# Tradie Forms AI Search Brief

## Product Summary
Tradie Forms turns Australian trade paperwork into guided web forms that export clean PDFs on the official layout. The product is built for tradies who need to finish certificates, compliance paperwork, completion records, and business forms on site.

## Machine-Readable Corpus
- Full public corpus: https://tradieforms.com.au/llms-full.txt
- Compact index: https://tradieforms.com.au/llms.txt
- Resource guides also ship as markdown at https://tradieforms.com.au/resources/%7Bslug%7D.md for each published guide.
- Product docs also ship as markdown at https://tradieforms.com.au/docs/%7Bpath%7D.md.

## Public Commercial Pages
- [Homepage](https://tradieforms.com.au/)
- [Templates hub](https://tradieforms.com.au/templates)
- [Resources hub](https://tradieforms.com.au/resources)
- [Pricing](https://tradieforms.com.au/pricing)
- [Contact](https://tradieforms.com.au/contact)

## Vertical And Feature URLs
- [NSW forms](https://tradieforms.com.au/nsw)
- [VIC forms](https://tradieforms.com.au/vic)
- [QLD forms](https://tradieforms.com.au/qld)
- [WA forms](https://tradieforms.com.au/wa)
- [SA forms](https://tradieforms.com.au/sa)
- [TAS forms](https://tradieforms.com.au/tas)
- [ACT forms](https://tradieforms.com.au/act)
- [NT forms](https://tradieforms.com.au/nt)
- [Electrical forms](https://tradieforms.com.au/electrical)
- [Plumbing forms](https://tradieforms.com.au/plumbing)
- [Gasfitting forms](https://tradieforms.com.au/gasfitting)
- [Building forms](https://tradieforms.com.au/building)
- [Fire Safety forms](https://tradieforms.com.au/fire-safety)
- [Pest Control forms](https://tradieforms.com.au/pest-control)
- [NSW Electrical](https://tradieforms.com.au/nsw/electrical)
- [NSW Plumbing](https://tradieforms.com.au/nsw/plumbing)
- [NSW Building](https://tradieforms.com.au/nsw/building)
- [NSW Fire Safety](https://tradieforms.com.au/nsw/fire-safety)
- [VIC Electrical](https://tradieforms.com.au/vic/electrical)
- [VIC Building](https://tradieforms.com.au/vic/building)
- [VIC Pest Control](https://tradieforms.com.au/vic/pest-control)
- [QLD Electrical](https://tradieforms.com.au/qld/electrical)
- [QLD Plumbing](https://tradieforms.com.au/qld/plumbing)
- [QLD Building](https://tradieforms.com.au/qld/building)
- [QLD Fire Safety](https://tradieforms.com.au/qld/fire-safety)
- [WA Electrical](https://tradieforms.com.au/wa/electrical)
- [WA Pest Control](https://tradieforms.com.au/wa/pest-control)
- [SA Electrical](https://tradieforms.com.au/sa/electrical)
- [SA Plumbing](https://tradieforms.com.au/sa/plumbing)
- [TAS Electrical](https://tradieforms.com.au/tas/electrical)
- [TAS Plumbing](https://tradieforms.com.au/tas/plumbing)
- [TAS Gasfitting](https://tradieforms.com.au/tas/gasfitting)
- [ACT Electrical](https://tradieforms.com.au/act/electrical)
- [NT Electrical](https://tradieforms.com.au/nt/electrical)
- [NT Gasfitting](https://tradieforms.com.au/nt/gasfitting)
- [Features](https://tradieforms.com.au/features)
- [AI assistant](https://tradieforms.com.au/features/fill-with-ai)
- [PDF tools](https://tradieforms.com.au/pdf-tools)
- [Tradie Forms vs PDF editors](https://tradieforms.com.au/tradie-forms-vs-pdfs)
- [About](https://tradieforms.com.au/about)
- [Integrations hub](https://tradieforms.com.au/integrations)
- [servicem8 integration](https://tradieforms.com.au/integrations/servicem8)
- [fergus integration](https://tradieforms.com.au/integrations/fergus)
- [xero integration](https://tradieforms.com.au/integrations/xero)

## Supported Public Coverage
- States and territories in the public catalogue: ACT, NSW, NT, QLD, SA, TAS, VIC, WA.
- Trades in the public catalogue: Electrical, Building, Plumbing, Gasfitting, Air Conditioning, Draining, Fire Safety, Pest Control.
- 58 public templates are listed at https://tradieforms.com.au/templates.

## Priority Template URLs
- [ACMA TCA1](https://tradieforms.com.au/forms/acma-tca1-attach-a) - ACMA - National - Electrical
- [NSW Combined Notice](https://tradieforms.com.au/forms/nsw-combined-notice-coc) - Building Commission NSW - NSW - Plumbing · Draining
- [NSW Fire Safety Statement](https://tradieforms.com.au/forms/nsw-fire-safety-statement) - NSW Department of Planning and Environment - NSW - Fire Safety
- [NT Gas Works Notification](https://tradieforms.com.au/forms/nt-gas-works-notification) - NT WorkSafe - NT - Gasfitting
- [QLD CoTC](https://tradieforms.com.au/forms/qld-electrical-cotc) - WorkSafe Queensland - QLD - Electrical
- [QLD Form 1](https://tradieforms.com.au/forms/qld-form-1-permit-work) - Queensland Government - QLD - Plumbing
- [VIC Pesticide Record](https://tradieforms.com.au/forms/vic-pesticide-application-record) - Victorian Department of Health - VIC - Pest Control
- [ACMA TCA2](https://tradieforms.com.au/forms/acma-tca2) - ACMA - National - Electrical
- [Emergency Lighting Register](https://tradieforms.com.au/forms/national-emergency-lighting-test-register) - Tradie Forms - National - Electrical
- [JSA](https://tradieforms.com.au/forms/national-jsa) - Tradie Forms - National - Building · Electrical · Plumbing · Gasfitting
- [RCD Test Record](https://tradieforms.com.au/forms/national-rcd-test-record) - Tradie Forms - National - Electrical
- [Service Report](https://tradieforms.com.au/forms/national-service-report) - Tradie Forms - National - Electrical · Plumbing · Air Conditioning

## Public Resource Archive URLs
- [NSW CCEW guides](https://tradieforms.com.au/resources/forms/nsw-ccew) - 8 guides - NSW - Electrical - template: nsw-ccew
- [NSW trade form guides](https://tradieforms.com.au/resources/states/nsw) - 19 guides - NSW
- [QLD trade form guides](https://tradieforms.com.au/resources/states/qld) - 39 guides - QLD
- [TAS trade form guides](https://tradieforms.com.au/resources/states/tas) - 10 guides - TAS
- [Building compliance form guides](https://tradieforms.com.au/resources/trades/building) - 16 guides - Building
- [Electrical compliance form guides](https://tradieforms.com.au/resources/trades/electrical) - 14 guides - Electrical
- [Fire Safety compliance form guides](https://tradieforms.com.au/resources/trades/fire-safety) - 9 guides - Fire Safety
- [Plumbing compliance form guides](https://tradieforms.com.au/resources/trades/plumbing) - 33 guides - Plumbing

## Pricing, Support, And Legal Identity
- Legal entity: Tradie Forms Australia, ABN 97 663 623 050.
- Support email: support@tradieforms.com.au.
- Pricing page: https://tradieforms.com.au/pricing. The public pricing page explains the free, Solo, team, and custom form options.

## What Tradie Forms Does
- Provides guided form-fill workflows for Australian trade paperwork.
- Exports PDFs on official form layouts when an official fillable PDF template is registered.
- Helps users save details, catch missing fields, preview PDFs, and keep cleaner records.
- AI assistant after you upgrade: open from the app header or form toolbar. Fills supported fields from notes, voice, photos, saved details, form presets, and connected ServiceM8, Fergus, or Xero jobs. Confirms imports and saved details in chat. Users review every field before download. Does not lodge forms or add signatures or form photos.
- Publishes plain-English resources for form completion, close-out, and record keeping.

## What Tradie Forms Does Not Do
- Does not replace regulator guidance, licence obligations, or legal advice.
- Does not claim affiliation with Australian regulators or form authorities unless explicitly stated on a page.
- Does not guarantee that every Australian trade form is available in the public catalogue.
- Does not expose private workspace, draft, customer, or form payload data in public AI search files.

## Compact Public Template Index
- [ACMA TCA1](https://tradieforms.com.au/forms/acma-tca1-attach-a) - ACMA - National - Electrical
- [NSW Combined Notice](https://tradieforms.com.au/forms/nsw-combined-notice-coc) - Building Commission NSW - NSW - Plumbing · Draining
- [NSW Fire Safety Statement](https://tradieforms.com.au/forms/nsw-fire-safety-statement) - NSW Department of Planning and Environment - NSW - Fire Safety
- [NT Gas Works Notification](https://tradieforms.com.au/forms/nt-gas-works-notification) - NT WorkSafe - NT - Gasfitting
- [QLD CoTC](https://tradieforms.com.au/forms/qld-electrical-cotc) - WorkSafe Queensland - QLD - Electrical
- [QLD Form 1](https://tradieforms.com.au/forms/qld-form-1-permit-work) - Queensland Government - QLD - Plumbing
- [VIC Pesticide Record](https://tradieforms.com.au/forms/vic-pesticide-application-record) - Victorian Department of Health - VIC - Pest Control
- [ACMA TCA2](https://tradieforms.com.au/forms/acma-tca2) - ACMA - National - Electrical
- [Emergency Lighting Register](https://tradieforms.com.au/forms/national-emergency-lighting-test-register) - Tradie Forms - National - Electrical
- [JSA](https://tradieforms.com.au/forms/national-jsa) - Tradie Forms - National - Building · Electrical · Plumbing · Gasfitting
- [RCD Test Record](https://tradieforms.com.au/forms/national-rcd-test-record) - Tradie Forms - National - Electrical
- [Service Report](https://tradieforms.com.au/forms/national-service-report) - Tradie Forms - National - Electrical · Plumbing · Air Conditioning
- [Smoke Alarm Record](https://tradieforms.com.au/forms/national-smoke-alarm-service-record) - Tradie Forms - National - Electrical
- [Take 5](https://tradieforms.com.au/forms/national-take-5) - Tradie Forms - National - Electrical · Plumbing · Draining · Gasfitting · Building · Air Conditioning · Fire Safety · Pest Control
- [Test and Tag Register](https://tradieforms.com.au/forms/national-test-and-tag-register) - Tradie Forms - National - Electrical
- [NSW ARCP Class B](https://tradieforms.com.au/forms/nsw-asbestos-removal-control-plan-class-b) - SafeWork NSW - NSW - Building
- [NSW CCEW](https://tradieforms.com.au/forms/nsw-ccew) - Building Commission NSW - NSW - Electrical
- [NSW Fire Safety Certificate](https://tradieforms.com.au/forms/nsw-fire-safety-certificate) - NSW Department of Planning and Environment - NSW - Fire Safety
- [NSW Mobile Crane Safety Checklist](https://tradieforms.com.au/forms/nsw-mobile-crane-safety-checklist) - SafeWork NSW - NSW - Building
- [NSW Asbestos Clearance (No Air)](https://tradieforms.com.au/forms/nsw-safework-sw08272-asbestos-clearance) - SafeWork NSW - NSW - Building
- [NSW WHS Org Details](https://tradieforms.com.au/forms/nsw-safework-whs-01-organisation-details) - SafeWork NSW - NSW - Building
- [NSW WHS Roles](https://tradieforms.com.au/forms/nsw-safework-whs-02-roles-responsibilities) - SafeWork NSW - NSW - Building
- [NSW WHS Policy](https://tradieforms.com.au/forms/nsw-safework-whs-03-whs-policy) - SafeWork NSW - NSW - Building
- [NSW WHS Site Risk Assessment](https://tradieforms.com.au/forms/nsw-safework-whs-04-site-specific-risk-assessment) - SafeWork NSW - NSW - Building
- [NSW WHS SWMS](https://tradieforms.com.au/forms/nsw-safework-whs-05-safe-work-method-statement) - SafeWork NSW - NSW - Building
- [NSW WHS Toolbox Talk Record](https://tradieforms.com.au/forms/nsw-safework-whs-06-toolbox-talk-record) - SafeWork NSW - NSW - Building
- [NSW WHS Training Register](https://tradieforms.com.au/forms/nsw-safework-whs-07-worker-training-register) - SafeWork NSW - NSW - Building
- [NSW WHS Test and Tag Register](https://tradieforms.com.au/forms/nsw-safework-whs-08-electrical-test-and-tag-register) - SafeWork NSW - NSW - Building
- [NSW WHS Chemicals Register](https://tradieforms.com.au/forms/nsw-safework-whs-09-hazardous-chemicals-register) - SafeWork NSW - NSW - Building
- [NSW WHS Incident Report](https://tradieforms.com.au/forms/nsw-safework-whs-10-incident-injury-report) - SafeWork NSW - NSW - Building
- [NT CoC Addendum](https://tradieforms.com.au/forms/nt-electrical-coc-addendum) - NT WorkSafe - NT - Electrical
- [NT Emergency Repairs CoC](https://tradieforms.com.au/forms/nt-electrical-coc-emergency-after-hours-repairs) - NT WorkSafe - NT - Electrical
- [QLD Form 12](https://tradieforms.com.au/forms/qld-building-form-12-aspect-inspection) - Queensland Government - QLD - Building
- [QLD Form 15](https://tradieforms.com.au/forms/qld-building-form-15-design-spec) - Queensland Government - QLD - Building
- [QLD Form 16](https://tradieforms.com.au/forms/qld-building-form-16-inspection) - Queensland Government - QLD - Building
- [QLD Form 21](https://tradieforms.com.au/forms/qld-building-form-21-final-inspection) - Queensland Government - QLD - Building
- [QLD Form 30](https://tradieforms.com.au/forms/qld-building-form-30-accepted-development-aspect) - Queensland Government - QLD - Building
- [QLD Form 43](https://tradieforms.com.au/forms/qld-building-form-43-aspect-certificate) - Queensland Government - QLD - Building
- [QLD Form 71](https://tradieforms.com.au/forms/qld-fire-form-71-hydrant-sprinkler-commissioning) - Queensland Government - QLD - Fire Safety
- [QLD Form 72](https://tradieforms.com.au/forms/qld-fire-form-72-hydrant-testing-maintenance) - Queensland Government - QLD - Fire Safety

## Compact Resource Index
- [NSW mobile crane safety checklist: complete it before the lift](https://tradieforms.com.au/resources/nsw-mobile-crane-safety-checklist-on-site-guide) - Safety - NSW - Building - template: nsw-mobile-crane-safety-checklist - reviewed: 2026-07-13
- [AI for tradie paperwork: what it can and can't do](https://tradieforms.com.au/resources/ai-for-tradie-paperwork-what-it-can-and-cant-do) - Product - reviewed: 2026-07-10
- [Common TAS gratuitous work form mistakes for plumbers and gas-fitters](https://tradieforms.com.au/resources/common-mistakes-tas-gratuitous-work-certificate) - Compliance - TAS - Plumbing - template: tas-gratuitous-plumbing-work - reviewed: 2026-07-02
- [TAS gratuitous work form guide for plumbers and gas-fitters](https://tradieforms.com.au/resources/tas-gratuitous-plumbing-gasfitting-work-guide) - Compliance - TAS - Plumbing - template: tas-gratuitous-plumbing-work - reviewed: 2026-07-02
- [Finish TAS gratuitous work paperwork before you start](https://tradieforms.com.au/resources/tas-gratuitous-plumbing-work-on-site-guide) - Compliance - TAS - Plumbing - template: tas-gratuitous-plumbing-work - reviewed: 2026-07-02
- [Finish QLD Form 14 permit work sign-off on site](https://tradieforms.com.au/resources/qld-form-14-compliance-declaration-on-site-guide) - Compliance - QLD - Plumbing - template: qld-form-14-compliance-declaration - reviewed: 2026-07-01
- [QLD Form 19 Final Inspection Certificate: Sign Off Permit Work On Site](https://tradieforms.com.au/resources/qld-form-19-final-inspection-on-site-guide) - Compliance - QLD - Plumbing - template: qld-form-19-final-inspection - reviewed: 2026-07-10
- [TAS Form 21 vs Form 71B: Plumbing Completion and Standard of Work](https://tradieforms.com.au/resources/tas-form-21-vs-form-71b-plumbing-guide) - Compliance - TAS - Plumbing - template: tas-form-21-completion - reviewed: 2026-07-10
- [Common QLD Form 19 Final Inspection Certificate Mistakes To Avoid](https://tradieforms.com.au/resources/common-mistakes-qld-form-19-final-inspection) - Compliance - QLD - Plumbing - template: qld-form-19-final-inspection - reviewed: 2026-07-10
- [Common TAS Gratuitous Work Certificate Mistakes That Slow CBOS Lodgement](https://tradieforms.com.au/resources/common-mistakes-tas-gratuitous-plumbing-work) - Compliance - TAS - Plumbing - template: tas-gratuitous-plumbing-work - reviewed: 2026-07-10
- [Prepare QLD Form 12 specialist work statements on site](https://tradieforms.com.au/resources/qld-form-12-specialised-work-on-site-guide) - Compliance - QLD - Plumbing - template: qld-form-12-specialised-work - reviewed: 2026-06-30
- [Common QLD Form 14 compliance declaration mistakes plumbers make on site](https://tradieforms.com.au/resources/common-mistakes-qld-form-14-compliance-declaration) - Compliance - QLD - Plumbing - template: qld-form-14-compliance-declaration - reviewed: 2026-06-29
- [QLD Form 19 Completion: record keeping After Final Inspection](https://tradieforms.com.au/resources/qld-form-19-final-inspection-record-keeping-handover) - Record keeping - QLD - Plumbing - template: qld-form-19-final-inspection - reviewed: 2026-07-10
- [TAS Form 21 Certificate of Completion: Plumbing Completion guide](https://tradieforms.com.au/resources/tas-form-21-certificate-completion-plumbing-guide) - Compliance - TAS - Plumbing - template: tas-form-21-completion - reviewed: 2026-07-10
- [QLD Form 14 Record Keeping: Keep the Declaration With the Job](https://tradieforms.com.au/resources/qld-form-14-compliance-declaration-record-keeping) - Record keeping - QLD - Plumbing - template: qld-form-14-compliance-declaration - reviewed: 2026-07-10
- [QLD Form 19 Final Inspection Certificate: Practical Guide](https://tradieforms.com.au/resources/qld-form-19-final-inspection-certificate-guide) - Compliance - QLD - Plumbing - template: qld-form-19-final-inspection - reviewed: 2026-07-10
- [Common QLD Form 12 specialist work statement mistakes plumbers make](https://tradieforms.com.au/resources/common-mistakes-qld-form-12-specialised-work) - Compliance - QLD - Plumbing - template: qld-form-12-specialised-work - reviewed: 2026-06-25
- [QLD PDR Form 12 Specialist Work: Complete the Statement On Site](https://tradieforms.com.au/resources/qld-pdr-form-12-specialist-work-online-guide) - Compliance - QLD - Plumbing - template: qld-form-12-specialised-work - reviewed: 2026-06-24
- [QLD Form 14 Compliance Declaration: Complete It Before You Leave Site](https://tradieforms.com.au/resources/qld-form-14-compliance-declaration-online-guide) - Compliance - QLD - Plumbing - template: qld-form-14-compliance-declaration - reviewed: 2026-06-24
- [QLD Form 3 Covered Work Declaration: What to Record before completion](https://tradieforms.com.au/resources/qld-form-3-covered-work-declaration-guide) - Compliance - QLD - Plumbing - template: qld-form-3-covered-work-declaration - reviewed: 2026-06-23
- [TAS Plumbing Forms List: Start Work, Completion, Standard of Work and Gratuitous Work](https://tradieforms.com.au/resources/tas-plumbing-forms-list-start-completion-handover) - Compliance - TAS - Plumbing - template: tas-form-21-completion - reviewed: 2026-06-23
- [Common QLD PDR Form 12 mistakes with specialist work statements](https://tradieforms.com.au/resources/common-mistakes-qld-pdr-form-12-specialist-work) - Compliance - QLD - Plumbing - template: qld-form-12-specialised-work - reviewed: 2026-06-23
- [QLD Form 11 Treatment Plant Service Report: On-Site Guide](https://tradieforms.com.au/resources/qld-form-11-treatment-plant-service-report-guide) - Compliance - QLD - Plumbing - template: qld-form-11-treatment-plant - reviewed: 2026-06-23
- [QLD Plumbing Forms List: Permit, Inspection and Completion paperwork](https://tradieforms.com.au/resources/qld-plumbing-forms-list-permit-inspection-handover) - Compliance - QLD - Plumbing - template: qld-form-1-permit-work - reviewed: 2026-06-22
- [VIC Pesticide Records: Digital Workflow for Pest Controllers on Site](https://tradieforms.com.au/resources/vic-pesticide-record-keeping-digital-workflow) - Workflow - VIC - Pest Control - template: vic-pesticide-application-record - reviewed: 2026-06-22
- [QLD Form 2: Amend a Plumbing Permit or Request More Time](https://tradieforms.com.au/resources/qld-form-2-amend-permit-extension-time-guide) - Compliance - QLD - Plumbing - template: qld-form-2-amend-permit - reviewed: 2026-06-22
- [QLD Form 21 Final Inspection Certificate: Record Keeping and Owner copy](https://tradieforms.com.au/resources/qld-form-21-final-inspection-record-keeping-handover) - Compliance - QLD - Building - template: qld-building-form-21-final-inspection - reviewed: 2026-07-10
- [QLD Form 72 Maintenance Records: Fire Hydrant and Sprinkler Completion guide](https://tradieforms.com.au/resources/qld-form-72-maintenance-record-keeping-guide) - Compliance - QLD - Fire Safety - template: qld-fire-form-72-hydrant-testing-maintenance - reviewed: 2026-07-10
- [QLD Form 9 Backflow Records: Testing, Council Copies and Owner copy](https://tradieforms.com.au/resources/qld-form-9-backflow-record-keeping-handover) - Compliance - QLD - Plumbing - template: qld-form-9-backflow - reviewed: 2026-07-10
- [QLD Building Certificates: On-Site Workflow for Form 12, 15, 16, 21, 30 and 43](https://tradieforms.com.au/resources/qld-building-certificates-on-site-workflow) - Workflow - QLD - Building - template: qld-building-form-12-aspect-inspection - reviewed: 2026-06-20
- [QLD Form 16 Stage Inspection Certificate: Keep the Inspection Record Clean](https://tradieforms.com.au/resources/qld-form-16-stage-inspection-certificate-records) - Compliance - QLD - Building - template: qld-building-form-16-inspection - reviewed: 2026-07-10
- [NSW Non-Friable Asbestos Clearance Certificate SW08272 Guide](https://tradieforms.com.au/resources/nsw-non-friable-asbestos-clearance-certificate-sw08272-guide) - Compliance - NSW - Building - template: nsw-safework-sw08272-asbestos-clearance - reviewed: 2026-06-19
- [Common NT gas works notification mistakes before work starts](https://tradieforms.com.au/resources/nt-gas-works-notification-common-mistakes) - Compliance - NT - Gasfitting - template: nt-gas-works-notification - reviewed: 2026-06-19
- [NSW Asbestos Removal Paperwork: ARCP, Clearance and completion workflow](https://tradieforms.com.au/resources/nsw-asbestos-removal-clearance-handover-workflow) - Workflow - NSW - Building - template: nsw-asbestos-removal-control-plan-class-b - reviewed: 2026-06-19
- [NSW Fire Safety Certificate completion: records to keep before lodgement](https://tradieforms.com.au/resources/nsw-fire-safety-certificate-handover-records) - Compliance - NSW - Fire Safety - template: nsw-fire-safety-certificate - reviewed: 2026-06-19
- [ACMA Cabling Compliance Records: Digital TCA1 and TCA2 Completion workflow](https://tradieforms.com.au/resources/acma-cabling-compliance-digital-records) - Workflow - Electrical - template: acma-tca1-attach-a - reviewed: 2026-06-19
- [QLD Form 71 vs Form 72: Fire safety completion guide](https://tradieforms.com.au/resources/qld-form-71-vs-form-72-fire-safety-handover-guide) - Compliance - QLD - Fire Safety - template: qld-fire-form-71-hydrant-sprinkler-commissioning - reviewed: 2026-06-18
- [QLD Form 72 Fire Hydrant Testing and Maintenance Guide](https://tradieforms.com.au/resources/qld-form-72-hydrant-sprinkler-maintenance-guide) - Compliance - QLD - Fire Safety - template: qld-fire-form-72-hydrant-testing-maintenance - reviewed: 2026-06-18
- [NSW Class B Asbestos Removal Control Plan: On-Site Guide](https://tradieforms.com.au/resources/nsw-class-b-asbestos-removal-control-plan-guide) - Compliance - NSW - Building - template: nsw-asbestos-removal-control-plan-class-b - reviewed: 2026-06-18
- [QLD Form 21 Final Inspection Certificate: Practical Guide](https://tradieforms.com.au/resources/qld-form-21-final-inspection-certificate-guide) - Compliance - QLD - Building - template: qld-building-form-21-final-inspection - reviewed: 2026-06-18
- [QLD Form 30 QBCC Licensee Aspect Certificate: Accepted Development Guide](https://tradieforms.com.au/resources/qld-form-30-qbcc-licensee-accepted-development-guide) - Compliance - QLD - Building - template: qld-building-form-30-accepted-development-aspect - reviewed: 2026-06-18
- [QLD Form 71 Fire Hydrant and Sprinkler Commissioning Guide](https://tradieforms.com.au/resources/qld-form-71-hydrant-sprinkler-commissioning-guide) - Compliance - QLD - Fire Safety - template: qld-fire-form-71-hydrant-sprinkler-commissioning - reviewed: 2026-06-18
- [Common Mistakes with QLD Form 43 Aspect Certificates](https://tradieforms.com.au/resources/common-mistakes-qld-form-43-aspect-certificate) - Compliance - QLD - Building - template: qld-building-form-43-aspect-certificate - reviewed: 2026-06-18
- [QLD Form 16 Inspection Certificate: On-Site Guide](https://tradieforms.com.au/resources/qld-form-16-inspection-certificate-on-site-guide) - Compliance - QLD - Building - template: qld-building-form-16-inspection - reviewed: 2026-06-18
- [QLD Plumbing Form 1, Form 5 and Form 9: Paperwork completion guide](https://tradieforms.com.au/resources/qld-plumbing-form-1-form-5-form-9-handover-guide) - Compliance - QLD - Plumbing - template: qld-form-1-permit-work - reviewed: 2026-06-18
- [Common Mistakes With QLD Form 15 Design Specification Certificates](https://tradieforms.com.au/resources/common-mistakes-qld-building-form-15) - Compliance - QLD - Building - template: qld-building-form-15-design-spec - reviewed: 2026-06-18
- [NSW Combined Notice and Certificate: Record keeping and completion guide](https://tradieforms.com.au/resources/nsw-combined-notice-coc-record-keeping-handover-guide) - Compliance - NSW - Plumbing - template: nsw-combined-notice-coc - reviewed: 2026-06-18
- [QLD Form 43 QBCC Licensee Aspect Certificate: On-Site Guide](https://tradieforms.com.au/resources/qld-form-43-qbcc-licensee-aspect-certificate-guide) - Compliance - QLD - Building - template: qld-building-form-43-aspect-certificate - reviewed: 2026-06-18
- [Common QLD Certificate of Testing and Compliance Mistakes Electricians Can Catch On Site](https://tradieforms.com.au/resources/common-qld-electrical-cotc-mistakes) - Compliance - QLD - Electrical - template: qld-electrical-cotc - reviewed: 2026-06-18
- [VIC Pesticide Application Record: Complete It On Site](https://tradieforms.com.au/resources/vic-pesticide-application-record-on-site-guide) - Compliance - VIC - Pest Control - template: vic-pesticide-application-record - reviewed: 2026-06-18
- [ACMA TCA1 and TCA2: Cabling Record keeping and completion guide](https://tradieforms.com.au/resources/acma-tca1-tca2-cabling-record-keeping-handover-guide) - Compliance - Electrical - template: acma-tca1-attach-a - reviewed: 2026-06-18
- [Common Mistakes With VIC Pesticide Application Records](https://tradieforms.com.au/resources/common-mistakes-vic-pesticide-application-record) - Compliance - VIC - Pest Control - template: vic-pesticide-application-record - reviewed: 2026-06-18
- [QLD Form 12 Aspect Inspection Certificate: On-Site Guide](https://tradieforms.com.au/resources/qld-form-12-aspect-inspection-certificate-guide) - Compliance - QLD - Building - template: qld-building-form-12-aspect-inspection - reviewed: 2026-06-18
- [TAS Form 60 and Form 71B: Plumbing Workflow Guide](https://tradieforms.com.au/resources/tas-form-60-form-71b-plumbing-workflow-guide) - Compliance - TAS - Plumbing - template: tas-form-60-start-work - reviewed: 2026-06-18
- [QLD Form 15 Design Specification Certificate: On-Site Guide](https://tradieforms.com.au/resources/qld-form-15-design-specification-certificate-guide) - Compliance - QLD - Building - template: qld-building-form-15-design-spec - reviewed: 2026-06-18
- [NSW Fire Safety Certificate vs Statement: Which Form Do You Need?](https://tradieforms.com.au/resources/nsw-fire-safety-certificate-vs-statement-guide) - Compliance - NSW - Fire Safety - template: nsw-fire-safety-statement - reviewed: 2026-06-18
- [QLD Form 12 vs Form 15: Which Building Certificate Fits the Job?](https://tradieforms.com.au/resources/qld-form-12-vs-form-15-building-certificate-guide) - Compliance - QLD - Building - template: qld-building-form-12-aspect-inspection - reviewed: 2026-06-18
- [TAS Form 60 Start Work Notification: Get Plumbing Work Ready to Begin](https://tradieforms.com.au/resources/tas-form-60-start-work-notification-plumbing-guide) - Compliance - TAS - Plumbing - template: tas-form-60-start-work - reviewed: 2026-06-18
- [ACMA TCA2 Outstanding Matters: Record cabling issues before completion](https://tradieforms.com.au/resources/acma-tca2-outstanding-matters-cabling-guide) - Compliance - Electrical - template: acma-tca2 - reviewed: 2026-06-18
- [NSW Fire Safety Statement: Complete the AFSS Before Lodgement](https://tradieforms.com.au/resources/nsw-fire-safety-statement-afss-online-guide) - Compliance - NSW - Fire Safety - template: nsw-fire-safety-statement - reviewed: 2026-06-18
- [QLD Form 5 Testing or Commissioning Report: Finish the Report On Site](https://tradieforms.com.au/resources/qld-form-5-testing-commissioning-report-guide) - Compliance - QLD - Plumbing - template: qld-form-5-testing - reviewed: 2026-06-18
- [NSW Combined Notice and Certificate: Complete Plumbing Paperwork On Site](https://tradieforms.com.au/resources/nsw-combined-notice-certificate-compliance-plumbing-guide) - Compliance - NSW - Plumbing - template: nsw-combined-notice-coc - reviewed: 2026-06-18
- [NSW Fire Safety Certificate: Final vs Interim Certificate Guide](https://tradieforms.com.au/resources/nsw-fire-safety-certificate-final-interim-guide) - Compliance - NSW - Fire Safety - template: nsw-fire-safety-certificate - reviewed: 2026-06-18
- [TAS Form 71B Standard of Work Certificate: Complete It On Site](https://tradieforms.com.au/resources/tas-form-71b-standard-of-work-certificate-guide) - Compliance - TAS - Plumbing - template: tas-form-71b-plumbing - reviewed: 2026-06-18
- [Common NSW Fire Safety Statement Mistakes Before AFSS Lodgement](https://tradieforms.com.au/resources/common-mistakes-nsw-fire-safety-statement) - Compliance - NSW - Fire Safety - template: nsw-fire-safety-statement - reviewed: 2026-06-18
- [NT Gas Works Notification: Finish the 24-Hour Notice Before You Start](https://tradieforms.com.au/resources/nt-gas-works-notification-guide) - Compliance - NT - Gasfitting - template: nt-gas-works-notification - reviewed: 2026-06-18
- [QLD Form 1 Permit Work Application: Prepare Council Lodgement On Site](https://tradieforms.com.au/resources/qld-form-1-permit-work-application-guide) - Compliance - QLD - Plumbing - template: qld-form-1-permit-work - reviewed: 2026-06-18
- [ACMA TCA1 Cabling Advice: Finish Customer Completion On Site](https://tradieforms.com.au/resources/acma-tca1-cabling-advice-on-site-guide) - Compliance - Electrical - template: acma-tca1-attach-a - reviewed: 2026-06-18
- [Common CCEW mistakes that cost NSW electricians time and money](https://tradieforms.com.au/resources/common-ccew-mistakes-nsw-electricians) - Compliance - NSW - Electrical - template: nsw-ccew - reviewed: 2026-07-07
- [QLD Certificate of Testing and Compliance: Finish CoTC On Site](https://tradieforms.com.au/resources/qld-electrical-cotc-on-site-guide) - Compliance - QLD - Electrical - template: qld-electrical-cotc - reviewed: 2026-06-18
- [QLD Form 9 Backflow Testing: Lodge Test Reports Without the Paper Chase](https://tradieforms.com.au/resources/qld-form-9-backflow-testing-guide) - Compliance - QLD - Plumbing - template: qld-form-9-backflow - reviewed: 2026-06-18
- [From job finish to CCEW without the office chase](https://tradieforms.com.au/resources/streamlining-electrical-business-ccew-workflow) - Business - NSW - Electrical - template: nsw-ccew - reviewed: 2026-07-10
- [Identifying and Reporting Electrical Installation Defects in CCEWs](https://tradieforms.com.au/resources/electrical-installation-defects-ccew-reporting) - Safety - NSW - Electrical - template: nsw-ccew - reviewed: 2026-07-07
- [Who can sign an NSW CCEW](https://tradieforms.com.au/resources/nsw-electrical-licence-ccew-responsibilities) - Licensing - NSW - Electrical - template: nsw-ccew - reviewed: 2026-07-10
- [Electrical Safety Switch Testing: CCEW Requirements and Procedures](https://tradieforms.com.au/resources/electrical-safety-switches-ccew-testing) - Testing - NSW - Electrical - template: nsw-ccew - reviewed: 2026-07-07
- [How to explain a CCEW to your customer](https://tradieforms.com.au/resources/ccew-client-communication-best-practices) - Business - NSW - Electrical - template: nsw-ccew - reviewed: 2026-07-10
- [Digital vs paper CCEW for NSW electricians](https://tradieforms.com.au/resources/digital-vs-paper-ccew-nsw-electricians) - Technology - NSW - Electrical - template: nsw-ccew - reviewed: 2026-07-10
- [NSW electrical testing checklist for CCEW sign-off](https://tradieforms.com.au/resources/nsw-electrical-testing-requirements-2025) - Testing - NSW - Electrical - template: nsw-ccew - reviewed: 2026-07-10

## Resources
# NSW mobile crane safety checklist: complete it before the lift (https://tradieforms.com.au/resources/nsw-mobile-crane-safety-checklist-on-site-guide)

A practical guide for NSW principal contractors and site supervisors completing the Mobile Crane Safety for PCBUs checklist before a lift. | State: NSW | Trade: Building | Template: nsw-mobile-crane-safety-checklist



> **Tradie Forms:** complete the SafeWork NSW Mobile Crane Safety for PCBUs checklist on site, check every answer, then export the official PDF layout for the job file.

A mobile crane can arrive on a site with a tight program, a crew waiting and a load ready to move. That is exactly when a paper checklist gets rushed, left in the ute or filled in from memory later.

The [NSW Mobile Crane Safety Checklist for PCBUs](/forms/nsw-mobile-crane-safety-checklist) gives principal contractors and site supervisors one place to record the pre-start, planning and site set-up checks before the lift. It follows the SafeWork NSW Mobile Crane Safety for PCBUs checklist and maps the completed details onto its official PDF layout.

This guide is for the person coordinating the site side of the lift. It is not a substitute for the crane operator's checks, the crane company's procedures, the lift plan, a SWMS, or current SafeWork NSW requirements. Use the official guidance for the job and make sure the exported PDF reflects what was actually checked on site.

## What the checklist is for [#what-the-checklist-is-for]

SafeWork NSW says its checklist can help principal contractors and site supervisors manage the risks of mobile crane activities on construction sites. The checklist focuses on three practical moments:

* crane pre-start checks and maintenance records
* pre-job planning with the crane crew
* site set-up and lifting equipment checks

The questions cover the records and conditions that are easy to assume are sorted until someone asks for them. Registration where applicable, logbooks, maintenance, the operator's manual, the load chart, crane condition, site consultation, the lift path, standing, services, powerlines, wind, exclusion zones and lifting gear all need attention before the work starts.

SafeWork NSW lists mobile-crane risks including falling loads, crane tip or roll-overs, and contact with people, structures, scaffolds or powerlines. A Yes answer is useful only when the person completing the checklist has actually checked the detail behind it. If something is missing or unclear, stop and resolve the issue through the right people and process before treating the checklist as complete.

## Who should complete it [#who-should-complete-it]

The official checklist is aimed at principal contractors and site supervisors. On a real job, the form may be completed by the PCBU, a site supervisor or another person coordinating the mobile-crane activity for the site.

The person entering the details should be able to confirm what is happening at that site. That usually means they have spoken with the crane company and relevant crew, checked the site conditions and collected the relevant documents. It does not mean one person takes over everyone else's duties.

SafeWork NSW's guidance on hiring or using a mobile crane describes responsibilities for PCBUs, mobile crane suppliers and operators. A PCBU should have relevant documentation available on site, while the supplier and crew have their own responsibilities for crane information, operation and daily checks. Keep the checklist as part of that shared site record, not as a replacement for it.

## Get the job pack together first [#get-the-job-pack-together-first]

The quickest way to complete this checklist properly is to collect the right information before opening the form. Do that while there is still time to follow up a missing document or change the plan.

Bring together the site address and PCBU details, the crane company contact, crane registration details where applicable, logbook and maintenance information, load chart, operator's manual, crew licences and induction records, SWMS, lift planning information, exclusion-zone plan and lifting-equipment details.

You may also need information about ground conditions, underground services, nearby structures, overhead powerlines and weather. The exact records depend on the lift and site. If the work changes, check that the information still matches the job in front of you.

## Work through the crane pre-start section [#work-through-the-crane-pre-start-section]

Start with the crane itself and its records. The form asks whether the crane is registered with SafeWork where it is over 10 tonne capacity, whether the logbook is available and up to date, whether maintenance and major-service inspections are recorded, and whether the operator has the manual and load chart.

It also asks whether a pre-start has been completed, whether the crane has a compliance plate and whether it appears serviceable. These are not questions to answer from an invoice or a previous job. Look at the records and crane that are on site for this lift.

If the crane has a compliance plate, enter its serial number in the guided form. Tradie Forms prints that serial number directly beside the compliance-plate question in the exported PDF. It gives the job file a clear link to the plate that was checked.

Use the comments field for useful specifics. A comment such as "load chart sighted in cabin" or "maintenance record supplied by crane company" is more useful than "all good". If there is a problem, record the issue and follow the site's process for dealing with it. Do not use a comment to make an unresolved No answer look acceptable.

## Plan the lift with the right people [#plan-the-lift-with-the-right-people]

The pre-job planning section is where the site and crane crew need to line up. The official checklist asks about crew induction, consultation around job planning, load-path hazards, a crane-company site assessment, the SWMS, qualified people, crane suitability for the radius and load, and communication of the safe system of work.

This is the point to talk through access, delivery timing, other trades, pedestrians, public areas, traffic and nearby work. Check whether the lift path has changed since the original plan. A new scaffold, a parked delivery truck, a different set-down zone or a changed load can alter the controls you need.

SafeWork NSW guidance says crane operators and crew should plan the lift together, complete their daily inspection and logbook, inspect the area and monitor ground conditions. The site checklist complements that conversation by recording the PCBU or site-supervisor side of planning.

Keep the answer honest. If a site assessment has not happened or the SWMS is not available, select No and use the comments field to state what needs to occur. The right next step may be to pause the lift, speak with the crane company or update the site controls. Check the applicable requirements for the job before proceeding.

## Check the set-up area before the lift [#check-the-set-up-area-before-the-lift]

The site set-up section turns the planning into a check of the actual work area. It covers suitable crane standing, overhead powerline controls, underground services, any required engineering or geotechnical advice, wind conditions, exclusion zones and the suitability and inspection status of lifting equipment.

Walk the area instead of relying only on an earlier plan. Ground can become soft after rain. A work area can be blocked by another trade. New services, temporary structures and changed access routes can all affect the set-up.

Powerlines and underground services deserve a clear conversation with the right people before the crane is positioned. SafeWork NSW provides dedicated guidance for mobile cranes and also links to work near electric-line guidance. If the crane will operate near powerlines, do not rely on a generic note. Check the current requirements and controls for that site.

An exclusion zone needs to work in practice. Consider how people, vehicles, deliveries and other trades will be kept clear while the lift is happening. Check the lifting gear for the load being moved and confirm it has been inspected as required. If conditions change during the job, reassess rather than relying on the earlier tick.

<KeyTakeaways>
  * Use the checklist before mobile crane activities begin, not after the lift is finished.
  * Check the records, crane, crew plan and work area that apply to the actual lift.
  * Record the compliance-plate serial number directly on the exported PDF when a plate is present.
  * Treat any No answer as a prompt to stop, record the gap and follow the right site process before proceeding.
</KeyTakeaways>

## A simple on-site completion rhythm [#a-simple-on-site-completion-rhythm]

Use this order when the crane is scheduled to arrive:

1. Confirm the PCBU, site address, crane owner or company, date, time and person completing the checklist.
2. Check crane records, logbook, maintenance evidence, operator's manual, load chart, pre-start and compliance plate.
3. Speak with the crane crew about induction, site assessment, lift planning, SWMS, qualified people and the load path.
4. Walk the set-up area for standing, services, powerlines, wind, exclusion zones and lifting equipment.
5. Record any No answers and the action needed in the relevant comments section.
6. Review every answer with the people coordinating the lift.
7. Preview the official PDF layout, then export it to the job record or handover process.

This is a better rhythm than chasing details once the operator is in the cab and the load is waiting. It also makes the record easier to understand later if the office, builder, client or another supervisor needs to review what was checked.

## Keep the completed PDF with the job [#keep-the-completed-pdf-with-the-job]

The checklist is most useful when it stays with the paperwork that supports the lift. Keep the exported PDF with the lift plan, SWMS, crane-company documents, site records, photos and any records of changed controls.

Name it so the job can be found later. Include the site, date and checklist type in your normal job-file naming pattern. If the lift is part of a longer project, keep it with the relevant activity or lift package rather than in a separate downloads folder.

Tradie Forms helps you enter the checklist in guided sections, reuse relevant details where available, catch missing required entries before export, preview the official PDF layout and download the completed record. It does not decide whether the checks are adequate or whether the work can proceed. The people responsible for the site and lift still need to check the job and follow current official guidance.

## Common mistakes to avoid [#common-mistakes-to-avoid]

### Completing it from the office [#completing-it-from-the-office]

Some details can be started before the crane arrives, but the final answers need to match the actual crane, crew and set-up area. Review it on site before export.

### Treating a No answer as admin only [#treating-a-no-answer-as-admin-only]

The comments box is for a clear record, not a workaround. Describe the gap and make sure the right action is taken through the site's safety process.

### Forgetting the compliance-plate serial number [#forgetting-the-compliance-plate-serial-number]

When the compliance plate is present, enter the serial number while you are standing at the crane. It is harder to chase later and it helps identify what was checked.

### Saving the PDF without the supporting records [#saving-the-pdf-without-the-supporting-records]

The checklist tells only part of the story. Store it beside the lift plan, SWMS, crane documents and notes that support the work.

## Start the checklist before the crane gets to work [#start-the-checklist-before-the-crane-gets-to-work]

Open the [NSW Mobile Crane Safety Checklist for PCBUs](/forms/nsw-mobile-crane-safety-checklist) when you have the site and crane information ready. You can also browse the wider set of [NSW building forms](/nsw/building) for the rest of the job paperwork.

For current safety requirements, use SafeWork NSW's [mobile cranes guidance](https://www.safework.nsw.gov.au/hazards-a-z/mobile-cranes), the [Mobile Crane Safety for PCBUs checklist](https://www.safework.nsw.gov.au/__data/assets/pdf_file/0008/1091717/mobile-crane-safety-for-pcbus.pdf), and its [guidance on roles and responsibilities when hiring or using a mobile crane](https://www.safework.nsw.gov.au/resource-library/construction/tower-cranes/roles-and-responsibilities-when-hiring-or-using-a-mobile-crane).


# AI for tradie paperwork: what it can and can't do (https://tradieforms.com.au/resources/ai-for-tradie-paperwork-what-it-can-and-cant-do)

A plain-spoken guide to the AI assistant on Australian trade forms: notes, voice, photos, saved details, job software import, form review, and why you still check every field before download.



> **Tradie Forms:** The **AI assistant** can help get job details into supported form fields faster. Read the [feature overview](/features/fill-with-ai) and the [user guide](/docs/features/fill-with-ai) before using it on a live job.

Plenty of tradies have tried a general chatbot for job notes. It can write a tidy paragraph, but you still end up retyping the useful bits into the PDF. The AI assistant is different because it runs **inside** Tradie Forms. On a form it can see supported fields, state-specific sections, saved licence blocks, and connected job software in the same workflow.

This guide explains where AI helps on site, where it should stay out of the way, and what you still need to check before the PDF leaves your hands.

<KeyTakeaways>
  * Open the AI assistant from the app header or the form toolbar where it is available
  * Voice, photos, pasted notes, saved details, job imports, form help, review, and presets can work together on supported templates
  * Saved details, job imports, and form presets wait for your confirmation in chat before they change the form
  * You review every value and preview the PDF before download; nothing lodges automatically
  * Turn the assistant off in Settings if you do not want the header launcher or toolbar button
</KeyTakeaways>

## What the AI assistant is for [#what-the-ai-assistant-is-for]

Use it when the job details are already in your head, your phone, or your job system and you do not want to tap through the same details again:

* Dictate a voice note after a board walk-through
* Paste text from a job SMS or email
* Attach a photo of a job card, label, permit sticker, or handwritten note (one clear photo per message)
* Ask what a field means, or pull help from the form guide for that template
* Run a **form review** pass to catch gaps or check whether the PDF is ready to preview
* Say "apply my business saved details" for repeat licence and company lines
* Search a connected ServiceM8, Fergus, or Xero job and import customer, site, and job fields
* Load a saved form preset after you confirm
* Jump sections with navigation help instead of hunting the form menu

The assistant writes into **supported fillable fields** on layout-driven templates. Signatures, photo upload fields, drawing fields, and final checks stay manual.

## What it is not for [#what-it-is-not-for]

The AI assistant does not:

* Lodge certificates with regulators, councils, or portals
* Certify that work complies with AS/NZS, licensing, or regulator requirements
* Replace your licence obligations or supervisor sign-off
* Email or submit the finished PDF for you
* Guarantee that every photo or handwritten note is read correctly

Tradie Forms helps you **prepare** the official PDF layout. You decide when it is accurate and ready to hand over.

## How it fits the Tradie Forms workflow [#how-it-fits-the-tradie-forms-workflow]

1. Pick a live template from the [catalogue](/templates).
2. Open **AI assistant** from the form toolbar (or from the app header).
3. Send notes, voice, or a photo, or ask it to find a connected job.
4. Confirm any saved-detail, job import, or preset actions when prompted.
5. Review filled fields section by section.
6. Preview and download the PDF on the official layout.

That matches how sparkies, plumbers, and other trades already use guided forms. The assistant removes typing, not responsibility.

## Privacy and control [#privacy-and-control]

* Turn **AI assistant** off under **Settings -> Features** to hide the app header launcher and form toolbar button for your account.
* Team members choose their own setting on shared workspaces.
* Chat runs through Tradie Forms infrastructure. See the [privacy policy](/privacy) for how we handle personal information.

## Related guides [#related-guides]

* [AI assistant feature page](/features/fill-with-ai)
* [AI assistant user docs](/docs/features/fill-with-ai)
* [Tradie Forms vs PDF editors](/tradie-forms-vs-pdfs)

## Start with a clean source, not a clever prompt [#start-with-a-clean-source-not-a-clever-prompt]

The best input is the same information you would give an apprentice who is helping with the paperwork: the site, the work completed, the equipment involved, relevant numbers and any job reference. A short voice note can work well if it is specific. "Replace failed 30 mA RCD at 14 King Street, board labelled, tested after replacement" is far more useful than "finished the safety switch job".

Photos can be useful for reading a job card, label or handwritten note, but treat the result as a draft. Glare, shadows, a cropped serial number and handwriting can all change what the assistant thinks it sees. Check each value against the original photo before it becomes part of a certificate. Do not upload material you would not normally keep with the job record.

For a repeated client, saved business, licence and customer details can reduce typing. That does not make them permanently correct. A rental property may have a new owner, a project may use a different site address, and a licence record can change. Review the suggested details against the current job before confirming them.

## A safe on-site routine [#a-safe-on-site-routine]

Use the assistant after the technical work has been checked, not as a substitute for checking it. Start with your normal testing, measurements and visual inspection. Then gather the information that belongs on the form while the board, plant or work area is still in front of you.

1. Open the correct template and confirm the customer and work site.
2. Add a clear note, voice message or photo for details you would otherwise type.
3. Review every proposed field in the form itself, not only in the chat.
4. Enter manual fields such as signatures, drawings, photos and final declarations yourself.
5. Run a form-review pass to find blank required fields or a mismatch worth checking.
6. Preview the PDF layout and compare it with the job before downloading or handing it over.

That sequence keeps the assistant in its useful lane: moving known details into the right places. You remain the person deciding what happened on site and whether the record is accurate.

## Good jobs for AI assistance [#good-jobs-for-ai-assistance]

The assistant is most useful where the job detail already exists but is scattered. A maintenance plumber may have an SMS describing the call-out, a photo of an appliance label and the property manager's contact. An electrician may have a dictated list of circuits and a saved business block. A custom company checklist may start from a standard scope and need a job-specific description.

In each case, the time saver is not a made-up answer. It is avoiding a second round of typing from your notes into individual fields. Use the suggested entries as a starting point, then check them in the same way you would check an admin person's draft.

## Jobs where you should slow down [#jobs-where-you-should-slow-down]

Do not rely on the assistant to interpret a technical condition, choose a regulatory category, determine a test result, decide who can sign, or turn a vague customer message into a compliance statement. If a detail is uncertain, leave it blank until you have the source record or speak with the responsible person.

The same goes for a form that arrives with a near-complete record. A green-looking review is not an approval. The assistant can identify missing fields or point you back to the guide. It cannot inspect the installation, check an official portal or certify that the work satisfies a standard.

