Smoke Alarm Service Record

NationalElectrical

Tradie Forms

Record smoke alarm inspection, testing, and replacement for a property. Capture each alarm, result, and failed-item action, then download a signed PDF for agents and landlords.

Open this form

The smoke alarm service record records inspection, testing, and replacement of smoke alarms at a property. Add each alarm as you test it, record the result, and download a signed PDF for the agent, landlord, or owner.

This is a Tradie Forms designed record, not a government form. State rental rules differ, so record the legislation or standard you worked under.

Open the Smoke Alarm Service Record after checking the rules that apply to the property.

Before you start

• Have your licence or competency details handy if you record them on service records.
• Know the property address and any agent or tenancy reference.
• Confirm the service type (annual, tenancy change, installation, or callout).
• Check the legislation or standard that applies to the property.
• Have the manufacturer date or replace-by marking for each alarm where it can be read.

Business

Your business and technician details. These fill the record header.

• Business Logo - optional. Upload your logo and it shows top right on the downloaded record.

• Business Name and ABN - your trading details.
• Technician Name - the person who did the service.
• Licence or Competency No. - optional; include it when the client or site requires it.
• Phone - contact number for follow-up.

Property

Where the service was done, and who the record is for.

• Property Address - search the address and the suburb, state, and postcode fill automatically.
• Agent or Client Name - often the property manager rather than the tenant.
• Agency - optional agency name.
• Tenancy Reference - optional job or tenancy file reference.

Service

• Service Type - annual service, tenancy change, new installation, fault callout, or other.
• Service Date - the date of this visit. Tap Today on site.
• Next Service Due - optional overall next service date for the property.
• Legislation or Standard - the rule set this service was performed under. AS 3786 covers the alarms themselves.
• Default Next Service Interval - suggests the next-due date for new alarm rows.

The form does not choose a state requirement for you. Enter the basis you actually used and check each suggested date.

Declaration

Sign off the record before download.

• Notes - anything the agent or landlord should know, like alarms replaced on site.
• Name and Date - who is signing and when.
• Signature - sign on screen, or drop in your saved signature.

Register

One card per alarm. New rows carry the previous test date only. Location is not carried forward because every alarm is in a different place.

• Alarm Location - required. Make it specific enough to find the same alarm again.
• Make and Model - optional.
• Result, Test Date, and Next Due - passed alarms need a next-due date.
• Alarm details - type, power source, and interconnection result are required. Replace-by Date is optional when the marking cannot be read.
• Failed alarms - select the action taken and add the failure details.

Use Duplicate for similar alarms. It copies the make and model, type, power source, replace-by date, and interconnection result. It clears the room, result, dates, actions, and notes.

Use the replacement date shown by the manufacturer or required by the applicable rules. If the marking is unreadable, leave the date blank rather than guessing and explain the condition in the notes where useful.

The PDF shows each alarm as a stacked record instead of a wide table. Long registers continue across pages with one consistent footer and page count.

Before download

• Check the property, service type, service date, and rule set.
• Confirm every alarm has a location, type, power source, interconnection result, overall result, and test date.
• Add a next-due date to every pass.
• Add an action and failure details to every fail.
• Check replacement dates against the alarm marking and current local rules.
• Sign the declaration and review the PDF.

After download

Give a copy to the agent, landlord, or owner and keep one with the property or tenancy file. Follow any separate certificate, notice, or record-keeping process required in the jurisdiction.

For a fuller field and handover walkthrough, read the smoke alarm service record template guide.

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