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  1. Form guides
  3. Building
  5. National

Permit to Work

Reviewed 2 August 2026

Help issuing and closing a Permit to Work in Tradie Forms.

Permit to Work PDF preview
State
National
Trade
Building, Electrical, Plumbing, Gasfitting
Authority
Tradie Forms
Form version
2026.1
Open this form

A Permit to Work authorises a defined task at a defined place for a set time. Fill it with the worker before the task starts. Download the issued copy, keep the draft, then reopen it after the work to record the close-out.

This is a Tradie Forms designed record, not a government form. Check the client, principal contractor, and site procedure before use. A permit does not replace a SWMS, JSA, isolation procedure, or specialised permit the work still needs.

Doing welding, cutting, grinding, brazing, soldering, or open-flame work? Use Hot Works Permit

Do not issue the permit until the three critical controls are confirmed Yes: the area is assessed, workers are briefed, and the SWMS or JSA is in place.

Before you start

  • The exact work area

    Use a practical location such as Roof plant room or Level 2 switch room, with the site address when useful.

  • The authorised task

    A short, specific description of the work covered by this permit. Leave unrelated tasks out.

  • The validity window

    The date and time the permit starts and the date and time it expires.

  • The task controls

    The SWMS or JSA, isolations, PPE, barriers, emergency arrangements, and any other permit needed.

  • The two signatories

    The person issuing the permit and the worker or supervisor accepting the work.

Permit

Set the scope and validity before anyone signs.

Business Logo (Shown top right on the downloaded permit)PhotoOptional

Upload your business logo if you want it on the finished PDF.

Business NameTextRequired

The business issuing or controlling the permit.

Permit NumberTextOptional

Your site or business reference, such as PTW-2026-041.

Site or AddressTextRequired

Name the exact work area. A full postal address is not required.

Work DescriptionTextareaRequired

State the task this permit authorises. Keep it narrow enough that the worker can tell when the scope changes.

Useful

Replace damaged roof sheeting beside the northern plant platform.

Too vague

Roof work

Valid From DateDateRequired

The day the permit becomes active.

Valid From TimeTextRequired

Use a clear 24-hour time such as 7:00 or 07:00.

Valid To DateDateRequired

The permit cannot end before its start date.

Valid To TimeTextRequired

The time the permit expires, such as 15:30.

Save this section as Business to prefill it on your next permit.

Controls

Answer all eight checks. Items 1, 2, and 8 must be Yes. Use N/A only on the other controls when they genuinely do not apply.

Controls ChecklistChecklistItemsOptional

Check the area assessment, worker briefing, isolations, barricades, PPE, emergency arrangements, other permits, and the SWMS or JSA with the worker before issue.

Hazards

Add hazards and controls that are not already clear from the checklist. Long lists continue onto extra PDF pages.

Hazards and Additional ControlsTableRowsOptional

Each row needs both the hazard and the matching control. Write what can cause harm, then the action that reduces that risk.

Authorisation

Both signatures are required on the issued copy.

Issued By NameTextRequired

The person authorised to issue the permit for the site or business.

Issued By DateDateRequired

The date the permit is issued. The issuer can use a saved signature.

Issued By SignatureSignatureRequired

Sign after checking the scope, validity, and controls with the worker.

Accepted By NameTextRequired

The person doing or supervising the authorised work.

Accepted By DateDateRequired

The date the worker accepts the permit.

Accepted By SignatureSignatureRequired

Capture this signature on the spot. It does not prefill from the issuer's saved signature.

Close-out

Leave this section empty on the issued copy. After the work, reopen the saved draft and complete the close-out.

Close-out StatusRadioGroupOptional

Choose Work complete, area left safe or Permit cancelled. Once selected, the close-out name, date, and signature become required.

Close-out NameTextOptional

The person checking and closing or cancelling the permit.

Close-out DateDateOptional

The day the permit ended.

Close-out TimeTextOptional

The time the permit ended. This stays useful even though only the name, date, and signature are conditionally required.

Close-out SignatureSignatureOptional

Required once a close-out status is selected.

Common mistakes

  • Writing a broad scope.

    General maintenance does not define the authorised task. Name the equipment, work, and area.

  • Using N/A on a critical control.

    The area assessment, worker briefing, and SWMS or JSA must all be confirmed Yes.

  • Treating the permit as the risk assessment.

    Keep the SWMS or JSA and any isolation or specialised permit with the job.

  • Never returning for close-out.

    Keep the draft open until the work area is checked and the final permit is downloaded.

Before download

  1. 0 of 5 checked

After download

Give the issued copy to the worker or supervisor and keep it with the job. When the work ends, reopen the draft, add the close-out, download the final PDF, and keep both copies together.

Related guides

Hot Works Permit

Add fire controls and the fire watch lifecycle for welding, cutting, grinding, brazing, or open flame.

Job Safety Analysis

Record job steps, hazards, risk ratings, and controls before the task starts.

Hot Works Permit

Help issuing and closing a Hot Works Permit in Tradie Forms.

Invoice

Create an itemised invoice PDF with automatic GST totals and optional payment details.

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Before you startPermitControlsHazardsAuthorisationClose-outCommon mistakesBefore downloadAfter downloadRelated guides