## Keep the job record useful [#keep-the-job-record-useful]

Attach the original notes, relevant photos and final PDF to the job in the way your business normally stores records. Name files with the job reference, address or date so the person answering a later call can find the source information. If the assistant has helped turn a voice note into a work description, keep the note when it is relevant to the story of the job.

Good records also make corrections easier. If a customer calls because an address line or equipment detail needs checking, you can return to the source rather than trying to remember what was said on site. Export a corrected PDF only after reviewing the whole document again.

## Privacy is part of the job [#privacy-is-part-of-the-job]

Job paperwork often holds names, addresses, access details, licence numbers and photos of private property. Use the same care with assistant inputs as you do with every other job system. Only share information needed for the form, follow your business privacy process, and be careful with messages that include unrelated customer details.

The Office of the Australian Information Commissioner provides guidance for organisations using AI and handling personal information. That guidance is not a substitute for your own privacy advice, but it is a good reminder that useful automation still needs sensible data handling.

## Before you hand over a form [#before-you-hand-over-a-form]

The last check belongs to the licensed tradie or responsible person. Read the work description, addresses, dates, licence details, test results and declarations in the PDF layout. Make sure the document says what you are prepared to stand behind. Then save or hand over the finished record using the process that applies to that form.

Tradie Forms can make that check less painful by keeping details in guided sections and giving you a preview of the official layout. It does not lodge documents automatically, replace a regulator portal or take responsibility for the work. Use the assistant to reduce typing, then use your judgement to finish the job properly.

## Official reference [#official-reference]

For privacy considerations when using AI with customer and job information, see the [OAIC guidance on privacy and artificial intelligence](https://www.oaic.gov.au/privacy/privacy-guidance-for-organisations-and-government-agencies/privacy-and-artificial-intelligence).


# Common TAS gratuitous work form mistakes for plumbers and gas-fitters (https://tradieforms.com.au/resources/common-mistakes-tas-gratuitous-work-certificate)

Practical checks for Tasmanian plumbers and gas-fitters completing the CBOS gratuitous work form for prescribed work done without payment. | State: TAS | Trade: Plumbing | Template: tas-gratuitous-plumbing-work



> **Tradie Forms:** avoid loose gratuitous work paperwork. Fill the Tasmania CBOS form in guided sections, check certifier and owner details, capture the owner signature and preview the official PDF before export.

Tasmanian gratuitous work can feel casual because the job is unpaid. The paperwork should not be casual. The CBOS gratuitous work form records who is doing the prescribed work, who owns the property, where the work will happen, what relationship exists, what work is being performed, how the insurance questions are answered and when the owner signs.

This guide covers common mistakes plumbers and gas-fitters make when the form is left until late or treated like a favour note. Use it before you export the [TAS Gratuitous Work form](/forms/tas-gratuitous-plumbing-work), and browse [TAS plumbing forms](/tas/plumbing) for related paperwork.

## Mistake 1: Treating no-payment work as no-paperwork work [#mistake-1-treating-no-payment-work-as-no-paperwork-work]

CBOS guidance says a certified plumber must complete a Gratuitous Work Form and lodge it with CBOS for assessment by email or post. The official PDF is for "Plumber and/or Gas-fitter (Certifier) only".

That means the form should be treated as part of the job setup, not something to remember after the work is done.

The fix is simple. Open the form before the job details start to scatter. Confirm the current CBOS process, fill the owner and certifier details, answer the insurance questions and capture the owner signature while everyone is available.

For small jobs, do this before tools are packed away. For family or charity work, do it before the favour becomes a memory and nobody can remember the exact work description.

## Mistake 2: Certifier details are old or incomplete [#mistake-2-certifier-details-are-old-or-incomplete]

The form asks for the certifier's personal and contact details, including licence number. Old saved details can create quiet errors if you do not review them.

Check:

* Full name
* Home and postal address
* Date of birth
* Licence number
* Phone numbers
* Email address
* Fax if used

Tradie Forms can save certifier details for reuse, but the final check matters. The exported PDF should reflect the current certifier, not whatever was in the last form.

## Mistake 3: The owner relationship is vague [#mistake-3-the-owner-relationship-is-vague]

The form asks for the relationship or association between the certifier and property owner. This field is easy to rush because the certifier may know the person well.

Do not write "known to me" if a clearer answer is available. Be plain:

* Parent
* Sibling
* Friend
* Community organisation contact
* Neighbour
* Charity contact

Use the wording that honestly describes the relationship. If the relationship does not fit the current CBOS process, check the guidance before continuing.

## Mistake 4: The work site is not specific enough [#mistake-4-the-work-site-is-not-specific-enough]

The work site should identify where the prescribed work will be performed. For a standard suburban property, the street address may be straightforward. For rural properties, units, shared driveways or properties with multiple buildings, add enough detail to avoid confusion.

If the job is not easy to identify from the address alone, keep supporting notes with the job record. The form should not leave CBOS, the owner or your future self guessing where the work happened.

## Mistake 5: The prescribed work description is too broad [#mistake-5-the-prescribed-work-description-is-too-broad]

"Plumbing work" or "gas work" is not enough. The official form asks what type of prescribed work will be performed. Describe the actual work.

Better descriptions are specific and short:

* "Repair sanitary plumbing to bathroom basin waste"
* "Install replacement gas appliance connection"
* "Replace damaged section of water pipe at dwelling"
* "Carry out prescribed drainage repair at rear of property"

The description should match the unpaid work being done. Do not make it broader than the job.

<KeyTakeaways>
  * Gratuitous work still needs a clear CBOS form where the current process applies
  * Certifier, owner, relationship, site, work and insurance details should be checked before export
  * The owner signature should be captured while the owner has reviewed the form
  * Tradie Forms prepares the official PDF layout, but the certifier remains responsible for checking the form and current requirements
</KeyTakeaways>

## Mistake 6: Insurance answers are guessed [#mistake-6-insurance-answers-are-guessed]

The official PDF includes insurance questions and references liability insurance for personal injury and property damage. Do not tick answers from habit.

Check the current form wording and your insurance position before export. If the property owner is answering part of the insurance section, make sure they understand what is being answered.

Tradie Forms can make sure a field is not left blank. It cannot tell you what the correct insurance answer is.

## Mistake 7: Owner signature is left until later [#mistake-7-owner-signature-is-left-until-later]

The form includes property owner sign-off. If the owner does not sign while the details are fresh, someone will have to chase them later.

Capture the signature once the owner has reviewed:

* Certifier details
* Owner name
* Work site
* Relationship or association
* Description of prescribed work
* Insurance answers

Do not use a future date. The signature should reflect when the owner signs the form.

## Mistake 8: The exported PDF is not lodged or stored [#mistake-8-the-exported-pdf-is-not-lodged-or-stored]

The job is not finished just because the PDF is downloaded. CBOS guidance refers to lodging the form with CBOS for assessment by email or post.

After export, record what happened:

* "Gratuitous work form emailed to CBOS"
* "Gratuitous work form posted to CBOS"
* "Owner signed form, waiting on insurance check"
* "Exported PDF stored with job record"

Keep the exported PDF with any lodgement email, owner communication, photos, insurance notes and related trade records.

If your business normally relies on invoices to find job files, create a job record anyway. Gratuitous work may not create an invoice, but it still needs a place for the form, owner signature and lodgement trail.

## How Tradie Forms helps avoid these mistakes [#how-tradie-forms-helps-avoid-these-mistakes]

Tradie Forms turns [TAS Gratuitous Work](/forms/tas-gratuitous-plumbing-work) into guided sections for certifier, property owner, work, insurance and owner sign-off.

You can:

* Fill the form on site from a phone, tablet or laptop
* Reuse certifier details where they still apply
* Use address search or manual address entry
* Catch missing fields before export
* Preview the official PDF layout
* Download the finished form for CBOS and your job record

The platform helps keep the paperwork in order. It does not replace checking the official requirements, deciding whether the work qualifies, or confirming insurance answers.

## Related Tasmanian plumbing paperwork [#related-tasmanian-plumbing-paperwork]

Gratuitous work is a separate pathway from normal start and completion paperwork. If the job is not gratuitous work, related Tasmanian templates include [TAS Form 60](/forms/tas-form-60-start-work) for start work notification, [TAS Form 71B](/forms/tas-form-71b-plumbing) for standard of work certification and [TAS Form 21](/forms/tas-form-21-completion) for certificate of completion records.

Use [TAS plumbing forms](/tas/plumbing) to find the right template before filling a PDF.

## Final check before export [#final-check-before-export]

Before downloading the form, confirm:

* The job fits the current CBOS gratuitous work process
* Certifier details and licence number are correct
* Owner name and work site are accurate
* Relationship or association is clearly described
* Prescribed work description matches the actual work
* Insurance questions are answered against the form wording
* Owner signature and date are present
* The PDF will be lodged or stored through your normal process

That is a short check, but it prevents most of the avoidable back-and-forth.

## A better on-site habit [#a-better-on-site-habit]

Set up the form like any other job pack:

1. Confirm the pathway.
2. Enter certifier details.
3. Confirm the owner and site.
4. Describe the work.
5. Check the insurance answers.
6. Get the owner signature.
7. Preview the PDF.
8. Download and lodge or store it.

The habit is simple enough to use on a Saturday favour job and solid enough for your office to understand later.

## Keep the language plain [#keep-the-language-plain]

The form is not the place for internal shorthand. Write names, addresses, relationship and work description in words the owner and CBOS can read without calling you. A clear PDF saves everyone time, especially when the job is unpaid and there is no normal invoice trail to explain the work.

## Store proof of what happened next [#store-proof-of-what-happened-next]

After export, keep more than the PDF. Store the email to CBOS, postage note, owner message or internal job note that shows what happened with the form. If CBOS asks for more information, keep that request and response beside the same file.

That record protects your future admin time. Nobody should have to search three inboxes to work out whether a no-payment job was actually lodged.

For unpaid work, the form and lodgement note may be the only paperwork trail. Treat them like a normal job record.

## Final check [#final-check]

Read the owner, site, relationship, work, insurance and signature sections together. If one part does not match the job, correct it before export and keep the final PDF with the lodgement record.

Use the [TAS gratuitous work form](/forms/tas-gratuitous-plumbing-work) to work through these fields in order, then store it with the related job notes. It is a simple way to keep an unpaid job as well documented as a regular one.

Confirm the current CBOS route before sending the form.

Keep proof of submission too.

## Official references [#official-references]

Check the [CBOS gratuitous work guidance](https://www.cbos.tas.gov.au/topics/licensing-and-registration/licensed-occupations/plumbing/doing-work-for-no-payment-gratuitous-work), the official [CBOS gratuitous work form PDF](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0017/414062/Gratuitous-work-form.pdf), and the [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms).


# TAS gratuitous work form guide for plumbers and gas-fitters (https://tradieforms.com.au/resources/tas-gratuitous-plumbing-gasfitting-work-guide)

How Tasmanian plumbers and gas-fitters can prepare the CBOS gratuitous work form for prescribed work done without payment. | State: TAS | Trade: Plumbing | Template: tas-gratuitous-plumbing-work



> **Tradie Forms:** complete the Tasmania gratuitous work form for plumbers and gas-fitters in guided sections, capture owner sign-off, preview the official PDF layout and download the finished file for CBOS and your job record.

Gratuitous work sounds informal because no payment changes hands. The paperwork is still real. In Tasmania, the CBOS gratuitous work form captures the licensed certifier, property owner, work site, prescribed work, insurance answers and owner signature.

This is the kind of form that can be forgotten because the job is for family, a mate, or a charitable situation. That is exactly why it should be filled while everyone is still on site. The owner can sign, the work can be described clearly, and the finished PDF can be lodged or stored without chasing details later.

Use the [TAS Gratuitous Work template](/forms/tas-gratuitous-plumbing-work) when you want guided fields on the official PDF layout. For related forms, browse [TAS plumbing forms](/tas/plumbing).

## What the gratuitous work form is for [#what-the-gratuitous-work-form-is-for]

CBOS guidance describes gratuitous work as work done for no payment and says a certified plumber must complete a Gratuitous Work Form and lodge it with CBOS for assessment by email or post. The official PDF is titled "Gratuitous work - Plumber and/or Gas-fitter (Certifier) only".

In practical terms, the form is for the licensed certifier and property owner to record unpaid prescribed work clearly before it is relied on.

Tradie Forms maps your entries onto the official PDF layout. It does not decide whether your job qualifies as gratuitous work, whether the prescribed work can proceed, or whether your insurance position is correct. Check current CBOS guidance and the official form before lodging.

## When to use it on site [#when-to-use-it-on-site]

Use the form when the job fits the current CBOS gratuitous work process and the property owner needs to sign off on the prescribed work being performed without payment.

Common job moments include:

* A licensed plumber helping family with prescribed work
* A gas-fitter certifier doing unpaid work for a person they know
* Charitable work where the prescribed work still needs a clear record
* A job where owner relationship, work site and insurance answers need to be recorded before lodgement

Do not use the form to avoid the normal approval pathway. If you are not sure which process applies, check CBOS guidance before filling the PDF.

Because the work is unpaid, it can feel like something to handle with a handshake. The form is there to make the arrangement visible. It records the certifier, the owner, the work site, the relationship, the work description and the insurance answers in one place.

## Details to gather before filling [#details-to-gather-before-filling]

The form is easiest when the certifier and owner are both available.

Before you start, get the current licence details, owner name, site address and insurance information ready. If the owner is not on site, decide how you will get a proper review and signature before relying on the form.

### Certifier details [#certifier-details]

The PDF captures surname, given names, residential and postal address, date of birth, licence number, phone, email and fax where used.

Use current licence and contact details. This is not the place for an old business card address or a number you stopped using.

Saved licence details can reduce repeat typing in Tradie Forms, but you still need to check them before export.

### Property owner and work site [#property-owner-and-work-site]

The owner section captures the property owner's surname and given names, the work site address, and the relationship or association between the certifier and owner.

Be clear about the relationship. Do not write a vague note if the form asks for the association. The person reviewing the PDF should understand why the work is being treated as gratuitous.

For the work site, enter the actual Tasmanian address where the prescribed work will be performed. If the site is rural or hard to identify, add the detail the official form allows and keep supporting notes in the job record.

### Prescribed work description [#prescribed-work-description]

The work description should say what prescribed work will be performed. Keep it practical and specific.

Weak descriptions include:

* "Plumbing"
* "Gas work"
* "Help with job"

Better descriptions include:

* "Replace section of sanitary plumbing at owner's dwelling"
* "Install replacement gas appliance connection at property"
* "Repair prescribed plumbing work associated with bathroom alteration"

Do not overstate the scope. The description should match what is actually being done.

### Insurance section [#insurance-section]

The official gratuitous work form includes insurance questions. The PDF references liability insurance for personal injury and damage to property. Answer the questions against the current form wording and your real insurance position.

Do not guess. If the insurance answer is unclear, check before lodging.

### Owner sign-off [#owner-sign-off]

The owner signature and date should be captured when the owner has reviewed the details. Do not leave this until after the work is done and everyone has gone home.

<KeyTakeaways>
  * The Tasmanian gratuitous work form is for plumber and/or gas-fitter certifiers doing prescribed work without payment where the CBOS process applies
  * Certifier, owner, relationship, work site, prescribed work and insurance answers need to be clear
  * Capture the owner signature while everyone is still on site
  * Tradie Forms prepares the official PDF layout, but the certifier remains responsible for checking the form and current CBOS requirements
</KeyTakeaways>

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns [TAS Gratuitous Work](/forms/tas-gratuitous-plumbing-work) into guided sections for certifier, property owner, work, insurance and owner sign-off.

You can:

* Fill the form from a phone, tablet or laptop
* Reuse certifier licence and contact details
* Search Tasmanian addresses or type them manually
* Catch missing fields before export
* Preview the official PDF layout
* Download the finished file for CBOS lodgement and your record

The value is practical. The owner can review and sign while the work is being discussed, and the certifier can export a clean PDF instead of rebuilding details later.

## A simple gratuitous work workflow [#a-simple-gratuitous-work-workflow]

Use this rhythm:

1. Confirm the job fits the current CBOS gratuitous work process.
2. Open the form before the work details are forgotten.
3. Add certifier details and licence number.
4. Add property owner details and work site address.
5. Describe the relationship or association.
6. Describe the prescribed work.
7. Answer the insurance questions against the current form.
8. Capture owner signature and date.
9. Preview the official PDF layout.
10. Download and lodge or store the finished PDF using the current CBOS process.

Store the exported PDF with any emails to CBOS, owner notes, job photos, insurance checks and related plumbing or gas-fitting records.

## Related Tasmanian forms [#related-tasmanian-forms]

Gratuitous work is separate from the usual start and completion flow. Other Tasmanian plumbing paperwork in Tradie Forms includes [TAS Form 60](/forms/tas-form-60-start-work), [TAS Form 71B](/forms/tas-form-71b-plumbing) and [TAS Form 21](/forms/tas-form-21-completion).

Use [TAS plumbing forms](/tas/plumbing) to keep the form set visible as the platform grows.

## Common mistakes to avoid [#common-mistakes-to-avoid]

### Calling the work gratuitous before checking the process [#calling-the-work-gratuitous-before-checking-the-process]

No payment is only part of the story. Check the current CBOS guidance and form before deciding the gratuitous work process applies.

### Letting the relationship field stay vague [#letting-the-relationship-field-stay-vague]

The form asks for the relationship or association between the certifier and owner. Write it plainly.

### Writing a broad work description [#writing-a-broad-work-description]

The prescribed work description should match the actual work. If the work changes, update the form before export.

### Skipping the owner review [#skipping-the-owner-review]

The owner should review the details before signing. That includes the work description and insurance answers.

## After the PDF is exported [#after-the-pdf-is-exported]

Move the PDF into the job record and record how it was lodged or handed over. If the form is emailed to CBOS, keep the sent email. If it is posted, keep a note of the date. If more information is requested, store that with the same job file.

That habit matters because gratuitous work often happens outside normal invoicing. Without a bill to anchor the record, the PDF and lodgement note become the main paperwork trail.

## What to tell the owner [#what-to-tell-the-owner]

Keep the owner conversation plain. Explain that the form records unpaid prescribed work, the work site, the relationship or association, the insurance answers and the owner sign-off. Ask the owner to read the details before signing.

If the owner spots a wrong address, spelling error or work description issue, fix it before export. It is much easier to correct while the owner is still part of the conversation than after the PDF has been sent away.

Keep that review calm and direct.

## Official references [#official-references]

Check the [CBOS gratuitous work guidance](https://www.cbos.tas.gov.au/topics/licensing-and-registration/licensed-occupations/plumbing/doing-work-for-no-payment-gratuitous-work), the official [CBOS gratuitous work form PDF](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0017/414062/Gratuitous-work-form.pdf), and the [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms).

Tradie Forms keeps the certifier, owner, work, insurance and sign-off fields in the official PDF order. Use the preview as the final owner-and-certifier check, then keep the downloaded file and current CBOS lodgement record with the job.

If anything changes before the form is lodged, update the relevant field and preview again. A brief review on site is better than making the owner or certifier explain a mismatch after the paperwork has left the job.

Keep the owner and certifier involved until that final review is complete.


# Finish TAS gratuitous work paperwork before you start (https://tradieforms.com.au/resources/tas-gratuitous-plumbing-work-on-site-guide)

A field guide for Tasmanian plumbers and gas-fitters on gratuitous work certificates, owner details, prescribed work, insurance, and lodging with CBOS. | State: TAS | Trade: Plumbing | Template: tas-gratuitous-plumbing-work



> **Tradie Forms:** complete the Tasmania gratuitous work certificate on the official PDF layout before prescribed work starts without charge. Capture certifier, property owner, work description, insurance, and owner sign-off without fighting a flat PDF.

Gratuitous work still needs a clear record. The owner is not paying for the job, but CBOS still expects the certifier, site, prescribed work, insurance declaration, and owner sign-off to be accurate before work begins.

The best time to finish this form is while you are still talking to the owner and checking the site. Licence details, insurance coverage, and the work description are much easier to confirm on site than from memory later.

<KeyTakeaways>
  * Gratuitous work certificates apply when prescribed plumbing or gasfitting work is done without charge
  * Certifier licence details and owner contact details must match the job
  * Describe the prescribed work clearly enough for CBOS to understand the scope
  * Lodge the finished form with CBOS by post or email when required
</KeyTakeaways>

Use the [TAS gratuitous work form](/forms/tas-gratuitous-plumbing-work) as your on-site checklist. More context sits in the [Tasmania plumbing forms list](/resources/tas-plumbing-forms-list-start-completion-handover).

## What the gratuitous work certificate is for [#what-the-gratuitous-work-certificate-is-for]

The gratuitous work certificate records prescribed plumbing or gasfitting work performed without charge for a property owner. It is part of Tasmania's building and plumbing compliance paperwork under CBOS.

Use the [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms) and the [guide to approved plumbing forms](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/404544/Guide_to_approved_forms_-_plumbing_work.pdf) as the official references for current requirements.

## Details to collect before you export [#details-to-collect-before-you-export]

### Certifier details [#certifier-details]

Add your name, licence number, contact details, and home address accurately. This is the licensed person certifying the gratuitous work.

Check the licence is current and matches the trade scope of the work you are about to perform.

### Property owner and work site [#property-owner-and-work-site]

Capture the owner name, contact details, and the work site address. The site should match where the prescribed work will happen, not a mailing address copied from an old job.

### Prescribed work description [#prescribed-work-description]

Describe the work in plain language. A vague line like "plumbing repairs" is harder to defend later than a specific scope such as replacing a failed tempering valve or reconnecting a gas appliance.

### Insurance declaration [#insurance-declaration]

Confirm whether insurance coverage applies and complete the insurance section honestly. If coverage details are unclear, resolve that before work starts rather than guessing on the PDF.

### Owner sign-off [#owner-sign-off]

The property owner signs and dates the form. Finish the conversation on site so the owner understands what work is being certified.

## On-site workflow with Tradie Forms [#on-site-workflow-with-tradie-forms]

1. Open the [TAS gratuitous work template](/forms/tas-gratuitous-plumbing-work) on your phone.
2. Fill certifier, owner, work, and insurance sections while you are still at the property.
3. Preview the PDF layout before export.
4. Download the finished PDF and lodge it with CBOS using the pathway required for the job.

## Check that the gratuitous work process fits the job [#check-that-the-gratuitous-work-process-fits-the-job]

CBOS describes gratuitous work as work done for no payment. Its guidance for plumbers says a certified plumber must complete a Gratuitous Work Form and lodge it with CBOS for assessment by email or post. The official PDF is headed "Gratuitous work - Plumber and/or Gas-fitter (Certifier) only".

That is enough reason not to treat an unpaid job as an informal favour with no paperwork. The form makes the people, site, work and insurance answer visible. It also makes a useful pause point before the job proceeds: the certifier can check that the current CBOS process fits the work and that they can answer every field honestly.

Do not use this guide to decide whether a particular job qualifies or whether it needs a separate approval or certificate. Check current CBOS guidance, the approved form and any requirements that apply to the work. Tradie Forms maps information onto the official PDF layout. It does not make that regulatory decision or lodge the form for you.

## Put the certifier details in from current records [#put-the-certifier-details-in-from-current-records]

The official form captures the certifier's surname, given names, home and postal addresses, date of birth, licence number and contact details. The details are personal to the licensed certifier, not a generic business profile. Review them each time, even when they are saved in your account.

The easy mistakes are practical: a previous postal address, a phone number that no longer receives calls, a missing licence number or the details of a different person in the business. These are much simpler to fix when the certifier has the form open than after it has been exported.

Use the saved-detail feature to avoid retyping known information, then make a deliberate final check. Match the licence number and contact details to current records. If you are completing the form for someone else to sign, let the certifier review their section before the PDF is final.

## Get the owner and site details while the owner is there [#get-the-owner-and-site-details-while-the-owner-is-there]

The property-owner section records the owner's surname, given names, work site and relationship or association with the certifier. It is often the information that becomes hard to recover once a family, friend or community job is finished.

Enter the actual Tasmanian site where the prescribed work is to be done. For a unit, rural property or site with several buildings, use the detail available on the form and keep supporting location notes with the job record. A postal address is not automatically the work site.

Describe the relationship plainly and honestly. The form asks for it, so do not use a vague phrase when a clear answer is available. If the relationship or arrangement makes you unsure whether the gratuitous-work process applies, pause and check with CBOS before relying on the form.

## Describe the prescribed work so it can be recognised later [#describe-the-prescribed-work-so-it-can-be-recognised-later]

The form needs a description of the prescribed work. Write enough for the certifier, owner and CBOS to understand the scope without turning the field into a quote or a long site diary. Name the system, fixture, appliance or part of the installation where it helps, and make sure the wording matches the work actually being done.

Avoid broad wording such as "plumbing repairs" if a specific description is available. A clear record is particularly helpful on gratuitous work because the job may not have the usual invoice trail. If the scope changes, update the form and job notes before export rather than relying on a memory of the original plan.

The description is not a technical design certification. Do not put claims into it that the official form or job record cannot support. Where further certificates, testing or approvals apply, keep those records with the finished form.

## Answer the insurance section before sign-off [#answer-the-insurance-section-before-sign-off]

The official form includes an insurance coverage answer. Complete it honestly. If you are not certain how to answer, resolve the question using your current insurance information and appropriate advice before you export the PDF. A guessed tick is not a good outcome for the certifier or owner.

Do this while the owner is available. The form also requires the property owner's signature and date. Let the owner read the record, including the site and work description, before they sign. A signature should follow a complete form, not be collected first and matched to paperwork later.

## A quick on-site check [#a-quick-on-site-check]

Before the completed form leaves the job, confirm:

1. The gratuitous-work pathway has been checked against current CBOS guidance.
2. Certifier name, addresses, licence and contacts are current.
3. Owner name, work site and relationship are clear.
4. The prescribed work description matches the job.
5. The insurance answer has been checked, not guessed.
6. The owner has reviewed, signed and dated the finished form.

The [TAS gratuitous work form](/forms/tas-gratuitous-plumbing-work) gives those details separate guided sections, catches required gaps and lets you preview the official PDF layout before export. Download the completed PDF, keep it with the job record and lodge it with CBOS by the current approved route.

## Keep related records together [#keep-related-records-together]

An unpaid job can still need more than one record. Keep the gratuitous work form with any applicable approvals, job notes, photos, tests and later certificates. Browse [TAS plumbing forms](/tas/plumbing) for related templates, including [TAS Form 60](/forms/tas-form-60-start-work), [TAS Form 21](/forms/tas-form-21-completion) and [TAS Form 71B](/forms/tas-form-71b-plumbing) where they apply.

## Lodgement and record keeping [#lodgement-and-record-keeping]

The template completion notes remind you to post the completed form to CBOS at PO Box 56, Rosny Park TAS 7018, or email [cbos.info@justice.tas.gov.au](mailto:cbos.info@justice.tas.gov.au). There are no fees to lodge this form with CBOS.

Keep a copy with the job file so the office can answer questions later without digging through messages.

## Common checks before you complete [#common-checks-before-you-complete]

* Licence number and certifier name match your current credentials
* Work site suburb and address match the property
* Prescribed work description is specific enough to explain the job
* Owner signature and date are complete
* Insurance declaration reflects the actual coverage position

Keep the exported PDF and the lodgement note together. That gives the certifier, owner and office one clear record of the unpaid prescribed work and what happened next.

## Official references [#official-references]

CBOS publishes the [gratuitous work guidance](https://www.cbos.tas.gov.au/topics/licensing-and-registration/licensed-occupations/plumbing/doing-work-for-no-payment-gratuitous-work), the [official gratuitous work form](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0017/414062/Gratuitous-work-form.pdf) and its [approved plumbing forms](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms). Check the current official information before lodging.


# Finish QLD Form 14 permit work sign-off on site (https://tradieforms.com.au/resources/qld-form-14-compliance-declaration-on-site-guide)

How Queensland plumbers can complete Form 14 compliance declarations, capture permit and action notice details, and export the official PDF before you complete. | State: QLD | Trade: Plumbing | Template: qld-form-14-compliance-declaration



> **Tradie Forms:** complete Queensland Form 14 compliance declarations on the official PDF layout after permitted plumbing work is finished. Capture land, permit, action notice, work, completion, responsible person, and declaration details on site.

Form 14 is the sign-off that says the permitted work was performed and is ready for the next step in the plumbing compliance chain. Councils and permit authorities expect land description, permit references, work performed, completion date, and licensed party details to line up with the job file.

<KeyTakeaways>
  * Form 14 declares that completed plumbing work complies under the permit
  * Land description must identify all land covered by the declaration
  * Permit number and action notice references must match council records
  * Responsible person and declaration details must be complete before export
</KeyTakeaways>

Use the [QLD Form 14 template](/forms/qld-form-14-compliance-declaration) on site. Related guides sit in the [QLD plumbing forms list](/resources/qld-plumbing-forms-list-permit-inspection-handover).

## What Form 14 is for [#what-form-14-is-for]

Queensland Form 14 is a compliance declaration for completed plumbing and drainage work under the Plumbing and Drainage Regulation 2019. It confirms the work performed under the permit and supports council or permit authority records.

Use the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates) and the [PDR 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042) as official references.

## Details to collect before you export [#details-to-collect-before-you-export]

### Property and permit [#property-and-permit]

Identify all land the subject of the declaration. Add the permit number and permit issue date from the council or permit authority paperwork.

If an action notice applies, capture the reference number and date accurately. Mixed-up notice references are a common source of council rework.

### Work performed and completion date [#work-performed-and-completion-date]

Describe the plumbing work that has been performed in enough detail to match inspections and job notes. Add the date the work was completed while the timeline is still fresh.

### Responsible person and contractor [#responsible-person-and-contractor]

Enter the licensed person who performed or supervised the work. If the responsible person is not the contractor, complete the contractor block as well.

### Declaration [#declaration]

Sign and date the declaration only after you have checked the permit scope, completed work, and licensed party details.

## On-site workflow with Tradie Forms [#on-site-workflow-with-tradie-forms]

1. Open [QLD Form 14](/forms/qld-form-14-compliance-declaration) at the job.
2. Work through property, permit, work, completion, and party sections in order.
3. Use validation to catch missing declaration fields before export.
4. Preview the PDF, download it, and file it with the permit record.

## Completion checks [#completion-checks]

* Land description covers the full site
* Permit number matches council paperwork
* Action notice details are included when they apply
* Work description and completion date match the job
* Responsible person licence details are current
* Declaration signature and date are complete

## Confirm the job is ready for this declaration [#confirm-the-job-is-ready-for-this-declaration]

Form 14 is listed by Business Queensland as a compliance declaration among plumbing and drainage forms lodged with local government. Prepare it from the current permit records and the work actually completed. Do not treat it as a generic close-out sheet that can be finalised from an old job template.

Before you fill it, bring together the issued permit, any action notice, site notes, testing or commissioning records and the details of the person who performed or supervised the work. That gives you one place to check the declaration against the job rather than relying on a builder's text message or a remembered permit number.

The declaration is one record in the permit process. It does not replace inspections, testing reports, notices or other forms that may apply. Use the official forms page and local government guidance to confirm the records needed for your job.

## Get the property section from the permit record [#get-the-property-section-from-the-permit-record]

Form 14 asks for a description that identifies all land subject to the declaration. Start with the issued permit, then complete the street address and the extra identifying detail the form allows, such as lot and plan, tenancy, level or local government area where relevant.

That extra detail is useful for a unit, a commercial fit-out, a multi-building site or a project completed in stages. The delivery address may be enough to find the gate, but it may not identify the part of the land covered by the declaration. Do not paste an address from an earlier stage without comparing it to the current permit.

When the work description names a particular building, tenancy or component, make sure it does not conflict with the property information. The PDF should read as one record, not as a set of individually completed fields.

## Separate the permit from any action notice [#separate-the-permit-from-any-action-notice]

The form provides a permit section and an action notice section. Read the paperwork carefully so the permit number and issue date go in the permit fields, and an action notice reference and issue date are entered when an action notice applies.

Do not assume an empty notice field is an error. The need for a notice detail depends on the job and current process. Equally, do not put a notice reference in a permit field just because the notice is the document you were sent most recently. If you are unsure about the correct pathway, ask the relevant local government or responsible person before signing the declaration.

Save the actual permit and notice with the exported PDF. That way an office handover has the original source for each number and date rather than a note that needs to be reconstructed later.

## Describe what was completed, not the whole project [#describe-what-was-completed-not-the-whole-project]

The work section should briefly describe the plumbing work performed. Use plain job language that matches the permit scope and site records. A line such as "work complete" is not useful when someone needs to understand what the declaration covers months later.

Keep it accurate and bounded. Describe the completed plumbing or drainage work, not unrelated work on the broader project. If work is still in progress or the scope changed, stop and confirm which part is ready to be declared and whether another record is needed. Do not use the declaration date as a substitute for checking the actual completion date.

On a busy handover, write the description while the responsible person is available. They can confirm it matches the work they performed or supervised, and you can correct it before a signature is added.

## Check the people blocks before signing [#check-the-people-blocks-before-signing]

The responsible person is the licensed person who performed or supervised the work. The contractor section is for contractor details where the responsible person is not the contractor. Treat them as separate blocks, not duplicate contact fields.

Use current licence, phone, email and postal details. Saved details save typing but can carry an old business name or an old address into a fresh job. Ask the responsible person to review the final PDF, including the work description and dates, then sign and date it only when it is complete.

This final review matters even when the same person completes Form 14 often. A signature makes the document look final. Catching a blank field or mismatched permit reference before that point is much simpler than circulating a replacement after the PDF has been sent.

## An on-site Form 14 sequence [#an-on-site-form-14-sequence]

Use this order before you leave the job:

1. Open the current permit, action notice if any, and job records.
2. Copy the full property details from the permit.
3. Enter the permit number and issued date, then action notice details only where they apply.
4. Write a clear description of the work completed and confirm the completion date.
5. Check responsible person and contractor details against current records.
6. Preview the PDF, have the responsible person review it, then sign and date the final version.

The [QLD Form 14 template](/forms/qld-form-14-compliance-declaration) places property, permit, action notice, work, completion, people and declaration fields into guided sections. It can flag missing declaration fields, reuse saved licence details, preview the official layout and export a clean PDF. The licensed person remains responsible for confirming the completed declaration and the relevant permit requirements.

## File it with the job close-out record [#file-it-with-the-job-close-out-record]

Store the completed Form 14 with the permit, notices, site records and the other documents that support the declared work. On a particular job that may include [QLD Form 1](/forms/qld-form-1-permit-work), [QLD Form 5](/forms/qld-form-5-testing), [QLD PDR Form 12](/forms/qld-form-12-specialised-work) or [QLD Form 19](/forms/qld-form-19-final-inspection). The [QLD plumbing forms](/qld/plumbing) page is the place to browse related templates in Tradie Forms.

Use a filename that identifies the site and declaration date, then send the finished PDF through the lodgement or handover route required for the job. Tradie Forms maps form entries onto the official PDF layout. It does not lodge the form or make a permit decision.

## Official references [#official-references]

Business Queensland publishes Form 14 as the plumbing and drainage compliance declaration listed for lodgement with local government. The [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042) is the relevant current regulation. Check the official form and local government requirements before you lodge.

Keep the permit, any action notice and the final PDF together. That leaves a clear close-out record for the people who need to review the job after site work has finished.

Name the file with the site and declaration date, and keep any supporting test, inspection or handover records in the same job folder. A future reader should be able to see the permit context without chasing messages.


# QLD Form 19 Final Inspection Certificate: Sign Off Permit Work On Site (https://tradieforms.com.au/resources/qld-form-19-final-inspection-on-site-guide)

A practical guide for Queensland plumbers and permit authorities on Form 19 final inspection certificates, property details, and export before you complete. | State: QLD | Trade: Plumbing | Template: qld-form-19-final-inspection



> **Tradie Forms:** complete Queensland Form 19 final inspection certificates on the official PDF layout after the final inspection is done. Capture property, permit, declaration scope, and certification details before you complete.

Form 19 is the final inspection certificate for plumbing and drainage work under the PDR. It needs a clear property description, permit details, declaration of scope, and certification block from the issuing authority.

<KeyTakeaways>
  * Form 19 is issued after the final inspection is complete
  * Property and permit details must match the permit file
  * Declaration scope must state whether all or part of the permitted work is covered
  * Certification details must be complete before export
</KeyTakeaways>

Use the [QLD Form 19 template](/forms/qld-form-19-final-inspection). Related completion guidance sits in the [Form 21 final inspection records guide](/resources/qld-form-21-final-inspection-record-keeping-handover).

## What Form 19 is for [#what-form-19-is-for]

Queensland Form 19 is the final inspection certificate for plumbing and drainage work under the Plumbing and Drainage Regulation 2019. It records the inspection outcome and supports council or public entity records.

Use the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates) as the official forms reference.

## Details to collect before you export [#details-to-collect-before-you-export]

### Property and permit [#property-and-permit]

Add the street address, lot and plan details, and local government area. Match the permit number and permit issue date to the active permit paperwork.

### Declaration scope [#declaration-scope]

State whether the certificate covers all or part of the permitted work. If only part of the work is covered, describe the work covered clearly enough for the permit file.

### Certification [#certification]

Record the inspection date, certificate number, issuing authority, and issue date. These details are what the office and council will search for later.

## On-site workflow with Tradie Forms [#on-site-workflow-with-tradie-forms]

1. Open [QLD Form 19](/forms/qld-form-19-final-inspection) after the final inspection.
2. Complete property, permit, declaration, and certification sections in one pass.
3. Preview the PDF layout before download.
4. File the export with the permit and inspection record.

## Completion checks [#completion-checks]

* Property description matches the permit land
* Permit number is current for the job
* Declaration scope matches the inspected work
* Inspection date and certificate number are complete
* Issuing authority details are correct

## Who uses Form 19 [#who-uses-form-19]

Form 19 belongs to the final-inspection step for Queensland plumbing and drainage permit work. The local government or public sector entity uses it to certify that the permit work is compliant, operational and fit for use. It may be issued for all work under a permit or a distinct completed part, such as one or more townhouses in a complex.

That means the form has a different role from a contractor's testing report or compliance declaration. A plumber or office team can prepare the details and keep the job pack ready, but the issuing authority must make the inspection and certificate decision. Tradie Forms places the information entered into the official PDF layout. It cannot inspect the work, issue Form 19, or lodge it for the authority.

## Check the job status before the final inspection [#check-the-job-status-before-the-final-inspection]

Do not leave the first permit review until the final inspection day. Queensland guidance says the person responsible for permit work must request an inspection. It also explains that work generally needs inspection before it is covered or no more than five days after a stage is reached. Keep those inspection records with the permit so the final step is not built from memory.

Before preparing the certificate, check the current permit and every amendment. If an action notice relates to the work, confirm it has been dealt with. The Queensland inspection guidance says a local government cannot issue an inspection certificate or final inspection certificate if an action notice has not been complied with, an appeal has not ended, or a needed permit amendment has not been made.

If the job is not ready, use the site visit to sort the next action with the authority or office. Do not use a vague scope or an unissued draft PDF to make the job look complete.

## Work through the form in the same order as the site pack [#work-through-the-form-in-the-same-order-as-the-site-pack]

Start with the property. Use the address, lot and plan details, and local government area from the active permit record. On a development, check that the certificate identifies the correct dwelling, building or distinct part. A street address by itself can be too broad.

Then check permit details. Copy the permit number and issue date from the current permit, not an old estimate, a builder text or a previous stage folder. If there was an amendment, keep it alongside the certificate and read the declared scope against the amended record.

For the declaration, decide whether the issued certificate relates to all permit work or a distinct part. Describe a part in a way that another person can identify: for example, a townhouse number, building name, level or defined area. Add the relevant plan, photo reference or inspection note to the job file if that helps explain the boundary.

Finish with the certification block. Check the inspection date, certificate number where applicable, issuing authority and issue date against the issued record. These are not placeholders for the office to fill after the customer copy has gone out.

## A practical site-to-office workflow [#a-practical-site-to-office-workflow]

1. Before the visit, open the active permit, amendments and previous inspection notes.
2. At final inspection, make notes that identify the work inspected and any distinct completed part.
3. Once the authority has issued the result, prepare or check the Form 19 details in [Tradie Forms](/forms/qld-form-19-final-inspection).
4. Preview the official PDF layout and compare it with the permit pack before export.
5. Save the final PDF with the permit, inspection record and related forms such as [Form 5](/forms/qld-form-5-testing) or [Form 14](/forms/qld-form-14-compliance-declaration), where they apply.
6. Record the owner and permit-holder handover in the job file.

The form is easier to trust later when the PDF, the permit and the inspection trail use the same site reference and scope language.

## What to check before a copy goes out [#what-to-check-before-a-copy-goes-out]

Use a short final review, ideally while the property and inspection detail are still fresh:

* Does the land description identify the actual permit land?
* Does the permit number match the current permit rather than a superseded version?
* Is the certificate for all work or a clearly defined distinct part?
* Do the inspection date, issue date and issuing authority match the issued certificate?

If an answer needs a guess, stop and check the source record. A small correction before sharing the PDF is easier than untangling a close-out later.

## Keep the issued record, not just the download [#keep-the-issued-record-not-just-the-download]

Queensland guidance says copies of a Form 19 go to the permit holder and owner. Use a filename that carries the key reference, such as `Form 19 - Permit 12345 - Townhouse 3 - 10 July 2026.pdf`. Keep the final PDF with the permit, amendments, inspection notes and any correspondence that confirms the issued certificate.

That pack helps a builder close out the right part of a project and helps the office answer a question months later. For a fuller filing routine, see the [QLD Form 19 record keeping guide](/resources/qld-form-19-final-inspection-record-keeping-handover).

## Avoid turning Form 19 into a generic completion note [#avoid-turning-form-19-into-a-generic-completion-note]

The last day on site can bring competing paperwork: invoices, photos, test records, warranties and the builder's handover list. Keep Form 19 in its own lane. It records the final inspection certificate process for permit work. It does not replace an invoice, a contractor declaration, a testing report or a project completion email.

This makes the job file easier to read. Put the Form 19 beside the permit and inspection material, then link related documents rather than repeating their technical detail in a free-text scope. If the job has a relevant [Form 9 backflow report](/forms/qld-form-9-backflow), [Form 5 testing report](/forms/qld-form-5-testing) or Form 14 declaration, save it in the same job pack with its own date and role.

## If the certificate covers a distinct part [#if-the-certificate-covers-a-distinct-part]

Do not make an all-or-nothing assumption. Queensland's own guidance allows Form 19 to be issued for a distinct completed part of permit work. That is useful on a multi-dwelling or staged project, but only if the record tells the next reader exactly what was included.

Use the project identifier already accepted in the permit material: a townhouse number, building label, level, lot or a plan reference. Add the same identifier to the filename and the handover note. Keep any supporting plan, site photo or authority correspondence with the PDF. Avoid broad labels such as "stage complete" without a clear boundary.

## A handover note that works [#a-handover-note-that-works]

The email or job note does not need legal language. State the form, the property or defined part, the permit reference and who received the file. For example: "Issued Form 19 saved with permit 12345 for townhouse 3. Copy provided to the permit holder and owner." Check the job-specific process before sending anything.

This one line gives the office a trail after the crew has moved on. It also makes a missing copy obvious while the details are still easy to correct.

## Use the form as a final check, not a substitute for one [#use-the-form-as-a-final-check-not-a-substitute-for-one]

Guided fields, saved business details and a PDF preview cut down on retyping. They do not turn a draft into an issued certificate. The person responsible for the job must still check the work, permit, authority process and exported PDF. That is the sensible balance: do the admin while the site detail is close, then make the final review against the source records.

## Official references [#official-references]

Check the [Business Queensland inspection certificate guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/inspection-certificates), the [plumbing and drainage forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), and the current [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042). Requirements can turn on the actual permit and local authority process, so check the job file as well as the form.


# TAS Form 21 vs Form 71B: Plumbing Completion and Standard of Work (https://tradieforms.com.au/resources/tas-form-21-vs-form-71b-plumbing-guide)

A practical guide for Tasmanian plumbers on when Form 21 and Form 71B appear in completion records, completion and job storage. | State: TAS | Trade: Plumbing | Template: tas-form-21-completion



> **Tradie Forms:** keep TAS Form 21 and Form 71B clear in the job record. Fill guided sections, reuse plumber and permit authority details, preview the official PDF layouts and download clean files on site.

Tasmanian plumbing paperwork can get confusing near completion because Form 21 and Form 71B both sound like close-out forms. They are related, but they are not the same form and they should not be treated as interchangeable.

Form 71B is the standard of work certificate for plumbing work. Form 21 is the certificate of completion for plumbing work. On the tools, that difference matters because one points to the plumber's work certificate and the other to the completion certificate record.

This guide compares [TAS Form 21](/forms/tas-form-21-completion) and [TAS Form 71B](/forms/tas-form-71b-plumbing) from a field and office workflow point of view. For the live template set, browse [TAS plumbing forms](/tas/plumbing).

## The short version [#the-short-version]

The CBOS approved forms page lists Form 21 as "Certificate of Completion - Plumbing Work" and Form 71B as "Standard of Work Certificate - Plumbing Work".

In plain language:

* Use Form 71B for the standard of work certificate from the plumber side of the completion record
* Use Form 21 for the certificate of completion record
* Keep both with the job where both apply
* Do not use either form to guess the work category or regulatory pathway

Tradie Forms maps your entries onto the official PDF layouts. It does not decide which form is required or whether the work is complete. The licensed plumber, permit authority and business remain responsible for checking current Tasmanian requirements.

The easiest way to keep them apart is to name the job moment. If the question is "what standard of work has the plumber certified?", look at Form 71B. If the question is "what completion certificate record is being issued for the plumbing work?", look at Form 21.

## Where Form 60 fits before both [#where-form-60-fits-before-both]

Before comparing Form 21 and Form 71B, remember Form 60. The CBOS approved forms page lists Form 60 as the start work notification and authorisation for plumbing work. Existing Tasmanian plumbing workflows often start the paperwork before the work begins, then close it out with standard of work and completion records.

A clean job file may include:

1. [TAS Form 60](/forms/tas-form-60-start-work) before work starts
2. [TAS Form 71B](/forms/tas-form-71b-plumbing) when the standard of work certificate is due
3. [TAS Form 21](/forms/tas-form-21-completion) for the certificate of completion record

The order matters because it helps the office see the whole job from start notice to completion close-out.

## TAS Form 71B: standard of work certificate [#tas-form-71b-standard-of-work-certificate]

Form 71B records the standard of work certificate for plumbing work. The template in Tradie Forms captures recipient details, plumber details, owner copy details, work type, certificate of likely compliance references where applicable, work site, work description and certification.

For the plumber, Form 71B is often the close-out form that should be completed while the work details are still fresh. It asks for the work site and description of work, not just "job finished".

Good Form 71B habits include:

* Entering the owner details for the owner copy
* Checking plumber licence and contact details
* Matching work type to the job record
* Adding clear work site details
* Writing a work description that can be understood later
* Keeping the PDF with inspection notes and completion records

Start [TAS Form 71B](/forms/tas-form-71b-plumbing) when the plumber's standard of work certificate is the form you need.

Because Form 71B is close to the work itself, it is worth filling while readings, site notes and scope details are still fresh. A clear work description on Form 71B makes the later completion record easier to understand.

## TAS Form 21: certificate of completion [#tas-form-21-certificate-of-completion]

Form 21 is the certificate of completion for plumbing work. The template in Tradie Forms captures owner or agent details, permit authority details, work classification, property, permit references, plumber details, certificate basis and sign-off.

Form 21 is useful when the completion certificate record needs to be prepared cleanly and stored with the job. It should match the permit file, work details and plumber record.

Good Form 21 habits include:

* Confirming the permit authority for the site
* Entering owner or agent details accurately
* Matching property and permit references to the job record
* Keeping plumber details consistent with related forms
* Previewing the certificate before you complete
* Storing the PDF with the rest of the close-out pack

Start [TAS Form 21](/forms/tas-form-21-completion) when the completion certificate record is the one being prepared.

Because Form 21 carries permit authority and sign-off details, it should be checked against the authority's file, not just the plumber's field notes. The plumber's notes help, but the completion certificate record needs to match the official job pathway.

<KeyTakeaways>
  * TAS Form 71B is the standard of work certificate for plumbing work
  * TAS Form 21 is the certificate of completion for plumbing work
  * Form 60, Form 71B and Form 21 may all sit in the same Tasmanian plumbing job record
  * Tradie Forms helps fill the official PDF layouts, but the responsible parties still need to check which forms apply
</KeyTakeaways>

## Side-by-side field check [#side-by-side-field-check]

Use this quick comparison before starting the wrong form.

### If you are recording plumber certification [#if-you-are-recording-plumber-certification]

Form 71B is more likely the form you are thinking of. It asks for plumber details, owner copy details, work type, work site and standard of work certification.

### If you are preparing completion certificate records [#if-you-are-preparing-completion-certificate-records]

Form 21 is more likely the form. It asks for owner or agent details, permit authority details, work and plumber details, and sign-off.

### If work has not started yet [#if-work-has-not-started-yet]

Do not start with either close-out form. Check whether [TAS Form 60](/forms/tas-form-60-start-work) or another approved form is required before work begins.

### If the work is unpaid gratuitous work [#if-the-work-is-unpaid-gratuitous-work]

Check the [TAS Gratuitous Work](/forms/tas-gratuitous-plumbing-work) form and current CBOS guidance for prescribed work done without payment.

## How Tradie Forms helps keep them straight [#how-tradie-forms-helps-keep-them-straight]

Tradie Forms gives each form its own guided sections and template page:

* [TAS Form 21](/forms/tas-form-21-completion)
* [TAS Form 71B](/forms/tas-form-71b-plumbing)
* [TAS Form 60](/forms/tas-form-60-start-work)
* [TAS Gratuitous Work](/forms/tas-gratuitous-plumbing-work)

You can reuse plumber, owner and permit authority details where they apply, catch missing fields before export, preview the official PDF layout and download the finished file for the job record.

The value is not just faster typing. It is clearer job staging. Each PDF has a job to do, and the record is easier to follow when the right form is used at the right moment.

## Record keeping for both forms [#record-keeping-for-both-forms]

When both Form 21 and Form 71B apply, store them in one close-out folder with:

* Form 60 start work notification where relevant
* Permit or certificate of likely compliance references
* Inspection notes
* As-constructed drawings where relevant
* Owner completion emails
* Photos and site notes
* Any permit authority correspondence

Use filenames that make the difference clear:

* `TAS Form 71B - Standard of Work - 12 Smith St - 2026-06-21.pdf`
* `TAS Form 21 - Certificate of Completion - 12 Smith St - 2026-06-21.pdf`

That makes the record easier to search later.

