The NSW Fire Safety Certificate records that each relevant essential fire safety measure for completed building work can perform to at least the standard on the current fire safety schedule. It is issued by or on behalf of the building owner at completion stage, and you download a filled official PDF for the owner, certifier, and any copy or display path that applies. NSW Planning says the certificate confirms a properly qualified person has installed and checked the measures listed in the schedule.
This is the current NSW Department of Planning and Environment fire safety certificate. Tradie Forms follows the official section order and maps your answers onto the official PDF layout.
Looking for the yearly annual fire safety statement on an existing building, not completion-stage certification of new work? Use NSW Fire Safety Statement
Almost every certificate problem comes from filling from last job's PDF instead of from this building's current schedule and assessment pack. Have these in front of you.
A decision on final or interim
Final covers the whole of the building work. Interim covers a completed part only. Check the consent, construction certificate, occupation pathway, and certifier notes before you open the form.
The current fire safety schedule
The source for every measure name and minimum standard of performance. Do not work from an older certificate table or an email attachment that may be superseded.
Assessment records for each measure
Test sheets, commissioning notes, inspection reports, or practitioner records that support the dates and status you will enter.
Building and owner identity
Address, lot and DP or SP where known, and the legal owner name from the project record, not a managing agent or tenant alone.
Who will sign the declaration
The person issuing the certificate by or on behalf of the owner, with contact details and authority for this building.
Certificate type, building street address, state and postcode, owner address fields, declarant address fields, and the matching final or interim declaration fields gate the download. Pages 3 and 4 of the finished PDF are owner guidance only. You do not fill those pages in the app.
Chooses whether this certificate is for the whole of the building work or only a completed part. The declaration section later switches to match this choice, so only one declaration path is available while you fill.
Certificate typeChoiceRequired
Final fire safety certificate when the relevant building work as a whole is complete. Interim fire safety certificate when only a completed part of the building is being certified. Read the consent, construction certificate, occupation pathway, and certifier instructions if the stage is not obvious. Getting the type wrong is the most common reason the PDF comes back for reissue.
Identifies the building or part of the building this certificate covers. These values must match the development consent, construction certificate, and current fire safety schedule, not a casual site nickname. The street address you enter here is copied into the footer on every page of the downloaded PDF.
Use address search for the building. Search is limited to New South Wales and fills the street line, suburb, state, and postcode. Check the result against the schedule and approval, because search returns the current postal address and a consent can predate a street rename or subdivision.
Street addressAddressRequired
The street line for the certified building or part. Match the schedule and approval. On multi-tenancy or staged sites, keep unit, level, or stage language consistent with those documents so the footer and the building description tell the same story.
StateAddressRequired
Filled by address search. Confirm NSW when typing by hand.
PostcodeAddressRequired
Filled by address search. Confirm against the schedule or rates notice when typing manually.
Lot No. (if Known)TextOptional
Lot number from the title, rates notice, or approval when you know it. On new estates the street address may not resolve cleanly, so lot and plan help identify the land.
DP/SP (if Known)TextOptional
Deposited plan or strata plan reference, for example DP123456 or the SP number from the title. Fill whenever the schedule or approval carries it.
Building Name (if Applicable)TextOptional
Named building or complex when the site uses one, for example Harbour Offices. Leave blank rather than inventing a marketing name that does not appear on the project record.
Provide a Brief Description of the Building or Part (Building Use, Number of Storeys, Construction Type Etc.)TextareaOptional
Short description of use, storeys, and construction type. On an interim certificate, name the part that is certified: stage, wing, level, tenancy, or building section. Without that part label, later readers treat an interim certificate as covering the whole site.
Records the owner of the building or part being certified. The certificate is issued by or on behalf of the owner, so this block is not a spare contact field for the agent or tenant alone.
Use address search for the owner's postal address. Search is limited to New South Wales. The owner address can differ from the building address.
