Records inspection, testing, and replacement of smoke alarms at a property. You fill it on site for the agent, landlord, or owner, then download a signed PDF with every alarm listed. State rental rules differ, so enter the legislation or standard you actually worked under rather than assuming a national default.
This is a Tradie Forms designed record, not a government form. There is no official layout to match, so the PDF is a clean service record that grows extra pages as you add alarms.
Logging discharge tests of exit and emergency lights rather than smoke alarms? Use Emergency Lighting Register
Almost every weak smoke alarm record comes from writing it up after leaving the property. Have these in hand before you open the form.
Access to every alarm
Every bedroom, hallway, level, and any other location required for this property type, so no unit is missed on the register.
Alarm markings you can read
Make and model, power source, and replace-by or manufacture date on each unit, read while you are under it.
Test results and actions
Pass or fail for each alarm, interconnection results, and what you did on fails (replaced, battery swap, cleaned, agent notified).
Property and agent details
Full site address, agent or client name, agency, and any tenancy or job reference the recipient files against.
Service type and rule set
Why you are on site (annual, tenancy change, install, callout) and the legislation or standard this visit follows.
Business and technician details
Trading name, technician name, and licence or competency number when the work is licensed electrical work.
Six fields gate the download on an empty form: Business Name, Technician Name, Service Type, Service Date, Name, and Date. Alarm rows are optional until you add them; each started row then needs location, type, power source, interconnection, result, and test date, plus next due on a pass or action and failure details on a fail.
Your business and technician details for the record header. Fill this once so every alarm row sits under the same identity.
Business Logo (Shown top right on the downloaded record)PhotoOptional
Upload a clean logo file if you want it on the PDF. It sits top right on the finished record. Skip it when you only have a stretched screenshot; blank is better.
Business NameTextRequired
Your trading name as agents and landlords know the business. Use ABN lookup to fill the business name and ABN when you have the number. Example: Bright Spark Electrical Pty Ltd.
ABNTextOptional
Eleven-digit ABN for the same trading entity. ABN lookup can fill this from the business name. Confirm the result matches the entity on the tools, not a related group company.
Technician NameTextRequired
The person who inspected and tested the alarms on this visit, for example Alex Smith. This is the name the declaration can mirror later.
Licence or Competency No.TextOptional
Include it when the visit involved licensed electrical work such as replacing a hardwired alarm, or when the client or site requires it. Leave blank on a battery-only round where no licence is expected rather than inventing a number.
PhoneTelOptional
Contact number for follow-up or a return visit. Use the number the agent already has for you when that is different from a personal mobile.
Save this section as Business to prefill it on your next smoke alarm service record.
Where the service was done and who the finished record goes back to. The address is what the PDF hangs on months later when an agent matches it to a tenancy file.
Street addressAddressOptional
The full property address for this service. Address search is Australia-wide and fills the street line, suburb, state, and postcode. Check the result against the booking or agency brief, because search returns the current postal address and a job note can carry a shortened street name.
StateAddressOptional
Filled by address search. Confirm it when you type the address by hand, because state rules for testing and interconnection sit behind the legislation field.
PostcodeAddressOptional
Filled by address search. Confirm it against the agency file when typing manually.
Agent or Client NameTextOptional
Who receives the finished PDF. On rentals this is usually the property manager rather than the tenant, for example Mia Chen.
AgencyTextOptional
Agency or client company name when it differs from the person, for example Coral Coast Property Management.
Tenancy ReferenceTextOptional
Job, work order, or tenancy file reference the recipient already uses, such as CC-4870-008. It prints in the register summary so a long PDF can be matched without opening the agency system.
Frames the visit: why you attended, when, under which rules, and how next-due dates should be suggested on new alarm rows.
Service TypeComboboxRequired
Choose Annual service, Tenancy change, New installation, or Fault callout, or type a custom value when the visit does not fit those. Tenancy-change and annual testing duties vary by state; the type tells a reader later what kind of visit this PDF is for.
Service DateDateRequired
The date of this visit on site. Today and Yesterday shortcuts are there for on-site fill. The field does not accept a future date.
Next Service DueDateOptional
Overall next service date for the property when the client wants one line for the whole job. Separate from each alarm's own next-due date on the register. Only accepts today or a future date.
Legislation or StandardTextOptional
The rule set this service was performed under, written as the Act, regulation, or standard you actually used. AS 3786 is the product standard for the alarms themselves; tenancy and interconnection duties sit in state law. Example: Queensland Fire Services Act 1990. The form does not choose a state requirement for you.