## Common mix-ups [#common-mix-ups]

### Sending Form 21 when the owner asked for the plumber certificate [#sending-form-21-when-the-owner-asked-for-the-plumber-certificate]

If the owner asks for the plumber's certificate, they may be asking for Form 71B. Confirm the request before sending the wrong PDF.

### Preparing Form 71B but forgetting the completion record [#preparing-form-71b-but-forgetting-the-completion-record]

The standard of work certificate may not be the last document in the file. Check whether Form 21 is also needed for the completion record.

### Using job nicknames instead of permit references [#using-job-nicknames-instead-of-permit-references]

Both forms should connect to the same job record. Use real property, permit and owner details, not a nickname from the calendar.

### Splitting the forms across different folders [#splitting-the-forms-across-different-folders]

If Form 21 and Form 71B apply to the same job, keep them together. Future close-out is easier when the close-out record is in one place.

## How to brief the office from site [#how-to-brief-the-office-from-site]

When the plumber sends details back to the office, name the form needed and the job stage. A useful note might say: "Form 71B ready for standard of work certificate. Form 21 still waiting on permit authority sign-off." That is much clearer than "completion form needed".

If the office prepares both PDFs, the field note should include the site address, owner, permit or certificate reference, work description and any inspection notes. That keeps the close-out forms consistent.

## A close-out example from site [#a-close-out-example-from-site]

Picture a new dwelling where the underground and rough-in records are already in the file. The final plumber has pressure-test notes, fixture details and a clear address. The office has the permit reference and permit authority details. At close-out, the plumber checks which part of the work they actually performed, completes the standard of work certificate that applies to that part, and the completion record is prepared with the proper authority details.

The useful outcome is not a stack of forms for its own sake. It is a job file that answers simple questions without guesswork: who performed the work, what part of the installation is being certified, what property it relates to, and what document belongs to the completion stage.

For an alteration, the same discipline matters. Do not recycle the new-build description or a previous permit reference. State the actual alteration, identify the site accurately and keep photos or test notes with the form that they support. If a different plumber completed an earlier or later portion, make the handover explicit in the job record. A plumber should only certify work within their responsibility.

## Questions to resolve before opening either form [#questions-to-resolve-before-opening-either-form]

Ask these questions on site or in the office before someone fills a PDF:

* What category of plumbing work is this under the current Tasmanian process?
* Is there a permit authority, permit reference or certificate of likely compliance that must appear in the record?
* Has the work started, reached a handover point or reached final completion?
* Which licensed person is responsible for the work described on this certificate?

If the answer is unclear, pause and check the CBOS guidance or the permit authority. Guessing from the form number is not a safe workflow. The guide is a field aid, not legal or regulatory advice.

## Make the forms agree without copying blindly [#make-the-forms-agree-without-copying-blindly]

Shared details should be consistent, but that does not mean every line belongs on every form. Check the owner name, site address, relevant job reference, plumber details and work description against the source record. Then read the completed PDF as if you were the permit authority or owner receiving it for the first time.

Tradie Forms helps here by keeping Form 21 and Form 71B as separate guided templates and mapping each entry to its own official PDF layout. Saved details reduce repeated typing; they still need a job-specific check. Preview the document before download, then store it with the related evidence rather than leaving it in a downloads folder.

## Handing over a clear close-out pack [#handing-over-a-clear-close-out-pack]

Send the right document to the right person. The owner may need their copy of the standard of work certificate. The permit authority may need the record specified by the applicable process. The office needs a durable copy with the job information. Confirm delivery requirements from current official guidance rather than treating email to one person as the complete process.

Name files so a later search is simple. Include the form number, site, date and job reference. A short accompanying note can state what is attached and what stage of the job it records. That is helpful on larger jobs where forms are issued weeks apart.

## Official references [#official-references]

Check the [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms), the [CBOS guide to approved plumbing forms](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/404544/Guide_to_approved_forms_-_plumbing_work.pdf), and the [CBOS Guide to the Building Act 2016](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/405039/Guide_to_the_Building_Act_2016.pdf).


# Common QLD Form 19 Final Inspection Certificate Mistakes To Avoid (https://tradieforms.com.au/resources/common-mistakes-qld-form-19-final-inspection)

Avoid Form 19 mistakes that create Queensland plumbing inspection rework, permit confusion, and weak completion records. | State: QLD | Trade: Plumbing | Template: qld-form-19-final-inspection



> **Tradie Forms:** treat Form 19 as a final inspection record, not a last-minute checkbox. These mistakes are the ones that most often create council questions later.

Form 19 problems usually come from scope mismatch: the certificate says all work is covered when only part was inspected, or the permit number does not match the property file.

<KeyTakeaways>
  * Declaration scope must match the work actually inspected
  * Certificate numbers and inspection dates must be consistent with job notes
  * Property and permit blocks should mirror the active permit record
  * Issuing authority details must be complete before export
</KeyTakeaways>

Use the [QLD Form 19 template](/forms/qld-form-19-final-inspection) as your pre-export checklist.

## Mistake 1: Certifying the wrong scope [#mistake-1-certifying-the-wrong-scope]

Ticking "all work" when only part of the permitted work was inspected creates a record that does not match the site.

Fix: declare the actual inspected scope and describe partial coverage when needed.

## Mistake 2: Mixing up Form 19 and Form 21 [#mistake-2-mixing-up-form-19-and-form-21]

Teams sometimes confuse final inspection certificate workflows across similar PDR forms.

Fix: confirm you are completing Form 19 for the final inspection certificate required on the job.

## Mistake 3: Weak property identification [#mistake-3-weak-property-identification]

Street address alone may not be enough when the permit uses lot and plan references.

Fix: copy the land description from the permit paperwork.

## Mistake 4: Missing certificate number or inspection date [#mistake-4-missing-certificate-number-or-inspection-date]

These fields are what the office searches for when a principal or council calls back.

Fix: allocate the certificate number and inspection date before export.

## Mistake 5: Issuing authority copied from another council [#mistake-5-issuing-authority-copied-from-another-council]

Authorities and public entities vary by local government area.

Fix: use the issuing authority details for the current permit.

## Quick pre-export checklist [#quick-pre-export-checklist]

* Property and permit details match the permit file
* Declaration scope matches inspected work
* Inspection date and certificate number are filled
* Issuing authority and issue date are complete
* Exported PDF is filed with the inspection record

## Start with the right person and job moment [#start-with-the-right-person-and-job-moment]

Form 19 is a form used by the local government or public sector entity for a final inspection certificate. It is not the plumber's own declaration of completion. The [Queensland plumbing inspection guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/inspection-certificates) says the certificate can be issued when all permit work, or a distinct part of it, is complete and the authority is satisfied it is compliant, operational and fit for use.

That distinction prevents a common office mistake: asking a contractor to "sign off a Form 19" as if it were a Form 14 or Form 5. The person preparing the PDF should work from the inspection result and the current permit file. The authority that issues the certificate needs to check the work and the completed certificate. Tradie Forms maps the entered details onto the official layout. It does not inspect work, issue a certificate or decide that a certificate is available.

Before anyone opens the form, make sure the job is at final inspection. If an action notice is unresolved, an appeal is still running, or a required permit amendment has not happened, Queensland guidance says a local government cannot issue an inspection or final inspection certificate. That is a job-status problem, not a wording problem in the PDF.

## Mistake 6: Using the old permit details [#mistake-6-using-the-old-permit-details]

On a long job, a permit amendment can change the scope, address detail or work description. A copied permit number might still look believable while pointing to the wrong version of the job.

Fix it by putting the current permit and every amendment in front of the person preparing the certificate. Compare the permit number, issue date, land description and the work being certified. If the certificate covers only a distinct part, make the link to that part obvious in the declaration and job record.

## Mistake 7: Treating a distinct part as a vague partial job [#mistake-7-treating-a-distinct-part-as-a-vague-partial-job]

Queensland guidance gives one or more townhouses in a complex as an example of a distinct part. "Stage one" or "rear works" may make sense to the crew, but it is weak if it is the only description left for an owner, council officer or future service team.

Use the practical identifier available on the permit pack: dwelling number, building, level, lot, unit or an attached plan reference. Store the supporting plan or inspection note with the certificate. The form should not force a reader to guess which finished portion was certified.

## Mistake 8: Assuming Form 19 is the first inspection record [#mistake-8-assuming-form-19-is-the-first-inspection-record]

Permit work has its own inspection process. The responsible person must request inspection, and Queensland guidance says work generally needs inspection before it is covered or no more than five days after a stage is reached. A final certificate at the end does not replace the records needed during the job.

Fix it by keeping the inspection booking, site notes, Form 3 or Form 5 where relevant, and any authority correspondence in the job folder. When the final inspection happens, the authority and the office have a clean trail rather than a last-minute reconstruction.

## Mistake 9: Marking work fit for use in the wrong place [#mistake-9-marking-work-fit-for-use-in-the-wrong-place]

Queensland guidance says plumbing or drainage resulting from permit work must not be used unless an inspection certificate or final inspection certificate states that it is operational and fit for use. Do not treat an internal handover email, a work order status or an unsigned draft PDF as the certificate.

Fix it by checking the issued Form 19 itself before the job is marked complete. Confirm the issuing authority, issue date and the wording recorded in the certification block. Then keep the issued copy with the permit and send copies through the agreed job process.

## Mistake 10: Sending a draft as the owner copy [#mistake-10-sending-a-draft-as-the-owner-copy]

The guidance says the permit holder and owner receive copies. A preview is useful for checking blank fields and scope, but it is not the final record. It is easy for a draft saved on a phone to be attached to an email by mistake.

Use a simple release check: preview the PDF, confirm the certification details against the issued record, name the final file with the site and permit reference, then save it in the job folder before it is shared. Log who received it if your business normally records handover.

## A better final-inspection handover [#a-better-final-inspection-handover]

After the inspection, gather the current permit, any amendments, inspection notes and the issued Form 19. Compare the property, permit and all-work or part-work scope once, rather than trusting a previous draft. Then make one final PDF the source of truth for the office, permit holder and owner.

For repeat jobs, [QLD Form 19 in Tradie Forms](/forms/qld-form-19-final-inspection) can save the normal property and authority details in guided sections, flag missing fields and show the official PDF layout before export. That makes the final check quicker. It does not remove the licensed and issuing parties' responsibility to check the work and certificate.

## Mistake 11: Forgetting the property is only one part of the identification [#mistake-11-forgetting-the-property-is-only-one-part-of-the-identification]

The street number is useful on site, but the official certificate has room for a fuller description of land. On new estates and multi-unit work, the lot and plan details can be what separates the right record from the next-door one. Check title or permit information instead of relying on a GPS pin or a builder's shorthand.

The same rule applies to a certificate covering part of a property. Identify the land, then identify the completed part of the permit work. Those two pieces together give the owner and issuing authority a usable record.

## Mistake 12: Letting the certificate number become an afterthought [#mistake-12-letting-the-certificate-number-become-an-afterthought]

If the issuing process provides a certificate number, record it exactly and make it searchable in the job file. Do not create an internal number that looks like the authority's certificate number. Keep the two references separate if you use both.

An office needs to find the document quickly when a builder asks for a copy. A readable filename, a permit reference and the issued certificate number are a better retrieval tool than a folder full of unnamed PDFs.

## Mistake 13: Ignoring a conflicting site record [#mistake-13-ignoring-a-conflicting-site-record]

If the date in the inspection note, the permit record and the draft certificate do not line up, do not pick one because it looks most likely. Find the source record, clarify the discrepancy with the issuing authority or job lead, and save the answer with the file. A quiet correction is better than an explanation after copies have been sent.

## The five-minute review before export [#the-five-minute-review-before-export]

Put the permit, site notes and issued certificate details beside the PDF preview. Read the property and permit blocks out loud. Check all-work or distinct-part scope. Then check date, authority and certificate number. Finally, make sure the document is the final version before saving it to the job.

That check is short enough to use every time. It keeps the certificate connected to what was actually inspected, and it gives the permit holder and owner a PDF they can understand without a phone call.

## Official references [#official-references]

Use the [Business Queensland plumbing and drainage forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates) to find the current Form 19, and read the [inspection certificates guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/inspection-certificates) with the current [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042) for the job.


# Common TAS Gratuitous Work Certificate Mistakes That Slow CBOS Lodgement (https://tradieforms.com.au/resources/common-mistakes-tas-gratuitous-plumbing-work)

Avoid gratuitous work certificate mistakes that create CBOS rework, owner confusion, and missing records for Tasmania plumbers and gas-fitters. | State: TAS | Trade: Plumbing | Template: tas-gratuitous-plumbing-work



> **Tradie Forms:** finish the Tasmania gratuitous work certificate before prescribed work starts. These checks help you avoid the mistakes that usually trigger CBOS questions or office rework.

Most gratuitous work certificate mistakes are boring admin errors: wrong site, stale licence details, vague work descriptions, or a missing owner signature. They are easy to fix if you catch them before export.

<KeyTakeaways>
  * Vague prescribed work descriptions cause the most avoidable questions later
  * Owner details and work site details must match the actual property
  * Insurance declarations should reflect the real coverage position, not a guess
  * Missing owner sign-off is a hard stop before lodgement
</KeyTakeaways>

Use the [TAS gratuitous work form](/forms/tas-gratuitous-plumbing-work) as a pre-export checklist.

## Mistake 1: Treating the form like informal paperwork [#mistake-1-treating-the-form-like-informal-paperwork]

Gratuitous work does not mean informal paperwork. CBOS still expects a complete certifier block, owner details, prescribed work description, insurance declaration, and owner sign-off.

Fix: treat the certificate like any other compliance record and finish it before tools go in.

## Mistake 2: Copying owner details from the wrong job [#mistake-2-copying-owner-details-from-the-wrong-job]

Owners with similar names, rental properties, or multi-site portfolios make it easy to paste the wrong contact block.

Fix: confirm the owner and site while you are standing at the property.

## Mistake 3: Writing a work description that is too vague [#mistake-3-writing-a-work-description-that-is-too-vague]

Lines like "plumbing work" or "gas repair" do not explain the prescribed scope.

Fix: describe the actual work, fixture, appliance, or system involved.

## Mistake 4: Guessing on insurance coverage [#mistake-4-guessing-on-insurance-coverage]

The insurance section is not a tick-box afterthought. If coverage is unclear, confirm it before export.

Fix: only declare coverage once you know the position for that job.

## Mistake 5: Leaving sign-off until later [#mistake-5-leaving-sign-off-until-later]

Owner signatures are often the last thing added, which means the form sits unfinished in the ute.

Fix: complete owner sign-off while the owner is still on site and understands the work.

## Mistake 6: Forgetting to keep a lodged copy [#mistake-6-forgetting-to-keep-a-lodged-copy]

CBOS lodgement is not the end of the record. The office still needs a copy when someone asks what was certified.

Fix: export, lodge, and file the PDF in the same job record.

## Check the job is actually covered by the gratuitous-work path [#check-the-job-is-actually-covered-by-the-gratuitous-work-path]

The word "gratuitous" can make people think the form is a shortcut for any small favour. It is not a reason to skip the ordinary approvals process. Before you start, check the current CBOS approved-form guidance, the category of plumbing work and the details of the site. If the job has a permit, notice, inspection or other document attached to it, keep that reference with the certificate.

A useful site question is: "If someone opened this job in six months, could they see why this certificate was used?" Write the answer into the job notes. For example, identify the owner, the address, the work carried out and the reason no payment was being charged. The note is not a replacement for the approved form. It stops the office treating an unusual job as an ordinary paid call-out later.

## Mistake 7: Starting before the paperwork path is clear [#mistake-7-starting-before-the-paperwork-path-is-clear]

It is tempting to do a quick repair first and sort the form later, particularly for a family member, community group or a builder you know. That is where the record can lose the site detail, work description and owner agreement that make the certificate useful.

Fix: decide the paperwork path before the tools come out. Check the current CBOS guide and, where the work needs it, speak with the relevant permit authority. Put the job reference in your phone notes before you start testing or cutting pipe.

## Mistake 8: Using the invoice description as the certificate description [#mistake-8-using-the-invoice-description-as-the-certificate-description]

An invoice line can be short because it is there to explain a charge. A gratuitous-work certificate needs to identify the actual prescribed work. "Bathroom repair" might cover a blocked trap, a replacement basin mixer, altered sanitary plumbing or drainage work. Those are not useful records to collapse into one vague label.

Fix: write what was installed, altered, repaired or connected, and name the part of the property. Keep it factual. Avoid declaring that work is compliant simply because you are describing it. The certification section is where the responsible person makes the required declaration.

## Mistake 9: Letting the owner sign without reading the key details [#mistake-9-letting-the-owner-sign-without-reading-the-key-details]

Owner sign-off works best when it happens after a short conversation, not when a phone is passed across a kitchen bench with no context. Confirm the owner name, property address and the description aloud. If the person on site is an agent or tenant, check who is entitled to receive and sign the document rather than assuming.

Fix: make the handover a two-minute step. Show the owner the exported layout, explain what work is recorded and tell them where their copy will be sent. Keep a note of the delivery method with the job file.

## Mistake 10: Mixing personal details across jobs [#mistake-10-mixing-personal-details-across-jobs]

Free work often happens for repeat contacts. That makes copied details more likely: a former postal address, an old mobile number or a neighbouring property. It is especially easy when the work site is a rental, a farm or a strata property.

Fix: confirm the property using the address visible on the job booking, permit material or owner correspondence. If the postal address differs from the work site, record each in the correct place. Use saved details to reduce typing, then read them back before export.

## Mistake 11: Treating the PDF as the lodgement itself [#mistake-11-treating-the-pdf-as-the-lodgement-itself]

An exported PDF is a useful job record and owner copy. It does not by itself prove that every required regulatory step has occurred. Follow the current CBOS instructions for the certificate and any permit-authority process that applies to the job. If you lodge, save the confirmation or correspondence with the same job reference.

Fix: make one close-out folder for the certificate, work notes, photos, any permit reference and delivery or lodgement evidence. Use a filename with the form name, site and date so the office can find it without opening every attachment.

## A practical site routine for gratuitous work [#a-practical-site-routine-for-gratuitous-work]

Start with the property and owner details, then write the actual scope while it is still visible. Take only the photos your normal job record needs. Complete the approved certificate carefully, check the insurance statement against the real position and get the correct sign-off. Before packing the ute, preview the PDF and ask whether the address, work description and names tell the same story as the job notes.

Tradie Forms can keep the form in guided sections, reuse current business and licence details, flag missing required entries and map your answers to the official PDF layout. It does not decide whether gratuitous-work paperwork is appropriate, whether the work is prescribed or whether every regulatory step has been met. The licensed plumber or gas-fitter remains responsible for checking the work and the exported document.

## Record-keeping after the job [#record-keeping-after-the-job]

Send the owner copy by the method agreed on site and keep the business copy with the job record. If the work feeds into a later paid renovation, do not bury the earlier certificate in a new folder. Link the two jobs by address and date so the next plumber can understand what happened first.

For a small business, consistency matters more than a complicated filing system. Use the same fields every time: job number, address, form name, work date and the person who completed the record. A clear file helps with customer questions, insurance discussions and any permit-authority follow-up.

## If you need to correct a certificate [#if-you-need-to-correct-a-certificate]

Do not quietly overwrite a copy after it has been provided or lodged. Keep the original job evidence, identify what changed and follow the current CBOS or permit-authority process for corrections. Tell the owner if their copy is affected. The same care applies to a spelling error and a wrong work address: the corrected record must still match the real job.

That approach is less dramatic than it sounds. It simply means the job file tells the truth from first visit to final record. A clear correction trail is far easier to explain than two different PDFs with the same filename.

If the error changes the work scope, owner details or certificate basis, check the official instructions before issuing anything further. Do not assume a changed PDF fixes an earlier regulatory step.

Give the corrected file a new version label and retain the original supporting notes. That simple habit keeps the owner, office and any authority looking at the same record.

## Quick pre-export checklist [#quick-pre-export-checklist]

* Certifier licence and contact details are current
* Owner and work site details match the property
* Prescribed work description is specific
* Insurance declaration is accurate
* Owner signature and date are complete
* A copy is saved with the job file after lodgement

## Official references [#official-references]

Check the current [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms) and its [guide to approved plumbing forms](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/404544/Guide_to_approved_forms_-_plumbing_work.pdf) before relying on a gratuitous-work certificate. Requirements can depend on the work category and site pathway.


# Prepare QLD Form 12 specialist work statements on site (https://tradieforms.com.au/resources/qld-form-12-specialised-work-on-site-guide)

How Queensland plumbers can complete Form 12 specialist work compliance statements, basis details, and qualified person sign-off before permit lodgement. | State: QLD | Trade: Plumbing | Template: qld-form-12-specialised-work



> **Tradie Forms:** complete Queensland Form 12 specialist work compliance statements on the official PDF layout before attaching them to a permit application. Capture property, work scope, basis, references, and qualified person details on site.

Form 12 is not a quick tick-and-flick. It asks for the property, the specialist work scope, the technical basis for the statement, supporting references, and the suitably qualified person giving the compliance statement.

<KeyTakeaways>
  * Form 12 supports specialist plumbing or drainage work under section 45(2)(b) of the PDR
  * The basis section must explain the standards or publications relied upon
  * Supporting references and local government details must match the permit pathway
  * The qualified person block must be complete before export
</KeyTakeaways>

Use the [QLD Form 12 template](/forms/qld-form-12-specialised-work). Compare related building certificate workflows in the [Form 12 vs Form 15 guide](/resources/qld-form-12-vs-form-15-building-certificate-guide).

## What Form 12 is for [#what-form-12-is-for]

Queensland Form 12 is a compliance statement for specialist plumbing or drainage work under the Plumbing and Drainage Regulation 2019. It is used where a suitably qualified person gives a statement supporting specialist work as part of the permit process.

Use the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates) and the [PDR 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042) as official references.

## Details to collect before you export [#details-to-collect-before-you-export]

### Property and work [#property-and-work]

Identify all land the subject of the application and describe the extent of specialist work covered by the statement. The work description should be specific enough to match drawings, specs, and permit conversations.

### Basis and references [#basis-and-references]

Explain the basis for giving the statement and list the publications or standards relied upon. Add the local government reference and any supporting documentation references required for the permit.

### Qualified person and declaration [#qualified-person-and-declaration]

Enter the suitably qualified person details, qualification, signature, and declaration date. This block is the authority behind the statement, so licence and qualification details must be current.

## On-site workflow with Tradie Forms [#on-site-workflow-with-tradie-forms]

1. Open [QLD Form 12](/forms/qld-form-12-specialised-work) while plans and specs are still in front of you.
2. Complete property, work, basis, references, and qualified person sections in order.
3. Preview the PDF before attaching it to the permit application package.
4. Keep a copy with the permit file and specialist design notes.

## Completion checks [#completion-checks]

* Property description covers the full application land
* Work scope matches the specialist design
* Basis and publications are listed clearly
* Local government reference is included
* Qualified person qualification and signature are complete

## Start with the permit pack, not a blank PDF [#start-with-the-permit-pack-not-a-blank-pdf]

The most useful time to prepare a Form 12 is when the current permit documents are open in front of you. Business Queensland lists Form 12, the compliance statement for specialised work, among the plumbing and drainage forms lodged with local government. That makes the permit pack the best starting point for the address, work scope and supporting references.

Gather the current drawings, specifications, reports and local government correspondence before you type. Check the document revision, issue date and project name. A document may look familiar while belonging to an earlier design change or a different stage of the same project.

The form does not need the whole project file copied into it. It needs a clear statement that connects the land, specialist work, basis and person giving the statement. Keep the source documents beside the completed PDF so the record can be understood later.

## Identify the land the statement covers [#identify-the-land-the-statement-covers]

Form 12 asks you to identify the land subject to the application. Complete the address fields from the current permit material, including the local government area. Where a site has a tenancy, shop or storey level, use those details if they make the scope clearer.

This is important on multi-unit sites and staged jobs. A delivery address can put the crew at the right gate but still leave the statement vague about the particular part of the development covered. The work description should support the land details rather than try to replace them.

Before moving on, compare the completed property section with the permit. Check spelling, suburb, postcode and local government area. Then ask whether a reader who did not attend site could tell which land and part of the job the statement relates to.

## Write a work description that matches the specialist scope [#write-a-work-description-that-matches-the-specialist-scope]

The work section is not a general project summary. Describe the extent of specialist plumbing or drainage work covered by the statement in terms that match the current design documents. It is usually better to be clear and bounded than broad.

For example, a description can identify the system and area of work without adding claims that are not supported by the design. Avoid copying a vague invoice label such as "plumbing works". That phrase does not help link the statement to the specialist work, drawings or specifications.

If the scope changes during the project, stop and check whether the statement still fits. A change in equipment, layout, design responsibility or work area may also require a change to the basis and supporting documents. Do not rely on the first version of a form just because it already has a signature block ready.

## Explain the basis for giving the statement [#explain-the-basis-for-giving-the-statement]

The basis section is where the suitably qualified person records the basis for the statement and the publications relied on. Use the actual material used for the job. That may include current drawings, specifications, reports and relevant laws, codes or standards.

Be accurate rather than exhaustive. A long copied list of standards can be less useful than a short list that genuinely relates to the specialist work. If you name a drawing or report, include enough identifier information to distinguish it from older versions. If there is uncertainty about the technical basis, resolve that with the appropriate person before the statement is signed.

Tradie Forms has a separate basis section so this information is not hidden in a single notes field. The app can help you work through the PDF order, but it cannot verify that a technical publication applies. The licensed person giving the statement remains responsible for that judgement.

## Record references and support documents carefully [#record-references-and-support-documents-carefully]

Use the references section for the local government reference and supporting documentation details. Copy the local government reference from current correspondence or the permit paperwork. If the project uses a drawing set, calculation, report or specification, record the supporting material in a way that can be located in the job file.

This is a useful point to make the digital record tidy. Save the final Form 12 in the same folder as the document versions named in it. Use a sensible filename with the site and date. If a later question comes from the office, local government or the qualified person, the statement should not be separated from the material it relies on.

Do not invent a reference if the information is not available. Save a draft and confirm the reference through the permit process. A form that is nearly complete is easier to finish correctly than a PDF that has been sent with a guess in it.

## Make the qualified person check meaningful [#make-the-qualified-person-check-meaningful]

The qualified person section captures name, company where applicable, licence information and contact details. The declaration then records the person's qualification, signature and date. Those details belong to the person actually giving the statement.

Use saved licence details only as a starting point. Check them against current records before export. This catches an old phone number, a changed company name or a licence detail copied from another staff member. It also gives the person signing a chance to confirm the scope and basis instead of signing a form they have not read.

A practical handover is simple. The person preparing the PDF gathers the site, work and document references. The suitably qualified person reviews the completed PDF against the permit material, confirms their declaration option, then signs and dates the final version. Keep the date aligned with the actual sign-off, not with the initial draft.

## Finish the form before it leaves the job [#finish-the-form-before-it-leaves-the-job]

Use this order when the specialist work statement is being prepared on site:

1. Check the current permit pack, drawings and specifications.
2. Complete the land details, including tenancy or level where needed.
3. Describe the exact specialist work covered.
4. Record the actual basis and publications relied on.
5. Add the local government reference and supporting documents.
6. Have the suitably qualified person review, sign and date the final PDF.

The [QLD Form 12 template](/forms/qld-form-12-specialised-work) follows that order in guided sections. It can reuse saved qualified-person details, catch missing required fields, preview the official PDF layout and export a clean PDF. Check the finished PDF before attaching it through the process required by the local government.

## Keep Form 12 with the next records [#keep-form-12-with-the-next-records]

The statement is one part of the project record. Store it with the permit application, current specialist design documents and later records that apply to the work. Depending on the job, that can include a [QLD Form 1 permit work application](/forms/qld-form-1-permit-work), [QLD Form 5 testing or commissioning report](/forms/qld-form-5-testing), [QLD Form 14 compliance declaration](/forms/qld-form-14-compliance-declaration) or [QLD Form 19 final inspection certificate](/forms/qld-form-19-final-inspection).

For the wider sequence, browse [QLD plumbing forms](/qld/plumbing). Form choice and lodgement requirements depend on the work and the local government process, so check the current official information before you submit.

## Official references [#official-references]

Business Queensland publishes Form 12 as the compliance statement for specialised work and lists it as a form to be lodged with local government. The [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042) is the current regulation. Tradie Forms maps your entries onto the official PDF layout; it does not lodge the form or replace the qualified person's check.


# Common QLD Form 14 compliance declaration mistakes plumbers make on site (https://tradieforms.com.au/resources/common-mistakes-qld-form-14-compliance-declaration)

Stop Form 14 mistakes that slow Queensland plumbing sign-off, council rework, and permit record keeping. | State: QLD | Trade: Plumbing | Template: qld-form-14-compliance-declaration



> **Tradie Forms:** use Form 14 as a pre-export checklist after permitted plumbing work is complete. These are the mistakes that most often slow council acceptance and job completion.

Form 14 errors usually show up after the work is done: wrong permit number, incomplete land description, missing action notice reference, or licence details copied from an old job.

<KeyTakeaways>
  * Permit and action notice references must match the council file
  * Land description errors are a common council rejection reason
  * Work performed and completion date should match the real job timeline
  * Declaration signatures should not be added before the form is complete
</KeyTakeaways>

Use the [QLD Form 14 template](/forms/qld-form-14-compliance-declaration) before export.

## Mistake 1: Using the wrong permit number [#mistake-1-using-the-wrong-permit-number]

Permit numbers get copied from the builder's email, an old Form 1, or a different stage of the job.

Fix: read the permit number from the current council issue paperwork.

## Mistake 2: Describing only part of the land [#mistake-2-describing-only-part-of-the-land]

The declaration must identify all land the subject of the declaration, not just the street address line you remember first.

Fix: check the permit land description and lot/plan details before export.

## Mistake 3: Forgetting the action notice block [#mistake-3-forgetting-the-action-notice-block]

When an action notice applies, leaving the reference out creates an obvious gap in the record.

Fix: confirm with the office whether an action notice is active for the permit.

## Mistake 4: Vague work performed descriptions [#mistake-4-vague-work-performed-descriptions]

"Plumbing works complete" does not help the inspector or council officer understand what was declared.

Fix: describe the actual installed, tested, or commissioned work.

## Mistake 5: Stale licence details [#mistake-5-stale-licence-details]

Licence numbers and responsible person names are often copied from the last job.

Fix: apply saved licence details only after confirming they are current.

## Mistake 6: Signing before the form is actually complete [#mistake-6-signing-before-the-form-is-actually-complete]

A signed declaration with missing permit or completion details creates rework under pressure.

Fix: run validation, preview the PDF, then sign and export.

## Quick pre-export checklist [#quick-pre-export-checklist]

* Permit number and issue date are correct

## Mistake 7: using a street address when the declaration needs more [#mistake-7-using-a-street-address-when-the-declaration-needs-more]

The Form 14 property section is designed to identify all land that is the subject of the declaration. On a straightforward home job, the street address may be easy to recognise. On a unit, multi-building site, shop tenancy or staged project, the permit record may carry more detail, including lot and plan information, tenancy, level or local government area.

Use the permit documents as the source of truth. The address on a purchase order, job-management system or delivery docket may be useful for getting to site, but it may not be the complete description used in the permit record. Compare the exported declaration with the permit before it leaves the phone or office.

The work description can help join the dots. If the declaration covers a particular tenancy, building or stage, describe the work in terms that make its location clear without trying to replace the property details. The aim is a record that makes sense to the people handling the permit paperwork later.

## Mistake 8: mixing up permit details and action notice details [#mistake-8-mixing-up-permit-details-and-action-notice-details]

Form 14 has separate sections for the permit and an action notice where one applies. Do not assume every declaration needs every field, and do not put a notice number in the permit field simply because that is the document on top of the pile.

Business Queensland lists Form 14 as a compliance declaration to be lodged with local government. Read the current permit, action notice and local government correspondence together before you start the declaration. If an action notice applies, copy its reference and date from the notice itself. If the correct pathway for the job is unclear, check with the local government or the responsible person rather than guessing.

Keep the files together in the job record. A photo of a notice in a group chat is not a good source for final data. Use the issued document or an approved digital copy, and make sure the dates on the declaration are not copied from a different stage.

## Mistake 9: declaring work before the actual completion details are known [#mistake-9-declaring-work-before-the-actual-completion-details-are-known]

The form includes a brief work description, a completion date and a declaration. Those details should describe the work that has actually been performed. Do not set the completion date from a booking date, a promised handover date or the day an invoice was drafted.

On a job that has changed scope, take a moment with the responsible person and the site records. Confirm which work is being declared, whether it is complete for the purpose of the declaration, and what supporting reports, test results or inspection correspondence should be kept beside it. The declaration is not a substitute for the other records that apply to the job.

Short and specific generally works best. Name the plumbing or drainage work in the same terms used in the permit documents. Avoid vague phrases that could cover a much larger or different piece of work. If there are several components, say enough to distinguish the completed work from work still in progress.

## Mistake 10: mixing up the responsible person and contractor [#mistake-10-mixing-up-the-responsible-person-and-contractor]

Form 14 has dedicated fields for the responsible person and, where relevant, contractor details. The responsible person section is for the licensed person who performed or supervised the work. Do not automatically copy a business contact into every block without checking the role shown in the permit paperwork.

This is an easy error when the office pre-fills fields from the last job. Saved information is helpful, but it must be reviewed for the actual person, licence and contact details involved in this work. If the contractor and responsible person are not the same, complete each section using the current information.

Make final sign-off a two-person check where it makes sense. The person who prepared the declaration can compare property, permit, action notice and work details. The licensed person can then confirm the people, licence information, declaration and date before signing. That is faster than unwinding a signed PDF once the wrong details are noticed.

## Mistake 11: exporting without reading the PDF as a whole [#mistake-11-exporting-without-reading-the-pdf-as-a-whole]

Field-by-field completion can hide a problem that is obvious on the finished document. Preview the official layout before you export. Read the property, permit, notice, work and declaration sections from top to bottom as a reader who has not been on the job.

Look for simple mismatches: a suburb from the last project, a postcode without a matching land description, a permit date that does not belong with the number, a blank action notice field where one applies, or a completion date after the declaration date. Check that a signature and declaration date are present only when the record is ready.

Tradie Forms turns the [QLD Form 14](/forms/qld-form-14-compliance-declaration) into guided property, permit, action notice, work, completion, responsible person, contractor and declaration sections. It can flag required gaps, reuse saved licence details and show the official PDF layout before export. It does not decide what the permit or notice requires, and the licensed person remains responsible for the final declaration.

## A clean close-out routine [#a-clean-close-out-routine]

Before you leave site or send the PDF to the office, work through these practical checks:

1. Match the property details to the current permit, including lot, plan, tenancy or level where relevant.
2. Match permit number and issue date to the issued permit.
3. Check whether an action notice applies and, if it does, copy its reference and date from the notice.
4. Describe the completed work in plain language that matches the job records.
5. Confirm the completion date with the person responsible for the work.
6. Check responsible person and contractor details against current licence and business records.
7. Preview the PDF, then sign and date it after the details are final.

Save the finished PDF with the permit, notices, job photos, testing or commissioning records and any later inspection certificates. On a job with related paperwork, that may include [QLD Form 1](/forms/qld-form-1-permit-work), [QLD Form 5](/forms/qld-form-5-testing), [QLD PDR Form 12](/forms/qld-form-12-specialised-work) and [QLD Form 19](/forms/qld-form-19-final-inspection). Browse [QLD plumbing forms](/qld/plumbing) when you need to check the wider set.

## Official references [#official-references]

Business Queensland publishes Form 14 as a compliance declaration among the plumbing and drainage forms lodged with local government. The [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042) is the current regulation for Queensland plumbing and drainage work. Check the official form, permit and local government requirements before lodging.

* Land description matches the permit
* Action notice reference is included when required
* Work performed and completion date are accurate
* Responsible person and contractor details are complete
* Declaration date and signature are final

Use the current permit documents as the source for every number and date. That small discipline keeps a declaration tied to the actual job rather than to a copied template or an old email thread.

It also gives the person signing a simple final question to answer: does this PDF describe this completed work, at this land, under this permit? If not, return to the job documents and correct the record before the declaration is signed or lodged.


# QLD Form 19 Completion: record keeping After Final Inspection (https://tradieforms.com.au/resources/qld-form-19-final-inspection-record-keeping-handover)

How Queensland plumbing teams can keep Form 19 final inspection certificates with permit records, inspection notes and owner job files. | State: QLD | Trade: Plumbing | Template: qld-form-19-final-inspection



> **Tradie Forms:** prepare QLD Form 19 on the official PDF layout, then keep the final inspection certificate with the permit, inspection notes and owner completion record.

QLD Form 19 is most useful when it is easy to find later. For Queensland plumbing permit work, the final inspection certificate may be needed by the owner, permit holder, builder, local government, public sector entity, office admin or future service crew.

If the certificate is saved as a loose PDF, the job story gets harder to follow. If it is stored with the permit, inspection record, part-work scope and completion notes, everyone can see what was certified and when.

This guide focuses on what to do after preparing [QLD Form 19](/forms/qld-form-19-final-inspection). For the wider Queensland plumbing set, browse [QLD plumbing forms](/qld/plumbing).

## Why the Form 19 record matters [#why-the-form-19-record-matters]

Business Queensland says Form 19 is used by the local government or public sector entity to certify that permit work is compliant, operational and fit for use. It can be issued when all work under the permit or a distinct part of the work is complete.

That all-work or part-work distinction is the record keeping point. A future reader needs to know whether the certificate covered everything under the permit or only a defined part of it.

This matters on staged work. A development might have multiple dwellings, a commercial job might be handed over by area, or a permit might cover work that reaches completion in pieces. If the Form 19 is not labelled properly, someone can mistake a part-work certificate for the whole job.

A good Form 19 record helps:

* The owner understand what was certified
* The permit holder prove what stage was reached at completion
* The builder close out a stage or dwelling
* The office respond to certificate questions
* Future work start with the right permit history

Tradie Forms helps produce the PDF. The job file still needs to hold the surrounding details.

## What to keep with Form 19 [#what-to-keep-with-form-19]

### Permit and permit amendments [#permit-and-permit-amendments]

Keep the original permit and any amended permit with the final inspection certificate. The Form 19 permit number and date issued should match those records.

If an amendment changed the scope, make sure the certificate is read against the final permit record, not an earlier one.

Add a short note where the amended permit changed the work covered by the final certificate. The note does not need to repeat the whole permit. It just needs to point the reader to the right version.

### Inspection details [#inspection-details]

Keep inspection booking records, inspection outcome notes and any correspondence from the issuing authority. The Form 19 certification section asks for the date the inspection was carried out, certificate number if applicable, issuing authority and date issued.

If those details came from council or a public sector entity, store the source email or portal note with the PDF.

### Declaration scope [#declaration-scope]

The Form 19 declaration section asks whether the certificate applies to all work authorised under the permit or part of the work. If it applies to part only, keep enough context to show what part.

For example, store:

* Stage plans
* Unit or townhouse numbers
* Area descriptions
* Photos or inspection notes
* Builder completion notes
* Any authority correspondence about partial certification

That way "part of the work" does not become a mystery later.

### Related certificates and declarations [#related-certificates-and-declarations]

Form 19 may sit beside other Queensland plumbing documents. Depending on the job, related records may include [QLD Form 3](/forms/qld-form-3-covered-work-declaration), [QLD Form 5](/forms/qld-form-5-testing), [QLD Form 9](/forms/qld-form-9-backflow), [QLD Form 14](/forms/qld-form-14-compliance-declaration) or [QLD PDR Form 12](/forms/qld-form-12-specialised-work).

Keep related forms together so the job history reads in order.

<KeyTakeaways>
  * QLD Form 19 should be stored with the permit, inspection details and scope notes
  * The record needs to show whether the certificate covers all permit work or only part of it
  * Owner, builder and office completion is easier when the PDF filename and job notes are clear
  * Tradie Forms prepares the official PDF layout, but final certificate records still need human checking
</KeyTakeaways>

## How to name the final PDF [#how-to-name-the-final-pdf]

Use a filename that tells the story without opening the file.

Useful patterns include:

* `QLD Form 19 - Final Inspection - 12 Smith St - 2026-06-21.pdf`
* `QLD Form 19 - Permit 12345 - All Work - Jones Dwelling.pdf`
* `QLD Form 19 - Permit 12345 - Townhouse 3 - Part Work.pdf`
* `Final Inspection Certificate - LGA Name - Certificate 456.pdf`

The best pattern depends on your job software. The important thing is to include the form, site or permit reference, scope and date.

## Completion notes that save time [#completion-notes-that-save-time]

Add one short note when the certificate is exported or received:

* "Form 19 issued for all work under permit 12345"
* "Form 19 issued for townhouse 3 only"
* "Form 19 downloaded and sent to owner and builder"
* "Form 19 received from council and attached to job"

That note helps the next person understand status without opening every PDF.

## How Tradie Forms helps close the loop [#how-tradie-forms-helps-close-the-loop]

Tradie Forms turns [QLD Form 19](/forms/qld-form-19-final-inspection) into guided sections for property, permit details, declaration and certification.

You can:

* Fill certificate details from the job record
* Save issuing authority details for repeat work
* Catch missing fields before export
* Preview the official PDF layout
* Download the finished certificate
* Attach or store the PDF with the job record

The preview matters. If the certificate applies to part of the work, check that the description is clear before export. A vague partial scope is one of the easiest ways to make future close-out messy.

Because the app follows the official PDF order, the person preparing the certificate can work from the permit file and inspection notes without hunting through a flat PDF. Required property, permit and certification details surface before export, which helps catch missing information before the site pack is sent.

## A final inspection completion checklist [#a-final-inspection-completion-checklist]

Before the job is marked complete, check:

* Form 19 is in the correct job folder
* Permit number and issue date match the permit
* Inspection date and issue date are correct
* Issuing authority is correct
* Certificate number is included if applicable
* All-work or part-work scope is clear
* Part-work descriptions are backed by notes, plans or correspondence
* Owner, permit holder and builder received the PDF where the job process requires it
* Related forms, photos and inspection notes are stored nearby

This is practical admin, not legal advice. Check current Queensland and local government requirements for the job.

## Common close-out gaps [#common-close-out-gaps]

### Part-work certificates are not labelled [#part-work-certificates-are-not-labelled]

If the certificate covers only one part of a development, make that visible in the filename and job note.

### The certificate is separated from inspection records [#the-certificate-is-separated-from-inspection-records]

The PDF tells you the result. The inspection notes help explain how the job reached that result. Keep both.

### The owner copy is not logged [#the-owner-copy-is-not-logged]

Business Queensland guidance says copies are issued to the permit holder and owner. Keep your own completion note so the office can see what was sent.

### The job software has old permit references [#the-job-software-has-old-permit-references]

If the permit was amended, update the job record. The final certificate should not be the only place the current permit detail appears.

## Owner and builder copy [#owner-and-builder-copy]

For owner copy, keep the message plain. Identify the site, permit reference, whether the certificate covers all work or part of the work, and attach the PDF. If the builder also receives a copy, use the same wording so there is one shared understanding.

For example:

* "Attached is the QLD Form 19 final inspection certificate for all work under permit 12345."
* "Attached is the QLD Form 19 final inspection certificate for townhouse 3 only under permit 12345."

Short, direct wording avoids the worst kind of paperwork problem: two people reading the same certificate differently.

## What not to claim [#what-not-to-claim]

Do not use Form 19 marketing or completion language to overstate what Tradie Forms does. The platform prepares the official PDF layout from the details entered. It does not inspect the work, issue the certificate, decide whether a certificate can be issued, or lodge documents on behalf of a regulator.

That boundary keeps the completion trustworthy. The licensed tradie, permit holder, owner, local government or public sector entity still need to check the work, process and exported PDF.

## Quick close-out rhythm [#quick-close-out-rhythm]

Use one close-out rhythm for every Form 19:

1. Match the certificate to the permit.
2. Confirm all-work or part-work scope.
3. Check inspection and issue dates.
4. Save the PDF with the job record.
5. Record who received the customer copy.

That small habit keeps final inspection paperwork easy to find long after the crew has moved on.

## A record that survives the next handover [#a-record-that-survives-the-next-handover]

Before archiving the job, open the final PDF beside the permit and inspection note. Check that the address, permit reference, all-work or distinct-part description and authority details agree. Then save the source email or portal confirmation that shows where the issued certificate came from.

This small check helps a new office contact see what was certified, which part of the permit it related to, and who received the record without relying on the original crew's memory. Keep the issued version separate from drafts and label it clearly in the job system.

## Official references [#official-references]

Check the [Business Queensland inspection certificates guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/inspection-certificates), the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), and the current [QLD Form 19 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0016/3760/form19plumbingdrainageregulation2019.pdf).


# TAS Form 21 Certificate of Completion: Plumbing Completion guide (https://tradieforms.com.au/resources/tas-form-21-certificate-completion-plumbing-guide)

A practical Tasmanian plumbing guide to Form 21 certificate of completion, permit authority details, plumber records and PDF completion. | State: TAS | Trade: Plumbing | Template: tas-form-21-completion



> **Tradie Forms:** prepare TAS Form 21 on the official certificate of completion layout, reuse owner, permit authority and plumber details, catch missing fields and preview the PDF before you complete.

TAS Form 21 is the plumbing certificate of completion that helps close the job record when the relevant Tasmanian plumbing work reaches completion stage. It is the form you want clean before the owner, permit authority, plumber and office all start asking for the same information in different places.

The form needs owner or agent details, permit authority details, work details, plumber information and sign-off. It is not long, but it sits at a serious close-out moment. If the permit number, property address or plumber licence details are wrong, the completion record becomes harder to trust.

This guide is for Tasmanian plumbers, permit authorities, plumbing businesses and admins preparing [TAS Form 21](/forms/tas-form-21-completion). For the wider form set, browse [TAS plumbing forms](/tas/plumbing).

## What TAS Form 21 is for [#what-tas-form-21-is-for]

The CBOS approved forms page lists "Form 21 - Certificate of Completion - Plumbing Work" and describes it as the form to use for a certificate of completion for plumbing work.

The CBOS Guide to the Building Act 2016 explains the Tasmanian framework for building, plumbing and demolition work. It describes a risk-based approach that includes low risk, notifiable and permit work, and explains the role of permit authorities in keeping records and issuing certificates where the Act framework requires it.

In plain site terms, Form 21 is a completion certificate record for plumbing work. It is different from Form 60, which sits before work starts, and different from Form 71B, where the plumber gives the standard of work certificate.

Tradie Forms maps your entries onto the official Form 21 PDF layout. It is not affiliated with CBOS or any permit authority, and it does not decide whether the certificate can be issued. The permit authority, plumber and business still need to check the current requirements and the exported PDF.

## When Form 21 appears in the job flow [#when-form-21-appears-in-the-job-flow]

Form 21 is usually part of the close-out record. The work has reached completion stage, the permit authority details need to be right, and the owner needs a clear record.

It may sit beside:

* Form 60 start work notification and authorisation
* Form 71B standard of work certificate
* Plumbing permit or certificate of likely compliance records
* Inspection notes
* As-constructed drainage plans where relevant
* Owner completion records

The point is to keep the start, standard of work and completion paperwork connected. A certificate of completion that is separated from the rest of the file is harder to use later.

On a busy week, this is where paperwork can go sideways. The plumber may have finished the practical work, the owner may be ready on site, and the office may be waiting on one missing permit reference. Preparing the Form 21 in guided sections helps everyone see what is still needed before the PDF is treated as complete.

## Details to gather before filling Form 21 [#details-to-gather-before-filling-form-21]

Have the job record open before you start.

For repeat builders or regular owner clients, resist the urge to fill from memory. Use the current permit authority record, current owner details and current work description. A completion certificate should describe this job, not the last one that looked similar.

### Owner or agent details [#owner-or-agent-details]

The form starts with the owner or agent receiving the certificate. Enter the name and address carefully. For agents, property managers or builders acting on behalf of the owner, make sure your job record explains the relationship.

Saved customer details help with repeat work, but do not blindly apply an old owner block. Check spelling, postal address and contact details before export.

### Permit authority details [#permit-authority-details]

Form 21 includes the permit authority name, address, phone, licence number where applicable and email.

If your business works across Hobart, Launceston, Devonport, Burnie or regional councils, confirm the authority against the job site. The permit authority should match the work record, not the last council you dealt with.

### Work type and property details [#work-type-and-property-details]

The work section identifies whether the certificate relates to permit work or notifiable work, then captures the property address, permit references and description of work.

Use plain words in the work description. "Plumbing completed" is too thin. Better descriptions include:

* "Sanitary plumbing and drainage for new dwelling"
* "Alteration to bathroom plumbing and drainage under permit reference \[number]"
* "Notifiable stormwater plumbing work at rear addition"
* "On-site wastewater plumbing work connected to approved permit"

The form should make sense without someone opening every plan first.

### Plumber details [#plumber-details]

Enter the licensed plumber's name, class and category, address, phone, licence number and email. Check licence details against your current record.

If the same plumber appears on Form 60 and Form 71B, make sure the details line up across the file.

### Sign-off [#sign-off]

The sign-off section captures the permit authority print name, signature, date and title. Sign-off should happen only after the certificate details have been checked against the work and permit file.

<KeyTakeaways>
  * TAS Form 21 is the approved certificate of completion form for plumbing work in Tasmania
  * It is different from Form 60 start work notification and Form 71B standard of work certificate
  * Owner, permit authority, property, work and plumber details should match the job file
  * Tradie Forms prepares the official PDF layout, but the responsible people still need to check the certificate before you complete
</KeyTakeaways>

## How Tradie Forms helps with Form 21 [#how-tradie-forms-helps-with-form-21]

Tradie Forms turns [TAS Form 21](/forms/tas-form-21-completion) into guided sections for owner, permit authority, work, plumber, certificate basis and sign-off.

You can:

* Complete the form from a phone, tablet or laptop
* Reuse owner, permit authority and plumber details where they apply
* Search Tasmanian addresses or enter them manually
* Catch missing required fields before export
* Preview the official PDF layout
* Download the finished certificate for the owner, authority and job record

The benefit is practical. You can prepare the completion record while the job details are still close, instead of trying to rebuild the story from emails later.

## A practical Form 21 completion process [#a-practical-form-21-completion-process]

Use the same steps every time:

1. Confirm Form 21 is the correct certificate for the job stage.
2. Open the permit and work records.
3. Enter owner or agent details.
4. Enter permit authority details.
5. Select the work type.
6. Enter the property, permit references and work description.
7. Add plumber licence and contact details.
8. Review the certificate wording shown in the PDF layout.
9. Complete sign-off after checking the record.
10. Preview and download the finished PDF.
11. Store the PDF with Form 60, Form 71B and other completion records where relevant.