Full nameTextOptional
Full legal name of the owner. For a company, trust, owners corporation, or other entity, use the entity name that belongs on the project record, not a trading style or managing agent. The form helper text also asks for the full entity name when the owner is not a person.
Street addressAddressRequired
Owner postal street line. Use the address the owner expects for formal correspondence about this certificate, not the site address unless they are the same.
StateAddressRequired
Filled by address search. Confirm when typing by hand.
PostcodeAddressRequired
Filled by address search. Confirm against the project file when typing manually.
Lists each relevant essential fire safety measure from the current fire safety schedule. One card is one measure. Add up to 14 measures with Add Measure. The official PDF has 14 fixed table rows; leave unused rows out rather than adding blanks. Rows beyond 14 are not written to the PDF.
Open this building's current schedule beside the form. Enter each relevant measure with the standard the schedule actually requires. Do not copy the table from an older certificate unless you have rechecked every row against the current schedule. Building work, orders, reissued schedules, and corrected records all change what belongs here.
Each Fire Safety Measure card maps to one row on the official table. Columns on the card, and on the PDF, are:
Fire Safety Measure - the measure name from the current schedule. Common options are offered and free text is accepted. Use the schedule wording, for example Portable fire extinguishers or Automatic fire suppression systems, not a shortened site nickname.
Minimum Standard of Performance - the standard listed on the schedule, including edition text where the schedule states it, for example AS 1851-2012 or AS 2118.1-2017. Truncating the standard is a common reason certifiers query the certificate.
Date(s) Assessed - one or more assessment dates for that measure, up to six dates per row. Today and Yesterday shortcuts are available. Future dates are not accepted. Dates must match the qualified person's records, with a test sheet, commissioning note, inspection report, or similar evidence behind them.
Status - New (N), Existing (e), or Modified (M). Match the schedule and assessment pack, not a guess from how the measure looks on site.
Useful
Automatic fire sprinkler system; AS 2118.1-2017 as on schedule dated 12 March 2026; assessed 1 March 2026; Existing
Too vague
Sprinklers; AS 2118; various
If you cannot match a measure to the current schedule, stop and resolve the schedule or assessment pack. Do not invent a close-enough row.
Contact details for the person who will sign the final or interim declaration. Finish the measure rows first so empty standards do not leave the building with a signed certificate.
Use address search for the declarant address. Search is limited to New South Wales.
Full nameTextOptional
Person making the declaration. Usually matches the name that appears in the final or interim declaration sentence. Use the name that should appear on the certificate, not a generic office contact.
Organisation (if Applicable)TextOptional
Company or agency the declarant is acting through, for example Lee Property Services. Fill when the declarant is an owner's agent or signs on behalf of a company.
Title/Position (if Applicable)ComboboxOptional
Role on the job. Suggested values include Building Manager, Owner, Owner's Agent, Strata Manager, Project Manager, and Fire Safety Practitioner. Free text is accepted when none of those fit.
Street addressAddressRequired
Declarant postal street line for contact about this certificate.
StateAddressRequired
Filled by address search. Confirm when typing by hand.
PostcodeAddressRequired
Filled by address search. Confirm against the declarant's details when typing manually.
PhoneTelOptional
Number that reaches the declarant about this certificate, for example 02 9123 4567.
EmailEmailOptional
Email that reaches the declarant for follow-up from the owner, certifier, or council pathway.
Save this section as Declarant to prefill it on your next fire safety certificate.
Complete this section only when you selected Final fire safety certificate in Certificate Type. The form shows this block for final certificates and hides the interim declaration so you do not fill both by accident.
The declaration attests that each relevant essential fire safety measure in the current fire safety schedule has been assessed as capable of performing to at least the standard required by that schedule for the whole of the building work.
Declarant full nameTextRequired when you select final
Full name that appears in the final declaration sentence. Usually the same person named in Declarant. Match the spelling used on the certificate and any authority letter.
