Records plumbing and drainage work for regional NSW jobs and for work that does not need an inspection: who did it, what was done, and the compliance certificate at completion. Building Commission NSW publishes the form; you end up with one filled PDF that carries four copies for the regulator, licensee, and owner. For work requiring inspection in Sydney, the Illawarra, Blue Mountains, Newcastle, and Hunter, NSW guidance points to MyInspections rather than this PDF alone.
This is the current Building Commission NSW Combined Notice of Work and Certificate of Compliance. Tradie Forms follows the official section order and maps your answers onto the official PDF layout.
The form holds both the notice side and the certificate side. Confirm the pathway and gather the source records before you open it.
The inspection pathway for this site
Regional local plumbing regulator, Building Commission NSW via MyInspections, or no-inspection work. The last job's process does not automatically apply here.
Property and owner records
Site address, lot and DP or strata references, municipality or shire, and the legal owner name and address from the work order, approval, or rates notice.
Current licence card or Fair Trading record
Full name, licence number, qualified supervisor number, and both expiry dates for the person responsible for this work.
What work was or will be done
Water supply and drainage types, fixture locations, and enough detail that a regulator or owner can read the description without ringing you.
Fee and date records
Inspection fee receipt, commencement date, estimated or actual completion, and any council or regulator reference number.
Section 11 and completion decision
Whether written notice of pre-existing defective work was given, and that testing and final checks are finished before you sign the certificate.
Only the licensee full name gates the download. Property, work, fee, and certificate details still need to be complete before you hand the PDF to a customer or regulator.
Identifies the site and the property owner for every copy of the notice and certificate. Match the approval, work order, or rates notice, not the tenant on the gate list.
The Site address block is a structured NSW address: house number, street, suburb, state, postcode, and nearest cross street. Address search is limited to New South Wales and can fill the municipality or shire from the result. Check rural addresses, new estates, and renames carefully, because a wrong lot or street is hard to unwind once copies have gone out.
StateAddressOptional
Filled by address search on the site or owner block. Confirm NSW when you type by hand.
PostcodeAddressOptional
Filled by address search. Confirm it against the rates notice or work order when typing manually, especially near suburb boundaries.
Lot No.TextOptional
From the permit, title, or rates notice. On new estates the street address may not resolve cleanly, so lot and DP are the reliable identifiers. Fill whenever the job file carries them.
DP No.TextOptional
Deposited plan number that pairs with the lot. Take both from the same source document so they stay consistent with the council record.
PDP or SPTextOptional
Preliminary deposited plan or strata plan reference when the site uses one, for example SP 98765. Leave blank when the job is a simple lot and DP.
Municipality / ShireTextOptional
The local government area. Address search may fill this. Confirm it near a boundary, because it points to which local plumbing regulator receives regional notice and certificate copies.
Owner's NameTextOptional
The legal owner or the party named on the approval, not the tenant or site contact. For companies, strata schemes, and builders who arranged the work, use the name that belongs on the paperwork rather than a first name from the booking SMS.
Useful
Jordan Lee
Too vague
Tenant - unit 3
Owner full address is same as site addressToggleOptional
Tick when the owner's postal address is the site. The form copies the site lines into the owner block and locks those fields so they cannot drift. Leave it off when the owner is a company, agent, or lives elsewhere, then complete the owner address separately.
Street addressAddressOptional
Owner full address line when it is not the same as the site. Address search is limited to New South Wales and fills the street line, suburb, state, and postcode. Use the postal address for notices, not a site contact's residential address.
Names the licensed plumber or drainer responsible for the work. Use the person or business that holds the licence for this job, not whichever office contact last used the phone.
Full NameTextRequired
The name on the contractor licence for the work, for example Alex Smith Plumbing Pty Ltd or the individual licence holder's name. This is the only field that blocks download. If several licensed people work for the business, name the responsible person for this job, not the last saved block.
Phone No.TelOptional
A number that reaches the licensee or the office that handles notices, for example 0412 345 678. Prefer a number that still works after the van has left site.
Street addressAddressOptional
Address for notices under the Address for notices heading. Address search is limited to New South Wales. Use the licence or letterhead address, not the job site.
StateAddressOptional
Filled by address search. Confirm NSW when typing manually.
PostcodeAddressOptional
Filled by address search. Confirm against the licence or letterhead when typing by hand.
Qualified Supervisor No.TextOptional
From the Fair Trading record or the licence card, including the class letter when it forms part of the number, such as 987654S. Licence check against the NSW Fair Trading register can fill the supervisor expiry. Do not copy a number from an old PDF after a supervisor change.
Qualified Supervisor Expiry DateDateOptional
The current supervisor certificate expiry. The form only accepts today or a future date, so an already-expired certificate cannot be entered as current. Update saved details after every renewal.
Licence No.TextOptional
Contractor licence number as printed, for example 123456C. Licence check can fill the licence expiry from the NSW Fair Trading register. Take it from the current card or register, not from a quote footer that may lag a renewal.
Licence Expiry DateDateOptional
Expiry on the current contractor licence. Same rule as the supervisor date: only today or a future date is accepted. Stale saved details are how expired licences travel from job to job.
Save this section as Licensee to prefill it on your next NSW plumbing or drainage job.
Records which water supply work applies and the plumbing compliance standard. Tick only the work that applies to this job; leave the rest off.
Each work type is a tick with a short details line that expands when selected. The official PDF has limited line length, so name the fixtures, location, and what was done rather than pasting a quote. Work types on the form:
Install water supply
Install irrigation system
Onsite alternative water services
Install, commission or maintain a thermostatic mixing valve
Connection to water supply
Install, alter, disconnect or remove a backflow prevention device
Other water supply work (details field accepts up to four lines on the PDF)
Leave every water supply row off when the job is drainage only.