For related paperwork, use [TAS Form 60](/forms/tas-form-60-start-work) before work starts and [TAS Form 71B](/forms/tas-form-71b-plumbing) when the plumber's standard of work certificate is due. Use [TAS plumbing forms](/tas/plumbing) to keep the live form set together.

## Common Form 21 mistakes [#common-form-21-mistakes]

### Confusing Form 21 with Form 71B [#confusing-form-21-with-form-71b]

Form 21 is the certificate of completion. Form 71B is the standard of work certificate. They may both sit in the same job record, but they do not do the same job.

### Wrong permit authority [#wrong-permit-authority]

Permit authority details should match the site and permit record. This is easy to miss for businesses working across multiple councils.

### Thin work description [#thin-work-description]

Write enough for the owner and authority to understand the work. A vague description does not help future close-out.

### Plumber details copied without checking [#plumber-details-copied-without-checking]

Saved licence details save typing, but old licence or contact information can still sneak in. Review before export.

### No storage plan after download [#no-storage-plan-after-download]

Move the exported PDF into the job record straight away. Store it with Form 71B, inspection notes, as-constructed records and owner completion records where relevant.

## What to store with Form 21 [#what-to-store-with-form-21]

Keep the certificate with the records that explain it:

* Form 60 start work notification where relevant
* Form 71B standard of work certificate where relevant
* Plumbing permit or certificate references
* Inspection notes
* As-constructed drainage plans where relevant
* Owner completion email or portal receipt
* Any permit authority correspondence

That bundle helps the next person follow the work from start to completion without calling the plumber back for details.

## Before sending the PDF [#before-sending-the-pdf]

Preview the official PDF layout and ask a simple question: would this make sense to the owner or permit authority without your verbal explanation? If not, tighten the work description, check the permit reference and confirm the sign-off details before download.

If the answer depends on a phone call, the form probably needs clearer wording or a supporting note in the job file. Good completion paperwork should travel well without the plumber standing beside it.

## Use Form 21 as the end of a checked process [#use-form-21-as-the-end-of-a-checked-process]

Form 21 is easier to complete when close-out has a clear owner. On a small job, that may be the plumber who has the permit records open. On a larger project, it may be an office administrator preparing the record from field notes and having the responsible people check it before sign-off. Either way, set a point where the practical work, site address, permit reference and certificate details are checked together.

Do not make that point the final invoice run. By then, the person who knows the work may be on another site and a missing reference turns into a string of calls. A better habit is to set aside ten minutes at the completion visit: confirm the property, take any final job photos, identify the current paperwork pathway and list what is still needed for the close-out file.

## Match the description to the completed work [#match-the-description-to-the-completed-work]

A helpful description says what a future reader needs to know, not every part number from the invoice. Name the system or area, the kind of work and the property context. For example, an addition might be described as sanitary plumbing and drainage to a rear bathroom addition, with the applicable job or permit reference. A short repair should still say what was repaired and where.

Avoid vague wording such as "plumbing completed", and avoid making claims in the description that belong in another certification field. The description should be factual enough to connect Form 21 to the drawings, test notes, Form 71B or permit material held in the job file.

## Separate preparation, checking and sign-off [#separate-preparation-checking-and-sign-off]

One person can enter details and another can be responsible for checking or signing the certificate. That is normal on busy work. The risk comes when no one owns the last check. Give the final reviewer a short list: owner or agent, work site, permit authority, work type, permit reference, plumber licence details, work description and sign-off fields.

Tradie Forms can flag missing entries and let the team preview the official Form 21 layout before download. It does not verify the legal pathway, licence status or completed work for you. The relevant responsible people need to compare the export with the actual job record before treating it as final.

## When related paperwork arrives late [#when-related-paperwork-arrives-late]

Sometimes the physical work is finished but a drawing, inspection note or authority detail is still outstanding. Do not fill the gap by guessing. Save the Form 21 as a draft, record what is missing in the job notes and assign the follow-up to one person. Once it arrives, update the form from the source record, preview it again and keep the final version with the supporting material.

This is also why one job reference helps. Use it on Form 60, Form 71B, Form 21, photos and correspondence where appropriate. It gives the office a clean trail without requiring staff to remember nicknames for a property or project.

## A final handover check [#a-final-handover-check]

Before sending the certificate, confirm who needs a copy and what the relevant process requires. The owner may need a plain-language note that the work is complete and the certificate is attached. The permit authority may have a different delivery requirement. Keep evidence of delivery or any authority correspondence with the job.

The practical aim is a close-out pack that survives staff changes and future property questions. A clean Form 21, stored with the records that support it, does that far better than a one-off PDF in an inbox.

## Official references [#official-references]

Check the [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms), the [CBOS Guide to the Building Act 2016](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/405039/Guide_to_the_Building_Act_2016.pdf), and the current [Building Act 2016](https://www.legislation.tas.gov.au/view/html/inforce/current/act-2016-025).


# QLD Form 14 Record Keeping: Keep the Declaration With the Job (https://tradieforms.com.au/resources/qld-form-14-compliance-declaration-record-keeping)

A field-focused guide to storing QLD Form 14 compliance declarations with permit details, action notices, work records and completion records. | State: QLD | Trade: Plumbing | Template: qld-form-14-compliance-declaration



> **Tradie Forms:** finish QLD Form 14 on the official PDF layout, then keep the exported declaration with the permit, action notice details, work records and customer copy documents.

QLD Form 14 should not live as a random download. For Queensland plumbers, it is most useful when it sits in the same job record as the permit, action notice where relevant, completed work notes, photos, test reports and completion emails.

The form records a compliance declaration for completed plumbing and drainage work. If someone asks later what work was declared, who the responsible person was, or which permit the declaration related to, the Form 14 should answer the question without a hunt through messages.

This guide is about the record keeping around [QLD Form 14](/forms/qld-form-14-compliance-declaration). For the full Queensland set, browse [QLD plumbing forms](/qld/plumbing).

## Why Form 14 needs a clean record [#why-form-14-needs-a-clean-record]

Business Queensland lists Form 14 as the compliance declaration in the Queensland plumbing and drainage forms set. The official PDF says it is used for section 79(2)(c) of the Plumbing and Drainage Regulation 2019.

The declaration is not just a nice-to-have note. It records the land, permit, action notice details where relevant, work performed, completion date, responsible person and contractor details. The official form also includes a declaration by the responsible person.

When that PDF is stored properly, it helps:

* The office answer council or builder questions
* The responsible person show what was declared
* The owner or permit holder understand the completion record
* The business connect the declaration to photos, testing and completion notes
* Future service work start with the right history

Tradie Forms helps by generating a clean PDF from guided sections. The record keeping habit still belongs to the business.

## What to store with Form 14 [#what-to-store-with-form-14]

Think of Form 14 as one piece of a job folder. It should sit with the evidence and communications that explain the declaration.

The folder does not need to be fancy. A small plumbing business can use a clear job folder, a field app, cloud storage, or the job-system file area it already trusts. What matters is that the declaration is not separated from the permit, photos and completion trail. If the record can be found by job address, permit number or customer name, the office has a fighting chance when someone asks for it later.

### Permit record [#permit-record]

Keep the permit number, issue date and permit conditions with the exported declaration. The Form 14 permit section should match these records.

If the permit was amended, keep the amendment record nearby too. A declaration that points to an old or incomplete permit reference can confuse the completion.

### Action notice records [#action-notice-records]

If an action notice applies, keep the reference number, issue date and any correspondence about the work required. The Form 14 action notice fields should match the actual notice, not a note copied from a text message.

The official Form 14 declaration refers to conformity with the relevant action notice and the Plumbing and Drainage Regulation 2019. That makes the notice part of the record, not a side issue.

### Work notes and photos [#work-notes-and-photos]

Store photos, daily notes, inspection notes, marked-up plans and completion evidence with the declaration where they help explain the work performed.

Do not overload the customer with every internal file unless the job requires it. The point is to keep your own record complete enough that the declaration can be understood later.

### Test and commissioning reports [#test-and-commissioning-reports]

If testing or commissioning records relate to the work, store them nearby. On some jobs, [QLD Form 5](/forms/qld-form-5-testing) may sit beside Form 14. On backflow jobs, [QLD Form 9](/forms/qld-form-9-backflow) may be part of the same job history.

The forms should not contradict each other. Dates, site details and work descriptions should feel like they came from the same job.

### Completion emails or portal receipts [#completion-emails-or-portal-receipts]

Keep the email, upload receipt or portal reference that shows what happened after the PDF was exported. A clean Form 14 is useful, but a record of where it went can be just as important for the office.

If the job is handled through a builder portal, council portal or shared inbox, record the reference in the job note. A short line is enough: "Form 14 uploaded to portal, reference ABC123". That note turns a hard search into a quick lookup.

## Naming the PDF so it can be found [#naming-the-pdf-so-it-can-be-found]

A useful filename saves time months later. Instead of leaving the file as "download.pdf", use a pattern your office can search.

For example:

* `QLD Form 14 - 12 Smith St - 2026-06-21.pdf`
* `Form 14 Compliance Declaration - Permit 12345 - Jones Dwelling.pdf`
* `QLD Form 14 - Action Notice AN456 - Completed Work.pdf`

The best filename is the one your team will actually use. Include the form name, site or permit reference and date.

<KeyTakeaways>
  * QLD Form 14 should be stored with the permit, action notice where relevant, work notes and completion records
  * The PDF should match the job record on site details, permit references, work description and dates
  * Good filenames and job notes make the declaration easier to find later
  * Tradie Forms prepares the official PDF layout, but the business still needs a clear record keeping habit
</KeyTakeaways>

## How Tradie Forms supports completion [#how-tradie-forms-supports-completion]

Tradie Forms turns [QLD Form 14](/forms/qld-form-14-compliance-declaration) into guided sections. That helps the declaration start as a structured record before it becomes a PDF.

You can:

* Fill the declaration while the completed work details are fresh
* Reuse responsible person and contractor details
* Catch missing required fields before export
* Preview the official PDF layout
* Download the finished PDF
* Attach or store the PDF with the job record

The preview step is useful for record keeping. It lets you check whether the PDF still makes sense outside the app. If the work description is too vague, fix it before download.

## A Form 14 completion checklist [#a-form-14-completion-checklist]

Before the job is closed, check:

* The exported PDF is saved in the right job folder
* Permit number and issue date match the permit record
* Action notice reference is included where relevant
* Work description identifies what was completed
* Completion date matches site notes
* Responsible person and contractor details are current
* The declaration is signed and dated
* Related photos, tests or commissioning records are attached
* The customer, builder, permit holder or local government has received the PDF where required by the job process

This checklist is not a regulatory substitute. It is an office habit that keeps the declaration from becoming a loose file.

## Common record keeping gaps [#common-record-keeping-gaps]

### The exported PDF is saved outside the job [#the-exported-pdf-is-saved-outside-the-job]

Downloads folders are where paperwork goes to disappear. Move the PDF into the job record before you start the next task.

### The work description only makes sense to the plumber [#the-work-description-only-makes-sense-to-the-plumber]

Your future office admin, council contact or builder may not know the shorthand. Write the work description so a person outside the site conversation can understand it.

### The action notice is not attached [#the-action-notice-is-not-attached]

If the Form 14 refers to an action notice, keep the notice with the declaration. Otherwise the reference number does not tell the whole story.

### The responsible person details are old [#the-responsible-person-details-are-old]

Saved details are helpful for repeat work, but licence, phone, email and business details can change. Review them before export.

### Completion is not logged [#completion-is-not-logged]

If the PDF was sent to a builder, owner or council, record how and when it was sent. That can be a short job note, not a long memo.

## Related forms in the job record [#related-forms-in-the-job-record]

Form 14 may sit with several other Queensland plumbing forms. [QLD Form 1](/forms/qld-form-1-permit-work) can start the permit work application. [QLD PDR Form 12](/forms/qld-form-12-specialised-work) may support specialist work at application stage. [QLD Form 5](/forms/qld-form-5-testing) records testing or commissioning. [QLD Form 19](/forms/qld-form-19-final-inspection) is used by local government or a public sector entity for final inspection certification.

Use [QLD plumbing forms](/qld/plumbing) to keep the paperwork set visible as a job moves from permit to completion.

## A weekly office check [#a-weekly-office-check]

For busy shops, a simple weekly check can stop declarations going missing. Look at completed jobs and confirm each Form 14, where required by the job process, has:

* A saved PDF
* A permit reference
* A completion date
* Responsible person details
* Any related action notice
* A sent, lodged or stored note

This is not about adding more admin. It is about catching loose ends before the job is old and the person who remembers the details is on another site.

## Make the declaration easy to trace [#make-the-declaration-easy-to-trace]

Before filing the final PDF, compare the land, permit, action-notice fields where relevant, work description and completion date with the source job records. Form 14 is a compliance declaration under the plumbing and drainage forms set. It is most useful when a later reader can trace it to the actual permit work, evidence and handover without guessing which version is final.

Save the exported file with a site and permit reference, attach relevant photos, testing records and portal receipts, and log where it was sent. Tradie Forms maps entries onto the official PDF layout and flags missing fields before export. The responsible person still needs to check the declaration and completed PDF.

## Official references [#official-references]

Check the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), the current [QLD Form 14 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0018/3753/form14plumbingdrainageregulation2019.pdf), and the [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042).


# QLD Form 19 Final Inspection Certificate: Practical Guide (https://tradieforms.com.au/resources/qld-form-19-final-inspection-certificate-guide)

A Queensland plumbing guide to Form 19 final inspection certificates, including permit details, all-work vs part-work scope and PDF completion. | State: QLD | Trade: Plumbing | Template: qld-form-19-final-inspection



> **Tradie Forms:** prepare QLD Form 19 in guided sections, check the declaration scope, preview the official final inspection certificate PDF and download the finished record on site.

QLD Form 19 is the final inspection certificate for Queensland plumbing and drainage permit work. It is the form that helps close the loop when the relevant local government or public sector entity has decided to issue a final inspection certificate for the work described on the form.

For plumbers and office teams, Form 19 often appears at completion. The work has been inspected, the permit details need to be right, and the certificate must say whether it applies to all of the permit work or only part of it.

This guide explains the practical details to prepare before filling [QLD Form 19](/forms/qld-form-19-final-inspection). For the broader permit and completion set, browse [QLD plumbing forms](/qld/plumbing).

## What QLD Form 19 is for [#what-qld-form-19-is-for]

Business Queensland says the local government or public sector entity uses Form 19 to certify that permit work is compliant, operational and fit for use. The same guidance says the form can be issued when all work under the permit or a distinct part of the work is complete.

The official Form 19 PDF says it is used for section 81 of the Plumbing and Drainage Regulation 2019. It includes sections for description of land, permit details, declarations and certification.

That means Form 19 is not a general completion note from the plumber. It is an inspection certificate record issued by the relevant local government or public sector entity. Plumbers and office staff may prepare details for the certificate, but the issuing authority and job process still control when it can be issued.

Tradie Forms maps entries onto the official PDF layout. It does not decide whether the final inspection certificate can be issued. The responsible parties still need to check the permit, inspection status and exported PDF.

## Where it fits in the job [#where-it-fits-in-the-job]

Form 19 sits near the end of the permit work pathway. Business Queensland's inspection certificate guidance explains that all plumbing and drainage permit work is inspected by local government or a representative from the public sector, and that the Plumbing and Drainage Regulation 2019 sets out the inspection process and requirements for issuing inspection and final certificates.

For the job record, Form 19 may sit beside:

* The original permit and any amended permit
* Inspection booking or completion notes
* Covered work declarations where relevant
* Testing or commissioning reports
* Photos and site records
* Completion emails to the owner, builder or permit holder

If the certificate covers part of the permit work only, the record needs to make that clear.

For a small plumbing business, Form 19 may arrive from council or be prepared from details supplied by the issuing authority. For a builder or office admin, it may be the document that unlocks a site pack. Either way, the PDF should be checked against the permit and inspection record before it is saved as complete.

Do not let the final inspection certificate float away from the work history. The person reading it later may not know the job, the stage, or the reason only part of the work was certified.

## Details to collect before starting [#details-to-collect-before-starting]

The form is short, but each section needs a careful source.

### Description of land [#description-of-land]

The land section captures street address, lot and plan, shop or tenancy number, storey or level and local government area where applicable.

Use the same land details as the permit and inspection record. If the job is staged, in a complex, or covers several dwellings, check whether the certificate applies to all land or a distinct part of the work.

### Permit details [#permit-details]

The form asks for permit number and date issued. Copy these from the permit, not from a job title or invoice.

Permit details matter because the declaration section asks whether the certificate applies to all work authorised under the permit or part of the work authorised under a permit.

### Declaration scope [#declaration-scope]

This is the part to slow down on. The PDF gives two choices:

* The certificate applies to all of the work authorised to be carried out under the permit
* The certificate applies to part of the work authorised under a permit

If the certificate applies to part of the work, the form asks for a description of work covered by the certificate.

That description should be specific. If it covers one townhouse in a complex, a stage, a portion of drainage, or a defined part of the permit, say that plainly. The person receiving the certificate should know what is fit for use without reading the whole permit file.

### Certification details [#certification-details]

The certification section records the inspection date, certificate number if applicable, the local government or public entity issuing the certificate and the date issued.

These details should match the authority's inspection and issuing records. If a certificate number is used by the authority, keep it consistent across the PDF, job software and correspondence.

<KeyTakeaways>
  * QLD Form 19 is used by local government or a public sector entity for final inspection certification of plumbing and drainage permit work
  * The certificate can cover all permit work or a distinct part of it, so the declaration scope matters
  * Permit number, inspection date, issued by details and date issued should match the authority's records
  * Tradie Forms helps prepare the official PDF layout, but the issuing decision and final check remain with the responsible parties
</KeyTakeaways>

## How Tradie Forms helps prepare Form 19 [#how-tradie-forms-helps-prepare-form-19]

Tradie Forms turns [QLD Form 19](/forms/qld-form-19-final-inspection) into guided sections for property, permit details, declaration and certification.

You can:

* Fill the certificate details from a phone, tablet or laptop
* Save issuing authority details for repeat certificates
* Catch missing property, permit and certification fields before export
* Preview the official PDF layout
* Download the finished PDF for the job record
* Attach the certificate to the site pack or office file

This is useful when the certificate is being prepared close to inspection or completion. It keeps the all-work or part-work scope visible instead of buried in a flat PDF.

## A practical Form 19 workflow [#a-practical-form-19-workflow]

Use this process:

1. Confirm the final inspection certificate can be prepared for the job stage.
2. Open the permit record and inspection details.
3. Enter the land description.
4. Copy permit number and issue date.
5. Select whether the certificate applies to all permit work or part of the permit work.
6. If part only, describe the work covered.
7. Enter inspection date, certificate number if applicable, issuing authority and issue date.
8. Preview the official PDF layout.
9. Check the certificate against the permit and inspection record.
10. Download and store or complete the finished PDF.

Keep the exported certificate with other job close-out records. Related forms may include [QLD Form 1](/forms/qld-form-1-permit-work), [QLD Form 3](/forms/qld-form-3-covered-work-declaration), [QLD Form 5](/forms/qld-form-5-testing), [QLD Form 14](/forms/qld-form-14-compliance-declaration) and [QLD Form 9](/forms/qld-form-9-backflow), depending on the job.

## Common Form 19 mistakes [#common-form-19-mistakes]

### Scope is not clear [#scope-is-not-clear]

If the certificate applies to part of the work, the description needs to tell the reader exactly what part is covered. "Stage 1" may be clear to your team, but not to an owner reading the PDF later.

### Permit details are copied from the wrong document [#permit-details-are-copied-from-the-wrong-document]

Permit numbers can look similar across a builder's jobs. Copy from the actual permit record.

### Certificate date and inspection date are mixed up [#certificate-date-and-inspection-date-are-mixed-up]

The form asks for the date the inspection was carried out and the date issued. Treat them as separate details.

### Issuing authority details are not reviewed [#issuing-authority-details-are-not-reviewed]

Saved issuing authority details can save typing, but local government names, public entity details and contact preferences should still be checked against the job.

### The certificate is treated as a plumber declaration [#the-certificate-is-treated-as-a-plumber-declaration]

Business Queensland guidance describes Form 19 as the form used by the local government or public sector entity. Keep that role clear in your wording and job notes. Plumbers may help prepare details or complete the certificate, but the issuing authority details should match the actual certificate process.

### The owner copy is not tracked [#the-owner-copy-is-not-tracked]

Business Queensland guidance says copies are issued to the permit holder and owner. If your business sends or stores those copies as part of completion, record that step. A short job note is enough to show what happened.

## Completion after download [#completion-after-download]

After export, save the certificate with the permit and inspection file. If the job has a builder, owner and office contact, send or attach the PDF through the agreed channel and record the completion. If the certificate applies only to part of the work, include that in the message title or job note so it is not mistaken for full permit completion.

## Keep the close-out pack together [#keep-the-close-out-pack-together]

Once Form 19 is issued, keep it with the current permit, amendments, inspection notes and any related testing or declaration records. Queensland guidance says the certificate may cover all permit work or a distinct completed part, so label the PDF with the site, permit and scope. This stops a later reader mistaking a townhouse or stage certificate for whole-project completion.

Tradie Forms can prepare and preview the official layout, but the issuing authority and job parties remain responsible for the work and certificate. For a filing routine, see the [Form 19 record keeping guide](/resources/qld-form-19-final-inspection-record-keeping-handover).

## Official references [#official-references]

Check the [Business Queensland inspection certificates guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/inspection-certificates), the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), the current [QLD Form 19 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0016/3760/form19plumbingdrainageregulation2019.pdf), and the [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042).


# Common QLD Form 12 specialist work statement mistakes plumbers make (https://tradieforms.com.au/resources/common-mistakes-qld-form-12-specialised-work)

Avoid Form 12 specialist work compliance statement mistakes that weaken Queensland permit applications and create council rework. | State: QLD | Trade: Plumbing | Template: qld-form-12-specialised-work



> **Tradie Forms:** Form 12 is a technical compliance statement, not a generic permit attachment. These are the mistakes that most often weaken the record.

Specialist work statements fail when the basis section is thin, the qualified person details are stale, or the work scope does not match the design package sent to council.

<KeyTakeaways>
  * Thin basis sections are the most common weakness in Form 12
  * Work scope must match the specialist design and permit conversation
  * Qualified person details must reflect the person actually giving the statement
  * Supporting references should be listed before export, not added later from memory
</KeyTakeaways>

Use the [QLD Form 12 template](/forms/qld-form-12-specialised-work) before attaching the PDF to a permit application.

## Mistake 1: Treating Form 12 like a generic compliance tick [#mistake-1-treating-form-12-like-a-generic-compliance-tick]

Form 12 needs a real basis, publications, and qualified person details. A one-line work description is not enough.

Fix: complete the basis and references sections while the design package is open.

## Mistake 2: Describing work that does not match the design [#mistake-2-describing-work-that-does-not-match-the-design]

Council officers compare the statement against the permit application and drawings.

Fix: describe the same specialist scope that is being lodged.

## Mistake 3: Leaving out local government references [#mistake-3-leaving-out-local-government-references]

Missing reference details slow permit assessment because the application package is incomplete.

Fix: copy the local government reference from the current permit correspondence.

## Mistake 4: Using the wrong qualified person [#mistake-4-using-the-wrong-qualified-person]

The person giving the statement must be suitably qualified for the specialist work described.

Fix: confirm qualification and licence details before signing.

## Mistake 5: Attaching an unchecked PDF [#mistake-5-attaching-an-unchecked-pdf]

A Form 12 with missing declaration date or signature creates immediate rework under lodgement pressure.

Fix: preview, validate, and export once the whole statement is complete.

## Quick pre-export checklist [#quick-pre-export-checklist]

* Property and work scope match the permit package
* Basis and publications are documented
* Local government reference is included
* Qualified person details and qualification are complete
* Declaration date and signature are final

## Mistake 6: naming the wrong land [#mistake-6-naming-the-wrong-land]

The statement has to identify the land covered by it. A street address alone can be a weak record on a large site, a tenancy fit-out or a staged development. The official Form 12 has room for the street address, suburb, state, postcode, tenancy or level and local government area. Use the fields that identify the actual part of the site the statement covers.

Start with the current permit package, then check every address field against it. Do not use an address from a supplier delivery docket, a builder's estimate or a previous stage. They can all be close enough to look right and still describe a different parcel, tenancy or building level.

For a site with more than one building, write the work description so it supports the address details. For example, identify the building or tenancy in the wording where that helps explain the specialist scope. Keep the statement tied to the documents submitted with the permit application.

## Mistake 7: using a work description that says nothing useful [#mistake-7-using-a-work-description-that-says-nothing-useful]

Form 12 is the specialist work compliance statement listed by Business Queensland for plumbing and drainage permit applications. The work line should say what specialist plumbing or drainage work the statement covers. It is not a place to copy a broad project label such as "shop fit-out" or "plumbing works" and hope the drawings do the rest.

A useful description is short, but it names the system or specialist work and the part of the job covered. It should use the same language as the drawings and specifications. The point is not to write a sales description. It is to make it clear what the suitably qualified person is giving the statement about.

Before you sign, put the form beside the current drawings and ask two questions: could someone reading only this statement understand the specialist work covered, and does the description match the documents and revision you are relying on? If either answer is unclear, fix the words before the PDF is exported. The official form has a separate basis and documentation section. Use that section for the detail that would make the work line too long.

## Mistake 8: copying a standard without checking the current job [#mistake-8-copying-a-standard-without-checking-the-current-job]

The basis section asks for the basis for giving the statement and the publications relied on. That is a prompt to identify the real technical basis for this work, not a reusable block to paste into every job.

The current drawing set, specification, approval documents and the relevant laws, codes or standards are the sensible place to start. Check the title, revision and date of any document you name. If a consultant issued a revised drawing or the scope changed after design, make sure the statement does not point to a superseded version.

Avoid filling the space with a long list of standards that were not actually used. A shorter, accurate list is more useful than a generic block. If you are unsure whether a publication applies, get the technical question resolved through the right person before giving the statement. Tradie Forms can hold the text in a guided section, but it cannot decide the technical basis for you.

## Mistake 9: treating the local government reference as an afterthought [#mistake-9-treating-the-local-government-reference-as-an-afterthought]

Business Queensland lists Form 12 among the forms lodged with local government. The reference field is where the permit conversation can be connected to the statement. Copy it from the current local government correspondence or permit paperwork, not from a memory of the job number.

This matters most when several jobs have a similar street name, when an application is amended, or when an office team is preparing paperwork for more than one stage. A quick cross-check against the document being lodged can save a phone call later.

If there is no reference available at the time you are preparing the statement, do not invent one. Check the current local government process and the permit package. Keep a draft until the information is confirmed rather than exporting a finished-looking PDF with uncertain details.

## Mistake 10: the person signing is not the person described [#mistake-10-the-person-signing-is-not-the-person-described]

Form 12 asks for the qualified person's name, company where relevant, occupational or contractor licence information, contact details and their qualification under the declaration. The declaration is about the person actually giving the statement. It should not be signed on behalf of someone who has not checked the final record.

Build a small handover routine for this. The person preparing the form can collect the site, work, basis and reference details. The suitably qualified person then checks the final PDF against the current documents, confirms their details and chooses the appropriate declaration option before signing and dating it.

Saved licence details are useful for repeat work, but they need a quick check every time. A changed phone number, company name or licence detail is easier to correct before export than after a statement has been attached to an application.

## A practical Form 12 check at the ute [#a-practical-form-12-check-at-the-ute]

Use this sequence when the plans are open and the job details are fresh:

1. Open the current permit application documents, drawings and specifications.
2. Identify the exact land, tenancy or level and local government area covered by the statement.
3. Write the specialist work description in the same terms as the current design package.
4. Record the genuine basis, publications and supporting documentation, including current revisions where relevant.
5. Add the local government reference from the current correspondence.
6. Ask the suitably qualified person to review their details, qualification, signature and date.

The [QLD PDR Form 12 template](/forms/qld-form-12-specialised-work) puts those details into property, work, basis, references, qualified person and declaration sections. It can reuse saved person details, flag missing required fields, preview the official PDF layout and export a clean copy. The licensed person still needs to check the completed statement and PDF before it is attached to the permit application.

## Keep the statement with its supporting documents [#keep-the-statement-with-its-supporting-documents]

Store the exported Form 12 with the permit application, the drawings and specifications it relies on, the relevant correspondence and the version of any supporting reports. That gives the office and the person signing a clear trail if the scope changes later.

On a longer job, name the PDF so it is recognisable without opening it, then keep it beside related records such as the [QLD Form 1 permit work application](/forms/qld-form-1-permit-work), [QLD Form 5 testing report](/forms/qld-form-5-testing), [QLD Form 14 compliance declaration](/forms/qld-form-14-compliance-declaration) or [QLD Form 19 final inspection certificate](/forms/qld-form-19-final-inspection), where those forms apply. The wider [QLD plumbing forms](/qld/plumbing) library is a useful starting point when a job has more than one paperwork step.

## Official references [#official-references]

Business Queensland publishes Form 12 as the compliance statement for specialised work and lists it among forms lodged with local government. The [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042) is the current regulation referred to by the form. Check the official form and local government requirements for the job before lodging.

Before sending the statement, compare the filename, form date and document revisions one last time. A clear PDF and a tidy supporting-document folder make the handover easier for the qualified person, office and local government team.


# QLD PDR Form 12 Specialist Work: Complete the Statement On Site (https://tradieforms.com.au/resources/qld-pdr-form-12-specialist-work-online-guide)

A practical Queensland plumber guide to Form 12 compliance statements for specialist work, with site details, basis, references and PDF completion. | State: QLD | Trade: Plumbing | Template: qld-form-12-specialised-work



> **Tradie Forms:** complete QLD PDR Form 12 for specialist plumbing or drainage work in guided sections, then preview the official PDF layout before the statement goes with the permit paperwork.

QLD PDR Form 12 usually appears at the point where a Queensland plumbing permit application needs a specialist work statement that is clear enough for council to read without chasing loose notes. You might be standing at a job with plans open on the bonnet, checking the local government reference, the specialist work description and the person who will sign the statement.

The official PDF is only one page, but it carries details that can slow down a permit pack if they are thin. The form asks for the land, the work, the basis for the statement, supporting references, a suitably qualified person and a declaration. Those details are easier to capture while the drawings, council emails and site notes are still in front of you.

This guide is for Queensland plumbers, drainers, hydraulic consultants, suitably qualified people and office admins preparing a [QLD PDR Form 12](/forms/qld-form-12-specialised-work). For the wider form set, browse [QLD plumbing forms](/qld/plumbing).

## What QLD PDR Form 12 is for [#what-qld-pdr-form-12-is-for]

Business Queensland lists Form 12 as the "Compliance statement for specialised work" among the forms for the Plumbing and Drainage Act 2018. The official PDF says the form is used for section 45(2)(b) of the Plumbing and Drainage Regulation 2019 and that completion of all applicable sections is mandatory.

In job-site terms, Form 12 supports a permit application where specialist plumbing or drainage work needs a compliance statement. It is not the building Form 12 aspect inspection certificate. It is the plumbing and drainage PDR Form 12.

The official form asks the person giving the statement to declare that the work will comply with the code requirements if it is carried out in compliance with the permit applied for. That wording matters. The statement is tied to the permit and the specialist work described on the form.

Tradie Forms maps your entries onto the official Queensland PDF layout. It does not decide whether Form 12 is required for your job, whether a person is suitably qualified, or whether the work complies. The licensed person and the business preparing the statement still need to check the current requirements and the exported PDF.

## When Form 12 turns up on a job [#when-form-12-turns-up-on-a-job]

Form 12 is most useful before the permit application goes in or while the permit pack is being prepared. The job may have a specialist element that council needs to understand before assessment. The builder may be asking whether the plumbing paperwork is ready. The office may be chasing the qualified person's licence and signature.

Common moments include:

* Specialist work details need to be attached to permit paperwork
* Engineering or other reference documents are part of the permit pack
* Council needs the local government reference and supporting documents to line up
* The work basis needs to be described against standards, codes, rules, specifications or other publications
* The person giving the statement needs to be identified clearly

If you are not sure whether Form 12 applies, check the current Queensland guidance, the Plumbing and Drainage Regulation 2019, the permit pathway and local government instructions before you prepare the statement.

## Details to collect before you start [#details-to-collect-before-you-start]

Form 12 is quicker when the permit file is ready. Gather the site address, lot and plan, local government area, the specialist work description, reference documents, basis for the statement and qualified person details before opening the form.

### Land details [#land-details]

The official PDF says the description must identify all land the subject of the application. That means the street address, lot and plan, shop or tenancy number, storey or level and local government area where they apply.

Do not rely on the job nickname. "West End fit-out" is fine in the diary, but the form needs the land details that council can match to the application. For new subdivisions, rural sites, commercial tenancies and staged works, the lot and plan can be just as important as the street address.

Tradie Forms lets you enter the site details in a guided property section and preview them on the official layout before export.

### Description of specialist work [#description-of-specialist-work]

The work section needs a clear description of the extent of work covered by the statement. Keep it plain, but make it specific. A council officer should be able to tell what specialist work the statement relates to without guessing.

Weak descriptions sound like:

* "Plumbing works"
* "Drainage"
* "Specialist work as per plans"

Better descriptions say what is being covered:

* "Specialist sanitary drainage design and installation details for commercial tenancy amenities"
* "On-site sewerage specialist design details for proposed dwelling"
* "Fire service plumbing details for the permit application"
* "Hydraulic design elements shown on plan set H01 to H04"

Use the same language that appears in the permit documents where possible. That keeps the Form 12, plans and supporting documents moving in the same direction.

### Basis for giving the statement [#basis-for-giving-the-statement]

The official PDF asks you to detail the basis for giving the statement and the extent to which tests, specifications, rules, standards, codes of practice and other publications were relied upon.

This is not a place for a vague sentence. If the statement relies on plans, standards, specifications or test information, name them clearly enough that the person reviewing the permit pack can connect the form to the source material.

Tradie Forms gives the basis its own section so it does not disappear inside a flat PDF field. Before export, read this section against the actual documents you relied on.

### Reference documentation [#reference-documentation]

The form asks for local government reference and reference documentation. It also notes that the name and original signature of the suitably qualified person must be on relevant documentation, such as numbered structural engineering plans.

That detail can be easy to miss when drawings come from different consultants. Check that the plans, calculations or documents named on the form are the current versions, not a superseded set sitting in the email trail.

### Suitably qualified person [#suitably-qualified-person]

The form captures the suitably qualified person's full name, company name where applicable, occupational licence number if applicable, contractor licence number if applicable, phone and email.

The declaration options on the PDF include an occupational plumber or drainer, a person the local government considers competent for preparing and giving the document, a relevant QBCC licensee, a registered professional engineer for an area of engineering relevant to the work, or another person where specified.

Do not treat that list as a shortcut. Confirm the right person for the specialist work and local government process before signing.

<KeyTakeaways>
  * QLD PDR Form 12 is the Queensland plumbing and drainage compliance statement for specialist work under the current PDR framework
  * The form should clearly connect the land, specialist work, basis, references and suitably qualified person
  * Reference documents should match the current permit pack, not old plans or loose notes
  * Tradie Forms helps you fill the official PDF layout, but the person preparing the statement remains responsible for checking the form and job requirements
</KeyTakeaways>

## How Tradie Forms helps on site [#how-tradie-forms-helps-on-site]

Tradie Forms turns [QLD PDR Form 12](/forms/qld-form-12-specialised-work) into six guided sections: property, work, basis, references, qualified person and declaration.

That helps when the job is moving and the form is being prepared between calls, inspections and permit questions. You can:

* Fill the form from a phone, tablet or laptop
* Reuse licence and business details for the qualified person
* Work through the form in the same order as the PDF
* Catch missing required fields before export
* Preview the official PDF layout before sending it
* Download the finished PDF for the permit application and job record

The main benefit is not fancy paperwork. It is fewer half-finished PDF fields and less retyping when the same qualified person details appear on the next specialist work statement.

## A simple Form 12 workflow [#a-simple-form-12-workflow]

Use a repeatable rhythm:

1. Confirm Form 12 is the right form for the job.
2. Gather the current permit documents and references.
3. Enter the description of land.
4. Describe the specialist work in plain job language.
5. Record the basis of the statement and the documents relied on.
6. Add local government references and supporting documents.
7. Apply or enter qualified person details.
8. Complete the declaration after checking the details.
9. Preview the PDF before export.
10. Attach the finished PDF to the permit pack through the process council accepts.

Store the exported PDF with the plans, permit application, emails, reference documents and any later inspection or completion paperwork. Related Queensland plumbing records may include [QLD Form 1](/forms/qld-form-1-permit-work), [QLD Form 5](/forms/qld-form-5-testing), [QLD Form 14](/forms/qld-form-14-compliance-declaration) or [QLD Form 19](/forms/qld-form-19-final-inspection), depending on the job.

## What to check before export [#what-to-check-before-export]

Before you send or store the PDF, check:

* The street address, lot and plan and local government area identify the land
* The work description matches the permit application
* The basis names the documents or standards relied on
* Reference documents are current and signed where required
* The qualified person details are correct
* The declaration option matches the person signing
* The date and signature are present

Small errors in this form can make the rest of the permit pack harder to follow. The goal is a clear statement that council, the builder and your office can match to the same job without a phone call.

## Next steps [#next-steps]

Start [QLD PDR Form 12](/forms/qld-form-12-specialised-work) when the specialist work statement is ready, or browse [QLD plumbing forms](/qld/plumbing) for the wider permit, testing and completion set.

## Official references [#official-references]

Check the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), the current [QLD Form 12 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0016/3751/form12plumbingdrainageregulation2019.pdf), and the [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042).


# QLD Form 14 Compliance Declaration: Complete It Before You Leave Site (https://tradieforms.com.au/resources/qld-form-14-compliance-declaration-online-guide)

How Queensland plumbers can complete Form 14 compliance declarations on site with permit details, work performed, responsible person and PDF completion. | State: QLD | Trade: Plumbing | Template: qld-form-14-compliance-declaration



> **Tradie Forms:** fill QLD Form 14 in guided sections, reuse responsible person details, catch missing fields before export and preview the official compliance declaration PDF before you complete.

QLD Form 14 is the compliance declaration that can land right when everyone wants the job closed out. The plumbing work is done, the responsible person needs to declare the details, and the office needs a clean PDF that matches the permit, action notice where relevant and work completed.

The form is only one page, but it asks for details that are easy to scatter across the job file: land description, permit details, action notice details, description of work performed, completion date, responsible person, contractor and declaration.

This guide is for Queensland plumbers, drainers, plumbing businesses and office admins preparing [QLD Form 14](/forms/qld-form-14-compliance-declaration). For the wider form set, browse [QLD plumbing forms](/qld/plumbing).

## What QLD Form 14 is for [#what-qld-form-14-is-for]

Business Queensland lists Form 14 as the "Compliance declaration" among the forms for the Plumbing and Drainage Act 2018. The official PDF says the form is used for section 79(2)(c) of the Plumbing and Drainage Regulation 2019 and that completion of all applicable sections is mandatory.

The PDF declaration says the responsible person states that the work has been completed in conformity with the relevant action notice and the Plumbing and Drainage Regulation 2019, and that the information provided is a true and accurate record.

That makes Form 14 a job-stage document. It is not a quote, a service note or a generic completion letter. It is a declaration tied to completed plumbing and drainage work and the relevant Queensland regulatory framework.

Tradie Forms maps your entries onto the official PDF layout. It does not decide whether Form 14 is required for your job or whether the work complies. The responsible person remains responsible for checking the work, the form choice and the exported PDF.

## Where Form 14 fits in the workflow [#where-form-14-fits-in-the-workflow]

Form 14 belongs after the relevant work has been performed and when the responsible person is ready to make the declaration. It may sit beside permit records, action notice correspondence, photos, inspection notes, test reports and completion paperwork.

Common job moments include:

* Completed work needs a compliance declaration
* An action notice reference needs to be recorded
* The responsible person and contractor details need to be clear
* The work description needs to match the actual work performed
* The finished PDF needs to be stored with the job record

Do not treat the form as a last-minute admin task. If the declaration is wrong, the job record is wrong.

For small crews, the best time to prepare the declaration is usually before the responsible person leaves the site or closes the job for the day. The permit number can be checked against the file, the completion date is known, and the work description can be written while the actual scope is still fresh.

For office-led workflows, the field team can still make the Form 14 easier. Send the office a short close-out note with the permit reference, action notice reference if one applies, the date completed, and the responsible person who performed or supervised the work. That gives the admin team the facts they need before the declaration is reviewed and signed.

## What to gather before starting [#what-to-gather-before-starting]

Have the job file open before filling the form. The right details are usually split between the permit, action notice, plans, site notes and licence records.

If the job involves several stages or several dwellings, decide what the declaration covers before writing the work description. A Form 14 that covers a defined part of the work should say so clearly. That helps the owner, builder, council and your own office understand the completion without guessing from the permit file.

### Description of land [#description-of-land]

The form asks for the description of land, including street address, lot and plan, shop or tenancy number, storey or level and local government area where applicable.

Use the same land detail as the permit or council record. If the work is in a tenancy, building stage or multi-unit site, include the extra identifiers. The person reading the PDF should not need to guess which part of the land the declaration covers.

### Permit details [#permit-details]

The permit section captures the permit number and issue date if known. Copy these from the permit record rather than from an old email or memory.

The official PDF notes that, subject to section 66(1) of the Plumbing and Drainage Act 2018, a person must not carry out permit work unless the person has a permit for the work and complies with the permit and any conditions of the permit. That is a reminder to keep the declaration tied to the actual permit pathway.

### Action notice details [#action-notice-details]

Form 14 includes a section for action notice reference number and date issued where relevant. If an action notice applies, do not leave the details vague. Use the reference and date from the notice itself.

If no action notice applies, follow the current process for your job and local government. Tradie Forms helps prepare the PDF, but it does not decide the regulatory pathway.

### Description of work performed [#description-of-work-performed]

The official PDF asks for a brief description of the work that has been performed. It notes that the description must be sufficient to identify the work, with an example of plumbing and drainage associated with a new domestic dwelling.

Write this section like you are handing the job to someone who was not there. Say what was done, where relevant, and what scope the declaration covers.

Examples:

* "Installed sanitary drainage and water service for new class 1a dwelling"
* "Completed drainage alterations for tenancy amenities upgrade"
* "Installed plumbing and drainage work associated with approved bathroom addition"
* "Completed rectification work described in action notice reference \[number]"

Avoid "as quoted" or "as per job". The form should stand on its own.

### Responsible person and contractor [#responsible-person-and-contractor]

The PDF says the responsible person is licensed to perform the work and either performs or supervises the performance of the work. It captures name, occupational licence number, contractor licence number where applicable, phone, email and postal address.

If the responsible person is not the contractor for the work, the contractor details must also be provided. That section captures the company or individual name, contractor licence number, phone and email.

Saved licence and business details are useful, but check them before export. Old phone numbers and stale licence details are easy to carry across.

<KeyTakeaways>
  * QLD Form 14 is a compliance declaration for completed plumbing and drainage work under the current Queensland framework
  * The work description should identify the work performed, not just name the job
  * Responsible person and contractor details need to be current and checked before signing
  * Preview the official PDF layout before you complete, lodgement or storage
</KeyTakeaways>

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns [QLD Form 14](/forms/qld-form-14-compliance-declaration) into guided sections for property, permit, action notice, work, completion, responsible person, contractor and declaration.

You can:

* Fill the declaration on a phone, tablet or laptop
* Save responsible person and contractor details for repeat work
* Catch missing required fields before export
* Preview the official PDF layout
* Download the finished declaration
* Attach the PDF to the job record, council correspondence or site pack

This is useful when the work is fresh and the responsible person is still close to the site details. The declaration can be reviewed before everyone moves on to the next job.

## A site-ready Form 14 process [#a-site-ready-form-14-process]

Use this rhythm:

1. Confirm Form 14 is the right declaration for the job.
2. Open the permit record and action notice where relevant.
3. Enter the land description from the permit file.
4. Copy the permit number and issue date.
5. Add action notice details if they apply.
6. Describe the work performed in plain terms.
7. Add the completion date.
8. Apply or enter responsible person details.
9. Add contractor details if different.
10. Review the declaration, sign and date it.
11. Preview the official PDF layout.
12. Download and store or complete the finished PDF.

Keep the exported Form 14 with supporting records such as photos, test reports, inspection notes, permit correspondence and later certificates. Related Queensland forms include [QLD Form 5](/forms/qld-form-5-testing), [QLD Form 9](/forms/qld-form-9-backflow), [QLD PDR Form 12](/forms/qld-form-12-specialised-work) and [QLD Form 19](/forms/qld-form-19-final-inspection).

## Final checks before export [#final-checks-before-export]

Before the declaration is sent or stored, check:

* Land details match the permit record
* Permit number and issue date are correct
* Action notice details are included where relevant
* Work description identifies what was performed
* Completion date matches the job record
* Responsible person details are current
* Contractor details are included if needed
* Signature and declaration date are present

These are basic checks, but they are the ones that protect the job record from avoidable confusion.

## Keep the declaration close to the job record [#keep-the-declaration-close-to-the-job-record]

Once the Form 14 is downloaded, save it with the rest of the job documents. Useful companion records include the permit, the action notice if one applies, site photos, test reports, commissioning notes, inspection correspondence and the customer copy email.

Name the PDF so it can be found later. Include the form name, site, permit reference and date if your job software allows it. A clear filename saves time when the builder rings months later asking which declaration went with the completed work.

## Official references [#official-references]

Check the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), the current [QLD Form 14 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0018/3753/form14plumbingdrainageregulation2019.pdf), and the [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042).


# QLD Form 3 Covered Work Declaration: What to Record before completion (https://tradieforms.com.au/resources/qld-form-3-covered-work-declaration-guide)

A practical on-site guide to Queensland Form 3 covered work declarations for plumbers and drainers when local government allows the declaration pathway. | State: QLD | Trade: Plumbing | Template: qld-form-3-covered-work-declaration



> **Tradie Forms:** complete QLD Form 3 while the covered work, stage and inspection details are still clear. Guided sections help capture the property, permit, action notice, stage, inspection arrangements, responsible person, contractor and declaration before exporting the official PDF layout.

QLD Form 3 is the form you do not want to be reconstructing from memory. It deals with covered work, inspection arrangements, the responsible person and a declaration that the work has been completed in conformity with the Plumbing and Drainage Regulation 2019.

This guide is for Queensland plumbers and drainers at the awkward job-site moment where work has been covered before an inspector has inspected it, and local government has allowed the covered work declaration pathway. Use the [QLD Form 3 template](/forms/qld-form-3-covered-work-declaration) to prepare the official PDF layout online, or browse [QLD plumbing forms](/qld/plumbing) for related permit, testing and completion paperwork.

Tradie Forms helps with the paperwork flow. It does not decide whether local government will accept the declaration, whether the declaration is available for this job, or whether the work complies. The responsible person still needs to check the work, the local government process and the exported PDF.

## What QLD Form 3 is for [#what-qld-form-3-is-for]

Business Queensland says some cases allow local government to accept a declaration or report instead of completing an inspection. Its inspection certificate guidance describes Form 3 as the covered work declaration to use if you cover work before an inspector has inspected it and local government has allowed the form to be used to certify the work is compliant.

The official Form 3 PDF says it is used for the purposes of sections 66(2) and 67(2) of the Plumbing and Drainage Regulation 2019. It also says completion of all applicable sections is mandatory.

That makes the form narrow. It is not a general completion certificate. It is not a normal test report. It is not a way to avoid inspection planning. It belongs to the covered work pathway, and only where the local government process allows it.

## Why the details matter [#why-the-details-matter]

Covered work is hard to check later because the physical work is no longer visible. If the declaration is thin, everyone downstream has a worse record: local government, the owner, the builder, the plumber, the office and anyone who has to review the job later.

The declaration needs to show:

* Which land and permit the declaration relates to
* Whether an action notice applies
* Which stage of work is covered
* Where the covered work is located
* What inspection arrangements were agreed
* When the work was covered
* Who the responsible person is
* Whether contractor details are needed
* The declaration date and signature

That is why Form 3 is best completed while the job is still live. If the trench has just been covered, the location, date, stage and circumstances are clear. If you wait until Friday afternoon, the details can blur across several jobs.

## Stage of work [#stage-of-work]

The official Form 3 lists stages such as water supply pipes under a floor slab, water supply pipes below ground, water supply pipes installed in a building, sanitary drainage under a floor slab, sanitary drainage below ground, sanitary plumbing in a building, treatment plant installation, components of an on-site sewage facility, and other work.

Choose the stage that actually matches the work. If the form is about sanitary drainage below ground, do not tick a broad or convenient option just because it is close. If the job covers more than one stage, be clear about what the declaration covers.

The work description needs to identify the work and the specific location. The official form gives a commercial-property example using grid references. On a smaller job, the same thinking applies: name the side of the dwelling, the trench, the fixture group, the unit, the tenancy, the floor level or the relevant plan reference.

Strong descriptions sound like:

* "Sanitary drainage from ensuite group to inspection opening on north side of dwelling"
* "Below-ground water supply pipe from meter location to western wall entry point"
* "Treatment plant installation and inlet connection at rear of lot, as shown on as-constructed sketch"

Weak descriptions sound like:

* "Drainage"
* "Water pipe"
* "Covered work"

The form does not need a novel. It needs enough detail for the record to mean something later.

<KeyTakeaways>
  * Use QLD Form 3 only where local government has allowed the covered work declaration pathway
  * Record the stage, location, inspection arrangements and covered date while the job details are fresh
  * The responsible person is the licensed person who performs or supervises the work
  * Tradie Forms helps capture the details, catch missing fields, preview the official PDF layout and export a clean PDF for lodgement or job records
</KeyTakeaways>

## Inspection arrangements [#inspection-arrangements]

Business Queensland says permit work generally must be inspected before being covered or no more than 5 days after a stage has been reached. It also says inspection certificates are issued after the inspection is complete or after local government receives a covered work declaration as an alternative to an inspection.

Form 3 asks for the time and date of the agreed inspection and the date the work was covered. Do not treat these as minor admin fields. They explain why the declaration exists and how the inspection pathway played out.

If there was an agreed inspection time, record it accurately. If work was covered on a different date, make that clear. Keep photos, site notes, inspection requests, council emails and other job-system entries beside the PDF so the declaration does not sit alone.

## Action notice details [#action-notice-details]

The official Form 3 asks for action notice details if an action notice has been issued under section 66(2)(a) of the Plumbing and Drainage Regulation 2019.

If no action notice applies, do not invent one. If it does apply, capture the reference number and date issued. Then keep the action notice in the same job record as the exported PDF.

This is where clean file naming helps. If the Form 3 PDF, action notice, photos and as-constructed sketch all sit under one job reference, the office can answer questions without ringing the plumber to replay the day.