Default Next Service IntervalSelectOptional
12 months or 6 months. Suggests next-due dates on new alarm rows when you add them. It is a date helper, not a compliance decision. Change any suggested date when the building schedule or applicable rule calls for something different.
Every alarm inspected and tested on this record. One card per alarm. Add a row with Add alarm while you are still under that unit so location, markings, and results match the hardware in front of you.
New rows carry the previous test date only. Location is not carried forward, because every alarm is in a different place. Use Duplicate for similar units: it copies make and model, alarm type, power source, replace-by date, and interconnection result, and clears the location, overall result, dates, action, and notes. Leave unused rows out rather than adding blanks.
On the finished PDF each alarm is a stacked record rather than a wide table. Long registers continue across pages with one consistent footer and page count. The register summary also carries the property reference, service type, and legislation from the sections above.
Alarm RegisterAssetRegisterRowsOptional
The register itself is optional on an empty form, but a download with no alarms is rarely useful to an agent. Once you start a row, the form blocks download until that row is complete.
Alarm Location - required on each row. Specific enough that the next technician finds the same unit, for example Hallway outside bedrooms or Bedroom 2, not Upstairs.
Make and Model - optional. Read it off the unit, for example SafeHome SA10-RF. Helps match replacements on the next visit.
Alarm Type - required. Photoelectric, Ionisation, Heat alarm, or a custom value. Photoelectric is what new and replacement alarms are required to be under many current state rules; recording type is how a swap from an old ionisation unit is documented.
Power Source - required. 240V with battery backup, 10-year lithium battery, 9V battery, or a custom value. Hardwired replacement is licensed electrical work.
Replace-by Date - optional. Use the replacement date shown by the manufacturer or required by the applicable rules. Most domestic alarms are replaced about 10 years from manufacture. Leave blank when the marking is unreadable rather than guessing, and note the condition in the failure details or notes when that matters.
Interconnected - required. Yes, No, or Not applicable. Testing that one alarm sets off the others is separate from testing that it sounds at all, so this is its own result.
Result - Pass or Fail. Required once the row is started.
Test Date - required. Defaults to today on new rows when that option is on; change it when you are writing up a visit from the previous day.
Next Due - required when the result is Pass. The default service interval can suggest this date; confirm it against the property schedule and local rules.
Action and failure details - required when the result is Fail. Suggested actions are Alarm replaced, Battery replaced, Cleaned and retested, and Agent or landlord notified. A fail with no action is an open loop. An optional photo on fail is available when the agent needs evidence of the unit you removed or fitted.
Useful
Hallway outside bedrooms; photoelectric; 240V with battery backup; interconnected Yes; Pass; next due 12 months
Sign off that the alarms listed were inspected and tested as recorded. Complete the register first so you are not standing behind a blank interconnection result or a missing fail action.
NotesTextareaOptional
Anything the agent or landlord should know that does not fit a single alarm row, such as access you could not get, a follow-up booked to replace a unit, or that an expired kitchen alarm was replaced and the agent advised on completion. Notes are limited on the PDF, so keep them short and specific.
NameTextRequired
Who is signing the record. Use Same as technician above when the signatory is the technician named in Business, so the names stay identical.
Same as technician aboveCheckboxOptional
Copies Technician Name into Name and locks the name field while it is on. Turn it off only when someone else is signing.
DateDateRequired
The date you sign the record. Today and Yesterday shortcuts are available. Usually the same day as the service, but it is a separate event from Service Date.
SignatureSignatureOptional
Sign on screen or use a saved signature. The signature attests that the listed alarms were inspected and tested as recorded. Check the preview so the signature sits cleanly in the declaration block.
Give a copy to the agent, landlord, or owner and keep one with the property or tenancy file. Tradie Forms does not lodge this record with any authority.
Name the file with the suburb and service date so it sits with other property paperwork, for example Smoke Alarm Record - Cairns - 14-07-2026.pdf.
Send it to the person named in Property, not only to a general agency inbox, so it lands on the tenancy file that needs it.
Keep the register with any photos of failed or replaced units when those were taken on site, so a later dispute does not depend on memory.
Carry failed-item follow-ups into the next booking when a replacement was ordered but not fitted on this visit.
Reuse the Business saved detail on the next property, then re-check the technician name before you add new alarms.
Check the current smoke alarm and tenancy rules for the property's state or territory. Retention and any separate certificate or notice requirements sit with those rules, not with this page.
