date against the issued record. These are not placeholders for the office to fill after the customer copy has gone out.
A practical site-to-office workflow
- Before the visit, open the active permit, amendments and previous inspection notes.
- At final inspection, make notes that identify the work inspected and any distinct completed part.
- Once the authority has issued the result, prepare or check the Form 19 details in Tradie Forms.
- Preview the official PDF layout and compare it with the permit pack before export.
- Save the final PDF with the permit, inspection record and related forms such as Form 5 or Form 14, where they apply.
- Record the owner and permit-holder handover in the job file.
The form is easier to trust later when the PDF, the permit and the inspection trail use the same site reference and scope language.
What to check before a copy goes out
Use a short final review, ideally while the property and inspection detail are still fresh:
- Does the land description identify the actual permit land?
- Does the permit number match the current permit rather than a superseded version?
- Is the certificate for all work or a clearly defined distinct part?
- Do the inspection date, issue date and issuing authority match the issued certificate?
If an answer needs a guess, stop and check the source record. A small correction before sharing the PDF is easier than untangling a close-out later.
Keep the issued record, not just the download
Queensland guidance says copies of a Form 19 go to the permit holder and owner. Use a filename that carries the key reference, such as Form 19 - Permit 12345 - Townhouse 3 - 10 July 2026.pdf. Keep the final PDF with the permit, amendments, inspection notes and any correspondence that confirms the issued certificate.
That pack helps a builder close out the right part of a project and helps the office answer a question months later. For a fuller filing routine, see the QLD Form 19 record keeping guide.
Avoid turning Form 19 into a generic completion note
The last day on site can bring competing paperwork: invoices, photos, test records, warranties and the builder's handover list. Keep Form 19 in its own lane. It records the final inspection certificate process for permit work. It does not replace an invoice, a contractor declaration, a testing report or a project completion email.
This makes the job file easier to read. Put the Form 19 beside the permit and inspection material, then link related documents rather than repeating their technical detail in a free-text scope. If the job has a relevant Form 9 backflow report, Form 5 testing report or Form 14 declaration, save it in the same job pack with its own date and role.
If the certificate covers a distinct part
Do not make an all-or-nothing assumption. Queensland's own guidance allows Form 19 to be issued for a distinct completed part of permit work. That is useful on a multi-dwelling or staged project, but only if the record tells the next reader exactly what was included.
Use the project identifier already accepted in the permit material: a townhouse number, building label, level, lot or a plan reference. Add the same identifier to the filename and the handover note. Keep any supporting plan, site photo or authority correspondence with the PDF. Avoid broad labels such as "stage complete" without a clear boundary.
A handover note that works
The email or job note does not need legal language. State the form, the property or defined part, the permit reference and who received the file. For example: "Issued Form 19 saved with permit 12345 for townhouse 3. Copy provided to the permit holder and owner." Check the job-specific process before sending anything.
This one line gives the office a trail after the crew has moved on. It also makes a missing copy obvious while the details are still easy to correct.
Use the form as a final check, not a substitute for one
Guided fields, saved business details and a PDF preview cut down on retyping. They do not turn a draft into an issued certificate. The person responsible for the job must still check the work, permit, authority process and exported PDF. That is the sensible balance: do the admin while the site detail is close, then make the final review against the source records.
Official references
Check the Business Queensland inspection certificate guidance, the plumbing and drainage forms page, and the current Plumbing and Drainage Regulation 2019. Requirements can turn on the actual permit and local authority process, so check the job file as well as the form.