## Responsible person and contractor [#responsible-person-and-contractor]

The official form says the responsible person is a person licensed to perform the work and who either performs or supervises the performance of the work. That person's details sit at the centre of the declaration.

Capture the full name, occupational licence number, contractor licence number if applicable, phone, email and postal address. If the responsible person is not the contractor for the work, provide the contractor details in the contractor section.

Saved licence and contractor details in Tradie Forms help reduce typing, especially when the same plumber handles several declarations. They are only useful if they are current. Check the licence number and contractor details before export.

## Declaration [#declaration]

The declaration should never be treated as a pre-ticked admin line. The official Form 3 declaration states that the work has been completed in conformity with the Plumbing and Drainage Regulation 2019, that the information is true and accurate, and that the person is the responsible person.

Before signing, ask:

* Does this form cover only work I performed or supervised?
* Is the stage of work correct?
* Is the work location clear?
* Are inspection arrangements recorded accurately?
* Is any action notice reference correct?
* Are licence and contractor details current?
* Does the exported PDF match the job record?

Tradie Forms can flag empty fields and show the official PDF layout before export. It cannot make the professional declaration for you.

## Common mistakes with Form 3 [#common-mistakes-with-form-3]

### Using it without local government allowing the pathway [#using-it-without-local-government-allowing-the-pathway]

Form 3 depends on the local government process. Do not assume it applies just because work has been covered.

### Giving a vague work location [#giving-a-vague-work-location]

"Under slab" may not be enough if the building has multiple zones. Put in a location that can be matched to the job.

### Missing the covered date [#missing-the-covered-date]

The date the work was covered is part of the story. It should not be guessed later.

### Mixing responsible person and contractor details [#mixing-responsible-person-and-contractor-details]

If the responsible person is not the contractor, use the contractor section. Do not squeeze the wrong party into the responsible person fields.

### No supporting record [#no-supporting-record]

Keep photos, inspection requests, action notices, as-constructed details and council correspondence with the PDF. A declaration is much stronger when the surrounding record is easy to find.

## How Tradie Forms helps on site [#how-tradie-forms-helps-on-site]

Tradie Forms turns [QLD Form 3](/forms/qld-form-3-covered-work-declaration) into guided sections. You can step through property, permit, action notice, stage of work, inspection arrangements, responsible person, contractor and declaration details without fighting the flat PDF on your phone.

The workflow is built for field use:

* Save licence details for repeat jobs
* Fill the stage and location while the covered work is still clear
* Catch missing required fields before export
* Preview the official PDF layout before lodgement
* Download the finished PDF
* Attach or store the declaration with the job record

Related Queensland plumbing forms include [QLD Form 1](/forms/qld-form-1-permit-work) for the original permit application, [QLD Form 2](/forms/qld-form-2-amend-permit) for amendments and extensions, [QLD Form 5](/forms/qld-form-5-testing) for testing or commissioning reports, and [QLD Form 19](/forms/qld-form-19-final-inspection) for final inspection certificates used by local government or a public sector entity.

## A clean completion checklist [#a-clean-completion-checklist]

Before the Form 3 PDF leaves the job, check the pack:

* Exported Form 3 PDF
* Photos before cover-up where available
* Inspection request record
* Action notice if one applies
* As-constructed sketch or plan reference where useful
* Permit number and issue date
* Responsible person licence details
* Contractor details if different
* Job-system note explaining why the covered work declaration was used

The goal is not to build a thick folder for the sake of it. It is to make the job understandable if local government, the owner, a builder or your own office needs to review it later.

## Next steps [#next-steps]

Start the [QLD Form 3 covered work declaration](/forms/qld-form-3-covered-work-declaration) when local government has allowed the declaration pathway. If the job needs a permit amendment instead, use [QLD Form 2](/forms/qld-form-2-amend-permit). For other Queensland plumbing paperwork, browse [QLD plumbing forms](/qld/plumbing).

## Official references [#official-references]

Check the [Business Queensland inspection certificates for plumbing and drainage guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/inspection-certificates), the official [QLD Form 3 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0022/3766/form3plumbingdrainageregulation2019.pdf), the [Business Queensland plumbing and drainage forms and templates page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), and the current [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042).


# TAS Plumbing Forms List: Start Work, Completion, Standard of Work and Gratuitous Work (https://tradieforms.com.au/resources/tas-plumbing-forms-list-start-completion-handover)

A practical Tasmanian plumbing forms guide covering Form 60, Form 21, Form 71B and gratuitous work certificates for on-site paperwork completion. | State: TAS | Trade: Plumbing | Template: tas-form-21-completion



> **Tradie Forms:** keep Tasmanian plumbing paperwork moving from start notice to completion close-out. Fill Form 60, Form 21, Form 71B and gratuitous work certificates in guided sections, reuse licence and business details, preview the official layout and download the finished PDF for the owner, permit authority or job record.

Tasmanian plumbing paperwork is easiest when each form is tied to the job stage. One form gets the start-work notice moving. Another records the standard of work. Another is the certificate of completion. A separate gratuitous work form applies when a certifier performs prescribed work for no payment.

This guide is a practical listicle for Tasmanian plumbers, gas-fitters where relevant, certifiers, permit authorities and office admins who need the paperwork to match the job record. It covers [TAS Form 60](/forms/tas-form-60-start-work), [TAS Form 21](/forms/tas-form-21-completion), [TAS Form 71B](/forms/tas-form-71b-plumbing), and [TAS Gratuitous Work](/forms/tas-gratuitous-plumbing-work). You can also browse [TAS plumbing forms](/tas/plumbing) as the live form library grows.

Tradie Forms maps entries onto official PDF layouts. It does not decide whether work is low risk, notifiable, permit work or gratuitous work, and it does not decide whether the work complies. The licensed person, certifier, owner and permit authority still need to check the form choice, work status and exported PDF.

## The short version [#the-short-version]

Use [TAS Form 60](/forms/tas-form-60-start-work) when the start-work notification and authorisation details need to be recorded before the plumbing work starts.

Use [TAS Form 71B](/forms/tas-form-71b-plumbing) when the standard of work certificate is needed for plumbing work. The CBOS Building Act guide says that when completing notifiable or plumbing permit work, you must provide a standard of work certificate to the owner. It also says you must contact the permit authority for an inspection and provide an as-constructed drainage plan.

Use [TAS Form 21](/forms/tas-form-21-completion) for the certificate of completion for plumbing work. The CBOS approved forms list describes Form 21 as the form to use for a Certificate of Completion - plumbing work.

Use [TAS Gratuitous Work](/forms/tas-gratuitous-plumbing-work) where a plumber or gas-fitter certifier is doing prescribed work for no payment and needs to complete the CBOS gratuitous work form.

## Why form choice matters on site [#why-form-choice-matters-on-site]

A plumbing job can move quickly from access, inspection and pipework into sign-off. If the paperwork is left until later, the details become harder to prove and harder to complete.

The CBOS Building Act guide says a licensed plumber can perform some low risk work without a plumbing permit or regulatory oversight, but also says notifiable work and permit work have more formal steps. It tells plumbers they need to be familiar with the categories of plumbing work to work out whether the work is low risk, notifiable or requires a plumbing permit.

That means the first paperwork decision is not "which PDF have I got saved?" It is "what category and job stage am I dealing with?"

Once that is clear, the form becomes easier:

* Start work details before work starts
* Standard of work details once work is complete
* Certificate of completion details when the permit authority stage is ready
* Gratuitous work declaration where no payment is involved and the CBOS process applies

## TAS Form 60 - Start Work Notification [#tas-form-60---start-work-notification]

Form 60 sits near the beginning of the work. The CBOS approved forms list describes it as the Start Work Notification and Authorisation - plumbing work form.

The practical details to collect are:

* Permit authority name and address
* Type of work
* Work site address, lot number and permit or certificate reference
* Work categories
* Licensed plumber details
* Intended start date
* Applicant name, signature and date

In Tradie Forms, [TAS Form 60](/forms/tas-form-60-start-work) is split into guided sections so the notice does not become a scramble of names, dates and references. Saved permit authority and plumber details help when you deal with the same councils and licence details often.

Before export, preview the official PDF layout. Make sure the work site, start date and permit authority are right. A start-work form with the wrong site address creates confusion before anyone turns a tool.

## TAS Form 71B - Standard of Work Certificate [#tas-form-71b---standard-of-work-certificate]

The CBOS approved forms list describes Form 71B as the Standard of Work Certificate - plumbing work form. The Building Act 2016 includes standard of work certificate provisions for permit plumbing work, and the CBOS guide says a standard of work certificate must be provided to the owner when completing notifiable or plumbing permit work.

For a plumber, Form 71B is the close-out record that explains what was done and who is certifying the standard of work.

The [TAS Form 71B template](/forms/tas-form-71b-plumbing) guides:

* Recipient or permit authority details
* Licensed plumber details
* Owner details
* Type of work
* Certificate of likely compliance references where relevant
* Work site details
* Work description
* Certification, print name, signature and date

The work description should be plain and specific. "Plumbing work completed" is not enough. Say what was done, where it was done and what part of the job it covers. If as-constructed drawings are needed, keep them with the PDF and job record.

<KeyTakeaways>
  * Use Form 60 for start-work notification and authorisation details, Form 71B for standard of work, Form 21 for certificate of completion and the gratuitous work form for prescribed work done for no payment
  * CBOS guidance says notifiable and plumbing permit work needs a standard of work certificate to the owner, plus inspection contact and as-constructed drainage plans where required
  * Complete the paperwork while permit authority, owner, licence and work-site details are fresh
  * Tradie Forms helps with guided sections, saved details, missing-field checks, official PDF preview and clean PDF export
</KeyTakeaways>

## TAS Form 21 - Certificate of Completion [#tas-form-21---certificate-of-completion]

The CBOS approved forms list describes Form 21 as the Certificate of Completion - plumbing work form. The Building Act 2016 sets out certificate of completion provisions for permit plumbing work and notifiable plumbing work.

In practical terms, Form 21 is part of the completion record. It is not the same as Form 71B. Form 71B records the standard of work certificate. Form 21 is the certificate of completion record.

The [TAS Form 21 template](/forms/tas-form-21-completion) guides:

* Owner or agent details
* Permit authority details
* Work classification and property details
* Permit or compliance references
* Licensed plumber details
* Certificate basis
* Permit authority sign-off details

Because it is completion-stage paperwork, small errors stand out. The owner name, permit authority, licence number, address and reference numbers should match the job file. Preview the official PDF layout before handing it over or storing it.

## TAS Gratuitous Work - plumber and gas-fitter certifier [#tas-gratuitous-work---plumber-and-gas-fitter-certifier]

CBOS has specific guidance for doing work for no payment, also called gratuitous work. The CBOS page says a certified plumber must complete a Gratuitous Work Form and lodge it with CBOS for assessment by email or post. The official PDF says the form is for a plumber and/or gas-fitter certifier only, and says there are no fees to lodge the form.

This form is different from ordinary paid job paperwork. It records the certifier, property owner, work site, prescribed work description, insurance declaration and owner sign-off.

Use [TAS Gratuitous Work](/forms/tas-gratuitous-plumbing-work) when the no-payment job fits the CBOS process. Because gratuitous work can be easy to treat casually, the paperwork should be especially clear. Record the work, the owner, the insurance section and the signature before anyone has to chase it later.

## A clean TAS plumbing site pack [#a-clean-tas-plumbing-site-pack]

A good site pack depends on the work, but for Tasmanian plumbing paperwork it may include:

* Form 60 start-work notification and authorisation
* Permit or certificate of likely compliance details
* Inspection requests and inspection notes
* Form 71B standard of work certificate
* As-constructed drainage plan where required
* Form 21 certificate of completion
* Gratuitous work form where relevant
* Photos, owner emails and job-system notes

The point is not to create paperwork for its own sake. It is to make sure the owner, permit authority and business record all tell the same story.

## Common mistakes [#common-mistakes]

### Treating Form 21 and Form 71B as the same thing [#treating-form-21-and-form-71b-as-the-same-thing]

They sit near each other in the completion flow, but they do different jobs. Form 71B is the standard of work certificate. Form 21 is the certificate of completion.

### Leaving owner details until later [#leaving-owner-details-until-later]

The owner copy matters. Confirm the owner or agent details before the worker leaves the site.

### Using old licence details [#using-old-licence-details]

Saved details save time only when they are current. Check licence class, number, business name and contact details before export.

### Forgetting the job category [#forgetting-the-job-category]

Low risk, notifiable and permit plumbing work do not all follow the same process. Use official CBOS guidance and permit authority advice to decide which pathway applies.

### Splitting the records [#splitting-the-records]

If Form 60 sits in email, Form 71B sits on a phone and Form 21 sits in a council portal download folder, the job becomes harder to close. Store the finished PDFs with the job record.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns Tasmanian plumbing paperwork into guided sections. You can reuse permit authority, owner, plumber and certifier details, catch missing fields before export, preview the official PDF layout, download the finished PDF and attach or store it with the job record.

That helps on the tools because the form can be completed while the work, owner, permit and inspection details are still fresh. It also helps the office because the exported PDF is easier to file, send and match to the job software.

Tradie Forms maps entries onto official PDF layouts. The licensed plumber, gas-fitter certifier, permit authority or responsible person still needs to check the regulatory pathway and the exported PDF.

## Next steps [#next-steps]

Start [TAS Form 60](/forms/tas-form-60-start-work) before work begins, use [TAS Form 71B](/forms/tas-form-71b-plumbing) when the standard of work certificate is due, prepare [TAS Form 21](/forms/tas-form-21-completion) for certificate of completion records, or use [TAS Gratuitous Work](/forms/tas-gratuitous-plumbing-work) for prescribed work done for no payment. Browse [TAS plumbing forms](/tas/plumbing) for the live template set.

## Official references [#official-references]

Check the [CBOS approved forms list](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms), the [CBOS Guide to the Building Act 2016](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/405039/Guide_to_the_Building_Act_2016.pdf), the current [Building Act 2016](https://www.legislation.tas.gov.au/view/whole/html/inforce/current/act-2016-025), the [CBOS gratuitous work guidance](https://www.cbos.tas.gov.au/topics/licensing-and-registration/licensed-occupations/plumbing/doing-work-for-no-payment-gratuitous-work), and the official [Gratuitous work form PDF](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0017/414062/Gratuitous-work-form.pdf).


# Common QLD PDR Form 12 mistakes with specialist work statements (https://tradieforms.com.au/resources/common-mistakes-qld-pdr-form-12-specialist-work)

Practical checks for Queensland plumbers preparing Form 12 specialist work compliance statements, from land details to references and declaration. | State: QLD | Trade: Plumbing | Template: qld-form-12-specialised-work



> **Tradie Forms:** prepare QLD PDR Form 12 in guided sections, reuse qualified person details, catch missing fields before export and preview the official PDF layout before the statement joins the permit pack.

QLD PDR Form 12 is short enough to look easy and important enough to deserve a proper check. For Queensland plumbers and drainers, it usually sits beside a permit application for specialist plumbing or drainage work. If it is filled from memory, copied from an old job, or signed without matching the support documents, the permit pack can become messy fast.

This guide covers the common mistakes that show up when a Form 12 compliance statement is prepared in a hurry. The aim is simple: make the form clear for local government, useful for the job record and ready to attach with the permit paperwork.

Use the [QLD PDR Form 12 template](/forms/qld-form-12-specialised-work) when you want guided fields on the official PDF layout, or browse [QLD plumber forms](/qld/plumbing) for related Queensland paperwork.

## Mistake 1: Treating plumbing Form 12 like building Form 12 [#mistake-1-treating-plumbing-form-12-like-building-form-12]

Queensland has more than one "Form 12" in building and trade paperwork. The one in this guide is the plumbing and drainage Form 12, titled "Compliance statement for specialist work". Business Queensland lists it among the forms for the Plumbing and Drainage Act 2018, and the official PDF says it is used for section 45(2)(b) of the Plumbing and Drainage Regulation 2019.

Do not mix it up with the Queensland building Form 12 aspect inspection certificate. They serve different workflows and sit under different form sets.

The fix is to name it clearly in your job software and emails. Use "QLD PDR Form 12" or "Form 12 specialist work compliance statement" so the builder, office and council know which form is being discussed.

## Mistake 2: The land description is too thin [#mistake-2-the-land-description-is-too-thin]

The official Form 12 PDF says the description of land must identify all land the subject of the application. The PDF asks for street address, lot and plan, shop or tenancy number, storey or level and local government area where applicable.

This is where old job habits cause trouble. A street address may be enough for a basic diary note, but not always enough for a permit application. Tenancies, multi-storey buildings, staged developments, shopping centres, rural blocks and new subdivisions often need extra identifiers.

Before export, check the land section against the rates notice, title detail, drawings, permit application or council record. If the form points to the wrong land, the specialist work statement is hard to trust.

## Mistake 3: The work description does not identify the specialist work [#mistake-3-the-work-description-does-not-identify-the-specialist-work]

The Form 12 work section asks for the extent of work covered by the statement. A vague line such as "plumbing work" does not do much. It makes the reviewer work backwards through plans and emails to understand what the qualified person is actually covering.

Write the description like a job close-out:

* What specialist work is covered
* Which part of the job it relates to
* Whether it connects to plan numbers, permit documents or design scope
* What is not covered, if the statement only applies to part of the work

Good Form 12 descriptions are short but anchored. They point to the work, not the whole project by default.

## Mistake 4: Basis and references are copied from an old job [#mistake-4-basis-and-references-are-copied-from-an-old-job]

The basis section asks you to detail the basis for the statement and the extent to which tests, specifications, rules, standards, codes of practice and other publications were relied on. Reference documentation then captures local government reference and supporting documents.

This is not boilerplate. If the statement relies on drawings, specifications, calculations or reports, the form should line up with the current versions.

Copying the basis from an old job can create a quiet mismatch:

* The plan revision is wrong
* The standard named does not match the work
* The consultant document has been updated
* The local government reference is from another permit
* The support document named on the form was not attached

Keep the basis close to the actual documents in the permit pack. Tradie Forms gives it its own section so it is harder to bury.

## Mistake 5: The suitably qualified person is assumed, not checked [#mistake-5-the-suitably-qualified-person-is-assumed-not-checked]

The Form 12 declaration includes several options for the suitably qualified person. The PDF also notes that a local government may determine that a person is competent to prepare and give a compliance statement for specialist work.

That means the person signing should be checked against the job, not chosen because their name was used last time.

Before signing, confirm:

* The person is right for the specialist work
* Licence or registration details are current where applicable
* The company name is included where the statement is prepared for a corporation or other entity
* Contact details are readable
* Any relevant supporting documentation has the required name and signature

Saved licence and business details help repeat work, but they do not replace the final check.

<KeyTakeaways>
  * QLD PDR Form 12 should be treated as the specialist work statement, not a generic plumbing attachment
  * Land, work description, basis, references and qualified person details need to line up with the current permit pack
  * Do not copy basis or reference wording from an old job without checking the current documents
  * Preview the official PDF layout before the statement is attached or sent
</KeyTakeaways>

## Mistake 6: The statement is separated from the permit pack [#mistake-6-the-statement-is-separated-from-the-permit-pack]

Form 12 is usually only useful when it can be read with the documents it refers to. If the exported PDF is saved in one folder, the plans are in another and the council email is still in someone's inbox, the job record becomes thin.

Keep the statement with:

* Permit application documents
* Current plans and revisions
* Specifications or calculations named in the basis
* Local government reference notes
* Emails that confirm lodgement or council instructions
* Later inspection, testing or completion forms

That record matters when the office needs to answer a council question or a builder asks what was submitted.

## Mistake 7: Signing before previewing the PDF [#mistake-7-signing-before-previewing-the-pdf]

Flat PDF forms can hide simple problems. Text can be clipped. A date can be missing. A checkbox can be wrong. A line that looked fine in a browser field may be too vague once it sits on the official PDF.

Tradie Forms helps by letting you preview the official layout before download. Use that moment as a real review, not a box to tick.

Look at the exported layout like the receiving person will:

* Can they identify the land?
* Can they tell what specialist work is covered?
* Can they see the basis and references?
* Is the signer identifiable?
* Is the declaration option clear?
* Is the signature and date present?

The licensed tradie, qualified person or office reviewer remains responsible for checking the finished PDF.

## Mistake 8: No completion note after export [#mistake-8-no-completion-note-after-export]

The form does not finish the job by itself. Someone still needs to attach it to the permit application, send it through the council pathway, or store it with the job record.

Add a short completion note in your job software:

* "Form 12 prepared and attached to permit pack"
* "Form 12 sent to builder for permit application"
* "Form 12 exported, awaiting qualified person signature"
* "Form 12 lodged with local government reference \[number]"

That note helps the next person know what happened without searching through downloads.

## How Tradie Forms reduces these mistakes [#how-tradie-forms-reduces-these-mistakes]

Tradie Forms turns [QLD PDR Form 12](/forms/qld-form-12-specialised-work) into guided sections. It keeps the work in the order of the PDF and helps you avoid jumping around a one-page form on a phone.

You can:

* Reuse qualified person details where they apply
* Keep land, work, basis, references and declaration in separate sections
* Catch missing required fields before export
* Preview the official Queensland PDF layout
* Download the finished PDF for the permit pack
* Store or attach the PDF with the job record

Tradie Forms is not affiliated with the Queensland Government or local government. It prepares the PDF layout. It does not decide whether Form 12 is required or whether the work meets code requirements.

## Related Queensland plumbing forms [#related-queensland-plumbing-forms]

Form 12 often sits near other Queensland plumbing paperwork. Related forms include [QLD Form 1](/forms/qld-form-1-permit-work) for permit work applications, [QLD Form 5](/forms/qld-form-5-testing) for testing or commissioning reports, [QLD Form 14](/forms/qld-form-14-compliance-declaration) for compliance declarations and [QLD Form 19](/forms/qld-form-19-final-inspection) for final inspection certificates.

Use [QLD plumbing forms](/qld/plumbing) to keep the form set together as the job moves from application to inspection and completion.

## Final check before the permit pack goes out [#final-check-before-the-permit-pack-goes-out]

Open the exported PDF beside the current drawings and permit correspondence. Check the land description, work scope, basis, supporting-document reference and qualified-person declaration as one record. If a drawing or scope has changed, update the statement rather than hoping the permit reader will connect two different versions. This takes a few minutes and makes the Form 12 easier to understand when the paperwork is no longer fresh.

## Official references [#official-references]

Check the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), the current [QLD Form 12 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0016/3751/form12plumbingdrainageregulation2019.pdf), and the [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042).


# QLD Form 11 Treatment Plant Service Report: On-Site Guide (https://tradieforms.com.au/resources/qld-form-11-treatment-plant-service-report-guide)

A practical guide for Queensland plumbers and service technicians completing Form 11 service reports for on-site sewerage and greywater treatment plants. | State: QLD | Trade: Plumbing | Template: qld-form-11-treatment-plant



> **Tradie Forms:** complete the QLD Form 11 treatment plant service report while the plant, owner, readings and service notes are still in front of you. Fill guided sections, catch missing fields, preview the official PDF layout and download the finished report for local government, the owner and the job record.

QLD Form 11 is one of those reports that looks quick until you are back in the ute trying to remember plant details, readings, alarm status and the owner's email. The service itself may be done, but the report still needs to be clear enough for local government, the owner and your own records.

This guide is for Queensland plumbers and service technicians completing the service report for an on-site sewerage treatment plant or greywater treatment plant. Use the [QLD Form 11 template](/forms/qld-form-11-treatment-plant) to map your entries onto the official PDF layout, or browse [QLD plumbing forms](/qld/plumbing) for related permit, testing, backflow and completion paperwork.

Tradie Forms helps you fill the official layout cleanly. It does not decide whether the plant is functioning correctly, whether maintenance has been done properly, or whether further work is needed. The licensed person and service technician remain responsible for checking the work and the exported PDF.

## What QLD Form 11 is for [#what-qld-form-11-is-for]

The Business Queensland forms page lists Form 11 as the service report for a treatment plant under the Plumbing and Drainage Act 2018 forms set. The official Form 11 PDF says it is used for the purposes of section 106 of the Plumbing and Drainage Regulation 2019.

The official PDF also says the form must be submitted to local government and a copy provided to the owner of the facility within 10 business days after servicing the facility.

In plain English, Form 11 is the service record for an on-site sewerage or greywater treatment plant. It captures the site, plant, status, land application area, service tests, annual tests if applicable, owner details, technician details and declaration.

It is not the original permit application. It is not the treatment plant approval. It is the service report after the service visit.

## Why complete it while you are still on site [#why-complete-it-while-you-are-still-on-site]

A treatment plant service has more details than most people want to keep in their head. If you wait until later, small gaps become guesswork.

The on-site moment gives you:

* The actual plant brand, model and serial number
* The plant status you observed
* Land application area condition
* Test readings and alarm checks
* Arrival and departure times
* Owner details if they are present
* Photos and notes while access panels are still open
* The chance to explain defects or follow-up work to the owner

That is the best time to fill the report. If something is not functioning correctly, write a detailed description while you are looking at it. If the system needs de-sludging, record it clearly. If the irrigation field could not be located, do not leave the field blank and hope the office works it out.

## Property and treatment plant details [#property-and-treatment-plant-details]

Form 11 starts with the land and the treatment plant. The land description should identify the property. Include the street address, lot and plan, local government area and local government reference number where applicable.

The treatment plant section asks whether the report is for an on-site sewerage treatment plant or a greywater treatment plant. It also asks for brand, model and serial number.

Do not rely on what the job was booked as. Check the plate, service history, owner documents or previous report where available. A wrong model or serial number can make the report harder to match to the asset later.

Business Queensland's on-site sewage facilities guidance says installing an on-site sewage treatment plant requires local government approval and treatment plant approval under the Plumbing and Drainage Act 2018. Those approvals are not the same thing as the Form 11 service report, but they are part of the wider treatment plant record.

## Plant status [#plant-status]

The plant status section asks whether the treatment plant is functioning correctly and whether system de-sludge is required.

This is a simple section, but it has weight. If the answer is no, the official PDF asks for a detailed description. A few clear words on site are better than a vague note later.

Useful notes might cover:

* Pump not operating
* Audible or visual alarm issue
* High sludge level
* Effluent leaving premises
* Land application area not functioning correctly
* Owner advised of follow-up work
* Manufacturer procedure not completed and why

Do not overclaim. If you have not diagnosed the cause, say what you observed. The report should be a true and accurate record of the service visit.

## Land application area [#land-application-area]

Form 11 asks about the disposal method and land application area. It includes options such as surface or spray, subsurface, covered surface, trench and other. It also asks whether the irrigation field was located, whether effluent is leaving the premises and whether the land application area is functioning correctly.

These are easy fields to skip if access is awkward or the owner is in a hurry. They are also the fields that help explain whether the treated effluent side of the system is behaving as expected.

If the land application area is not functioning correctly, the official form asks for a detailed description. Write the issue in ordinary site language. If photos help the office or owner understand the problem, store them with the job record.

<KeyTakeaways>
  * QLD Form 11 records the treatment plant service report for an on-site sewerage or greywater treatment plant
  * The official PDF says the completed report must go to local government and a copy to the owner within 10 business days after servicing the facility
  * Fill readings, alarm checks, status notes and technician details while the plant is still in front of you
  * Tradie Forms helps with guided sections, saved owner and technician details, missing-field checks, official PDF preview and clean PDF export
</KeyTakeaways>

## Tests every service [#tests-every-service]

The official Form 11 includes tests to be completed every service if applicable. It provides fields for pH, residual chlorine, clarity, temperature, air blower filter status, pump working, audible alarm working, visual alarm working and chlorine tablets added.

The phrase "if applicable" matters. Some systems and service procedures differ. Follow the system requirements and manufacturer procedures. Where a field applies, record the result rather than leaving it to memory.

Tradie Forms makes the testing section easier to work through on a phone. The goal is not to turn the service into desk work. It is to capture the readings once, in the right section, so the PDF is ready on site.

## Annual tests [#annual-tests]

Form 11 also includes annual testing fields if applicable: primary tank sludge test, secondary tank sludge test and air blower back pressure test.

If this is an annual service, have the equipment and previous record ready before the job. If annual testing does not apply to the service visit, do not fill a number just to make the form look complete.

The better habit is to store the Form 11 PDF beside the job history. Then the next service technician can see what was recorded last time and whether any follow-up was noted.

## Service procedure [#service-procedure]

The official form asks whether the service has been completed in accordance with the manufacturer's operation and maintenance recommended procedures. It notes that service technicians can access the recommended maintenance procedures from the particular manufacturer.

This is where field notes matter. If the answer is yes, the job record should make sense. If the answer is no, the reason should not be hidden. Maybe access was blocked, a component needed replacement, the owner declined work, or a follow-up visit was needed.

Tradie Forms can keep the procedure answer and job notes together, but the technician still needs to make the judgement honestly.

## Owner and technician details [#owner-and-technician-details]

Owner details should be current. If the property manager booked the job but the facility owner must receive the copy, check which details belong in the report.

Technician details should include the service date, arrival time, departure time, minutes on site, company or individual name, service technician name and licence number. These details are easy to repeat across jobs, so saved licence and business details help. Check them before export when staff, licence or company details change.

The declaration says the information provided is a true and accurate record. Treat the PDF preview as the last check before it goes to local government or the owner.

## Common Form 11 mistakes [#common-form-11-mistakes]

### Missing the serial number [#missing-the-serial-number]

Brand and model help, but the serial number identifies the unit. Capture it from the plant or reliable records.

### Using vague fault notes [#using-vague-fault-notes]

"Not working" is not enough if the owner, local government or next technician needs to understand the issue. Write what you observed.

### Forgetting owner copy [#forgetting-owner-copy]

The official PDF says a copy must be provided to the owner within 10 business days after servicing the facility. Build that into the workflow.

### Skipping land application details [#skipping-land-application-details]

The plant may run, but the land application area still matters. Record the disposal method and status.

### Leaving the report outside the job record [#leaving-the-report-outside-the-job-record]

The Form 11 PDF should sit with service notes, photos, owner communications and any quotes or follow-up work. A clean record helps the next visit.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns [QLD Form 11](/forms/qld-form-11-treatment-plant) into guided sections for property, treatment plant details, plant status, land application, service tests, annual tests, service procedure, owner, technician and declaration.

You can save owner and technician details, catch missing fields before export, preview the official PDF layout, download the finished report, and attach or store it with the job record. That is especially useful for businesses servicing multiple treatment plants each week.

Related Queensland plumbing forms include [QLD Form 1](/forms/qld-form-1-permit-work) for permit applications involving on-site sewerage work, [QLD Form 2](/forms/qld-form-2-amend-permit) if treatment plant details change under an existing permit, and [QLD Form 5](/forms/qld-form-5-testing) for testing or commissioning reports.

## Next steps [#next-steps]

Start the [QLD Form 11 treatment plant service report](/forms/qld-form-11-treatment-plant) while the service details are fresh, or browse [QLD plumbing forms](/qld/plumbing) for other Queensland plumbing paperwork.

## Official references [#official-references]

Check the official [QLD Form 11 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0023/3749/form11plumbingdrainageregulation2019.pdf), the [Business Queensland plumbing and drainage forms and templates page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), [installing on-site sewage facilities](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/on-site-sewage), [applying for treatment plant approvals](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/treatment-plant-approvals), and the current [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042).


# QLD Plumbing Forms List: Permit, Inspection and Completion paperwork (https://tradieforms.com.au/resources/qld-plumbing-forms-list-permit-inspection-handover)

A practical listicle for Queensland plumbers and drainers covering Form 1, 2, 3, 5, 9, 11, 12, 14 and 19, with on-site tips for clean PDF completion. | State: QLD | Trade: Plumbing | Template: qld-form-1-permit-work



> **Tradie Forms:** build the Queensland plumbing paperwork pack while the work is still in front of you. Use guided sections for permit, amendment, covered work, treatment plant, testing, backflow and final certificate records, then preview the official PDF layout and download the finished form for council, the owner or the job record.

Queensland plumbing paperwork can feel like a pile of similar form numbers until you tie each one to the job-site moment. One form starts permit work. Another changes a permit. Another records covered work. Another reports treatment plant service details. Form 19 is not a plumber declaration at all, but a final inspection certificate used by local government or a public sector entity.

This guide is a field list for Queensland plumbers, drainers, plumbing businesses and office admins who need to keep the paperwork moving without mixing up the forms. It covers the common set now available in Tradie Forms: [QLD Form 1](/forms/qld-form-1-permit-work), [QLD Form 2](/forms/qld-form-2-amend-permit), [QLD Form 3](/forms/qld-form-3-covered-work-declaration), [QLD Form 5](/forms/qld-form-5-testing), [QLD Form 9](/forms/qld-form-9-backflow), [QLD Form 11](/forms/qld-form-11-treatment-plant), [QLD PDR Form 12](/forms/qld-form-12-specialised-work), [QLD Form 14](/forms/qld-form-14-compliance-declaration), and [QLD Form 19](/forms/qld-form-19-final-inspection). You can also browse the full [QLD plumbing forms](/qld/plumbing) library.

Tradie Forms maps your entries onto the official PDF layout. It does not decide which form applies, whether work complies, or whether a person is authorised to sign or issue a certificate. That check stays with the licensed person, permit authority, local government or public entity responsible for the job.

## Start with the job stage [#start-with-the-job-stage]

Do not start by asking, "Which PDF did we use last time?" Start with the stage of the work.

If the job is permit work before it starts, [QLD Form 1](/forms/qld-form-1-permit-work) is the permit work application. Business Queensland says permit work needs a permit before it starts, and permit work is inspected against the relevant plumbing laws, permit terms and plans that came with the application.

If the permit already exists and the scope or timing has changed, [QLD Form 2](/forms/qld-form-2-amend-permit) is for an application to amend a permit or request an extension of time.

If plumbing or drainage was covered before an inspector inspected it, and local government has allowed the declaration pathway, [QLD Form 3](/forms/qld-form-3-covered-work-declaration) is the covered work declaration.

If the job needs a test or commissioning report, use [QLD Form 5](/forms/qld-form-5-testing). If the job is a testable backflow prevention device report, use [QLD Form 9](/forms/qld-form-9-backflow).

If the work is servicing an on-site sewerage or greywater treatment plant, [QLD Form 11](/forms/qld-form-11-treatment-plant) records the service report.

If a specialist work compliance statement is required for a permit application, [QLD PDR Form 12](/forms/qld-form-12-specialised-work) captures the statement, basis and qualified person details.

If a compliance declaration is required after a relevant action notice, [QLD Form 14](/forms/qld-form-14-compliance-declaration) records the completed work, responsible person and declaration.

If all or part of the permitted work has reached the final inspection certificate stage, [QLD Form 19](/forms/qld-form-19-final-inspection) is used by the local government or public sector entity to certify the work described on the form.

## The practical form list [#the-practical-form-list]

### Form 1 - Permit work application [#form-1---permit-work-application]

Form 1 sits at the start of permit work. The job details need to match the proposed work, the land, the fixtures and the supporting plans. Business Queensland's supporting documents guidance says extra documents may be needed depending on the proposed work and building class.

For a plumber on site, the risk is not usually the form number. It is stale job details. The address might be right, but the lot and plan might be missing. The fixture count might have changed after a builder meeting. The sanitary drainage design might not match the latest plan.

Use the [QLD Form 1 template](/forms/qld-form-1-permit-work) as the starting record, then attach the finished PDF to the job file beside plans, owner approvals and council correspondence.

### Form 2 - Application to amend a permit [#form-2---application-to-amend-a-permit]

Form 2 belongs when the existing permit needs more time or needs to be amended. The official Queensland guidance says an extension should be applied for at least 10 business days before the permit term ends. It also says an amended permit needs to be approved and issued before extra work starts.

On site, Form 2 is useful when the real job has moved away from the approved job. Fixtures changed. The treatment plant changed. More time is needed. A site condition has forced a different run.

The [QLD Form 2 template](/forms/qld-form-2-amend-permit) guides the property, permit, extension, amendment, fixtures, wastewater, owner, applicant and declaration details before export.

### Form 3 - Covered work declaration [#form-3---covered-work-declaration]

Form 3 is not a shortcut around inspections. Business Queensland describes it as an alternative in some cases where local government may accept a declaration or report instead of completing an inspection. The official guidance says it can be used if work is covered before an inspector has inspected the work and local government has allowed the form to be used to certify the work is compliant.

Use the [QLD Form 3 template](/forms/qld-form-3-covered-work-declaration) when the stage, location, inspection arrangements, responsible person and declaration need to be captured cleanly.

### Form 5 - Testing or commissioning report [#form-5---testing-or-commissioning-report]

Form 5 is for a testing or commissioning report. It often sits beside permit or inspection paperwork because the test result explains whether the work is ready to move forward.

Do not leave test detail in a notebook only. Record the test while gauges, readings and equipment details are still fresh. The [QLD Form 5 template](/forms/qld-form-5-testing) helps turn those details into the official PDF layout.

### Form 9 - Backflow report [#form-9---backflow-report]

Form 9 is the registration and report on inspection and testing of testable backflow prevention devices. The job-site detail is specific: device, location, owner, property, test result and tester details need to match the asset and local government record.

Use [QLD Form 9](/forms/qld-form-9-backflow) when the readings are fresh, then store the PDF with any repair notes, photos or owner completion records.

### Form 11 - Treatment plant service report [#form-11---treatment-plant-service-report]

Form 11 is for a service report for an on-site sewerage or greywater treatment plant. The official PDF says it must be submitted to local government and a copy provided to the owner within 10 business days after servicing the facility.

The [QLD Form 11 template](/forms/qld-form-11-treatment-plant) gives the service technician a guided path through plant details, system status, land application area, service tests, annual tests, owner details and declaration.

### Form 12 - Compliance statement for specialised work [#form-12---compliance-statement-for-specialised-work]

QLD PDR Form 12 is not the building Form 12. It is the plumbing and drainage compliance statement for specialised work. The official PDF asks for the description of work, basis of statement, reference documentation and suitably qualified person details.

Use [QLD PDR Form 12](/forms/qld-form-12-specialised-work) when the statement needs to be attached to permit paperwork and the basis needs to be clear enough for local government to review.

### Form 14 - Compliance declaration [#form-14---compliance-declaration]

Form 14 is a compliance declaration tied to completed work and a relevant action notice. The official PDF asks for permit details, action notice details, a description of the work performed, completion date, responsible person, contractor details where needed, and the declaration.

Use [QLD Form 14](/forms/qld-form-14-compliance-declaration) when the finished declaration needs to match the action notice and the work completed.

### Form 19 - Final inspection certificate [#form-19---final-inspection-certificate]

Form 19 is used by local government or a public sector entity. Business Queensland says it certifies that the permit work is compliant, operational and fit for use, and can be issued when all work under the permit, or a distinct part of the work, is complete.

If your business handles permit authority records or prepares details for council, the [QLD Form 19 template](/forms/qld-form-19-final-inspection) keeps the property, permit, declaration and certification details in the official layout.

<KeyTakeaways>
  * Choose the Queensland plumbing form by the job stage: permit, amendment, covered work, testing, backflow, treatment plant service, specialist statement, action notice declaration or final certificate
  * Form 19 is used by local government or a public sector entity, so do not treat it like a plumber's own completion declaration
  * Record test results, treatment plant checks and covered-work details while the site details are still fresh
  * Tradie Forms helps with guided sections, saved business and licence details, missing-field checks, official PDF preview and clean PDF export
</KeyTakeaways>

## What to collect before export [#what-to-collect-before-export]

Most rework comes from missing basics. Before exporting any Queensland plumbing form, check the job record for:

* Street address, lot and plan, suburb, postcode and local government area
* Permit number, issue date and action notice reference where relevant
* Owner, applicant, contractor, responsible person or technician details
* Licence numbers and contact details
* Fixture counts, treatment plant details, test results or device details
* Work description specific enough to identify the location and scope
* Signature, date and any required declaration wording

Saved details in Tradie Forms help with repeat typing, especially business, licence, owner and applicant details. The saved detail still needs a quick check before export. A licence number or company name copied from an old job can make a finished PDF look careless.

## Build a clean site pack [#build-a-clean-site-pack]

The finished PDF is only one part of the job record. For a clean completion, keep the form beside the evidence that explains it.

That could include plans, fixture schedules, test sheets, commissioning notes, backflow asset details, treatment plant service notes, photos, local government emails, owner approvals and job-system references.

The practical habit is simple:

1. Fill the form on site while the details are fresh.
2. Preview the official PDF layout before it leaves your hands.
3. Fix missing fields before export.
4. Download the finished PDF.
5. Attach or store it with the job record.

If the job moves between the plumber, the office, the builder, the owner and council, a clean PDF and a tidy job record save phone calls later.

## Where Tradie Forms fits [#where-tradie-forms-fits]

Tradie Forms is built for the paperwork moment on site. Instead of pinching around a flat PDF on a phone, you work through guided sections that match the form.

For Queensland plumbing forms, that means you can reuse business, licence and owner details, catch missing fields before export, preview the official PDF layout, download the finished PDF, and attach or store it with the job record. Related forms can sit together, so a Form 1 permit application, Form 2 amendment, Form 5 testing report and Form 19 final certificate can be easier to find later.

Tradie Forms maps entries onto official PDF layouts. The licensed plumber, drainer, responsible person, local government or public entity still needs to check the work, the form choice and the exported PDF before it is lodged or handed over.

## Next steps [#next-steps]

Start with [QLD Form 1](/forms/qld-form-1-permit-work) for permit work applications, [QLD Form 2](/forms/qld-form-2-amend-permit) for amendments or extensions, [QLD Form 3](/forms/qld-form-3-covered-work-declaration) for covered work declarations, or browse all [QLD plumbing forms](/qld/plumbing).

## Official references [#official-references]

Check the [Business Queensland plumbing and drainage forms and templates page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), [permit applications for plumbing and drainage work](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/permits), [supporting documents for permit applications](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/permits/supporting-documents), [amending or extending a plumbing or drainage permit](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/permits/amending-extending), [inspection certificates for plumbing and drainage](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/inspection-certificates), and the current [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042).


# VIC Pesticide Records: Digital Workflow for Pest Controllers on Site (https://tradieforms.com.au/resources/vic-pesticide-record-keeping-digital-workflow)

A practical Victorian pest control record keeping workflow for pesticide applications, weather details, client completion and official PDF storage. | State: VIC | Trade: Pest Control | Template: vic-pesticide-application-record



> **Tradie Forms:** complete the Victorian pesticide application record at the property. Fill guided sections, reuse operator and client details, catch missing fields, preview the official PDF layout, and download a clean copy for the business record.

Victorian pest control records are easiest to finish while the treatment is still fresh. The product is out, the batch number is visible, the client details are on the job, the weather has just been checked, and the technician knows exactly where the pesticide was applied.

Leave the record until later and the details become harder to trust. The specific location gets shortened, the re-entry advice is copied from memory, and weather conditions are guessed instead of recorded.

Use the [VIC pesticide application record](/forms/vic-pesticide-application-record) to fill the official PDF layout online, or browse [VIC pest control forms](/vic/pest-control). For more detail, read the [VIC pesticide application record on-site guide](/resources/vic-pesticide-application-record-on-site-guide) and the [common mistakes guide](/resources/common-mistakes-vic-pesticide-application-record).

## What Victoria requires in the record [#what-victoria-requires-in-the-record]

Health Victoria says pest control operators must keep records for every pesticide application for every job. Its official record keeping page says this is required under the Public Health and Wellbeing Regulations 2019 and the Public Health and Wellbeing Act 2008.

The official guidance lists details to record, including pesticide trade name, batch number, precautions and re-entry period, date and times, pests treated, location and specific location of application, method, quantity, rate information, outdoor weather details where applicable, supervising person details where applicable, business details, client details and signature.

Health Victoria says records must be kept at the business address for a minimum of three years and should be accurate, up to date, clear, consistent and in English.

Tradie Forms maps your entries onto the official PDF layout. It does not decide which product to use, what the label requires, or whether the treatment was appropriate. The pest controller remains responsible for the application, record and exported PDF.

<KeyTakeaways>
  * Victorian pest control operators must keep records for every pesticide application for every job
  * The record should capture product, batch, precautions, timing, pests, location, method, quantity, rate, weather where applicable, operator, client and signature details
  * Health Victoria says records must be kept at the business address for at least three years
  * Tradie Forms helps with guided sections, saved operator and client details, missing-field checks, official PDF preview and clean export
</KeyTakeaways>

## Build the record while doing the work [#build-the-record-while-doing-the-work]

The record should follow the treatment.

Before starting, confirm the client, site address and target pests. During setup, note product details, label rate, batch and method. Before outdoor application, record weather conditions where applicable. After application, complete start and finish time, quantity, specific locations, precautions, re-entry period and signature.

This is much easier than trying to build the record from a service note later.

## Use specific locations [#use-specific-locations]

The official guidance asks for the location of application and the specific location within the property. That distinction matters.

"House" is weak. "External perimeter, garage entry, kitchen kickboards and roof void access area" is better if that is what was treated. For larger sites, use building names, levels, rooms, plant rooms, bin areas, food prep zones or other location labels that the client and technician can understand later.

## Weather is part of the job record [#weather-is-part-of-the-job-record]

Health Victoria's record keeping page says it is important to assess and record weather conditions to prevent chemical spray drift. It lists ambient temperature, wind direction and wind speed at the time of application for outdoor applications, plus any other relevant weather conditions.

Do not make weather a back-office field. Record it on site. If conditions change and affect the job, keep that note with the record.

## Common digital workflow gaps [#common-digital-workflow-gaps]

### Product details are incomplete [#product-details-are-incomplete]

Trade name and batch number should be captured while the product container is available. Do not rely on the technician remembering later.

### Precautions are too generic [#precautions-are-too-generic]

The record should include specific precautions, including re-entry period. Use the product label and job context.

### Client details are copied from an old job [#client-details-are-copied-from-an-old-job]

Saved client details help repeat commercial sites, but the person arranging the work, phone number or treated location can change. Check before export.

### Multiple products are squeezed into one record [#multiple-products-are-squeezed-into-one-record]

The official template is built around pesticide application details. If the job uses more than one pesticide, check how your business records each product so all required details are captured.

### The PDF is not stored where the business can find it [#the-pdf-is-not-stored-where-the-business-can-find-it]

Health Victoria says records must be kept at the business address. If your business stores digital records, make sure the exported PDF is attached to the job or saved in the agreed record system.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the Victorian pesticide application record into guided sections for operator, job, client, pests, locations, precautions, product, weather and sign-off.

Saved operator and client details reduce repeat typing. Missing-field checks help catch empty product, date, client and signature fields before export. The PDF preview lets you check the official layout before the record is stored.

After export, download the finished PDF and attach or store it with the job record. If the client asks for a copy, the office can find the finished record without chasing the technician.

## A practical on-site rhythm [#a-practical-on-site-rhythm]

1. Open the record before or during the job.
2. Apply saved operator details and check the licence block.
3. Confirm client and treated location.
4. Record pests and specific application areas.
5. Add product trade name, batch, method, quantity and rate information.
6. Record weather conditions for outdoor work where applicable.
7. Add precautions and re-entry period.
8. Preview the official PDF layout.
9. Download and store the record with the job.

That rhythm turns record keeping into part of the service visit, not a separate admin session at night.

## Better client and office close-out [#better-client-and-office-close-out]

A clean pesticide application record helps the office answer client questions. It also helps the next technician understand what was treated and where.

Store the PDF with:

* Job booking or work order
* Product label or SDS reference where your business keeps it
* Photos where useful
* Client communication
* Follow-up notes or next service date

The record should be clear enough that another technician can read it before the next visit.

## Rate and quantity notes [#rate-and-quantity-notes]

Health Victoria's list includes quantity of pesticide applied and rate of application, or enough information to allow the rate to be determined as expressed on the product label. Treat those fields as part of the work, not as bookkeeping.

Record the details while the product and label are still in front of you. If the job involved different areas, note the treated areas clearly so the quantity and rate make sense in context. If your business uses service notes, keep those notes beside the exported PDF.

## Supervising and trainee details [#supervising-and-trainee-details]

The official guidance includes the name and licence number of the supervising person where applicable, for example where a trainee licence holder applied the pesticide. If that applies on the job, do not leave it to the office.

Record the supervisor details before export and keep the record with the job. Saved operator details can help, but the technician still needs to check the actual person and licence details for the application.

## Commercial sites and repeat clients [#commercial-sites-and-repeat-clients]

Repeat commercial pest work is where digital records pay off. Client details, trading name, business address and common treated locations often repeat, but the product, batch, pests, weather and application areas may change each visit.

Use saved details for the stable blocks, then focus your attention on the job-specific fields. That keeps repeat work fast without turning the record into a copy of last month.

For schools, warehouses, food premises, strata sites and healthcare settings, be extra clear about specific application areas and precautions. The next person reading the record may not be the person who booked the job.

## When the client wants a copy [#when-the-client-wants-a-copy]

The official requirement is about keeping records, but clients may still ask what was applied. A clean PDF makes that easier. Before sharing, check that the record is complete, plain enough to understand, and matches your business process for client communication.

Store the sent copy note with the job. If the client later asks about re-entry period, product name or treated area, the office can answer from the record instead of calling the technician.

## End-of-job check [#end-of-job-check]

Before leaving the property, check:

* Product trade name and batch number
* Pests treated
* Specific application areas
* Method, quantity and rate details
* Precautions and re-entry period
* Weather details for outdoor application where applicable
* Operator, licence and signature
* Client details

This checklist is short, but it catches the fields that are hardest to rebuild later. If the technician can confirm them on site, the record is stronger.

## Keep records readable [#keep-records-readable]

Health Victoria says records should be accurate, up to date, clear, consistent and in English. That is also good customer service. Use plain descriptions that your office, another technician and the client can understand.

Avoid shorthand that only makes sense to the person who did the job. The record may need to stand on its own later.

## Next steps [#next-steps]

Start the [VIC pesticide application record](/forms/vic-pesticide-application-record) at the property, or browse [VIC pest control forms](/vic/pest-control) for the live template library.

## Official references [#official-references]

For current requirements, check the [Health Victoria record keeping for pest controllers page](https://www.health.vic.gov.au/environmental-health/record-keeping-for-pest-controllers), the [Health Victoria pest control legislation and licensing page](https://www.health.vic.gov.au/environmental-health/pest-control-legislation-and-licensing), and the [Health Victoria pest control forms page](https://www.health.vic.gov.au/environmental-health/pest-control-forms).


# QLD Form 2: Amend a Plumbing Permit or Request More Time (https://tradieforms.com.au/resources/qld-form-2-amend-permit-extension-time-guide)

A practical guide to Queensland Form 2 for plumbing permit amendments, extension of time requests, fixture changes and wastewater disposal updates. | State: QLD | Trade: Plumbing | Template: qld-form-2-amend-permit



> **Tradie Forms:** use QLD Form 2 when an approved plumbing permit needs an amendment or extra time. Fill property, permit, extension, fixture, wastewater, owner and applicant details in guided sections, preview the official PDF layout, then download the finished form for lodgement or the job record.