I Am theChoiceRequired when you select final
Owner or Owner's Agent. Choose the role that matches who is issuing the certificate for this building. An agent without clear authority is a common reason the PDF is queried later.
Owner/Agent SignatureSignatureRequired when you select final
Signature of the person making the final declaration. Sign when the measure rows, dates, and role are correct, not as a blank stamp. The signature stamps onto the official PDF line. You can use a saved signature; check the preview so it sits cleanly on the declaration line.
Date IssuedDateRequired when you select final
Date the final certificate is issued. Today and Yesterday shortcuts are available. Future dates are not accepted. This is the issue date of the certificate, not the assessment date of any single measure.
Complete this section only when you selected Interim fire safety certificate in Certificate Type. The form shows this block for interim certificates and hides the final declaration so you do not fill both by accident.
The declaration attests that each relevant essential fire safety measure in the current fire safety schedule has been assessed as capable of performing to at least the standard required by that schedule for the completed part of the building work named on the certificate.
Declarant full nameTextRequired when you select interim
Full name that appears in the interim declaration sentence. Usually the same person named in Declarant. Match the spelling used on the certificate and any authority letter.
I Am theChoiceRequired when you select interim
Owner or Owner's Agent. Choose the role that matches who is issuing the certificate for this completed part of the building.
Owner/Agent SignatureSignatureRequired when you select interim
Signature of the person making the interim declaration. Sign when the measure rows, part description, dates, and role are correct. The signature stamps onto the official PDF line. You can use a saved signature; check the preview so it sits cleanly on the declaration line.
Date IssuedDateRequired when you select interim
Date the interim certificate is issued. Today and Yesterday shortcuts are available. Future dates are not accepted. This is the issue date of the certificate, not the assessment date of any single measure.
A final certificate says the whole of the building work is covered. If occupation or certifier instructions only cover a stage, wing, or tenancy, use interim and name that part in the building description.
Copying the measure table from last year's certificate.
Schedules are reissued and corrected. Open this building's current schedule and enter each relevant measure and standard from that document, not from a previous PDF.
Truncating the minimum standard of performance.
AS 2118 without the schedule's edition or clause text is a common certifier query. Copy the standard wording the schedule actually uses.
Blank or vague assessment dates.
Various or empty date cells leave no trail for the assessment window. Enter real dates from the practitioner pack and keep the evidence behind them.
Putting only the managing agent in the owner block.
The certificate is issued by or on behalf of the owner. Use the legal owner identity from the project record, and keep the agent's role in Declarant and the declaration choice.
Signing the wrong declaration block.
Final and interim declarations are different legal paths. Select the certificate type first so only the matching declaration is available, then complete that one block only.
Issuing against assessments older than three months.
The Regulation says assessments required for the certificate must have been carried out within the previous three months before issue. Check the oldest assessment date against the issue date before you download.
NSW Planning and the Regulation set post-issue duties. As soon as practicable after issue, the owner must give a copy of the certificate and the current fire safety schedule to the Fire Commissioner, give a copy to a building practitioner where that pathway applies, and ensure the certificate and schedule are prominently displayed in the building. Check the current Fire and Rescue NSW certificate lodgement page for how to send FRNSW its copy.
Name the file so the scope is obvious. An interim certificate saved as FSC - 42 George St.pdf will eventually be read as whole-building completion. Use something like FSC - 42 George St - Stage 2 interim.pdf.
File the certificate with the current schedule and assessment pack. The PDF alone does not show which schedule version or evidence sat behind it.
Send schedule and certificate together. A certificate without the schedule leaves the owner and reviewer guessing what was certified.
Track display and copy steps. Note when the display copy went up and when FRNSW, council, certifier, or building practitioner copies went out, so closeout is not reconstructed later.
Check the current NSW Planning, council, and certifier requirements for your job. Retention and lodgement expectations sit with the owner and the pathway for that development.