Plumbing Work to Comply WithChoiceOptional
The standard the water supply work is certified against: AS/NZS 3500, Alternative solution, or Combined. Pick the option that matches how the work was designed and tested. Leave blank only when no water supply work is claimed on this form.
A one-line description that only says Bathroom reads as if you certified the whole house. Prefer something like Alter hot and cold water supply to ensuite vanity, shower, and toilet.
Records sanitary plumbing and drainage work types and the drainage compliance standard. Same pattern as water supply: tick only what applies, and leave unused rows off rather than adding blank text.
Work types on the form:
Carry out work of sanitary plumbing / drainage
Connection to sewer
Sewer disconnection
Carry out trade waste drainage
Other drainage work (details field accepts up to four lines on the PDF)
A Certificate of Compliance does not replace a sewer service diagram. Where drainage work needs an SSD, keep that document in the same job pack as this form.
Drainage Work to Comply WithChoiceOptional
The standard the drainage work is certified against: AS/NZS 3500, Alternative solution, or Combined. Match the design and testing for this job. Leave blank when no drainage work is claimed.
Fee, commencement, estimated completion, and reference details from the bottom of the notice. These usually come from the council or local regulator payment record, not from memory at the end of the week.
Date Fee PaidDateOptional
The date on the inspection fee receipt. The form will not accept a future date. Leave blank when no fee was paid for this job rather than inventing one.
Date of Commencement of WorkDateOptional
When work started on site. Today is available as a shortcut when you fill the notice before tools come out. If the notice went in early and the start slipped, keep the real commencement date honest at certificate time.
Estimated Date of CompletionDateOptional
The planned finish when the notice is prepared, or the updated estimate if the job ran long. The form only accepts today or a future date on this field.
AmountTextOptional
Fee amount in dollars as on the receipt. The field shows a $ prefix; enter the figure as paid, for example 150.00. Do not invent a figure the office cannot match to a bank record.
Reference No.TextOptional
Council, regulator, or internal job reference from the payment or booking record, for example JOB-2041. Do not let a bank receipt become the only source of this number weeks later.
Declaration, completion date, and contractor signature for the certificate copies. Complete this only after the work is finished and tested. Your signature is stamped onto every contractor signature line across all four PDF pages: notice copy on page 1, and notice plus certificate lines on pages 2 to 4.
Pre-existing Defective Work Notice Given (Section 11)ChoiceOptional
Yes when written notice of pre-existing defective plumbing or drainage work was given under Section 11. N/A when that duty did not apply. Do not leave this as a rubber stamp because the customer wants the paperwork now.
Work Completed OnDateOptional
The date the plumbing and drainage work was actually completed. Today and Yesterday shortcuts are there for closeout on site or the next morning. The form will not accept a future date, so the certificate cannot be pre-dated.
Contractor signatureSignatureOptional
Signature of the responsible licensed person for this work. Sign after testing and final checks, not when the notice is first prepared. One signature stamps every signature line on the four-page PDF. Use a saved signature when it is yours; do not reuse another licence holder's mark.
The finished PDF is four pages filled from this single form: Notice of Work (regulator copy), Certificate of Compliance (regulator copy), Certificate of Compliance (licensee's copy), and Certificate of Compliance (owner's copy). Fill once and download once so the copies cannot drift.
Treating notice and certificate as one late admin task.
NSW guidance treats Notice of Work as due before work starts, and the Certificate of Compliance at completion. Completing the whole PDF after the trench is closed is already late for the notice duty.
Using the last job's regulator pathway.
Metro inspection work often goes through MyInspections; regional work often uses this form with the local plumbing regulator. Check the site location and inspection requirement before you send copies.
Describing the work as bathroom only.
A vague line reads as if you certified the whole house. Name the fixtures, location, and what was actually installed or altered.
Leaving stale licence or supervisor expiry in saved details.
Expired dates travel from job to job when nobody updates the saved block after a renewal. Confirm both expiry dates against the current Fair Trading record before download.
Naming the tenant or site contact as owner.
The certificate and notice need the legal owner or the party on the approval. A gate-code name or tenant mobile makes the closeout pack hard to match later.
Signing the certificate before testing is finished.
The declaration certifies compliance and completion. Signing early leaves a finished-looking PDF while the job checks are still open.
Skipping the certificate because no inspection was booked.
NSW guidance still expects a Certificate of Compliance at completion of plumbing and drainage work, with a copy to the person who arranged the work, even when a regulator copy is not required.
Closing the job without the sewer service diagram.
The Certificate of Compliance does not replace an SSD. Where drainage work needs one, file it with the same pack as this form before you call the job complete.
Keep the licensee's copy with the job record. Attach the finished PDF to the job so the office is not reconstructing from someone's downloads folder.
Give the person who arranged the work their certificate copy. That may be the owner, builder, or managing agent. Do not assume one party will pass it on.
For regional work requiring inspection, give the local plumbing regulator its notice and certificate copies at the stages that pathway requires, and provide any sewer service diagram as required.
For work that does not require inspection, NSW guidance says a regulator copy may not be required, but the person who arranged the work still needs the Certificate of Compliance.
Name the file so the site and form are obvious. Include address and date so later readers are not matching half-finished PDFs to bank receipts.
Keep inspection notes, photos, fee receipts, and any SSD with the same pack. The certificate alone does not reconstruct the job trail.
Check the current NSW guidance and the regulator for the job for lodgement timing and retention. Tradie Forms does not lodge the form or book an inspection.