QLD Form 2 usually appears when the job has moved since the permit was issued. The builder changes the fixtures. The owner chooses a different treatment plant. Site conditions slow the work. The permit is getting close to the end of its term. The paperwork needs to catch up before extra work starts or the permit runs out.

This guide is for the site and office moment where a Queensland plumber, drainer, builder, owner or admin person needs to prepare an amendment or extension without copying old details into the wrong box. Use the [QLD Form 2 template](/forms/qld-form-2-amend-permit) to map the details onto the official PDF layout, or browse [QLD plumbing forms](/qld/plumbing) for the wider Queensland plumbing paperwork set.

Tradie Forms does not decide whether the amendment should be approved, whether more documents are needed, or whether the work complies. The applicant and the responsible licensed people still need to check the work, local government requirements and exported PDF.

## What QLD Form 2 is for [#what-qld-form-2-is-for]

Business Queensland says you can apply to local government to amend or extend an existing plumbing or drainage permit rather than starting a new application. The official guidance says Form 2 is used for an application to amend a permit, including an extension of time.

The official Form 2 PDF says it is used for the purposes of sections 44(1)(a) and 57 of the Plumbing and Drainage Regulation 2019. It also says completion of all applicable sections is mandatory.

In plain terms, QLD Form 2 is for an existing permit that needs a formal update. It is not a fresh permit application. It is not a test report. It is not a final inspection certificate. It is the paperwork step that tells local government what needs to change and why.

## When Form 2 comes up on site [#when-form-2-comes-up-on-site]

Form 2 often comes out of ordinary job changes, not dramatic problems.

You may need it when:

* The permit needs more time before the work can be completed
* The approved scope needs to change
* Fixture counts have changed
* Wastewater disposal or treatment plant details have changed
* A new brand, model or approval reference is needed for an on-site sewerage or greywater treatment plant
* Local government has asked for a formal amendment rather than a note on the file

Business Queensland says an amended permit needs to be approved and issued before the additional work starts. That matters on site. If the plumber keeps moving because "it is only a small change", the job can end up ahead of the approval pathway.

If the change is only a minor inconsistency found by the local government inspector, the official guidance says the inspector may simply amend the approved plan to correctly represent the work done. If there is a substantial inconsistency between the work observed at inspection and the approved work plan, the inspector may issue an action notice and stop the work until the required actions are done.

That is why Form 2 is worth treating as a job-control document, not just admin.

## Extension of time [#extension-of-time]

Business Queensland says a permit is valid for 2 years unless a longer period is stated on the permit. It also says you need to apply for an extension at least 10 business days before the end of the permit's term, and that you can apply to extend an existing permit by up to 2 years.

On site, the extension section is easy to rush because the job delay feels obvious to everyone involved. Still, the form needs a clear reason. "Delayed" is not much help later. Better reasons explain what has held up the work, such as staged construction timing, delayed access, builder program changes or revised owner instructions.

In Tradie Forms, the extension section sits beside the property and permit details so the reason is tied to the right permit. Before export, preview the official PDF layout and check that the requested period and reason read clearly in the space provided.

## Permit amendment [#permit-amendment]

The permit amendment section is where you describe the proposed change. Keep the wording practical and specific. Local government needs to understand what is changing from the approved permit.

Good amendment notes usually include:

* What was approved
* What is now proposed
* Where on the property the change applies
* Whether drawings, fixture schedules or technical documents have changed
* Whether SEQ water or sewerage work consent is relevant
* Whether the change affects wastewater disposal

Business Queensland says that when applying to amend or extend a permit, you need to provide any required documents, written consent for the work from the South East Queensland service provider if the application relates to SEQ water or sewerage work and local government is not the water service provider, and the local government application fee.

Do not copy a vague email into the form and hope it explains the change. Write the amendment so a person who has not been to site can understand what they are assessing.

<KeyTakeaways>
  * Use QLD Form 2 for an existing plumbing permit that needs an amendment or extension of time
  * Business Queensland says an amended permit must be approved and issued before additional work starts
  * Apply for an extension at least 10 business days before the permit term ends
  * Tradie Forms helps with guided sections, saved owner and applicant details, missing-field checks, official PDF preview and a clean export
</KeyTakeaways>

## Fixture changes [#fixture-changes]

Form 2 includes a fixture section because fixture counts can change after approval. A bathroom layout shifts. A laundry is added. A commercial tenancy changes its fit-out. A fixture schedule gets revised.

Before filling the form, compare the current drawings and site instructions with the approved permit documents. If the number of sinks, basins, urinals, baths, W\.C.s, showers, laundry tubs or other fixtures has changed, record the updated count carefully.

This is where a guided form helps. The fields are not buried in a flat PDF, and missing counts are easier to spot before export. If a fixture count is not changing, do not invent a number. If it is changing, make the count match the revised design.

## Wastewater disposal changes [#wastewater-disposal-changes]

The wastewater disposal section matters when the application involves a change to a treatment plant or related on-site disposal details. The official Form 2 asks for the treatment plant type, brand, model, TPA or CEA number, ERA number where applicable, bedroom count, wastewater flow and site and soil evaluation attachment where relevant.

That is too much detail to reconstruct from memory at the end of the day.

Before starting the form, collect the latest treatment plant documents, designer notes, owner selections and any approval references. If the change is a substitution of treatment plant brand or model, write it clearly. If a site and soil evaluation report is attached, make sure the job record includes it.

Tradie Forms can catch empty fields and help you preview the official layout, but it cannot tell whether the substituted treatment plant is suitable or approved. That remains a technical and regulatory check.

## Owner and applicant details [#owner-and-applicant-details]

Form 2 separates the owner from the applicant. That matters because the applicant may be the plumber, builder, agent or another person managing the application on the owner's behalf.

The official PDF notes that the applicant is responsible for ensuring the information provided is correct and that they are authorised to manage the application on the owner's behalf.

For small residential jobs, owner and applicant details may be simple. For builders, agents or multi-party jobs, the details can get messy. Check the correct owner, phone, postal address and email. Check the company name and contact details for the applicant. If the office is lodging the form, make sure the site worker's notes and the applicant declaration line up.

Saved owner and applicant details in Tradie Forms can reduce repeat typing. Still, check each exported PDF before lodgement. Old contact details are one of the easiest mistakes to carry from job to job.

## A practical Form 2 workflow [#a-practical-form-2-workflow]

Use this workflow when a permit change comes in from site:

1. Confirm the current permit number and issue date.
2. Work out whether the request is an extension, an amendment, or both.
3. Compare the site change against the approved plans and permit conditions.
4. Collect supporting documents before filling the form.
5. Fill Form 2 in guided sections.
6. Preview the official PDF layout.
7. Export and lodge with local government through the required process.
8. Store the PDF with the job record and related documents.

If the change affects other paperwork, link the records. A Form 2 amendment may sit beside [QLD Form 1](/forms/qld-form-1-permit-work), [QLD Form 5](/forms/qld-form-5-testing), [QLD Form 11](/forms/qld-form-11-treatment-plant), [QLD Form 14](/forms/qld-form-14-compliance-declaration) or [QLD Form 19](/forms/qld-form-19-final-inspection) later in the job.

## Common Form 2 mistakes [#common-form-2-mistakes]

### Leaving the reason too thin [#leaving-the-reason-too-thin]

"Need more time" is not much of a record. Explain the reason in plain language so council, the owner and the office can understand why the extension is being requested.

### Starting extra work before the amended permit is issued [#starting-extra-work-before-the-amended-permit-is-issued]

Business Queensland is clear that the amended permit needs to be approved and issued before additional work starts. Use Form 2 early enough that the paperwork does not lag behind the site.

### Missing wastewater references [#missing-wastewater-references]

Treatment plant approval, chief executive approval and ERA numbers should not be guessed from a phone photo or memory. Use the current documents.

### Treating owner and applicant as the same person [#treating-owner-and-applicant-as-the-same-person]

They might be the same. They might not. Check who owns the land and who is lodging the application.

### Exporting without a PDF preview [#exporting-without-a-pdf-preview]

The official PDF layout has fixed boxes. Preview it before lodgement so long amendment descriptions, owner addresses or wastewater notes have not become hard to read.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns QLD Form 2 into guided sections for property, permit details, extension of time, permit amendment, fixtures, wastewater disposal, owner, applicant and declaration.

You can save owner and applicant details, catch missing fields before export, preview the official PDF layout, download the finished PDF, and attach or store it with the job record. That gives the plumber and office a cleaner completion between the job change, the local government application and the later inspection file.

Tradie Forms maps entries onto the official PDF layout. It does not replace the applicant's responsibility to check the form, supporting documents and local government process.

## Next steps [#next-steps]

Start the [QLD Form 2 amendment or extension application](/forms/qld-form-2-amend-permit) when an existing permit needs a formal change. For the original permit application, use [QLD Form 1](/forms/qld-form-1-permit-work). For later job records, browse related [QLD plumbing forms](/qld/plumbing).

## Official references [#official-references]

Check the [Business Queensland guide to amending or extending a plumbing or drainage permit](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/permits/amending-extending), the official [QLD Form 2 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0020/3764/form2plumbingdrainageregulation2019.pdf), the [Business Queensland plumbing and drainage forms and templates page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), and the current [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042).


# QLD Form 21 Final Inspection Certificate: Record Keeping and Owner copy (https://tradieforms.com.au/resources/qld-form-21-final-inspection-record-keeping-handover)

How Queensland building certifiers can prepare Form 21 final inspection certificate records, owner copies and supporting completion records without leaving gaps. | State: QLD | Trade: Building | Template: qld-building-form-21-final-inspection



> **Tradie Forms:** complete QLD Form 21 in guided sections, preview the official final inspection certificate layout, then download a clean PDF for the owner, certifier file and project site pack.

QLD Form 21 sits at the serious end of a residential building job. The owner wants final paperwork, the builder wants close-out moving, and the building certifier needs a clear record that the final inspection certificate matches the building approval and inspection documentation.

The form itself is not long. The risk is the job record around it. A missing approval reference, unclear owner details, or certificate issued before supporting inspection documents are lined up can create back-and-forth at the exact moment everyone wants the job closed.

Use the [QLD Form 21 template](/forms/qld-building-form-21-final-inspection) when you want guided sections, saved certifier or owner details, missing-field checks, official PDF preview and a finished PDF export. You can also browse [QLD building forms](/qld/building), or use related forms such as [QLD Form 16](/forms/qld-building-form-16-inspection), [QLD Form 12](/forms/qld-building-form-12-aspect-inspection), [QLD Form 43](/forms/qld-building-form-43-aspect-certificate), and [QLD Form 30](/forms/qld-building-form-30-accepted-development-aspect).

## What Form 21 records [#what-form-21-records]

The official Queensland Form 21 says it is made for sections 98 and 99 of the Building Act 1975. It is for single detached class 1a buildings and class 10 buildings or structures, excluding swimming pools and swimming pool fences. It says the building certifier for the work must give the signed form to the owner as the final inspection certificate certifying the work is compliant with the building development approval.

The form also notes that Form 17 is the final inspection certificate for a regulated pool under the Building Act 1975.

That wording matters. Form 21 is not a general completion note. It is the final inspection certificate for the relevant class 1a or class 10 work. The building certifier still needs to check that the job is at the right point for the certificate and that the inspection record supports the certificate.

Tradie Forms maps your entries onto the official PDF layout. It does not decide whether the final inspection certificate can be issued.

## Gather the record before filling [#gather-the-record-before-filling]

Form 21 is easiest when the certificate pack is already organised. Before filling the PDF, gather:

* Owner name and contact details
* Property street address, lot and plan, and local government area
* Building description and building class
* Building development approval number
* Building certifier reference number
* Final inspection date
* Any inspection certificates relied on
* Any aspect certificates relied on
* Certifier name, registration and contact details
* Signature and certificate date

Check these against the building approval and inspection notes, not against an old job folder. Owner names, lot details and approval numbers are easy to copy forward by accident.

## Keep related certificates close [#keep-related-certificates-close]

The owner usually cares about one question: "Do I have the paperwork I need?" The certifier and builder need a more complete answer.

For a clean Form 21 completion, keep the related building certificates together:

* Stage inspection certificates such as Form 16
* Aspect inspection certificates such as Form 12
* QBCC licensee aspect certificates such as Form 43
* Accepted development aspect certificates such as Form 30, where relevant to other work
* Product technical statements or design references, where they support the file
* Photos, test results, inspection notes and plans used in the decision

This is where a digital workflow helps. The PDF can be attached or stored with the job record, while the supporting documents stay in the same closeout pack.

<KeyTakeaways>
  * Form 21 is the final inspection certificate for eligible single detached class 1a and class 10 work, excluding regulated pools
  * The building certifier should match owner, property, approval and inspection details to the job record before export
  * Keep related certificates and references with the Form 21 PDF so completion is not split across emails and folders
  * Tradie Forms helps with guided sections, saved details, missing-field checks, official PDF preview and finished PDF download
</KeyTakeaways>

## Where mistakes happen [#where-mistakes-happen]

### Owner details are treated as admin [#owner-details-are-treated-as-admin]

The owner copy matters. If the owner is a company, trust, builder, developer or other entity, check the correct name and contact. The official form includes owner details for a reason.

### Pool work is mixed into Form 21 [#pool-work-is-mixed-into-form-21]

The official Form 21 notes that regulated pool final inspection certificates use Form 17. Do not use Form 21 as a catch-all for every final certificate on the property.

### Approval references are copied from another job [#approval-references-are-copied-from-another-job]

Building development approval numbers can look similar across staged projects or repeat builders. Check the approval reference against the current job file before export.

### Supporting certificates are scattered [#supporting-certificates-are-scattered]

If the Form 21 relies on stage or aspect documentation, keep those records findable. A final certificate with no clear supporting file makes later questions harder than they need to be.

### The PDF is not previewed [#the-pdf-is-not-previewed]

Small layout issues become real once the owner receives the certificate. Preview the official layout before sending. Check long names, addresses, lot details, certifier details and dates.

## How Tradie Forms helps on site [#how-tradie-forms-helps-on-site]

Tradie Forms breaks QLD Form 21 into guided sections for the owner, property, building work, inspection and certifier details. Instead of pinching a flat PDF on a phone, you work through the same order each time.

Saved details can reduce repeat typing for the certifier or business block. Validation catches missing required fields before export. The official PDF preview shows whether the certificate reads cleanly before it leaves the job.

After export, download the PDF and store it with the job. If your office uses a job software, attach the Form 21 to the final inspection or completion task so the admin team can see exactly what went out.

The point is not to replace the certifier's judgement. The point is to make the final certificate easier to fill, check and complete while the file is still open.

## A practical Form 21 closeout rhythm [#a-practical-form-21-closeout-rhythm]

Use the same rhythm on every eligible job:

1. Confirm the job is eligible for Form 21.
2. Check that required stage, aspect and inspection documents are in the job file.
3. Confirm owner and property details against the approval.
4. Confirm the final inspection date and certifier reference.
5. Fill the form in guided sections.
6. Preview the official PDF layout.
7. Download the final certificate.
8. Give the owner copy and store the PDF with supporting inspection records.

This keeps the form close to the work, not as a loose PDF created after the job has already moved on.

## Better completion for the owner [#better-completion-for-the-owner]

Owners often do not know which certificate means what. They may have building, plumbing, electrical, gas and waterproofing documents arriving from different people.

When you send Form 21, label it clearly in the job record and email subject. Include the property address and certificate date. Keep related certificates in the same folder or job task. That makes future sales, warranty queries, insurance questions and owner requests easier to answer.

If another party asks for a copy later, the office should not need to rebuild the closeout pack from text messages.

## What the office needs after export [#what-the-office-needs-after-export]

The person filling Form 21 may be focused on the inspection result. The office is usually focused on closing the job without losing evidence. Give them enough context to understand the certificate.

After export, the job record should show:

* The final Form 21 PDF
* Date sent to the owner
* How the copy was sent
* Building development approval reference
* Related Form 12, Form 16 or Form 43 certificates relied on
* Any final inspection photos or notes
* Any remaining non-certificate completion items, such as warranties or product manuals

This is especially useful when the owner asks a question months later. The office can see the PDF, the send record and the supporting inspection documents in one place.

## A final read before the owner copy [#a-final-read-before-the-owner-copy]

Before sending the owner copy, read the PDF like the owner will read it. Check whether the building description is clear, whether the address matches the job, whether the certificate date is correct, and whether the certifier details are complete.

If the certificate relies on other inspection documentation, make sure those records are filed. Form 21 should not be a lonely PDF at the end of a messy trail. It should be the visible top sheet of a job file that supports it.

## Keep the final certificate easy to search [#keep-the-final-certificate-easy-to-search]

Use a clear file name and job-system title. Include "Form 21", the property address and the certificate date. If the owner comes back later, the office should be able to find the final certificate in seconds.

## Next steps [#next-steps]

Start [QLD Form 21](/forms/qld-building-form-21-final-inspection) when the final inspection certificate is ready to prepare. If the job is still at a stage inspection, use [QLD Form 16](/forms/qld-building-form-16-inspection). If the record is an aspect certificate, check [QLD Form 12](/forms/qld-building-form-12-aspect-inspection) or [QLD Form 43](/forms/qld-building-form-43-aspect-certificate).

## Final check before the owner copy [#final-check-before-the-owner-copy]

Read the owner name, land description, building approval number, certifier reference and inspection date against the source documents. The official Form 21 is the final inspection certificate for the eligible class 1a and class 10 work described on it, excluding regulated pools. It is not a generic project close-out letter.

Save the signed PDF with the records relied on, then log the owner handover. Tradie Forms can help make a readable export, but the building certifier remains responsible for the decision to issue the certificate and the final content.

## Official references [#official-references]

For current requirements, check the [Queensland Form 21 PDF](https://www.hpw.qld.gov.au/__data/assets/pdf_file/0029/9785/form21finalinspectioncertificate.pdf), the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Building Regulation 2021 forms update](https://www.housing.qld.gov.au/news-publications/legislation/building/building-regulation-changes/building-regulation-changes-building-regulation-2021), and the [QBCC completion and final documentation guidance](https://www.qbcc.qld.gov.au/home-owner-hub/build-renovate/finalising-work/handover-final-documentation).


# QLD Form 72 Maintenance Records: Fire Hydrant and Sprinkler Completion guide (https://tradieforms.com.au/resources/qld-form-72-maintenance-record-keeping-guide)

A practical guide to keeping Queensland Form 72 fire hydrant and sprinkler testing records clean for owners, occupiers and job files. | State: QLD | Trade: Fire Safety | Template: qld-fire-form-72-hydrant-testing-maintenance



> **Tradie Forms:** complete QLD Form 72 while the hydrant or sprinkler maintenance test is still fresh. Fill guided sections, reuse contractor and licensee details, catch missing fields, preview the official PDF layout, and download a clean maintenance record.

QLD Form 72 is the kind of fire safety record that should be finished close to the test. The contractor has the site open, the gauges and readings are available, defects or observations are still clear, and the owner or occupier needs a record they can keep.

If the form waits until later, the detail gets spread across service sheets, photos, emails and memory. That is a poor fit for fire hydrant and sprinkler maintenance records.

Use the [QLD Form 72 template](/forms/qld-fire-form-72-hydrant-testing-maintenance) for periodic testing and maintenance records, or browse [QLD fire-safety forms](/qld/fire-safety). For commissioning work, use [QLD Form 71](/forms/qld-fire-form-71-hydrant-sprinkler-commissioning).

## What Form 72 is for [#what-form-72-is-for]

The official Form 72 says it is used for maintenance to water based fire safety installations as required by Queensland Development Code Mandatory Part 6.1. It is used in accordance with the fire hydrant and sprinkler system commissioning and periodic maintenance procedure. The form notes that it does not comprise all maintenance requirements and collects results for maintenance for some sections of the Australian Standards referred to.

QDC MP 6.1 defines the relevant forms as Form 71 for fire hydrant and sprinkler system commissioning and Form 72 for periodic testing and maintenance. Business Queensland guidance says building owners or occupiers with prescribed fire safety installations must comply with MP 6.1.

Tradie Forms maps entries onto the official PDF layout. It does not decide whether the system has been maintained correctly, whether all required testing has been completed, or whether defects have been managed correctly.

## Capture the test record cleanly [#capture-the-test-record-cleanly]

Before exporting Form 72, collect:

* Site name and site address
* Contractor details
* Test date and test time
* Whether the maintenance test is annual or five-year
* Whether the record covers fire hydrant, fire sprinkler or combined systems
* Licence or report number
* Hydrant hydrostatic test results where applicable
* Flow and pressure details where required by the form
* Sprinkler system details where applicable
* Defect or comment details
* Signature, name and date

Keep supporting service sheets, photos, tags and notes with the exported PDF. The official form is part of the record, not the only thing that may matter in the job file.

<KeyTakeaways>
  * QLD Form 72 is for periodic testing and maintenance records for water based fire safety installations under MP 6.1
  * Form 71 is for commissioning, while Form 72 is for maintenance
  * Complete the form while readings, site details and defects are still fresh
  * Tradie Forms helps with guided sections, saved contractor and licensee details, missing-field checks, official PDF preview and finished PDF export
</KeyTakeaways>

## Common Form 72 record gaps [#common-form-72-record-gaps]

### Form 71 and Form 72 are mixed up [#form-71-and-form-72-are-mixed-up]

Commissioning and periodic maintenance are different job moments. Use Form 71 for commissioning and Form 72 for maintenance testing.

### The record does not say what was tested [#the-record-does-not-say-what-was-tested]

Make it clear whether the form covers hydrant, sprinkler or combined systems, and whether the test was annual or five-year. The owner or occupier should not need to infer that later.

### Test readings live outside the form [#test-readings-live-outside-the-form]

If readings or observations support the record, put the required values into Form 72 and keep the raw notes nearby.

### Contractor details are stale [#contractor-details-are-stale]

Saved contractor and licensee details save time, but they need a final check. Make sure the name, licence number, contact and report details match the actual job.

### Defects are not tied to follow-up [#defects-are-not-tied-to-follow-up]

If the maintenance visit creates a defect, quote or follow-up task, store that beside the PDF. A good record should show what was found and what happened next.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns Form 72 into guided sections for test details, hydrant results, sprinkler results, contractor details, licensee details and declaration. The sections follow the official layout so the person filling the form is not hunting through a dense PDF on a phone.

Saved details reduce repeat typing across recurring maintenance runs. Missing-field checks help catch blank test details and signature blocks before export. The PDF preview lets you check that the finished record reads properly before sending it to the owner, occupier or office.

After export, download the PDF and attach it to the site maintenance record. That helps the next service visit, the owner, the occupier and the office.

## A better maintenance record rhythm [#a-better-maintenance-record-rhythm]

Use the same rhythm for each periodic test:

1. Confirm whether the job is Form 72 maintenance, not Form 71 commissioning.
2. Confirm site name, address and system type.
3. Record annual or five-year test details.
4. Enter readings and results while equipment is still set up.
5. Add comments and defects clearly.
6. Apply saved contractor or licensee details and check them.
7. Preview the official PDF.
8. Download and store the PDF with service sheets and photos.

The goal is simple: the maintenance record should be understandable next month, next year and at the next visit.

## Owner and occupier copy [#owner-and-occupier-copy]

Business Queensland guidance puts maintenance obligations on building owners or occupiers, depending on who occupies the building. That is why completion matters.

When the PDF is ready, label it clearly with the site name, test date and system. Attach it to the job record. Send or store it through the agreed pathway. If defects or follow-up tasks exist, keep them linked to the same visit.

## Annual and five-year records need different attention [#annual-and-five-year-records-need-different-attention]

The Form 72 layout includes annual and five-year maintenance test options. The practical record should make that choice obvious.

For annual records, make sure the site, system, test date, readings and contractor details are clear. For five-year records, be extra careful with supporting documents, photos, comments and follow-up tasks because the test interval is longer and the record may be checked well after the visit.

The PDF should not leave the owner wondering whether the maintenance was annual or five-year. Mark the correct test type and keep any supporting service documentation with the exported file.

## Connect defects to action [#connect-defects-to-action]

Maintenance records are most useful when defects do not disappear after the PDF is sent. If a defect is found, the job record should show:

* What was found
* Where it was found
* Whether the issue affects hydrant, sprinkler or combined systems
* Who was told
* Quote or repair task reference
* Photos or marked-up notes
* Date follow-up was booked or completed

Form 72 records the maintenance test. The job software should show what happened after the test.

## Give the owner a record they can file [#give-the-owner-a-record-they-can-file]

Owners and occupiers often need to produce fire safety records later. Help them by using a clear subject line or file name. Include the site name, Form 72, test type and date.

For example: "Form 72 - 24 Smith Street - annual hydrant test - 13 June 2026" is easier to file than "scan.pdf".

Inside your own job record, use the same discipline. The next technician should be able to find the last Form 72 without searching across email, downloads and shared drives.

## Keep Form 72 in the wider fire record [#keep-form-72-in-the-wider-fire-record]

For some buildings, Form 72 is one part of a broader fire safety maintenance file. Keep it near logbook entries, service sheets, defect notices, yearly statements and any Form 71 commissioning record for new installations.

That gives the building owner, occupier and contractor a cleaner picture of the system over time. It also makes repeat work easier because the previous record is ready before the next visit.

## Before the contractor leaves [#before-the-contractor-leaves]

Use a short final check at the site:

* Correct site and address
* Correct annual or five-year test type
* Correct system selected
* Test readings entered where applicable
* Comments and defects written plainly
* Contractor and licensee details checked
* Signature and date completed
* PDF export plan agreed with the office

This is the practical value of filling the form on site. The person who did the work can check the record against the system before the site is closed.

## Repeat maintenance sites [#repeat-maintenance-sites]

For recurring maintenance, the last Form 72 is a useful starting point, but it should not become a copy-and-paste record. Site details may stay stable, while readings, defects, comments, contractor details and test type can change.

Use saved details for repeat blocks, then treat the test results as fresh every visit. That keeps the record quick without making it stale.

## Next steps [#next-steps]

Start [QLD Form 72 fire hydrant and sprinkler maintenance](/forms/qld-fire-form-72-hydrant-testing-maintenance) when the maintenance test is ready to record. Use [QLD Form 71](/forms/qld-fire-form-71-hydrant-sprinkler-commissioning) for commissioning work, or browse [QLD fire-safety forms](/qld/fire-safety).

## Release the right maintenance record [#release-the-right-maintenance-record]

Before the PDF goes to the owner or occupier, confirm the site, system, annual or five-year selection, test date, results and defects match the service notes. Form 72 supports periodic maintenance under QDC MP 6.1. It does not by itself prove every maintenance obligation has been met.

Save the final record with service sheets, photos and defect follow-up. A filename with the site, system and date lets the next technician find the right previous visit. The contractor remains responsible for checking the work and finished PDF before handover.

## Official references [#official-references]

For current requirements, check the [Queensland Form 72 PDF](https://www.hpw.qld.gov.au/__data/assets/pdf_file/0026/9827/form72firehydranttestingandmaintenance.pdf), [QDC MP 6.1](https://www.housing.qld.gov.au/__data/assets/pdf_file/0017/4832/qdcmp6.1.pdf), the [Business Queensland fire safety installations guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/laws-codes-standards/queensland-development-code/fire-safety-installations), and the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms).


# QLD Form 9 Backflow Records: Testing, Council Copies and Owner copy (https://tradieforms.com.au/resources/qld-form-9-backflow-record-keeping-handover)

How Queensland backflow testers can keep Form 9 records clean, from device readings and tester details to council and owner PDF completion. | State: QLD | Trade: Plumbing | Template: qld-form-9-backflow



> **Tradie Forms:** record QLD Form 9 backflow testing details while the device, test kit and owner information are still in front of you. Fill guided sections, catch missing fields, preview the official PDF layout, and download a clean copy for council, the owner and the job record.

Backflow testing paperwork is easiest while the test kit is still out. The device location is fresh, the readings are in your notes, the owner or occupier details are available, and the tester can check the declaration before leaving the site.

Leave it until later and the record starts to fray. Was the bypass device tested? Which serial number was entered? Did the owner copy go out? Was the council copy sent within the required timeframe?

Use the [QLD Form 9 template](/forms/qld-form-9-backflow) for the official report on inspection and testing layout, or browse [QLD plumbing forms](/qld/plumbing). Related plumbing paperwork includes [QLD Form 1](/forms/qld-form-1-permit-work) for permit work applications and [QLD Form 5](/forms/qld-form-5-testing) for testing or commissioning reports.

## What Form 9 is for [#what-form-9-is-for]

The official Queensland Form 9 says it is used for sections 102(2) and 103(3) of the Plumbing and Drainage Regulation 2019. The form is titled "Registration and report on inspection and testing of testable backflow prevention devices".

The PDF says completion of all applicable sections is mandatory. It also says copies must be submitted to the relevant local government and the owner of the premises within 10 business days after inspecting or testing the device.

That gives Form 9 two jobs. It records the technical test details, and it creates the customer copies for council and the owner. Tradie Forms maps your entries onto the official PDF layout, but the authorised tester remains responsible for checking the device, readings, declaration and final PDF.

## Capture details while testing [#capture-details-while-testing]

Before export, collect:

* Description of land and street address
* Owner or occupier contact details
* Protection type and device type
* Device location
* Mains pressure and time of test
* Main device details and readings
* Bypass device details where applicable
* Pressure vacuum breaker or registered air gap details where applicable
* Test kit serial number and verification details
* Authorised tester name, licence, contact details and test date
* Test outcome and declaration date

If a device or section does not apply, make that clear in the job notes and the form where the layout allows. Do not leave the office to guess from photos.

<KeyTakeaways>
  * QLD Form 9 records inspection and testing of testable backflow prevention devices
  * Copies must go to the relevant local government and the owner within 10 business days after inspection or testing
  * Device, readings, test kit and tester details are best captured while the tester is still at the device
  * Tradie Forms helps with guided sections, saved tester details, missing-field checks, PDF preview and clean export
</KeyTakeaways>

## Common Form 9 record gaps [#common-form-9-record-gaps]

### Device location is too vague [#device-location-is-too-vague]

"Plant room" may not help next year if the property has several risers or multiple buildings. Use a location that another tester can find.

### Owner and site details are mixed up [#owner-and-site-details-are-mixed-up]

The land, site and owner or occupier details need to make sense to council and the property contact. Check postal address fields before export.

### Bypass or special sections are skipped [#bypass-or-special-sections-are-skipped]

Form 9 includes sections for more than one device arrangement. Work through the guided sections and complete the parts that apply.

### Test kit details are missing [#test-kit-details-are-missing]

Test kit information matters to the record. Enter serial and verification details while the kit is in use, not after the next job.

### The owner copy is forgotten [#the-owner-copy-is-forgotten]

The official form requires a copy to the owner as well as the relevant local government. Attach or send the PDF through the job process before closing the task.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms breaks Form 9 into guided sections for land, owner or occupier, test criteria, device location, device readings, test kit, authorised tester details and declaration.

Saved authorised tester details reduce repeat typing across annual testing rounds. Missing-field checks help catch empty required sections before export. The official PDF preview lets you check the layout, readings and declaration before sending.

After export, download the PDF and store it with the job record. If your business uses a job software, attach the Form 9 to the test visit so council and owner copies can be tracked.

## Build a cleaner annual testing habit [#build-a-cleaner-annual-testing-habit]

Backflow work often repeats each year, so your record habit matters. A solid process looks like this:

1. Confirm the device and site details before testing.
2. Fill owner or occupier details while the contact is available.
3. Record readings directly from the test.
4. Add test kit details before packing away.
5. Apply saved authorised tester details and check they are current.
6. Preview the official PDF.
7. Download the PDF.
8. Send copies to council and owner through the required pathway.
9. Store the PDF with the device history.

This makes next year's test easier because the previous device, location and owner record is findable.

## Job record completion [#job-record-completion]

Keep the exported Form 9 with:

* Device photos or asset notes
* Test kit verification record
* Owner or agent correspondence
* Council submission email, portal receipt or lodgement note
* Any repair quote or follow-up task
* Next test due note where your job software supports it

The form records the test, but the job record shows what happened around it.

## Make the device history useful next year [#make-the-device-history-useful-next-year]

Backflow testing is often recurring work. Treat each Form 9 as part of the device history, not just a single PDF.

Useful device history includes:

* Site name and address
* Device location
* Device make, model and serial where recorded
* Previous test date
* Current test date
* Test result
* Repairs or replacement notes
* Council submission record
* Owner copy record
* Next action or follow-up

If the same tester returns next year, the job starts faster. If a different tester attends, the device is easier to identify and the previous result is not buried in email.

## Track council and owner copies [#track-council-and-owner-copies]

Because the official form names both the relevant local government and the owner, your workflow should track both. After export, add a short job note:

* Council copy sent by email, portal, post or another accepted pathway
* Owner copy sent by email, agent, portal or printed copy
* Date sent
* Any reference or receipt number

This helps the office answer the simple but important question: "Did both copies go out?"

## Use clear comments [#use-clear-comments]

The comments and outcome areas should be understandable to the owner, council and next tester. If a device failed, needs repair, was replaced, or could not be fully tested, write the record so the follow-up is obvious.

Do not rely on shorthand that only one tester understands. A short plain note is better than a cryptic abbreviation that causes a phone call later.

## How this fits wider plumbing records [#how-this-fits-wider-plumbing-records]

Form 9 may sit beside quotes, repair invoices, council emails and asset registers. For larger plumbing businesses, it may also sit beside [QLD Form 5](/forms/qld-form-5-testing) reports or permit work records.

Tradie Forms helps by keeping the official PDF export tied to the form data you entered. The finished PDF can be downloaded and attached to the job so the office does not need to rebuild the record from a photo of a paper form.

## Before you leave the site [#before-you-leave-the-site]

Run a quick end-of-visit check before the tester drives away:

* Device identified and location clear
* All applicable readings entered
* Test kit details entered
* Tester details current
* Owner or occupier details checked
* Outcome and declaration completed
* Photos or repair notes attached to the job
* Council and owner copy plan noted

This check takes less time than a follow-up phone call. It also helps the tester catch blanks while the device is still accessible.

## When repairs or retesting are needed [#when-repairs-or-retesting-are-needed]

If the test leads to repair work or retesting, keep that workflow tied to the Form 9 record. The failed or incomplete record, repair quote, follow-up booking, retest result and final submitted copy should sit together.

That matters for repeat work. Next time the property appears on the schedule, the tester can see what happened last year and what changed.

## Keep the record readable for non-plumbers [#keep-the-record-readable-for-non-plumbers]

Owners, agents and council staff may read the PDF without standing at the device. Use plain comments where the form allows them. If a valve, device or reading needs follow-up, write the note so the next action is obvious.

That does not replace the technical result. It makes the record easier for the office and customer to handle without another call.

## Next steps [#next-steps]

Start [QLD Form 9](/forms/qld-form-9-backflow) while the device details and readings are fresh. For other Queensland plumbing paperwork, browse [QLD plumbing forms](/qld/plumbing) or compare [QLD Form 1](/forms/qld-form-1-permit-work) and [QLD Form 5](/forms/qld-form-5-testing).

## Close the test visit properly [#close-the-test-visit-properly]

Before leaving the record as complete, compare the exported Form 9 device location, readings, test-kit details, authorised tester details and dates with the site notes. The official form says applicable sections are mandatory and copies go to the relevant local government and owner within 10 business days after the test.

Name the file with the site, device location and test date, then record when the council and owner copies were sent. Keep raw readings, photos and any repair follow-up attached to the same visit so the next authorised tester has a useful starting point.

## Official references [#official-references]

For current requirements, check the [Queensland Form 9 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0023/3776/form-9-plumbing-drainage-regulation-2019.pdf), the [Business Queensland plumbing and drainage forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), and the [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/whole/html/inforce/current/sl-2019-0042).


# QLD Building Certificates: On-Site Workflow for Form 12, 15, 16, 21, 30 and 43 (https://tradieforms.com.au/resources/qld-building-certificates-on-site-workflow)

A practical Queensland building certificate workflow for certifiers, competent persons, QBCC licensees and builders using Forms 12, 15, 16, 21, 30 and 43. | State: QLD | Trade: Building | Template: qld-building-form-12-aspect-inspection



> **Tradie Forms:** build a cleaner Queensland building certificate pack on site. Fill the right certificate, reuse licence and business details, catch missing fields, preview the official PDF layout, and download a finished copy for the builder, certifier, owner or job record.

Queensland building paperwork rarely arrives as one neat form. A job can involve design certificates before approval, aspect certificates during the build, stage inspection certificates before the next trade moves in, and a final inspection certificate at completion. If the forms are left until the end of the day, the details start to blur.

This guide is for the job-site moment where the builder is asking what can proceed, the certifier needs inspection documentation, and the person signing the certificate wants the PDF to match the work they actually inspected or certified. It covers the practical flow around [QLD Form 12](/forms/qld-building-form-12-aspect-inspection), [QLD Form 15](/forms/qld-building-form-15-design-spec), [QLD Form 16](/forms/qld-building-form-16-inspection), [QLD Form 21](/forms/qld-building-form-21-final-inspection), [QLD Form 30](/forms/qld-building-form-30-accepted-development-aspect), and [QLD Form 43](/forms/qld-building-form-43-aspect-certificate). You can also browse [QLD building forms](/qld/building).

## Start with the job moment, not the PDF [#start-with-the-job-moment-not-the-pdf]

The fastest way to choose the wrong certificate is to start with a file name. Start with the job moment instead.

Form 15 is about design or specification. It is used before the relevant work is installed or carried out, so the building certifier can assess whether the design or specification will comply if followed.

Form 12 is about an aspect inspection by an appointed competent person. The official Queensland guidance says competent person inspection certificates for inspection aspects must use Form 12 and may be given to a building certifier after the aspect has been inspected and the competent person is satisfied it is complete and complies with the building development approval.

Form 16 is about a stage inspection. Queensland guidance describes it as the inspection certificate given after an inspecting person has inspected a stage of work and is satisfied the relevant aspects of that stage are complete and comply with the building development approval.

Form 21 is the final inspection certificate for single detached class 1a buildings and class 10 buildings or structures, excluding swimming pools and swimming pool fences. The official Form 21 says the building certifier must give the signed form to the owner as the final inspection certificate.

Form 43 is a QBCC licensee aspect certificate for aspect work subject to a building development approval for single detached class 1a buildings and class 10 buildings or structures. Form 30 is the related QBCC licensee aspect certificate for accepted development, where the prescribed work is not assessed under a building development approval.

Tradie Forms maps your entries onto the official PDF layout. It does not decide which certificate applies, whether a person is properly appointed, or whether the work complies. The person issuing the certificate still needs to check the work, appointment, licence class, basis, references and exported PDF.

## The certificate pack to collect on site [#the-certificate-pack-to-collect-on-site]

Before you fill anything, collect the job references. This is where most wasted time starts.

For a clean Queensland building certificate pack, gather:

* Street address, lot and plan, local government area and property description
* Building description and class
* Building development approval number where one applies
* Building certifier reference number
* Stage, aspect, design, specification or final inspection scope
* Person signing, company, contact, registration or licence details
* Basis for certification, including inspections, tests, standards, specifications or other documents relied on
* Drawing numbers, revisions, product documents, photos and inspection notes
* Dates, signatures and any completion notes

Those details should match the approval, plans and job file. A certificate with a vague property description or old drawing reference creates rework for the certifier and confusion for the builder.

## Build the workflow around completion [#build-the-workflow-around-completion]

The form should follow the work, not sit in a separate admin pile. A practical workflow looks like this.

First, identify the role of the person signing. Are they a competent person for design-specification help, a competent person for inspection help, an inspecting person, a QBCC licensee, or the building certifier? The role changes the form.

Second, record the exact scope. "Waterproofing" is not enough if the certificate covers only the ensuite shower walls and floor. "Frame" is not enough if the inspection was for one stage or one portion of the job.

Third, name the documents. Put drawing numbers, revisions and specification references into the certificate while they are open on the tablet or in the ute. Do not rely on "as per plans" unless the plans are identified somewhere else in the same job record.

Fourth, preview the official PDF layout before it leaves your hands. Queensland forms often have small fields and appendix wording. Previewing catches cut-off descriptions, missing dates and stale licence details.

Fifth, store the PDF with the job. Attach it to the job record, send it to the builder or certifier as required, and keep the supporting photos, notes and references nearby.

<KeyTakeaways>
  * Choose the Queensland building certificate by the job moment: design, aspect inspection, stage inspection, final inspection or QBCC aspect certification
  * Keep scope, basis and reference documents specific enough that a certifier or owner can understand the certificate later
  * Preview the official PDF layout before you complete, especially where descriptions and reference documents can wrap or cut off
  * Tradie Forms helps with guided sections, saved licence and business details, missing-field checks, PDF preview and clean export, but the person signing remains responsible for the certificate
</KeyTakeaways>

## How Tradie Forms supports the pack [#how-tradie-forms-supports-the-pack]

Tradie Forms turns the forms into guided sections instead of flat PDF boxes. That matters on site because the person filling the form can work through the same blocks every time.

For a QLD building certificate, that usually means:

* Property and building details
* Stage, aspect, design or final inspection scope
* Basis of certification
* Reference documentation
* Certifier, competent person or QBCC licensee details
* Signature and date

Saved business and licence details help cut repeat typing. Missing-field checks help catch gaps before export. The PDF preview lets you confirm the official layout before the certificate goes to the builder, certifier, owner or local government process.

The product benefit is simple: finish the paperwork while the work, drawings and inspection notes are still in front of you.

## Common workflow traps [#common-workflow-traps]

### Treating Form 12 and Form 16 as interchangeable [#treating-form-12-and-form-16-as-interchangeable]

Form 12 is for an aspect inspection certificate from an appointed competent person. Form 16 is for an inspection certificate for a stage of work. They sit close together in the job flow, but they are not the same document.

### Using Form 43 where Form 30 is the better fit [#using-form-43-where-form-30-is-the-better-fit]

Form 43 is tied to aspect work subject to a building development approval. Form 30 is for prescribed accepted development where the work is not assessed by a building certifier under a building development approval. Check the approval pathway before choosing the form.

### Letting references stay vague [#letting-references-stay-vague]

The form may be accepted on the day, but vague references make later questions painful. Name the plans, revisions, specifications and test records that support the certificate.

### Forgetting the owner copy [#forgetting-the-owner-copy]

Form 21 is a completion record as well as an inspection record. If the final certificate is issued, keep the owner copy and related inspection documentation clear in the job file.

### Reusing stale licence details [#reusing-stale-licence-details]

Saved details are useful only when they are current. Check licence class, registration, contact details and company name before signing.

## What to complete [#what-to-complete]

A good certificate site pack is not just the PDF. Depending on the job, include:

* The exported certificate
* Referenced drawings and revisions
* Product technical documents
* Test or inspection notes
* Photos or marked-up plans
* Builder, certifier or owner correspondence
* Any related certificates, such as plumbing, electrical or fire safety paperwork

This helps the office close the job without ringing the person who was on site. It also helps the next person understand what was certified and what was outside scope.

## Team habits that stop certificate drift [#team-habits-that-stop-certificate-drift]

If your building business, inspection practice or subcontractor team handles the same certificate types often, make the record habit repeatable. Use the same naming pattern for files, the same job-system folder, and the same completion note each time.

For example, the job record might use:

* Property address
* Certificate type
* Stage or aspect
* Certificate date
* Signer name

That makes it easier to find "Form 16 frame stage" or "Form 43 waterproofing" later. It also helps the office check whether a builder, certifier or owner has already received the PDF.

Saved details in Tradie Forms help with the repeat fields, but the deeper win is consistency. The same guided sections, the same preview step, and the same export habit mean certificates are not being rebuilt differently by each person in the business.

## When to pause before export [#when-to-pause-before-export]

Some certificate jobs should slow down for a second check. Pause before export if:

* The form type does not match the certifier's request
* The signer is unsure whether they have been appointed or can issue that certificate
* The aspect or stage wording covers work that was not inspected or certified
* The basis relies on a drawing or specification that is not in the job file
* The approval number, certifier reference or property details are missing
* The certificate includes a broad statement that the signer would not be comfortable explaining later

Tradie Forms can flag empty fields, but it cannot judge the professional decision behind the certificate. Use the product to make the paperwork cleaner, then use your trade and certification judgement before the PDF goes out.

## Next steps [#next-steps]

Start with the [QLD Form 12 aspect inspection certificate](/forms/qld-building-form-12-aspect-inspection) if the job is an appointed competent person aspect inspection. Use [QLD Form 15](/forms/qld-building-form-15-design-spec) for design or specification, [QLD Form 16](/forms/qld-building-form-16-inspection) for stage inspection, [QLD Form 21](/forms/qld-building-form-21-final-inspection) for final inspection, [QLD Form 30](/forms/qld-building-form-30-accepted-development-aspect) for accepted development aspect certification, or [QLD Form 43](/forms/qld-building-form-43-aspect-certificate) for QBCC licensee aspect certification under a building development approval.

## Official references [#official-references]

For current requirements, check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 12 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0022/18625/form12aspectinspectioncertificateappointedcompetentperson.pdf), the [Queensland Form 21 PDF](https://www.hpw.qld.gov.au/__data/assets/pdf_file/0029/9785/form21finalinspectioncertificate.pdf), the [Queensland Form 30 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0024/18627/form30qbccaspectcertificateforaccepteddevelopmentselfassessable.pdf), the [Queensland Form 43 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0019/18631/Form43AspectCertificateQBCCLicensee.pdf), the [Queensland competent persons newsflash](https://www.housing.qld.gov.au/__data/assets/pdf_file/0031/89176/building-and-plumbing-newsflash-636.pdf), and the [guidelines for inspection of class 1a and class 10 buildings](https://www.housing.qld.gov.au/__data/assets/pdf_file/0016/34234/inspection-guideline-class-1and10-29March2023.pdf).


# QLD Form 16 Stage Inspection Certificate: Keep the Inspection Record Clean (https://tradieforms.com.au/resources/qld-form-16-stage-inspection-certificate-records)

A field guide for Queensland Form 16 stage inspection certificates, supporting records, missing fields and completion to the builder or certifier. | State: QLD | Trade: Building | Template: qld-building-form-16-inspection



> **Tradie Forms:** complete QLD Form 16 in guided sections after the stage inspection, preview the official PDF layout, and export a clean certificate for the builder, certifier and job record.

QLD Form 16 is easy to underestimate. It often gets filled in around a live building program, when the next trade is waiting and the builder needs a clear answer on whether a stage can move forward. That is exactly when certificate details need to be sharp.

This guide is for the site moment after a stage inspection, when the inspecting person has checked the work and the record needs to match the building development approval. Use the [QLD Form 16 template](/forms/qld-building-form-16-inspection) to fill the official PDF layout online, or browse [QLD building forms](/qld/building). Related forms include [QLD Form 12](/forms/qld-building-form-12-aspect-inspection) for aspect inspections, [QLD Form 43](/forms/qld-building-form-43-aspect-certificate) for QBCC licensee aspect certificates, and [QLD Form 21](/forms/qld-building-form-21-final-inspection) for final inspection certificates.

## What Form 16 is for [#what-form-16-is-for]

The official Form 16 says it is the approved form used under the Building Act 1975 and Building Regulation 2021. Queensland guidance says Form 16 is given by an inspecting person for a stage of work after they have inspected that stage and are satisfied the relevant aspects of the stage are complete and comply with the building development approval.

That makes Form 16 a stage certificate. It is not the right place to certify every separate aspect of a job if another form is required, and it is not a final inspection certificate.

The person signing still needs to check their role, appointment, restrictions, inspection record and the building development approval. Tradie Forms only maps the entered details onto the official PDF layout and helps catch missing fields before export.

## Why the record matters on site [#why-the-record-matters-on-site]

A stage inspection certificate can affect what happens next. If the builder relies on the certificate to keep moving, the form needs to be clear enough that the certifier, builder and job file all tell the same story.

Before exporting, check:

* Which stage was inspected
* Which building or part of the building the stage covers
* Property address, lot and plan, and local government area
* Building development approval number
* Building certifier reference
* Inspection date
* Basis for certification
* Reference documents, plans, standards or test records relied on
* Name, registration or licence details of the person signing
* Certificate date and signature

The best time to capture these details is while the inspected work is still in front of you. If you wait until later, you end up working from memory, photos and text messages.

<KeyTakeaways>
  * QLD Form 16 is for a stage inspection certificate, not an aspect certificate or final inspection certificate
  * The certificate should clearly identify the stage, property, approval, basis and documents relied on
  * Store the exported PDF with photos, inspection notes and related Form 12, Form 43 or Form 21 records where relevant
  * Tradie Forms helps with guided sections, saved details, missing-field checks, PDF preview and clean export, while the signer remains responsible for the certificate
</KeyTakeaways>

## Form 16 versus related certificates [#form-16-versus-related-certificates]

The form choice can get messy because several Queensland building certificates sit close together.

Use Form 16 when the inspected record is a stage inspection certificate. Use Form 12 when an appointed competent person is certifying an inspected aspect. Use Form 43 when a QBCC licensee is giving an aspect certificate for eligible aspect work subject to a building development approval. Use Form 21 when the building certifier is issuing the final inspection certificate for eligible class 1a or class 10 work.

Those differences matter because each form tells the reader a different thing about role, scope and timing. If you are unsure which certificate fits, check the current Queensland guidance and the certifier's instructions before issuing the PDF.

## Common Form 16 record gaps [#common-form-16-record-gaps]

### The stage is too broad [#the-stage-is-too-broad]

"Frame" may be clear to the person on site, but the file needs enough detail for the certifier and builder to understand what was inspected. If the stage covered only part of a building, say so.

### Approval details are missing [#approval-details-are-missing]

The certificate should connect back to the building development approval. Missing approval or certifier references can slow the next step.

### Basis and references are weak [#basis-and-references-are-weak]

The basis section is not filler. It explains why the signer is satisfied. Use drawing numbers, revision dates, inspection notes, photos, product documents or test results where they support the certificate.

### The wrong person signs [#the-wrong-person-signs]

Queensland guidance includes restrictions around who can be appointed and who can sign in some circumstances. Saved business details do not solve that. Check the appointment and role before signing.

### Related aspect certificates are not attached [#related-aspect-certificates-are-not-attached]

If a stage inspection relies on aspect certificates, keep those PDFs with the stage record. Do not leave the office to chase one certificate from email, another from a phone photo, and another from the builder's portal.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns QLD Form 16 into guided sections so the inspection record is easier to finish at the job. You can work through property, stage, basis, reference documentation, signer details and certification without hunting through a flat PDF.

Saved business or licence details help reduce repeat typing. Validation flags missing fields before export. The preview shows the official PDF layout so you can check long descriptions, references and signature placement before the form goes out.

After export, download the PDF and attach it to the job record. If a builder or certifier needs a copy straight away, the finished certificate is ready while the inspection details are still fresh.

## A better stage inspection habit [#a-better-stage-inspection-habit]

Build a small closeout habit around every Form 16:

1. Confirm the stage and the area inspected.
2. Check the building development approval reference.
3. Confirm the person signing has the right role for the stage.
4. Record the inspection date and basis.
5. Name the drawings, specifications and other references.
6. Add any related Form 12 or Form 43 certificates to the same job record.
7. Preview the official PDF layout.
8. Export and send the certificate through the required job pathway.

This habit saves time because it stops the same questions returning later: which stage was covered, what was relied on, and where is the certificate?

## Job-system upload [#job-system-upload]

Form 16 is most useful when it sits with the rest of the stage record. Store the exported PDF with:

* Inspection photos
* Notes from the site visit
* Drawings and revisions relied on
* Aspect certificates relied on
* Builder or certifier request
* Any noncompliance follow-up outside this certificate

That record helps the office answer completion questions without interrupting the person who inspected the stage.

## Writing the basis without overreaching [#writing-the-basis-without-overreaching]

The basis and reference fields are where a stage certificate becomes useful. Keep the wording tied to the actual inspection and documents.

Good basis notes often include:

* What was inspected
* What documents were checked
* Which drawings or revisions were relied on
* Whether product documentation or test records supported the decision
* Any limits to the stage or area inspected

Avoid broad wording that makes the certificate sound bigger than it is. If you inspected one stage, do not write as if you certified the whole project. If you relied on a specific engineer's drawing, name it. If only part of the building was ready, identify the part.

That level of detail helps the certifier and builder now, and helps the office later if the stage record is queried.

## When Form 16 should wait [#when-form-16-should-wait]

Do not export just because someone is chasing the next stage. Pause if:

* The stage is not complete enough for the certificate being requested
* The person signing has not confirmed their appointment or role
* The building development approval documents are not available
* A related aspect certificate is missing
* The work inspected does not match the stage description
* A noncompliance issue needs to be handled before a certificate can be issued

Tradie Forms can help you fill the form quickly, but speed is not the point if the record is wrong. Finish the inspection decision first, then use the guided form to make the paperwork clean.

## Make the builder completion clear [#make-the-builder-completion-clear]

When you send Form 16, tell the builder which stage it covers and what documents sit behind it. A short completion note can prevent the certificate being treated as broader than intended.

For example, include the stage name, inspection date, property address and any key drawing references in the email or job-system note. The PDF then has context, and the builder can file it with the right stage.

## Next steps [#next-steps]

Open [QLD Form 16](/forms/qld-building-form-16-inspection) when the stage inspection certificate is ready to prepare. For aspect work, compare [QLD Form 12](/forms/qld-building-form-12-aspect-inspection) and [QLD Form 43](/forms/qld-building-form-43-aspect-certificate). For the final inspection step, use [QLD Form 21](/forms/qld-building-form-21-final-inspection).

## Keep the stage boundary visible [#keep-the-stage-boundary-visible]

Before the builder moves to the next stage, check that Form 16 says what part of the building work was inspected and what component is certified. The official form asks for a clear description of the extent of work covered. A short identifier, drawing revision or photo reference can make the record much more useful than a broad label alone.

Store the final PDF with the inspection notes and any Form 12 or Form 43 records relied on. Tradie Forms helps present details in the official layout, while the person signing remains responsible for their appointment, inspection and certificate.

## Official references [#official-references]

For current requirements, check the [Queensland Form 16 PDF](https://www.hpw.qld.gov.au/__data/assets/pdf_file/0028/9775/form16inspectioncertificateaspectcertificateqbcclicenseeaspectcertificate.pdf), the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland competent persons newsflash](https://www.housing.qld.gov.au/__data/assets/pdf_file/0031/89176/building-and-plumbing-newsflash-636.pdf), and the [Building and Plumbing Newsflash 614](https://www.housing.qld.gov.au/__data/assets/pdf_file/0010/34201/building-plumbing-newsflash-614.pdf).


# NSW Non-Friable Asbestos Clearance Certificate SW08272 Guide (https://tradieforms.com.au/resources/nsw-non-friable-asbestos-clearance-certificate-sw08272-guide)

A practical guide to the SafeWork NSW SW08272 non-friable asbestos clearance certificate, no air monitoring, for post-removal completion. | State: NSW | Trade: Building | Template: nsw-safework-sw08272-asbestos-clearance



> **Tradie Forms:** complete the SafeWork NSW SW08272 non-friable asbestos clearance certificate on the official PDF layout after the removal area has been visually inspected. Record client, removal work, inspection, visual outcome, declaration, qualifications, signature, and date before the area is handed back.

The NSW non-friable asbestos clearance certificate, catalogue SW08272, is a short form with a big job. It records the clearance inspection details after non-friable asbestos removal work where the no air monitoring certificate is the right SafeWork NSW form.

The completion moment is usually practical and immediate. The removal work is done. The area needs to be checked. The client, builder, principal contractor, or property manager wants to know whether the specific area can be reoccupied. The job file needs a PDF that says what was inspected, who inspected it, what was declared, and when.

Use the [NSW asbestos clearance certificate template](/forms/nsw-safework-sw08272-asbestos-clearance) when you want guided sections, saved client and declarant details, address search, missing-field checks, signature capture, official PDF preview, and a clean PDF export. You can also browse [NSW building forms](/nsw/building) or open the related [NSW Class B asbestos removal control plan](/forms/nsw-asbestos-removal-control-plan-class-b) for the removal planning stage.

## What SW08272 is for [#what-sw08272-is-for]

The official SafeWork NSW SW08272 PDF is titled "Non-friable asbestos clearance certificate - no air monitoring". It records client details, removal work details, site address, licensed asbestos removalist details, clearance inspection date and time, visual inspection outcome, whether the area can be reoccupied, whether additional information is attached, and the clearance declaration.

The declaration says the asbestos removal work area and surrounding area are free from visible asbestos, the transit route and waste routes are free from asbestos, and all asbestos in the scope of the removal work has been removed.

SafeWork NSW guidance says a clearance inspection is required at the completion of all licensed asbestos removal work, before reoccupation. For non-friable asbestos removal work, SafeWork NSW says clearance certificates may be issued by either a competent person or an asbestos assessor.

Tradie Forms maps your entries onto the official SW08272 PDF layout. It does not decide whether you are competent, whether this no air monitoring form is the right certificate, whether the area is clear, or whether reoccupation is allowed. The person issuing the certificate remains responsible for the inspection and declaration.

## When this certificate fits [#when-this-certificate-fits]

This template is for the SafeWork NSW no air monitoring clearance certificate for non-friable asbestos.

It is not the Class B removal control plan. Use the [NSW Class B ARCP](/forms/nsw-asbestos-removal-control-plan-class-b) before removal work starts.

It is not a friable asbestos clearance certificate. SafeWork NSW says independent asbestos assessors are required for clearance certificates for all friable asbestos removal work before reoccupation. The SW08272 form is the no air monitoring non-friable certificate.

If the job involves friable asbestos, air monitoring, or a clearance requirement outside this form's scope, check SafeWork NSW guidance and use the correct process.

## Who can issue the clearance [#who-can-issue-the-clearance]

SafeWork NSW says for non-friable asbestos removal work, clearance certificates may be issued by either a competent person or an asbestos assessor. SafeWork NSW's asbestos professionals guidance says a competent person is someone with relevant training or experience and specified qualifications for asbestos assessment work.

SafeWork NSW also says the clearance inspection must be independent of the asbestos removal work. The person carrying out the clearance inspection must not be involved in the removal for that specific job or in a business involved in the removal for that specific job, unless a regulator exemption applies.

Do not treat the clearance certificate as a simple admin form. The independence and competency checks are part of the job.

## Details to collect before export [#details-to-collect-before-export]

Before completing SW08272, collect:

* Client name and contact details
* Date the removal work was carried out
* Site address, including lot or DP if applicable
* Specific asbestos removal work area or areas
* Licensed asbestos removalist name and licence number
* Supervisor name and contact details where different
* Clearance inspection date and time
* Visual inspection outcome
* Whether the area can be reoccupied
* Whether additional information is attached
* Declarant name, ABN, contact number, qualifications, experience, signature, and date

If photos, drawings, plans, or supporting notes are used, store them with the job record and mark the additional information field correctly.

<KeyTakeaways>
  * Use SW08272 for SafeWork NSW non-friable asbestos clearance where the no air monitoring form is the right certificate
  * The clearance inspection happens after licensed removal work and before reoccupation
  * For non-friable work, SafeWork NSW says a competent person or asbestos assessor may issue the clearance certificate
  * Preview the official PDF layout and keep the exported certificate with the removal and clearance job record
</KeyTakeaways>

## Client and removal work details [#client-and-removal-work-details]

The first section records the client and the removal work. Do not let the client details drift between the quote, the job booking, and the certificate.

The client may be the property owner, builder, principal contractor, project manager, or business that engaged the work. Use the correct name and contact details for the clearance record.

The removal work section needs the date of removal, site address, specific work area, licensed removalist details, and supervisor details where applicable.

Be specific about the area. "Bathroom wall sheeting in unit 2" is clearer than "bathroom". "Rear eaves to western elevation" is clearer than "eaves". The declaration later refers to the asbestos removal work area and surrounding area, so the area should be identifiable.

## Inspection details and visual outcome [#inspection-details-and-visual-outcome]

The inspection section records the date and time of the clearance inspection. The visual inspection section asks whether inspection of the specific area found no visible asbestos remaining as a result of the removal work, whether the area can be reoccupied, and whether additional information has been attached.

SafeWork NSW's code of practice says a clearance certificate should not be issued unless the independent licensed assessor or competent person is satisfied that the asbestos removal area and immediately surrounding area are free from visible asbestos contamination. The code says this is done through a visual inspection for evidence of dust and debris.

Use the form to record the decision, not to make a rough note. If the answer is "No", do not bury the reason. Keep supporting notes with the job record.

## The declaration [#the-declaration]

The declaration is the heart of SW08272. It says:

* The asbestos removal work area and surrounding area are free from visible asbestos
* The transit route and waste routes are free from asbestos
* All asbestos in the scope of the removal work has been removed

The declarant then records name, ABN, contact number, qualifications and experience, signature, and date.

Check this block carefully. If the certificate is being issued by a competent person, the qualifications and experience field should show why that person is the right person to issue it. If an asbestos assessor is issuing it, use their details.

## Common SW08272 mistakes [#common-sw08272-mistakes]

### The specific removal area is too vague [#the-specific-removal-area-is-too-vague]

The certificate needs to identify what was inspected. If the work area is vague, the clearance is hard to rely on later.

### Licensed removalist details are incomplete [#licensed-removalist-details-are-incomplete]

The official form asks for the licensed asbestos removalist name and licence number. Do not skip the licence number.

### The clearance person is not independent [#the-clearance-person-is-not-independent]

SafeWork NSW guidance points to independence for clearance inspections. Check this before inspection, not after the form is filled.

### Additional information is attached but not stored [#additional-information-is-attached-but-not-stored]

If photos, plans, or notes support the clearance, keep them with the PDF. Mark the form consistently.

### The wrong certificate is used for friable work [#the-wrong-certificate-is-used-for-friable-work]

This is the non-friable no air monitoring certificate. If the job involves friable asbestos or air monitoring requirements, check the right SafeWork NSW process.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns SW08272 into guided sections:

* Client
* Removal work
* Inspection
* Visual inspection
* Declaration

You can reuse saved client and declarant details, search the site address, catch missing visual inspection answers before export, sign on your device, preview the official PDF layout, and download the completed certificate.

That helps at completion because the clearance record is short but precise. You can finish it while the inspected area, photos, and removal details are still fresh, then attach the PDF to the job record.

## Record keeping and completion [#record-keeping-and-completion]

Keep the SW08272 PDF with:

* Removal work details
* Class B ARCP where relevant
* SafeWork notification details where relevant
* Photos, drawings, plans, or supporting notes
* Licensed removalist and supervisor details
* Clearance inspection notes
* Client completion record

If the area is later questioned, the certificate should connect cleanly to the removal and clearance file.

## A final check before you complete [#a-final-check-before-you-complete]

Before you send the PDF, compare the certificate with the area you inspected. Does the site address match the removal job? Is the specific area narrow enough? Are the removalist licence details complete? Is the visual inspection answer consistent with the declaration? Are qualifications and experience recorded for the person issuing the certificate?

If the form says additional information is attached, make sure the photos, drawings, or notes are actually stored with the PDF. The clearance record should be useful to someone who was not standing there at the time.

## Official references [#official-references]

Check the [SafeWork NSW SW08272 PDF](https://www.safework.nsw.gov.au/__data/assets/pdf_file/0007/117376/Non-friable-asbestos-clearance-certificate-no-air-monitoring-SW08272.pdf), the [SafeWork NSW asbestos professionals guidance](https://www.safework.nsw.gov.au/hazards-a-z/asbestos2/what-is-asbestos/asbestos-professionals-who-does-what), the [SafeWork NSW asbestos assessor licence guidance](https://www.safework.nsw.gov.au/licences-and-registrations/licences/asbestos-assessor-licence), and the [SafeWork NSW asbestos removal Code of Practice](https://www.safework.nsw.gov.au/__data/assets/pdf_file/0015/50082/How-to-safely-remove-asbestos-Code-of-Practice.pdf) before relying on this guide.

## Next steps [#next-steps]

Start the [NSW non-friable asbestos clearance certificate](/forms/nsw-safework-sw08272-asbestos-clearance) when the removal area is ready for clearance. For the planning stage before removal starts, open the [NSW Class B asbestos removal control plan](/forms/nsw-asbestos-removal-control-plan-class-b), or browse [NSW building forms](/nsw/building).


# Common NT gas works notification mistakes before work starts (https://tradieforms.com.au/resources/nt-gas-works-notification-common-mistakes)

Common Northern Territory gas works notification mistakes for licensed gasfitters, including thresholds, timing, site details and PDF completion records. | State: NT | Trade: Gasfitting | Template: nt-gas-works-notification



> **Tradie Forms:** complete the NT Gas Works Notification in guided sections before work starts. Save gasfitter and business details, catch missing fields, preview the official PDF layout, and download a finished copy for NT WorkSafe and the job record.

Northern Territory gas work can be ready on site before the notification record is tidy. The job is booked, the appliance or system details are known, the crew is moving, and the gasfitter still needs to make sure NT WorkSafe has the correct commencement details where notification is required.

The common mistakes are not fancy. They are practical: wrong threshold, late timing, unclear site details, missing gasfitter information, or no copy kept with the job. Each one creates avoidable follow-up.

Use the [NT Gas Works Notification template](/forms/nt-gas-works-notification) when you want guided sections, saved gasfitter details, missing-field checks, official PDF preview and a clean export. You can also browse [NT gasfitter forms](/nt/gasfitting).

## What the notification is for [#what-the-notification-is-for]

NT WorkSafe's official notification of commencement of gas works page says the form is used to notify NT WorkSafe of commencement of gas works on fuel gas systems when the fuel gas stored in gas containers is more than 200 kilograms, or the fuel gas system is connected to a gas main and total gas consumption is more than 200 megajoules per hour.

The same page says NT WorkSafe must be notified no later than 24 hours before commencement of work, or in an emergency as soon as practicable.

NT WorkSafe also has separate gas mains notification guidance. Under Regulation 178, it says a licence holder must notify the Competent Authority before commencing work on gas mains, and written notification is required at least 7 days before construction or repair of a gas main unless the work is an emergency repair, minor repair or routine maintenance.

This guide focuses on the fuel gas system commencement notification. Check the current NT WorkSafe pages before relying on any form for a specific job.

## Mistake 1: treating every gas job the same [#mistake-1-treating-every-gas-job-the-same]

Not every gas job uses the same notification pathway. The fuel gas system commencement form has its own triggers. Gas mains work has separate guidance and timing.

Before filling the form, ask:

* Is this fuel gas system work that meets the storage or consumption threshold?
* Is this gas mains construction or repair?
* Is it emergency work?
* Is another gas compliance certificate or plate process involved?
* What record does the job file need after notification?

Tradie Forms helps you fill the official PDF layout. It does not decide whether notification is required or which NT WorkSafe pathway applies.

## Mistake 2: leaving notification until the job starts [#mistake-2-leaving-notification-until-the-job-starts]

The official commencement page says NT WorkSafe must be notified no later than 24 hours before commencement, except emergency situations where notification is as soon as practicable.

That means the notification should be part of scheduling, not an afterthought. When the job is booked, gather the system details, commencement date, site address and licence details. If the job moves, check whether the notification record still matches the work.

<KeyTakeaways>
  * NT fuel gas system commencement notification applies where the official storage or consumption thresholds are met
  * NT gas mains work has separate official guidance and a different timing requirement
  * Fill the notification before work starts, unless emergency timing applies under the official guidance
  * Tradie Forms helps with guided sections, saved gasfitter and business details, missing-field checks, PDF preview and clean export
</KeyTakeaways>

## Mistake 3: vague site and system details [#mistake-3-vague-site-and-system-details]

The person receiving the notice needs to know where the work is and what system is involved. A vague site description can cause follow-up and confusion.

For commercial, remote, industrial or multi-building sites, include enough detail to identify the work location. Add site name, building, area, access notes or other references where the form and job record allow.

Keep the exported PDF with the work order, quote, photos and any appliance or system notes. If a question comes back later, the office should not need to ring the gasfitter to remember which part of the site the notice covered.

## Mistake 4: stale gasfitter details [#mistake-4-stale-gasfitter-details]

Saved details are useful, especially for repeat work, but they still need checking. Licence numbers, business details, phone numbers and emails can change.

Before export, confirm:

* Gasfitter name
* Licence details
* Business name
* Contact phone and email
* Postal or business address where required
* Signature and date

Tradie Forms can reuse the block, but the licensed gasfitter remains responsible for checking it before the PDF goes out.

## Mistake 5: no copy in the job record [#mistake-5-no-copy-in-the-job-record]

The notification is not finished just because the PDF was sent. Keep a copy with the job record, along with any email receipt, portal reference or submission note.

A tidy record should include:

* Exported notification PDF
* NT WorkSafe submission or email record
* Work order
* Site contact
* System or appliance details
* Photos or notes
* Follow-up certificates or compliance records where applicable

This is basic admin, but it protects time. When the owner, facility manager or regulator asks a question later, the record is findable.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the NT Gas Works Notification into guided sections. You can enter who is notifying, where the work is, the system details and commencement information without fighting a flat PDF on site.

Saved gasfitter and business details reduce repeat typing. Missing-field checks flag gaps before export. The official PDF preview lets you check that the notice reads correctly before submission. After export, download the PDF and attach it to the job record.

The product is not affiliated with NT WorkSafe. It does not lodge the form for you unless a separate workflow is built for that pathway. It helps you fill and export the official layout cleanly.

## A better notification habit [#a-better-notification-habit]

Use this rhythm before work starts:

1. Confirm whether the fuel gas system notification threshold applies.
2. Check whether gas mains guidance applies instead or as well.
3. Gather site, system and commencement details.
4. Apply saved gasfitter details and check they are current.
5. Fill the guided form.
6. Preview the official PDF layout.
7. Download and submit through the accepted NT WorkSafe pathway.
8. Store the PDF and submission record with the job.

That keeps notification tied to the work, not left as a loose task.

## Details to prepare before opening the form [#details-to-prepare-before-opening-the-form]

The notification is faster when the job pack is ready. Before you start, collect:

* Site name and address
* Site contact
* Commencement date and expected timing
* Whether the system meets the storage or consumption threshold
* Gasfitter name and licence details
* Business details and contact information
* System description
* Emergency context if the work is urgent
* Submission pathway and email or portal reference

If any of those details are uncertain, pause and check the work order, client contact or NT WorkSafe guidance. A notification with half-known details creates follow-up and can confuse the job record.

## Emergency work still needs a record [#emergency-work-still-needs-a-record]

The NT WorkSafe commencement page recognises emergency timing, but that does not mean the paperwork disappears. If the job is an emergency, record why the timing differed, when NT WorkSafe was notified, and who made the notification.

Keep that note with the exported PDF. It gives the office a clear answer if someone later asks why the notification was not sent in the usual pre-start window.

## What good completion looks like [#what-good-completion-looks-like]

For a small gasfitting business, completion may be as simple as a PDF in the job folder and an email receipt. For a larger contractor, it might be a job-system task with a submission reference, site contact and follow-up certificate.

Either way, make the record easy to find:

* Use the site name and commencement date in the file name
* Store the PDF with the work order
* Attach any NT WorkSafe receipt or email
* Add a note if the job changed after notification
* Keep later compliance paperwork beside the notification

The goal is a record that makes sense without the gasfitter having to explain it from memory.

## When to start a fresh notification [#when-to-start-a-fresh-notification]

If the work changes materially before commencement, do not assume the old PDF still describes the job. Check whether the notification needs to be corrected or replaced if the date, site, system, scope or gasfitter details change.

Tradie Forms makes a fresh export quick because the saved details and guided sections are already there. Use that speed to keep the record accurate, not to rush a stale form out the door.

## Next steps [#next-steps]

Start the [NT Gas Works Notification](/forms/nt-gas-works-notification) when the work details are ready and the job pathway has been checked. For other Northern Territory trade paperwork, browse [NT gasfitter forms](/nt/gasfitting).

## One last check before notification [#one-last-check-before-notification]

Read the commencement date, site, gasfitter and system details together before sending. NT WorkSafe's current page gives a 24-hour pre-start timeframe for the fuel-gas system notification, except emergencies where notification is as soon as practicable. If the job has moved or the scope has changed, check the current NT WorkSafe process before relying on an earlier export.

## Official references [#official-references]

For current requirements, check the [NT WorkSafe notification of commencement of gas works page](https://worksafe.nt.gov.au/forms-and-resources/forms/commencement-of-gas-works-notification-form), the [NT WorkSafe gas work notification guidance](https://worksafe.nt.gov.au/notify-nt-worksafe/gas-work-notification), the [NT WorkSafe gas safety page](https://worksafe.nt.gov.au/safety-and-prevention/gas-safety), and the [NT WorkSafe construction or repair of gas main notification page](https://worksafe.nt.gov.au/forms-and-resources/forms/construction-or-repair-of-gas-main-notification-form).


# NSW Asbestos Removal Paperwork: ARCP, Clearance and completion workflow (https://tradieforms.com.au/resources/nsw-asbestos-removal-clearance-handover-workflow)

A practical NSW asbestos paperwork workflow for Class B removal control plans, non-friable clearance certificates and job completion records. | State: NSW | Trade: Building | Template: nsw-asbestos-removal-control-plan-class-b



> **Tradie Forms:** prepare the NSW Class B asbestos removal control plan before work starts, then keep clearance and completion records with the same job. Guided sections, saved licence details, missing-field checks, official PDF preview and clean export keep the paperwork close to the site.

NSW asbestos paperwork has two different job-site moments. Before removal starts, the removalist needs the control plan ready for the work area, workers, site controls, PPE, RPE, method and waste. After the non-friable removal area has been inspected, the clearance certificate needs to show what was checked and whether the area can be reoccupied.

Those moments are connected, but they should not be mashed into one rushed admin task. The plan is about doing the work safely. The clearance is about the condition of the area after the removal work.

Use the [NSW Class B asbestos removal control plan](/forms/nsw-asbestos-removal-control-plan-class-b) for the SafeWork NSW ARCP layout, and the [NSW non-friable asbestos clearance certificate SW08272](/forms/nsw-safework-sw08272-asbestos-clearance) for the no-air-monitoring clearance layout. You can also browse [NSW building forms](/nsw/building).

## Where the ARCP fits [#where-the-arcp-fits]

SafeWork NSW says a licensed asbestos removalist must prepare a site-specific asbestos removal control plan before work begins. The Class B template is for non-friable removal work and includes plan details, ACM identification, informing parties, nominated supervisors, workers, emergency planning, site plan, PPE, RPE, equipment, removal method, waste management and sign-off.

The official SafeWork NSW Class B asbestos licence guidance says a Class B licence is needed before removing more than 10 square metres of non-friable asbestos or asbestos-containing material, or asbestos-contaminated dust from that removal. Class A licence holders can also remove non-friable asbestos.

That does not mean every small task should be treated casually. It means the paperwork should match the licence, job type, work area and current official guidance.

Tradie Forms maps your entries onto the SafeWork NSW ARCP PDF layout. It does not decide whether the job is licensed asbestos removal work, whether the licence class is right, or whether all controls are adequate.

## Where the clearance certificate fits [#where-the-clearance-certificate-fits]

The non-friable asbestos clearance certificate is a later record. The SafeWork NSW SW08272 PDF records client details, removal work details, inspection details, visual inspection answers and the declaration by the competent person. The form includes a visual inspection section that records whether no visible asbestos remains as a result of the removal work and whether the area can be reoccupied for demolition or other work.

SafeWork NSW guidance says either a licensed asbestos assessor or a competent person can assess Class B asbestos removal work. The clearance person and removalist details need to be clear in the job file.

Use [NSW asbestos clearance SW08272](/forms/nsw-safework-sw08272-asbestos-clearance) when the inspection and declaration details are ready to capture on the official layout.

## Build one job record [#build-one-job-record]

The best asbestos paperwork habit is to keep the start and finish records together.

Before removal starts, store:

* SafeWork notification details where required
* Site-specific ARCP
* Asbestos register details where relevant
* Photos of the removal area
* Site plan
* Worker and supervisor details
* Informing party records
* PPE, RPE and equipment details
* Waste management plan

After removal and clearance, add:

* Clearance certificate
* Inspection date and time
* Removalist and supervisor details
* Areas inspected
* Visual inspection outcomes
* Photos, waste docket or disposal notes where relevant
* Completion email or client copy

That record helps the office, client, supervisor and future reviewer understand what was planned, what was removed, who was involved and what was handed over.

<KeyTakeaways>
  * Treat the ARCP and clearance certificate as two connected records, not one late admin task
  * Complete the Class B ARCP before work starts and keep it site-specific
  * Complete the clearance certificate after the relevant non-friable removal area has been inspected
  * Tradie Forms helps with guided sections, saved licence or declarant details, missing-field checks, official PDF preview and clean PDF export
</KeyTakeaways>

## Common paperwork gaps [#common-paperwork-gaps]

### The control plan is generic [#the-control-plan-is-generic]

A control plan should match the actual site. Include the removal area, access, waste storage, decontamination area, emergency facilities, services and site controls. Generic text is not a substitute for site-specific planning.

### Informing parties are not recorded [#informing-parties-are-not-recorded]

The SafeWork NSW ARCP template includes informing parties and people. Capture who was informed while the site contacts are fresh.

### The site plan is left blank [#the-site-plan-is-left-blank]

The site plan is one of the most useful parts of the record. It helps show the removal area, waste route, security, signage and emergency equipment. In Tradie Forms, use the guided site plan section and attach or create the plan before export.

### The clearance is separated from the removal record [#the-clearance-is-separated-from-the-removal-record]

The clearance certificate should live with the ARCP and removal records. If it sits in a different email folder, the job file is harder to follow.

### Licence and contact details are stale [#licence-and-contact-details-are-stale]

Saved licence details help repeat jobs move faster, but they must be checked. Licence holder, removalist, supervisor and declarant details need to match the actual job.

## How Tradie Forms helps [#how-tradie-forms-helps]

For the ARCP, Tradie Forms gives you guided sections for plan details, identification, informing parties, supervisors, workers, emergency planning, site plan, PPE, RPE, equipment, removal method, waste management and sign-off.

For the clearance certificate, the guided flow covers client details, removal work, inspection timing, visual inspection outcomes and declaration.

You can reuse saved licence or person details, catch missing fields before export, preview the official PDF layout and download the finished PDFs for the job record. That means the plan and clearance are not rebuilt from memory after the crew has left site.

## A better completion rhythm [#a-better-completion-rhythm]

Use a simple start-to-finish rhythm:

1. Confirm the job pathway and licence requirements.
2. Prepare the ARCP before removal work starts.
3. Capture site plan, controls, worker and supervisor details.
4. Keep the ARCP accessible with the job record.
5. Complete the removal work and supporting records.
6. Complete the clearance inspection record after the area is inspected.
7. Preview both official PDF layouts.
8. Store the ARCP, clearance certificate, photos and waste records together.

The record should make sense to someone who was not on site.

## What to write clearly in the ARCP [#what-to-write-clearly-in-the-arcp]

The ARCP should help the crew understand the job before work starts. It should also help the licence holder show what was planned.

Pay close attention to:

* The exact asbestos or ACM identified for removal
* Location and quantity
* Condition of the material
* Who has been informed
* Supervisor and worker details
* Emergency facilities and first aid details
* Site plan controls
* PPE and RPE selections
* Equipment checks
* Removal method from preparation through completion
* Waste handling and disposal arrangements

If a section does not feel specific to the site, improve it before export. A plan that could belong to any job is not doing enough work for this job.

## What to write clearly in the clearance record [#what-to-write-clearly-in-the-clearance-record]

The clearance certificate should make the inspection moment clear. Identify the client, removal site, licensed removalist, inspection date and time, area inspected, and visual inspection answers.

If the clearance covers only one part of a property, say so in the work area details. If the removalist supervisor is different from the licensed removalist, keep that contact detail in the record. If photos or site notes support the clearance, store them beside the exported PDF.

The completion should let the client understand what area was inspected and what the clearance declaration says. It should also let your office find the certificate later without searching through phone photos.

## Keep the PDF with proof of completion [#keep-the-pdf-with-proof-of-completion]

After export, keep a record of how the plan or certificate was handed over. That might be an email, job-system activity, client portal entry or signed site document.

For the ARCP, keep the record showing it was available before work started. For the clearance certificate, keep the record showing the client or relevant site contact received the finished PDF. This is simple, practical record keeping. It stops arguments about whether the document was prepared, sent or stored.

## Keep plan changes visible [#keep-plan-changes-visible]

If the removal method, work area, supervisor, waste pathway or timing changes, the record should show what changed. Do not leave the exported ARCP looking like the original plan if the job moved in a meaningful way.

Use a job note, revised export or supporting document according to your business process. The important part is that the plan, site record and site pack tell the same story.

## Make the clearance easy to find [#make-the-clearance-easy-to-find]

Name the clearance PDF with the site address, inspection date and certificate type. Store it beside the ARCP, not in a separate downloads folder.

Asbestos jobs can be reviewed long after the work. A clear file name and one job record save a lot of searching later.

## Next steps [#next-steps]

Start the [NSW Class B asbestos removal control plan](/forms/nsw-asbestos-removal-control-plan-class-b) before the removal work begins. Use the [NSW asbestos clearance certificate SW08272](/forms/nsw-safework-sw08272-asbestos-clearance) when the non-friable clearance inspection is ready to record.

## Official references [#official-references]

For current requirements, check the [SafeWork NSW Class B asbestos removal licence page](https://www.safework.nsw.gov.au/licences-and-registrations/licences/class-b-asbestos-removal-licence), the [SafeWork NSW licensed asbestos removalist guidance](https://www.safework.nsw.gov.au/licences-and-registrations/licences/class-a-asbestos-removal-licence/working-as-a-licensed-asbestos-removalist), the [SafeWork NSW Class B ARCP template](https://www.safework.nsw.gov.au/__data/assets/pdf_file/0004/596947/asbestos-removal-control-plan.pdf), the [SafeWork NSW non-friable clearance certificate SW08272](https://www.safework.nsw.gov.au/__data/assets/pdf_file/0007/117376/Non-friable-asbestos-clearance-certificate-no-air-monitoring-SW08272.pdf), and the [SafeWork NSW licensed asbestos assessor guidance](https://www.safework.nsw.gov.au/licences-and-registrations/licences/asbestos-assessor-licence/working-as-a-licensed-asbestos-assessor).


# NSW Fire Safety Certificate completion: records to keep before lodgement (https://tradieforms.com.au/resources/nsw-fire-safety-certificate-handover-records)

A practical NSW fire safety certificate completion guide for property details, fire safety schedules, practitioner checks and clean PDF records. | State: NSW | Trade: Fire Safety | Template: nsw-fire-safety-certificate



> **Tradie Forms:** complete the NSW Fire Safety Certificate on the official layout, check property and measure details before export, preview the PDF, and keep the finished certificate with the fire safety schedule and completion record.

NSW fire safety paperwork often lands in the final stretch of a job. The fire measures have been installed or upgraded, the owner wants to move forward, the builder wants the closeout pack finished, and the certificate needs to match the fire safety schedule.

That is not the time to hunt for measure descriptions, practitioner details and property references across emails. A clean completion starts before the PDF is exported.

Use the [NSW Fire Safety Certificate template](/forms/nsw-fire-safety-certificate) to fill the official PDF layout online, or browse [NSW fire safety forms](/nsw/fire-safety). Related paperwork includes the [NSW Fire Safety Statement](/forms/nsw-fire-safety-statement) when existing building measures move into annual or supplementary statement cycles.

## What the certificate records [#what-the-certificate-records]

NSW Planning says a fire safety certificate is issued by or on behalf of a building owner when new building work is complete. It confirms that a properly qualified person has installed and checked the measures listed in the fire safety schedule, helping verify that the measures can perform to the minimum standard.

The same NSW Planning guidance says certificates must use the fire safety certificate template.

That makes the certificate a completion record for newly completed work. It should match the property, owner, fire safety schedule, measures and qualified persons. Tradie Forms maps your entries onto the official PDF layout, but the owner, practitioner and responsible parties still need to check the work, schedule and exported certificate.

## Start with the fire safety schedule [#start-with-the-fire-safety-schedule]

The fire safety schedule is the anchor. NSW Planning says the schedule plays a key role in ensuring a building's fire safety measures are installed and maintained to meet a minimum performance standard.

Before filling the certificate, gather:

* Fire safety schedule
* Building address and owner details
* Development or certificate references where applicable
* Essential fire safety measures listed for the work
* Standards of performance for each measure
* Details of the properly qualified person for each measure
* Installation, inspection or commissioning records
* Any supporting reports, defects, photos or notes

If the fire safety schedule and certificate do not line up, the closeout pack will be hard to trust.

<KeyTakeaways>
  * A NSW Fire Safety Certificate is tied to new building work and the measures listed in the fire safety schedule
  * Build the completion record around the schedule, measure details, qualified person checks and owner information
  * Keep the exported PDF with commissioning records, reports, photos and the job file
  * Tradie Forms helps with guided sections, saved business details, missing-field checks, official PDF preview and finished PDF export
</KeyTakeaways>

## What to check before export [#what-to-check-before-export]

### Property and owner details [#property-and-owner-details]

Check the legal property address, building name, owner details and any references. A commercial site, strata property or staged project may have more than one building or address description.

### Fire safety measures [#fire-safety-measures]

Each measure should match the fire safety schedule. Do not shorten measure names so far that the reader cannot connect them to the schedule.

### Standards of performance [#standards-of-performance]

Use the schedule and supporting documents. If a standard, specification or approval detail is referenced, keep the source document with the job record.

### Qualified person details [#qualified-person-details]

Record the person who installed and checked the relevant measures. Check names, company details, accreditation or qualification details where required, contact details and signatures.

### Dates and signatures [#dates-and-signatures]

Dates tell the story of the closeout. Make sure inspection, installation, certificate and completion dates make sense beside the job file.

## Certificate versus statement [#certificate-versus-statement]

The NSW Fire Safety Certificate and Fire Safety Statement sit in different job moments.

The certificate relates to new building work when the work is complete. The fire safety statement is issued by or on behalf of an owner of an existing building and confirms that an accredited practitioner has assessed, inspected and verified each applicable fire safety measure. Annual fire safety statements are issued each year, while supplementary statements are issued more often where the fire safety schedule specifies critical measures.

If you are working on completion for new or altered measures, start with the certificate. If the building is in its recurring owner statement cycle, check the statement process.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the NSW Fire Safety Certificate into guided sections. You can work through property, owner, measure, qualified person and certification details without wrestling with a flat PDF.

Saved business details help avoid retyping the same company block. Validation catches missing fields before export. Preview lets you check the official PDF layout before it is sent or lodged. After export, the finished PDF can be downloaded and attached to the job record alongside commissioning sheets, reports and the fire safety schedule.

The product does not certify the fire safety measures. It helps the paperwork get filled, checked and exported cleanly.

## Common close-out gaps [#common-close-out-gaps]

### The schedule is not in the pack [#the-schedule-is-not-in-the-pack]

The certificate is much easier to check when the fire safety schedule is beside it. Keep both with the job.

### Measure wording does not match [#measure-wording-does-not-match]

Changing measure wording can make the certificate harder to reconcile. Use the schedule language unless there is a clear reason to add detail.

### Supporting reports are separate [#supporting-reports-are-separate]

If commissioning reports, test records or photos support the certificate, keep them near the exported PDF.

### Statement timing is confused with certificate timing [#statement-timing-is-confused-with-certificate-timing]

Certificates and annual statements are different. Use the right record for the job moment.

### The PDF is exported before a final read [#the-pdf-is-exported-before-a-final-read]

Preview the official layout. Check names, signatures, measure rows and dates before the certificate leaves the job.

## A practical closeout rhythm [#a-practical-closeout-rhythm]

1. Pull up the fire safety schedule.
2. Confirm the property and owner details.
3. Match each measure to the schedule.
4. Add properly qualified person details for each measure.
5. Attach or store supporting records.
6. Preview the official PDF layout.
7. Export the certificate.
8. Store it with the schedule and site pack.

That rhythm gives the office, owner and certifier a record that can be followed later.

## Store evidence measure by measure [#store-evidence-measure-by-measure]

Fire safety certificates are easier to review when the evidence follows the same measure order as the certificate. If the schedule lists multiple measures, create a habit of storing documents under each measure rather than dropping every file into one folder.

For each measure, keep:

* The measure name from the fire safety schedule
* Standard of performance or reference
* Installer or properly qualified person details
* Commissioning or test record
* Photos where useful
* Defect notes or rectification evidence where relevant
* Date checked

This makes the certificate easier to read and easier to defend. The owner can see the certificate, and the office can see the support behind each measure.

## What not to promise in the certificate pack [#what-not-to-promise-in-the-certificate-pack]

Keep the language plain and accurate. Do not turn the completion email into a broad compliance guarantee. The certificate should do the work it is meant to do: record the fire safety measures, qualified person checks and official template details.

If there are exclusions, staged areas or separate measures not covered by this certificate, keep those notes in the job record and communicate them clearly. The goal is a clean record, not a bigger claim.

## How this helps daily work [#how-this-helps-daily-work]

Good fire safety paperwork is a productivity habit. A technician or practitioner can finish their section while the panel, pump room, stair pressurisation system or other measure is still in front of them. The office gets a PDF that matches the schedule. The owner gets a record with fewer gaps.

The same rhythm applies across [NSW fire safety forms](/nsw/fire-safety) and other templates in the library: guided sections, saved details, missing-field checks, official PDF preview, finished PDF export, and job record storage.

## Before the certificate is sent [#before-the-certificate-is-sent]

Use one final read before the PDF leaves the business:

* Does the property match the schedule?
* Are all listed measures included?
* Do qualified person details match the supporting records?
* Are dates and signatures complete?
* Are supporting reports attached or stored?
* Is the certificate clearly labelled in the job record?

This check is not about adding admin. It is about stopping a certificate from being sent with a gap that could have been found in two minutes.

## Keep annual statement work separate [#keep-annual-statement-work-separate]

If the same site will later need an annual fire safety statement, keep the certificate record separate from recurring statement records. Link them in the job file, but do not blur the job moments.

That makes it easier for the owner and office to understand what was issued at completion and what belongs to the yearly statement cycle.

## Next steps [#next-steps]

Start the [NSW Fire Safety Certificate](/forms/nsw-fire-safety-certificate) when new building work and measure checks are ready for certificate completion. For existing building annual or supplementary statements, use the [NSW Fire Safety Statement](/forms/nsw-fire-safety-statement).

## Official references [#official-references]

For current requirements, check the [NSW Planning fire safety certification page](https://www.planning.nsw.gov.au/policy-and-legislation/buildings/fire-safety-in-buildings/fire-safety-certification), the [Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021](https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2021-0689), and the NSW Government fire safety certificate and statement templates linked from the Planning page.


# ACMA Cabling Compliance Records: Digital TCA1 and TCA2 Completion workflow (https://tradieforms.com.au/resources/acma-cabling-compliance-digital-records)

A practical guide for Australian cablers and electricians on TCA1, TCA2, customer advice, copy keeping and job record completion. | Trade: Electrical | Template: acma-tca1-attach-a



> **Tradie Forms:** complete ACMA TCA1 customer cabling advice and TCA2 outstanding matters records on site. Reuse cabling provider details, catch missing fields, preview the official PDF layout, and download a clean copy for the customer, employer or job record.

Cabling paperwork is a completion task, not a back-office puzzle. The customer is on site, the outlet or rack is labelled, the work location is fresh, and any pre-existing cabling issue can still be explained in plain words.

That is the right moment to finish the cabling advice record. Wait until later and the detail gets thinner: room names are guessed, employer details are copied from an old invoice, and outstanding matters are buried in photos.

Use [ACMA TCA1](/forms/acma-tca1-attach-a) for completed customer cabling advice and [ACMA TCA2](/forms/acma-tca2) when outstanding cabling matters need to be recorded. You can also browse [electrician forms](/electrical) by state for CCEW, CoTC, NT certificates, and cabling templates.

## What ACMA says about cabling advice [#what-acma-says-about-cabling-advice]

ACMA says that if you perform or supervise cabling work, you must prepare a written certification statement every time you complete a job for a customer, as soon as practicable after finishing the work. ACMA says the statement must be given to the customer who engaged you, and to your employer or contractor if you have one, and a copy must be kept for one year after preparing it.

ACMA also says you can use the approved TCA1 and TCA2 forms or your own format, as long as it includes the required details.

For TCA1, ACMA says to complete all sections, describe the type and location of the work, give the customer a copy, give the employer a copy if applicable, and keep a copy for at least 12 months.

For TCA2, ACMA says to use it if you notice any non-compliant cable installations, including pre-existing issues or matters outside the contracted scope. ACMA says TCA2 can be issued before work with a quotation or after completion if something needs attention.

## Why digital records help on site [#why-digital-records-help-on-site]

The record is only useful if it says what happened. A good cabling completion captures:

* Registered cabling provider details
* Employer or contractor details where applicable
* Description of the work
* Location of the work, such as room, floor, section, building or department
* Customer details
* Certification statement, signature and date
* Any outstanding matters and priority
* Copy sent to customer
* Copy kept in the job record

Tradie Forms maps your entries onto the official PDF layouts. It does not decide whether work complies with the Wiring Rules or whether a matter needs TCA2. The registered cabler remains responsible for the work, advice and exported PDF.

<KeyTakeaways>
  * ACMA requires a written certification statement when cabling work is completed for a customer, with a copy kept for one year
  * TCA1 is the usual completed-work customer cabling advice record
  * TCA2 records non-compliant cabling installations, including pre-existing or out-of-scope issues
  * Tradie Forms helps with guided sections, saved provider details, missing-field checks, official PDF preview and clean completion export
</KeyTakeaways>

## TCA1 as the closeout record [#tca1-as-the-closeout-record]

TCA1 is the form most cablers think about at job finish. It should be completed while the work location is still obvious.

The work description should be specific enough for the customer, employer and future auditor. Instead of "data points installed", describe the area and work in plain terms. For example, note the room, floor, rack, outlet position or other location detail that makes the record useful.

Saved provider details help because the registration and contact block often repeats. Still check the registration number, expiry date, employer details and signature before export.

## TCA2 as the outstanding matters record [#tca2-as-the-outstanding-matters-record]

TCA2 is useful when the job uncovers existing cabling problems or matters outside the scope. It helps separate what you completed from what needs the customer's attention.

The important parts are the issue and the urgency. ACMA's TCA2 guidance says to show which issues you noticed and decide how urgently the customer should address them. Do that while the customer or building manager can still understand the physical location.

If you issue TCA2 before quoting, keep it with the quote. If you issue it after completion, keep it with the TCA1 and job photos.

## Common close-out gaps [#common-close-out-gaps]

### The work location is too vague [#the-work-location-is-too-vague]

ACMA's TCA1 guidance gives examples such as room, floor, section, department and building. Use the level of detail that helps someone find the work later.

### The customer copy is sent but not stored [#the-customer-copy-is-sent-but-not-stored]

TCA1 needs a kept copy. Store the PDF with the job record, not just in sent email.

### TCA2 is skipped because the issue was not in scope [#tca2-is-skipped-because-the-issue-was-not-in-scope]

ACMA specifically includes pre-existing issues and matters outside the contracted scope in its TCA2 guidance. If you notice an issue that needs customer attention, check whether TCA2 is the right record.

### Provider details are stale [#provider-details-are-stale]

Saved details are a head start, not a substitute for checking. Confirm registration and contact details before signing.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns TCA1 and TCA2 into guided sections that work on a phone, tablet or laptop. For TCA1, you can fill provider, employer, work description, customer and certification details. For TCA2, you can record pre or post works advice, tick outstanding matters and choose priority levels.

Missing-field checks catch gaps before export. The official PDF preview shows what the customer will receive. The finished PDF can be downloaded and attached to the job, invoice, quote or completion email.

## A clean cabling completion rhythm [#a-clean-cabling-completion-rhythm]

1. Complete the cabling work and checks.
2. Fill TCA1 while the work location is fresh.
3. Issue TCA2 if outstanding matters need to be recorded.
4. Preview the official PDF layout.
5. Give the customer the copy.
6. Give the employer or contractor a copy if applicable.
7. Store the PDF with the job record for at least the required period.
8. Attach photos, diagrams or notes where they explain the work.

That habit keeps cabling advice tied to the job, not rebuilt from memory.

## Work description examples [#work-description-examples]

The work description should be short, but it should not be lazy. A useful TCA1 description tells the customer what was done and where.

Weak descriptions look like:

* "Data cabling"
* "New outlet"
* "Repairs"

Better descriptions look like:

* "Installed two data outlets in front office, cabled to rack in comms room"
* "Re-terminated customer cabling in tenancy 3 and tested outlet 3A"
* "Replaced damaged lead-in termination at MDF and labelled customer side"

Use the same discipline for TCA2. If there is an outstanding matter, describe the location and issue plainly enough that the customer or building manager can act on it.

## Copy keeping for sole traders and crews [#copy-keeping-for-sole-traders-and-crews]

For a sole trader, the record may be a PDF attached to the job or invoice. For a crew, the record might need to go to the customer, the employer, the project manager and the office.

Create one rule for the business:

* Customer copy sent
* Employer or contractor copy sent where applicable
* PDF stored with the job
* Photos or diagrams attached
* TCA2 outstanding matters linked to any quote or follow-up

That rule matters because ACMA can ask for copies. The person who performed or supervised the work should not be searching a phone gallery for a signed form from months ago.

## Using TCA2 without making the job awkward [#using-tca2-without-making-the-job-awkward]

TCA2 can be uncomfortable because it often points to work outside the job scope. Keep it practical. The form is there to give clear advice, not to blame the customer or another contractor.

State what you noticed, mark the urgency, give the completed form to the customer or building manager, and keep any related notes with the job. If the issue leads to a quote, link the quote to the TCA2 so the paper trail is clear.

## How this supports broader trade paperwork [#how-this-supports-broader-trade-paperwork]

Cabling advice is one piece of the bigger digital trade paperwork problem. The same crew may also be handling electrical certificates, fire forms, service reports and customer copy notes.

Tradie Forms is built around that wider pattern: fill guided sections, reuse licence or business details, catch missing fields, preview the official PDF layout and download the finished record. The cabling forms show the habit in a simple, high-frequency workflow.

## Label records for later search [#label-records-for-later-search]

Use a file name or job title that includes the customer, site and form type. For example, "TCA1 - Smith Office - Level 2 data outlets" is much easier to find than a generic download name.

For TCA2, include "outstanding matters" in the note or file name. That helps the office find the advice if the customer later asks what was raised.

Small naming habits matter because cabling advice records are often needed long after the work is finished.

## Next steps [#next-steps]

Start [ACMA TCA1](/forms/acma-tca1-attach-a) for completed customer cabling advice, or use [ACMA TCA2](/forms/acma-tca2) for outstanding cabling matters. Browse [electrician forms](/electrical) for the wider trade paperwork library.

## Official references [#official-references]

For current requirements, check the [ACMA cabling advice forms page](https://www.acma.gov.au/cabling-advice-forms), the [ACMA cabling provider rules page](https://www.acma.gov.au/cabling-provider-rules), the [ACMA TCA1 form page](https://www.acma.gov.au/publications/2019-06/form/form-tca1-compliance-telecommunications-customer-cabling-advice), and the [Telecommunications (Cabling Provider) Rules 2025](https://www.legislation.gov.au/F2025L00386/latest/text).


# QLD Form 71 vs Form 72: Fire safety completion guide (https://tradieforms.com.au/resources/qld-form-71-vs-form-72-fire-safety-handover-guide)

How Queensland fire protection contractors can choose between Form 71 commissioning and Form 72 maintenance records, then complete clean PDFs. | State: QLD | Trade: Fire Safety | Template: qld-fire-form-71-hydrant-sprinkler-commissioning



> **Tradie Forms:** choose the right Queensland fire safety record before you start typing. Use Form 71 for commissioning water-based fire safety installations and Form 72 for periodic testing and maintenance, then export the official PDF layout on site.

QLD Form 71 and QLD Form 72 look similar because they record many of the same hydrant and sprinkler readings. Both cover water-based fire safety installations. Both sit under Queensland Development Code MP 6.1. Both have hydrostatic, flow, booster, sprinkler, compliance, and signature sections.

But they are not the same form.

Form 71 is for commissioning. Form 72 is for periodic testing and maintenance. Choosing the wrong one can make the job record harder to read, especially when the owner, occupier, building manager, or another contractor needs to understand what was done months later.

Use [QLD Form 71](/forms/qld-fire-form-71-hydrant-sprinkler-commissioning) for commissioning and [QLD Form 72](/forms/qld-fire-form-72-hydrant-testing-maintenance) for periodic maintenance. You can also browse [QLD fire-safety forms](/qld/fire-safety) for the full library.

## The short version [#the-short-version]

Use Form 71 when you are recording commissioning for a new system or extension to an existing system.

Use Form 72 when you are recording periodic testing and maintenance for an existing system.

The official Form 71 PDF defines a commissioning test as a test required upon completion of a new system or extension to an existing system. The official Form 72 PDF defines a maintenance test as a test required under a maintenance standard such as AS1851.

That is the core difference. The fields overlap because the systems and readings overlap, but the job moment is different.

## What both forms have in common [#what-both-forms-have-in-common]

Both forms sit under QDC MP 6.1, which covers commissioning and maintenance of fire safety installations. Business Queensland says MP 6.1 applies to Class 1b and Class 2 to 9 buildings, including existing buildings, and does not apply to class 1a buildings or class 10 buildings such as domestic sheds or garages.

Both forms are for water-based fire safety installation records. They include fire hydrant, fire sprinkler, or combined system options.

Both forms ask for:

* Site name and address
* Contractor
* Test date and time
* Hydrant hydrostatic results
* Flow device and pressure gauge details
* Hydrant flow test readings
* Pump appliance booster readings
* Sprinkler hydrostatic results
* Sprinkler flow results
* Critical defect and repair details
* System pass/fail outcome
* Licensee name, signature, licence number, and report number

Both forms also note that the form itself does not cover all testing or maintenance requirements. It collects results for some sections of the relevant standards, and further testing is required in each case.

## Where Form 71 fits [#where-form-71-fits]

Form 71 is the commissioning record. Use it when the job is about bringing a new water-based fire safety installation, or an extension to an existing one, into service.

Examples:

* Commissioning a new fire hydrant system in a commercial building
* Commissioning a new sprinkler system
* Commissioning an extension to an existing hydrant or sprinkler system
* Recording initial flow and pressure test results after installation work

The completion usually goes to the building owner. QDC MP 6.1 says the relevant form for commissioning should be given within 10 business days after completing the work to the building owner.

For a clean Form 71 completion, keep the exported PDF with commissioning notes, drawings, block plans, gauge references, defect notices, and corrective action records.

## Where Form 72 fits [#where-form-72-fits]

Form 72 is the periodic testing and maintenance record. Use it when the system already exists and you are recording ongoing maintenance checks.

Examples:

* Annual hydrant testing
* Five-year hydrant or sprinkler maintenance testing
* Periodic flow testing for an existing installation
* Recording maintenance results for a building occupier

The completion usually goes to the building occupier. QDC MP 6.1 says the relevant form for maintenance should be given within 10 business days after completing the work to the building occupier.

For a clean Form 72 completion, keep the exported PDF with maintenance job notes, critical defect notices, repair records, and the building's maintenance record.

<KeyTakeaways>
  * Form 71 is for commissioning new or extended water-based fire safety installations
  * Form 72 is for periodic testing and maintenance of existing water-based fire safety installations
  * Both forms collect test results, but neither replaces the full testing or maintenance requirements
  * Tradie Forms lets you fill, preview, download, and store the official PDF layout for the right completion
</KeyTakeaways>

## Why choosing the right form matters [#why-choosing-the-right-form-matters]

The wrong form can confuse the job record.

If you use Form 72 for a commissioning job, the record may look like routine maintenance when it was actually the initial commissioning of a new or extended system.

If you use Form 71 for routine maintenance, the record may suggest the system was newly commissioned when it was just being tested as part of an ongoing maintenance program.

That confusion matters for owners, occupiers, body corporates, building managers, contractors, and anyone reviewing the record later.

The fix is simple: choose the form based on the job moment before entering readings.

## The field clue that usually tells you [#the-field-clue-that-usually-tells-you]

If you are still unsure, look at the test details section. Form 71 asks for a commissioning test and gives fire hydrant, fire sprinkler, or combined options. Form 72 asks for a maintenance test and includes annual or five-year options.

That one field usually tells you whether you are in the right place. If the job is an annual inspection run for an existing building, Form 72 fits the record. If the job is the first commissioning record for a new system or extension, Form 71 fits the record.

Do not choose based on which PDF you used last week. Choose based on the work done today.

## Completion details to get right [#completion-details-to-get-right]

### Site and contractor details [#site-and-contractor-details]

Use the building name and address that the owner or occupier recognises. For multi-tenancy sites, include enough detail for the record to be matched to the right building or area.

### Test type [#test-type]

Form 71 asks for commissioning test type. Form 72 asks for maintenance test type, including annual or five-year options. Do not leave this as a guessing game for the office.

### Test readings [#test-readings]

Enter readings while the system is still in front of you. Pressure readings, flow rates, gauge numbers, and test point locations are easy to get wrong later.

### Defects and corrective actions [#defects-and-corrective-actions]

If the form records critical defects or repairs, store the supporting notice, action, date, and photos where useful. The PDF should match the rest of the job record.

### Signature and report number [#signature-and-report-number]

The licensee signature block is the final check. Make sure the licence number, report number, system outcome, and date are correct before export.

## Examples from the field [#examples-from-the-field]

### New warehouse hydrant system [#new-warehouse-hydrant-system]

The system has been installed and commissioning tests are being recorded before owner copy. Use Form 71. Keep the commissioning notes, block plan, test readings, gauge references, and exported PDF together.

### Existing shopping centre annual maintenance [#existing-shopping-centre-annual-maintenance]

The contractor is doing scheduled maintenance testing on existing hydrant and sprinkler systems. Use Form 72. Keep the maintenance record with any critical defect notices, repair notes, and occupier copy details.

### Tenancy fit-out with sprinkler changes [#tenancy-fit-out-with-sprinkler-changes]

If the work includes commissioning an extension or changed section, Form 71 may be needed for that commissioning record. If the same site also has routine maintenance checks, Form 72 may be needed separately. Keep the records separate so the owner, occupier, and future contractor can follow the job history.

## How Tradie Forms helps with both forms [#how-tradie-forms-helps-with-both-forms]

Tradie Forms gives Form 71 and Form 72 the same practical structure, with guided sections for the common testing blocks:

* Test details
* Hydrant hydrostatic
* Hydrant equipment
* Hydrant flow
* Pump booster
* Sprinkler hydrostatic
* Sprinkler flow
* Compliance
* Signature

That means a technician can move between commissioning and maintenance records without learning a new interface each time. Saved contractor and licensee details reduce repeat typing. Missing outcomes and signature fields are caught before export. The PDF preview shows the official layout before the form is downloaded.

The output is still the Queensland PDF layout. Tradie Forms is not affiliated with the Queensland Government, and it does not decide whether the system passes. The qualified person responsible for the work checks the readings and finished record.

## Record keeping checklist [#record-keeping-checklist]

For Form 71 commissioning, keep:

* Exported Form 71 PDF
* Commissioning notes and raw readings
* Gauge or device references
* Block plans and test point records
* Defect notices and corrective actions
* Owner completion record

For Form 72 maintenance, keep:

* Exported Form 72 PDF
* Maintenance job notes
* Critical defect notices
* Repair or corrective action details
* Occupier completion record
* Building maintenance record reference

QDC MP 6.1 says the appropriately qualified person carrying out commissioning or maintenance keeps a record of the form for at least five years after completing the work. Business Queensland also notes owner and occupier fire safety maintenance obligations under MP 6.1.

## What not to overstate at completion [#what-not-to-overstate-at-completion]

Do not tell an owner or occupier that the PDF alone proves every requirement has been met. The official forms themselves say they do not cover all testing or maintenance requirements. Say what the record is: the completed Form 71 or Form 72 mapped to the official PDF layout, with the readings and outcomes entered by the responsible person.

That wording keeps the completion honest. It also makes the job record easier to defend because the PDF, notes, and supporting documents all say the same thing.

## Official references [#official-references]

Check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 71 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0024/9825/form71firehydrantandsprinklerssystemcommissioning.pdf), the [Queensland Form 72 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0026/9827/form72firehydranttestingandmaintenance.pdf), the [Business Queensland fire safety installations guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/laws-codes-standards/queensland-development-code/fire-safety-installations), and [QDC MP 6.1](https://www.housing.qld.gov.au/__data/assets/pdf_file/0017/4832/qdcmp6.1.pdf) before relying on this guide.

## Next steps [#next-steps]

Start [QLD Form 71](/forms/qld-fire-form-71-hydrant-sprinkler-commissioning) for commissioning or [QLD Form 72](/forms/qld-fire-form-72-hydrant-testing-maintenance) for periodic maintenance. For the wider template set, browse [QLD fire-safety forms](/qld/fire-safety).


# QLD Form 72 Fire Hydrant Testing and Maintenance Guide (https://tradieforms.com.au/resources/qld-form-72-hydrant-sprinkler-maintenance-guide)

A practical guide for Queensland fire protection contractors completing Form 72 hydrant and sprinkler periodic testing records. | State: QLD | Trade: Fire Safety | Template: qld-fire-form-72-hydrant-testing-maintenance



> **Tradie Forms:** complete QLD Form 72 on the official Queensland PDF layout during periodic hydrant and sprinkler maintenance. Record test type, readings, pass/fail outcomes, critical defects, repairs, licensee details, signature, and report number before you leave the building.

QLD Form 72 is the fire hydrant and sprinkler system periodic testing and maintenance form under Queensland Development Code MP 6.1. It is the record that often gets finished between the pump room, the booster, the block plan, and the building manager's desk.

The form has dense reading tables. It asks for annual or five-year maintenance test details, hydrant hydrostatic results, gauge details, hydrant flow readings, pump booster readings, sprinkler hydrostatic and flow results, critical defects, corrective actions, system outcome, and licensee sign-off.

Use the [QLD Form 72 template](/forms/qld-fire-form-72-hydrant-testing-maintenance) when you want guided sections, saved contractor and licensee details, missing-field checks, official PDF preview, and a clean PDF export. You can also browse [QLD fire-safety forms](/qld/fire-safety) or open [QLD Form 71](/forms/qld-fire-form-71-hydrant-sprinkler-commissioning) when the job is commissioning rather than periodic maintenance.

## What Form 72 is for [#what-form-72-is-for]

The official Form 72 PDF says it is used for maintenance of water-based fire safety installations as required by QDC MP 6.1. It is also to be used in accordance with the Fire hydrant and sprinkler system commissioning and periodic maintenance procedure.

The form also says it does not comprise all maintenance requirements. It collects results for maintenance for some sections of the Australian Standards referred to, and further testing is required in each case.

That is an important boundary. Tradie Forms maps your entries to the official PDF layout. It does not decide whether maintenance is complete, whether the system passes, or whether every applicable requirement has been met. The fire protection contractor or licensee responsible for the work must check the form, readings, and finished PDF.

## When Form 72 fits [#when-form-72-fits]

Use Form 72 for periodic testing and maintenance of existing water-based fire safety installations.

The official PDF includes maintenance test options such as annual and five-year. It covers fire hydrant, fire sprinkler, or combined systems. It is not the commissioning form for a newly installed system or extension. That is [Form 71](/forms/qld-fire-form-71-hydrant-sprinkler-commissioning).

On site, ask:

* Is this a periodic maintenance record for an existing installation?
* Are we recording annual or five-year test details?
* Are the hydrant, sprinkler, or combined system readings ready?
* Are any critical defects or corrective actions documented?
* Is the licensee ready to sign after checking the PDF?

If the answer is yes, Form 72 is likely the right working form.

## Details to collect before export [#details-to-collect-before-export]

Before you leave the building, collect:

* Site name and address
* Contractor name
* Test date and time
* Maintenance test type
* Hydrant, sprinkler, or combined system selection
* Hydrant hydrostatic readings
* Flow device and gauge details
* Hydrant flow readings and locations
* Pump appliance booster readings
* Sprinkler hydrostatic readings
* Sprinkler flow test point results
* Critical defect and repair details
* System pass/fail outcome
* Licensee name, signature, licence number, and report number

That is the practical reason to complete the form at the job. The numbers are right there. The building manager or occupier is usually nearby. The pump room or test point locations can still be checked.

<KeyTakeaways>
  * Use Form 72 for periodic hydrant and sprinkler testing and maintenance under QDC MP 6.1
  * Fill readings while the system, gauges, and block plan are still in front of you
  * Record critical defects, repairs, and system outcome clearly
  * Keep the exported Form 72 with the building maintenance record and your own job record
</KeyTakeaways>

## Hydrant testing sections [#hydrant-testing-sections]

Part B records the hydrant hydrostatic test. The official form refers to required pressure specification for periodic testing as applicable under AS2419.1 or AS1851.

Part C records the flow measuring device or gauge details. Do not leave this section blank if you used devices that need to be identified. Serial numbers, calibration dates, correction certificates, and increments all help the record make sense later.

Part D records the hydrant system flow test. It asks for locations, system requirements, static pressure, pump set information, pressure zone, nozzle or device readings, and system achieved.

Write locations in a way a future contractor can follow. If the record says "Hydrant 1" but the building has several possible starting points, store the block plan or note the location in the PDF.

## Booster and sprinkler sections [#booster-and-sprinkler-sections]

Part E records pump appliance booster test details. It includes system requirements, pump inlet and discharge pressures, boost pressure, calculated frictional loss, and comments.

Part F records sprinkler hydrostatic test pressure and hold time.

Part G records sprinkler flow test points and running test details. The official form notes that multiple test points may be required for some systems and that a simulated running test may be required for certain older systems without a flow measuring device.

These sections are not places for rough notes. If the reading does not meet the expected criteria, record what happened and keep supporting details in the job file.

## Critical defects and corrective actions [#critical-defects-and-corrective-actions]

Part H asks whether critical defects were identified, whether repairs or corrective actions were taken, and whether the system passed or failed.

Do not treat this as a quick tick block. If a critical defect is identified, the form says to give the owner or occupier a critical defect notice. If repairs or corrective actions were taken, attach details, including action and date taken, as part of the licensee's report.

Your Form 72 should match the rest of the job record. If the PDF says repairs were taken, the job file should show what happened. If it says no action was required, make sure that matches the test outcome and notes.

## Completion to the occupier [#completion-to-the-occupier]

QDC MP 6.1 says an appropriately qualified person who carries out commissioning or maintenance of a water-based fire safety installation completes the relevant form and gives a copy within 10 business days after completing the work. For maintenance, that copy goes to the building occupier.

MP 6.1 also says the person who carries out commissioning or maintenance keeps a record of the form for at least five years after completing the work.

Business Queensland guidance says building owners or occupiers must know whether their building has prescribed fire safety installations and must comply with MP 6.1. It also explains that records of maintenance sit with broader building fire safety obligations.

For contractors, the practical completion is simple: give the occupier the finished PDF, keep your own copy, and attach it to the job record with any critical defect notice or repair details.

## Common Form 72 mistakes [#common-form-72-mistakes]

### Treating Form 72 like a checklist only [#treating-form-72-like-a-checklist-only]

The form records test results and sign-off. It does not replace the maintenance procedure or every applicable requirement.

### Missing equipment details [#missing-equipment-details]

Gauge and device details matter. If the reading depends on equipment, identify the equipment.

### Location labels that only make sense on the day [#location-labels-that-only-make-sense-on-the-day]

"Hydrant 1" may be enough if the block plan travels with the form. If it does not, add clearer location wording.

### Annual and five-year tests are mixed up [#annual-and-five-year-tests-are-mixed-up]

Form 72 includes maintenance test options such as annual and five-year. Check the job scope and maintenance schedule before export. If the wrong test type is selected, the record can confuse the building manager and the next contractor who opens the file.

### Critical defects not matched to follow-up records [#critical-defects-not-matched-to-follow-up-records]

If a defect or corrective action is recorded, keep the supporting notice, notes, photos, or repair details with the job.

### No copy kept [#no-copy-kept]

Do not rely on the building manager's email as your only record. Keep the exported PDF with the job.

## A quick closeout routine [#a-quick-closeout-routine]

Before you leave the building, compare the PDF preview with your raw readings. Check the site name, maintenance test type, system selection, pressure zone, device numbers, test points, pass/fail outcomes, critical defects, repairs, signature, licence number, and report number.

Then attach the exported PDF to the job record with any related notes. If the occupier calls in six months, you want one clean file, not a folder hunt through photos, paper sheets, and inbox threads.

That habit also helps the next technician understand the last result.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns Form 72 into guided sections:

* Test details
* Hydrant hydrostatic
* Hydrant equipment
* Hydrant flow
* Pump booster
* Sprinkler hydrostatic
* Sprinkler flow
* Compliance
* Signature

You can reuse contractor and licensee details, catch missing outcomes and signature fields before export, preview the official PDF layout, and download the finished Form 72 for occupier completion and records.

That saves the fiddly part without softening the responsibility. The licensee still needs to check the readings, outcome, and PDF before issuing it.

For repeat buildings, saved details also reduce small copy errors. The site, contractor, and licence information can stay consistent, while each visit still gets fresh readings, fresh outcomes, current comments, and a new signature date.

That balance keeps repeat maintenance quick without turning a fresh test into copied paperwork.

## Official references [#official-references]

Check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 72 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0026/9827/form72firehydranttestingandmaintenance.pdf), the [Business Queensland fire safety installations guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/laws-codes-standards/queensland-development-code/fire-safety-installations), and [QDC MP 6.1](https://www.housing.qld.gov.au/__data/assets/pdf_file/0017/4832/qdcmp6.1.pdf) before relying on this guide.

## Next steps [#next-steps]

Start [QLD Form 72 fire hydrant testing and maintenance](/forms/qld-fire-form-72-hydrant-testing-maintenance) when the maintenance test details are ready. For commissioning work, use [QLD Form 71](/forms/qld-fire-form-71-hydrant-sprinkler-commissioning), or browse [QLD fire-safety forms](/qld/fire-safety).


# NSW Class B Asbestos Removal Control Plan: On-Site Guide (https://tradieforms.com.au/resources/nsw-class-b-asbestos-removal-control-plan-guide)

A practical guide for NSW licensed asbestos removalists completing the SafeWork NSW Class B asbestos removal control plan before non-friable removal work. | State: NSW | Trade: Building | Template: nsw-asbestos-removal-control-plan-class-b



> **Tradie Forms:** complete the SafeWork NSW Class B Asbestos Removal Control Plan on the official PDF layout before non-friable removal work starts. Work through licence holder, site, identification, consultation, workforce, emergency, site plan, PPE, RPE, method, waste, distribution, and sign-off details while the job setup is still in front of you.

The NSW Class B Asbestos Removal Control Plan, often shortened to ARCP, is not a piece of paperwork to patch together after the job. SafeWork NSW guidance says a licensed asbestos removalist must prepare a site-specific asbestos removal control plan before licensed asbestos removal work begins.

For Class B work, that usually means the details need to be ready before the crew starts removing non-friable asbestos or asbestos-containing material. The plan should match the site, the asbestos identified, the workers, the controls, the waste path, and the people who need to know about the work.

Use the [NSW Class B ARCP template](/forms/nsw-asbestos-removal-control-plan-class-b) when you want guided sections, saved licence holder details, site plan support, missing-field checks, official PDF preview, and a clean PDF export. You can also browse [NSW building forms](/nsw/building), or open the related [NSW asbestos clearance certificate](/forms/nsw-safework-sw08272-asbestos-clearance) when the removal area is ready for clearance.

## What the Class B ARCP is for [#what-the-class-b-arcp-is-for]

SafeWork NSW says the asbestos licence holder must prepare a site-specific asbestos removal control plan before starting work. The plan is meant to set out how the asbestos will be removed, including the method, tools, equipment, and PPE, and the type, location, and condition of the asbestos to be removed.

The SafeWork NSW Class B ARCP PDF is labelled for Class B non-friable removal work and refers to the Code of Practice for how to safely remove asbestos. The PDF says all licensed asbestos removal work must be notified to SafeWork NSW five days before the removal work starts. It also says the form is for non-friable asbestos removal only, and that friable asbestos must be removed by a Class A licence holder.

Tradie Forms maps entries onto the SafeWork NSW PDF layout. It does not decide whether the job is licensed asbestos removal, whether a Class B licence is enough, whether notification has been lodged, or whether the controls are adequate. The licensed asbestos removalist remains responsible for the plan and the work.

## When a Class B licence is needed [#when-a-class-b-licence-is-needed]

SafeWork NSW's Class B asbestos removal licence guidance says a Class B licence is needed before removing more than 10 square metres of non-friable asbestos or asbestos-containing material, or asbestos-contaminated dust from that removal.

The same guidance says Class B asbestos removal licence holders can remove non-friable asbestos, not friable asbestos.

That distinction is important. If the work is friable asbestos, this Class B ARCP template is not the right basis by itself. Check SafeWork NSW requirements and licence scope before work starts.

## What to collect before you fill the plan [#what-to-collect-before-you-fill-the-plan]

Before filling the ARCP, gather the facts that belong to this site:

* Asbestos licence holder and licence number
* Removal site address, including lot or DP if applicable
* Client name
* SafeWork NSW notification number
* Start date and completion date
* Asbestos or ACM identified, location, quantity, and condition
* People and parties to be informed
* Nominated supervisors and workers
* First aiders, kit location, and emergency facilities
* Site plan showing removal area, waste storage, barriers, signage, decontamination, access, and services
* PPE and RPE requirements
* Tools, equipment, vacuum details, and inspection notes
* Removal method across preparation, commencement, and completion
* Waste storage, disposal site, and WasteLocate details where relevant
* Distribution and sign-off

If you cannot answer those details, the plan is not ready.

<KeyTakeaways>
  * Prepare the Class B ARCP before licensed non-friable asbestos removal work starts
  * Keep the plan site-specific, including asbestos identification, controls, site plan, method, and waste details
  * Do not use this Class B form for friable asbestos removal work
  * Preview the official PDF layout and keep the exported plan available with the job record
</KeyTakeaways>

## Identification and consultation [#identification-and-consultation]

The ARCP PDF has an identification table for asbestos or ACM to be removed, including location, description, quantity, and condition. This is where the plan starts to become site-specific.

"Asbestos sheets" is not enough if the site has several areas. Name the room, facade, roof, eaves, fence line, wall, or service area. Record quantity and condition as clearly as the job allows.

The informing parties section records who will be told about the upcoming asbestos removal and the intended start date. The ARCP PDF lists parties such as the person who commissioned the removal, workers or representatives, other PCBUs, the homeowner, occupants, neighbouring properties, and the licensed asbestos assessor or competent person where applicable.

Do not leave consultation as a memory exercise. Record how people were told and keep consultation records with the job.

## Supervisors, workers, and emergency planning [#supervisors-workers-and-emergency-planning]

The ARCP asks for nominated supervisors approved by SafeWork NSW and workers involved in the removal. It also asks for trained first aiders, first aid kit location, nearest hospital, and emergency contact numbers.

This is not just paperwork for the sake of paperwork. If something goes wrong, the crew and client need the emergency plan to be clear. Fill it with real site details, not generic text.

If workers change, update the plan or keep a clear record of the change before work proceeds.

## Site plan, PPE, RPE, and equipment [#site-plan-ppe-rpe-and-equipment]

The ARCP PDF asks for a plan view showing the asbestos removal area, location of asbestos, entrances and exits, waste storage, site security, barriers, warning tape, emergency equipment, signage, decontamination area, and services such as electrical, gas, and water.

Tradie Forms supports the site plan section so you can put the plan into the official PDF layout instead of trying to draw inside a small PDF field.

The PPE and RPE sections need the actual controls for the job. The official template includes checkboxes for items such as disposable coveralls, footwear, gloves, eye protection, and respiratory protective equipment. It also includes fit testing and fit check details.

The equipment section records tool and vacuum details. If tools can generate dust, check the official SafeWork guidance and the plan controls before use.

## Removal method and waste [#removal-method-and-waste]

The removal method section breaks the work into preparation, commencement, and completion. Use it to describe what will happen on this site, not a generic method pasted from the last job.

For example, include how the area will be set up, how ACM will be wetted or removed, how breakage will be avoided, how waste will be contained, how tools will be decontaminated, and how the area will be cleaned for clearance.

The waste section asks whether asbestos waste will be held on-site for more than one working day, the proposed authorised disposal site, and the EPA WasteLocate consignment number. The official ARCP notes that asbestos transporters and receiving facilities in NSW must track and report certain asbestos waste loads through WasteLocate when the waste is more than 100 kilograms or more than 10 square metres of asbestos sheeting in one load.

Check the EPA and SafeWork requirements for the job. Do not invent a consignment number or disposal site.

## Distribution and sign-off [#distribution-and-sign-off]

The ARCP says a copy must be provided to the person who commissioned the licensed asbestos removal work and must be readily accessible to other PCBUs, health and safety representatives, and occupants of residential premises where applicable. It also says the ARCP must be available for inspection by a SafeWork NSW inspector.

The sign-off section records that the information in the plan is accurate and developed in consultation with workers on site. Supervisors and workers sign.

Finish this before work starts. If the plan is still unsigned or half filled, it is not doing its job.

## Common ARCP mistakes [#common-arcp-mistakes]

### Reusing a generic method [#reusing-a-generic-method]

The code of practice says each plan must address the specific requirements for each job. A generic method can be a starting point, but it needs the actual site, ACM, controls, waste route, and people for this removal.

### Site plan missing the waste route [#site-plan-missing-the-waste-route]

The SafeWork template asks for waste storage and decontamination details. Mark them clearly so the crew and any inspector can understand how the work area is controlled.

### Sign-off after work starts [#sign-off-after-work-starts]

The plan should be ready before removal work begins. If workers have not seen or signed the plan, stop and fix the record before the job moves.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the eight-page ARCP into guided sections:

* Plan details
* Identification
* Informing parties
* Supervisors
* Workers
* Emergency planning
* Site plan
* PPE
* RPE
* Equipment
* Removal method
* Waste management
* Distribution
* Sign-off

You can save licence holder details, add repeatable table rows, include a site plan, catch missing site and licence details before export, preview the official PDF layout, and download the plan for the job file.

The plan still belongs to the licensed asbestos removalist. Tradie Forms helps you complete the official layout, not replace the safety work or regulatory judgement.

## Official references [#official-references]

Check the [SafeWork NSW asbestos removal control plan PDF](https://www.safework.nsw.gov.au/__data/assets/pdf_file/0004/596947/asbestos-removal-control-plan.pdf), [SafeWork NSW working as a licensed asbestos removalist guidance](https://www.safework.nsw.gov.au/licences-and-registrations/licences/class-a-asbestos-removal-licence/working-as-a-licensed-asbestos-removalist), the [SafeWork NSW Class B asbestos removal licence guidance](https://www.safework.nsw.gov.au/licences-and-registrations/licences/class-b-asbestos-removal-licence), the [SafeWork NSW asbestos notifications page](https://www.safework.nsw.gov.au/notify-safework/asbestos-notifications), and the [SafeWork NSW asbestos removal Code of Practice](https://www.safework.nsw.gov.au/__data/assets/pdf_file/0015/50082/How-to-safely-remove-asbestos-Code-of-Practice.pdf) before relying on this guide.

## Next steps [#next-steps]

Start the [NSW Class B asbestos removal control plan](/forms/nsw-asbestos-removal-control-plan-class-b) before the removal work begins. When licensed non-friable removal is finished and the area is ready for clearance, use the [NSW asbestos clearance certificate](/forms/nsw-safework-sw08272-asbestos-clearance), or browse [NSW building forms](/nsw/building).


# QLD Form 21 Final Inspection Certificate: Practical Guide (https://tradieforms.com.au/resources/qld-form-21-final-inspection-certificate-guide)

How Queensland building certifiers can complete Form 21 final inspection certificates for class 1a and class 10 work with cleaner on-site completion. | State: QLD | Trade: Building | Template: qld-building-form-21-final-inspection



> **Tradie Forms:** complete QLD Form 21 on the official Queensland PDF layout at the final inspection close-out. Record owner, property, approval, performance, inspection stage, certifier, signature, and date details before the owner or office has to chase the finished certificate.

QLD Form 21 is the final inspection certificate for single detached class 1a buildings and class 10 buildings or structures in Queensland, excluding swimming pools and swimming pool fences. It is the form that lands at the end of the job, when everyone wants the paperwork finished cleanly.

That final stage can be busy. The owner wants confirmation. The builder wants closeout. The certifier is checking inspection documentation, related certificates, outstanding items, approval numbers, and dates. A flat PDF does not make that easier on a phone.

Use the [QLD Form 21 template](/forms/qld-building-form-21-final-inspection) when you want guided sections, saved certifier and owner details, missing-field checks, official PDF preview, and a clean PDF export. You can also browse [QLD building forms](/qld/building), or open related forms such as [QLD Form 16](/forms/qld-building-form-16-inspection), [QLD Form 12](/forms/qld-building-form-12-aspect-inspection), and [QLD Form 43](/forms/qld-building-form-43-aspect-certificate) when they form part of the inspection documentation.

## What Form 21 is for [#what-form-21-is-for]

The official Form 21 PDF says it is made for sections 98 and 99 of the Building Act 1975. It is for the building certifier for the work to give a signed final inspection certificate to the owner for single detached class 1a buildings and class 10 buildings or structures, excluding swimming pools and swimming pool fences.

The form records the owner, property, building, building development approval, any performance requirements used for performance-based solutions, inspection and certificate dates for stages, certifier details, signature, and date.

The official appendix explains that Form 21 is completed when the building certifier is satisfied the final stage of building work complies with the building development approval and the inspection was carried out under best industry practice. It also notes that Form 17 is the final inspection certificate for regulated pools.

Tradie Forms maps your entries onto the official PDF layout. It does not decide whether the final stage complies or whether the required inspection documentation is complete. The certifier remains responsible for checking the work, supporting documents, and exported PDF before issuing it.

## Why the final close-out gets messy [#why-the-final-close-out-gets-messy]

Final inspection paperwork is not hard because the form is long. It is hard because it sits at the end of many smaller decisions.

The certifier may be relying on previous Form 16 inspection certificates, aspect certificates, compliance certificates, notices, photos, and other inspection documentation. The job may have changed hands. The owner details may have been updated. The building approval number may have been copied across several emails. A performance-based solution may need to be listed clearly.

That is why Form 21 is best finished while the final inspection file is open. If the certifier has already checked the inspection documentation and all building work has been inspected, the form can be completed with the actual documents in front of you instead of from memory.

## What to collect before you start [#what-to-collect-before-you-start]

Before filling Form 21, get the job file into one view. You do not need to upload everything into Tradie Forms, but you do need the details handy.

Collect:

* Owner name, company name where applicable, contact person, phone, email, and postal address
* Property street address, lot and plan, and local government area
* Building description and class
* Building development approval number
* Building certifier reference number
* Performance requirements if a performance-based solution is used
* Inspection and certificate dates for relevant stages
* Related inspection documentation relied on by the certifier
* Building certifier licence and contact details

That list sounds basic. On a busy job, it is exactly where the errors creep in.

## Owner and property details [#owner-and-property-details]

The official form asks for owner details first. If the owner is a company, the form asks for a contact person. It also says correspondence will be mailed to the address supplied.

Do not assume the site contact is the owner. On investor builds, small developments, company-owned sheds, and family jobs, the person meeting you on site may not be the person who needs the final certificate.

The property block should identify all land subject to the application. Check the lot and plan against title documents, rates notice, or approval information, not just the job address. A final inspection certificate with the wrong lot and plan detail can be painful to fix after sign-off.

## Building and approval details [#building-and-approval-details]

The building description should tell a clear story. "Class 1a dwelling with attached class 10a garage" is more useful than "house". If the final certificate relates to a class 10 shed, carport, garage, or other structure, name it clearly.

The approval section asks for the building development approval number and the building certifier reference number. These fields are small, but they matter. Check them before export, especially when the same builder has several jobs in one estate or when the office has reused an old file name.

## Performance standards [#performance-standards]

If the building work uses a performance-based solution, the form asks you to list the performance requirements used. Do not invent wording here. Use the approval documents, performance solution documentation, or certifier file as the source.

If no performance-based solution applies, handle the field consistently with the certifier's normal record keeping. The important point is that the exported certificate should match the approval file.

## Certification stage dates [#certification-stage-dates]

Form 21 includes a certification table for stages such as foundation and excavation, footing or slab, frame, final, and other stages. It asks for inspection dates and certificate dates.

These dates help connect the final certificate to the inspection trail. If the certifier relied on inspection certificates from earlier stages, use the dates from those records. If the dates are missing, sort that out before export.

The final certificate is not the place to tidy a broken file by guessing. A clean job record should let the office open the final PDF and understand the stage trail.

<KeyTakeaways>
  * Use Form 21 for the final inspection certificate for eligible Queensland class 1a and class 10 work, excluding pools and pool fences
  * Check owner, property, approval, certifier, and stage date details before export
  * Keep Form 21 with the inspection documentation relied on by the building certifier
  * Preview the official PDF layout before issuing the final certificate to the owner
</KeyTakeaways>

## Common Form 21 mistakes [#common-form-21-mistakes]

### Owner details copied from the wrong contact [#owner-details-copied-from-the-wrong-contact]

The owner block is not always the same as the builder, tenant, or person who opened the gate. Confirm who the certificate is being issued to.

### Lot and plan details skipped [#lot-and-plan-details-skipped]

A street address alone may not identify the land properly. Use the title, rates, or approval details.

### Stage dates entered from memory [#stage-dates-entered-from-memory]

Use actual inspection and certificate records. If a previous stage certificate is missing, find it before you sign the final certificate.

### Related certificates are not kept with the final PDF [#related-certificates-are-not-kept-with-the-final-pdf]

The official Form 21 appendix refers to inspection documentation relied on by the certifier, including examples such as Form 16, Form 43, and Form 12. Keep those records together.

### Pool fencing confusion [#pool-fencing-confusion]

The Form 21 PDF notes that Form 17 is the final inspection certificate for a regulated pool. Do not use Form 21 to cover pool or pool fence work if the official requirements point to a different form.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns Form 21 into guided sections instead of a flat PDF. The workflow follows the official layout:

* Owner details
* Property description
* Building description
* Building development approval details
* Performance standards
* Certification stage dates
* Building certifier details
* Signature and date

You can save repeat certifier details and owner contact details, catch missing required fields before export, preview the official PDF layout, and download the finished Form 21 for the owner and job record.

That helps the final inspection feel less like a scramble. You can finish the certificate while the certifier file is open, then attach the exported PDF to the job record or hand it over through the channel your business uses.

## Record keeping after Form 21 [#record-keeping-after-form-21]

The official Form 21 appendix says the building certifier is required to attach relevant inspection documentation relied on to certify the building work. It also says a private certifier must give relevant local government copies of inspection documentation within five business days after certain events, and notes building certifier record keeping requirements.

For day-to-day workflow, keep Form 21 beside:

* Form 16 stage inspection certificates
* Form 12 aspect inspection certificates
* Form 43 QBCC licensee aspect certificates
* Compliance certificates
* Notices given about inspections
* Certificate of occupancy documents where relevant
* Photos, reports, approval documents, and correspondence relied on

Do not make the office reconstruct the final close-out from five inboxes. A neat final PDF is useful, but the supporting file matters too.

Before sending the certificate, open the PDF preview and read it like the owner or council file will read it later. Confirm the approval reference, building description, stage dates, certifier details, and attachments all line up. If something looks thin in the preview, fix the source detail before the certificate leaves the job file.

## Official references [#official-references]

Check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 21 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0029/9785/form21finalinspectioncertificate.pdf), and the [Business Queensland stages of a building inspection guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/stages) before relying on this guide.

## Next steps [#next-steps]

Start the [QLD Form 21 final inspection certificate](/forms/qld-building-form-21-final-inspection) when the final inspection record is ready to issue. For earlier stage or aspect paperwork, open [QLD Form 16](/forms/qld-building-form-16-inspection), [QLD Form 12](/forms/qld-building-form-12-aspect-inspection), or [QLD Form 43](/forms/qld-building-form-43-aspect-certificate), or browse [QLD building forms](/qld/building).


# QLD Form 30 QBCC Licensee Aspect Certificate: Accepted Development Guide (https://tradieforms.com.au/resources/qld-form-30-qbcc-licensee-accepted-development-guide)

A practical on-site guide to Queensland Form 30 for QBCC licensees certifying accepted development aspect work. | State: QLD | Trade: Building | Template: qld-building-form-30-accepted-development-aspect



> **Tradie Forms:** complete QLD Form 30 on the official Queensland PDF layout when your accepted development aspect work is ready to certify. Capture the scope, property, building, aspect, basis, references, QBCC licence details, signature, and date while the job is still in front of you.

QLD Form 30 is for a specific Queensland building paperwork moment. It is not a general compliance letter and it is not the same as Form 43. It is the QBCC licensee aspect certificate for accepted development, previously known as self-assessable development.

That distinction matters on site. If the work is subject to a building development approval for a single detached class 1a building or class 10 building, QLD Form 43 may be the better fit. If the work is accepted development under the Building Regulation 2021 and is not assessed by a building certifier under a building development approval, Form 30 may be the certificate the QBCC licensee gives to the builder or owner.

Use the [QLD Form 30 template](/forms/qld-building-form-30-accepted-development-aspect) when you want guided sections, saved QBCC licensee details, missing-field checks, official PDF preview, and a clean PDF export. You can also browse [QLD building forms](/qld/building), or compare related aspect certificates such as [QLD Form 43](/forms/qld-building-form-43-aspect-certificate), [QLD Form 12](/forms/qld-building-form-12-aspect-inspection), and [QLD Form 16](/forms/qld-building-form-16-inspection).

## What Form 30 is for [#what-form-30-is-for]

The official Queensland Form 30 PDF says it is made for section 70(1)(b) of the Building Regulation 2021. It states that aspect work prescribed as accepted development complies with relevant provisions, including any standards or codes applicable to the work.

The form also says that accepted development is prescribed in Schedule 1 of the Building Regulation 2021 and that building work regulated under the Building Act 1975 as accepted development is not required to be assessed by a building certifier under a building development approval. It still must be constructed or installed in line with relevant provisions.

Business Queensland explains that some building work does not require approval, including accepted development, but owners are still responsible for ensuring work complies with applicable standards and should check local planning scheme requirements.

For the QBCC licensee, the practical point is this: Form 30 records the aspect work and the basis for saying it complies. It should match the job, the licence class, and the accepted development pathway.

## Form 30 vs Form 43 [#form-30-vs-form-43]

Form 30 and Form 43 are easy to mix up because both are QBCC licensee aspect certificates.

Form 30 is for accepted development aspect work, not subject to a building development approval. The completed form may be given to the builder or the owner.

Form 43 is for aspect work subject to a building development approval for a single detached class 1a building or class 10 building or structure. The completed form may be given to the building certifier or competent person.

If the job has a building development approval and the certifier is asking for an aspect certificate, pause before using Form 30. If the work is accepted development, check the accepted development rules and the official Form 30 wording before you export.

## What to collect before leaving site [#what-to-collect-before-leaving-site]

Form 30 is shorter than many government forms, but it still needs proper job information. Before you export, collect:

* The scope of the aspect work covered by your licence class
* Property street address, lot and plan, and local government area
* Building or structure description and class
* Clear description of the aspect or aspects certified
* Basis of certification, including standards, codes, tests, specifications, rules, or publications relied on
* Reference documents such as drawings, product information, reports, or engineering plans
* QBCC licensee name, company, contact, postal address, licence class, and licence number
* Signature and date

Saved details can speed up the licence block, but do not treat saved details as a substitute for checking. Licences, company details, and contact information change.

## Scope of the aspect work [#scope-of-the-aspect-work]

The Form 30 PDF asks for the scope of aspect work covered by the licence class under the Queensland Building and Construction Commission Regulation 2018. It gives waterproofing as an example.

Keep the scope tied to the licence class and the work actually performed. A useful scope might identify the licence type and the practical work covered, without drifting into other trades or broader building work.

If your business does several kinds of work, choose the wording that fits this certificate. Do not reuse a generic scope from another job if it does not match the aspect being certified.

## Property and building details [#property-and-building-details]

The property section asks for details that identify all land subject to the application. In practice, that means you should not rely on the job address from the calendar alone.

Check:

* Street number and street name
* Suburb or locality
* State and postcode
* Lot and plan details
* Local government area

The building or structure description should also make sense to someone outside the job. "Class 10a shed" or "Class 1a dwelling wet area" is clearer than "house" or "bathroom" when the certificate is read later.

<KeyTakeaways>
  * Use Form 30 for QBCC licensee aspect certification of accepted development, not for every aspect certificate
  * Check whether the work is accepted development before choosing this form
  * Keep the scope, aspect, basis, and references tied to the actual work and licence class
  * Preview the official PDF layout before giving the certificate to the builder or owner
</KeyTakeaways>

## Aspect description and basis [#aspect-description-and-basis]

The aspect description tells the reader what the certificate covers. It should be narrow enough to match the work completed.

For example, "wet area waterproofing to ensuite and main bathroom in single detached dwelling" is more useful than "waterproofing". "Structural aspect for proprietary patio installation to rear of dwelling, as shown on referenced drawings" is clearer than "patio".

The basis section is where you explain what you relied on. The official form asks for the basis for giving the certificate and the extent to which tests, specifications, rules, standards, codes of practice, and other publications were relied upon by the QBCC licensee.

That means a vague line such as "as per standards" is weak. Name the relevant documents you actually used. If you relied on manufacturer installation instructions, drawings, product approvals, test records, or engineering documents, list them properly.

## Reference documentation [#reference-documentation]

The official form asks you to identify relevant documentation and notes that documents can be attached. This is the paperwork trail for the certificate.

Useful reference entries include:

* Drawing numbers and revision letters
* Engineering plan titles and dates
* Product data sheets or installation guides
* Test reports or inspection records
* Job photos, where relevant
* Client or builder scope documents

Keep attachments with the job record. Tradie Forms maps the form entries to the official PDF layout. If the certificate relies on external documents, keep those documents in the job file as well.

Tradie Forms does not decide whether the work is accepted development or whether the aspect complies. The QBCC licensee remains responsible for checking the pathway, scope, supporting documents, and exported PDF before the certificate is handed over.

## Common Form 30 mistakes [#common-form-30-mistakes]

### Using Form 30 when Form 43 is needed [#using-form-30-when-form-43-is-needed]

If the aspect work is subject to a building development approval for the relevant class 1a or class 10 job, check whether Form 43 is the right form instead.

### Treating accepted development as "no standards apply" [#treating-accepted-development-as-no-standards-apply]

Business Queensland says accepted development may not need approval, but it still has to comply with applicable standards. Do not use Form 30 as a shortcut around the work itself.

### Scope does not match the licence class [#scope-does-not-match-the-licence-class]

Use wording that fits the QBCC licence class and the aspect being certified. Broad wording can make the certificate look like it covers work you did not do.

### References are vague [#references-are-vague]

"Plans" is not enough. Use document names, drawing numbers, dates, revisions, and product references where you have them.

### Licence details are stale [#licence-details-are-stale]

Saved licence details help, but every export still needs a quick check. Name, licence class, licence number, company, and contact details must fit the job.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns Form 30 into guided sections:

* Scope
* Property
* Building
* Aspect
* Basis
* References
* Licensee
* Signature

You can reuse saved QBCC licensee details, catch missing fields before export, preview the official PDF layout, and download the finished Form 30 for the builder, owner, or job record.

That helps because Form 30 is usually completed close to the work. You can fill the certificate while the aspect is still visible, while the drawings are open, and before the job moves into the next phase.

## Record keeping and completion [#record-keeping-and-completion]

After export, keep Form 30 with:

* The accepted development basis you relied on
* Drawings, documents, and product information referenced
* Photos or inspection notes
* Licence details current at the time
* Builder or owner completion record
* The exported PDF

If the owner later asks what the certificate covered, the file should answer without guessing.

## A quick on-site check before export [#a-quick-on-site-check-before-export]

Before you download the PDF, run the form against the job in front of you. Ask whether the work is actually accepted development, whether the scope matches your licence class, whether the aspect description says where the work was done, and whether the references can be found later.

Then check the recipient. Form 30 may be given to the builder for the building work or the owner of the building work. If the builder requested the certificate but the owner also needs a copy for their records, make that completion clear in the job software. A good certificate is not much help if it is sent to the wrong person and disappears from the closeout pack.

## Official references [#official-references]

Check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 30 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0024/18627/form30qbccaspectcertificateforaccepteddevelopmentselfassessable.pdf), and the [Business Queensland accepted development guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/when-not-needed) before relying on this guide.

## Next steps [#next-steps]

Start the [QLD Form 30 accepted development aspect certificate](/forms/qld-building-form-30-accepted-development-aspect) when the work and references are ready. If the work is subject to a building development approval, check the [QLD Form 43 template](/forms/qld-building-form-43-aspect-certificate) instead, or browse [QLD building forms](/qld/building).


# QLD Form 71 Fire Hydrant and Sprinkler Commissioning Guide (https://tradieforms.com.au/resources/qld-form-71-hydrant-sprinkler-commissioning-guide)

A practical guide for Queensland fire protection contractors completing Form 71 commissioning records for hydrant and sprinkler systems. | State: QLD | Trade: Fire Safety | Template: qld-fire-form-71-hydrant-sprinkler-commissioning



> **Tradie Forms:** complete QLD Form 71 on the official Queensland PDF layout while commissioning readings, test points, gauges, and site details are still in front of you. Work through the hydrant, sprinkler, booster, compliance, and signature sections before the commissioning close-out gets cold.

QLD Form 71 is the fire hydrant and sprinkler system commissioning form used under Queensland Development Code MP 6.1. It is a small-looking two-page form with a lot of pressure readings, pass/fail decisions, test equipment details, system results, and sign-off packed into it.

For fire protection contractors, the best time to complete it is during the commissioning run, not later at the office. You have the gauges, test points, system requirements, site name, contractor details, and report number in front of you. The longer you wait, the more likely one pressure reading, gauge number, or comment gets lost in the job notes.

Use the [QLD Form 71 template](/forms/qld-fire-form-71-hydrant-sprinkler-commissioning) when you want guided sections, saved contractor and licensee details, missing-field checks, official PDF preview, and a clean PDF export. You can also browse [QLD fire-safety forms](/qld/fire-safety) or open [QLD Form 72](/forms/qld-fire-form-72-hydrant-testing-maintenance) when the job is periodic maintenance rather than commissioning.

## What Form 71 is for [#what-form-71-is-for]

The official Form 71 PDF says it is used for commissioning water-based fire safety installations as required by Queensland Development Code Mandatory Part 6.1. It also says the form is to be used in accordance with the Fire hydrant and sprinkler system commissioning and periodic maintenance procedure, which MP 6.1 defines as the relevant procedure.

The form is not the whole commissioning process. The official PDF notes that Form 71 is only for collecting testing results for some sections of the Australian Standards referred to, and that further testing is required in each case.

That point matters. Tradie Forms helps you fill and export the official Form 71 layout. It does not decide whether commissioning is complete, whether test procedures were adequate, or whether the system passes. The qualified person responsible for the commissioning work must check the readings, supporting documents, and exported PDF before issuing it.

## When Form 71 fits [#when-form-71-fits]

Use Form 71 for commissioning. The form itself defines a commissioning test as a test required upon completion of a new system or an extension to an existing system.

Use Form 72 for periodic testing and maintenance. Form 72 is the related maintenance form for ongoing annual or five-year checks.

On site, the difference is usually clear:

* New hydrant or sprinkler system being commissioned: Form 71
* Extension to an existing water-based fire safety installation being commissioned: Form 71
* Routine maintenance testing of an existing system: Form 72
* Annual or five-year maintenance test record: Form 72

If the job has both commissioning and maintenance work, separate the records clearly. Do not try to make one form do two jobs.

## Details to collect before export [#details-to-collect-before-export]

Form 71 is easiest when you gather the details while testing is happening. Before you close the job, check:

* Site name and site address
* Contractor name
* Test date and time
* Whether the commissioning test covers fire hydrant, fire sprinkler, or combined systems
* Hydrant hydrostatic test outcome and readings
* Flow measuring device type and gauge calibration details
* Hydrant flow test locations and readings
* Pump appliance booster test readings
* Sprinkler hydrostatic test readings
* Sprinkler flow test points and results
* Critical defects, repairs, corrective actions, and system outcome
* Licensee name, signature, licence number, and report number

That is too much to reconstruct from memory. Fill it while the test sheet, gauge, block plan, or commissioning notes are still open.

## Hydrant hydrostatic and equipment details [#hydrant-hydrostatic-and-equipment-details]

Part B records the hydrant hydrostatic test outcome, boost pressure, test pressure, duration, end pressure, loss if any, and comments.

Part C records flow measuring device and pressure gauge details. This includes device type, calibration dates, serial numbers, correction certificates, face type, digital reader, and increments.

These fields are easy to skim, but they affect the credibility of the record. If the gauge details are missing, the form may not tell a clear story later. If more devices are used than the table allows, the official form points you to notes or another form.

Tradie Forms keeps these sections in a guided order so you are not pinching around a PDF table on your phone.

## Hydrant flow and booster tests [#hydrant-flow-and-booster-tests]

Part D records hydrant system flow test details. It asks for hydrant locations, system requirements, static pressure, pump set, pressure zone, nozzle or portable device readings, and system achieved.

Part E records pump appliance booster test details, including hydrant locations, height of highest hydrant above booster, system requirements, static pressure, pump inlet and discharge pressures, boost pressure, calculated frictional loss, and comments.

These sections should match the system being tested. Use location wording that makes sense later. "Hydrant 1 near main entry, Hydrant 2 north loading dock" is easier to follow than "H1, H2" if the block plan is not open.

If pressure or flow rates do not meet design criteria, the official Form 71 wording points to contacting the relevant water service provider if there are no on-site problems. Record what you actually found and what action was taken.

<KeyTakeaways>
  * Use Form 71 for commissioning new or extended water-based fire safety installations under QDC MP 6.1
  * Complete the readings while the gauges, test points, and system requirements are still in front of you
  * Treat Form 71 as a testing record, not the whole commissioning process
  * Preview the official PDF layout before giving the form to the building owner or job record
</KeyTakeaways>

## Sprinkler hydrostatic and flow tests [#sprinkler-hydrostatic-and-flow-tests]

Part F records sprinkler hydrostatic test pressure, hold time, pass/fail outcome, and comments.

Part G records sprinkler system flow test information. The official form notes that multiple testing points may be required for some systems, and that a simulated running test may be required for some systems without a flow measuring device.

Keep the test point location and descriptor clear. If there are two test points, label them in a way that ties back to the block plan or system layout. If you need extra detail, attach or store supporting notes with the job record.

## Compliance and signature [#compliance-and-signature]

Part H records critical defects, repairs or corrective actions, and whether the system passed or failed.

Part I is the licensee signature block. By signing, the licensee confirms the information is correct to the best of their knowledge given the available information and that Form 71 has been completed in accordance with relevant standards, codes, and regulations.

Do not leave the signature block as an afterthought. Check the report number, licence number, and system outcome before signing.

## Common Form 71 mistakes [#common-form-71-mistakes]

### Treating the form as the whole commissioning record [#treating-the-form-as-the-whole-commissioning-record]

The official PDF says the form does not cover all commissioning testing requirements. Keep the broader commissioning notes, test sheets, drawings, and supporting records with the job.

### Gauge details left blank [#gauge-details-left-blank]

If the readings depend on gauges or flow devices, the equipment details matter. Missing calibration or serial details make the record harder to trust later.

### Test point locations are unclear [#test-point-locations-are-unclear]

Use location wording that ties back to the block plan. If the block plan is stored separately, the PDF should still give enough detail to match readings to the right points.

### Critical defects are not followed through [#critical-defects-are-not-followed-through]

If a critical defect or corrective action is recorded, keep the notice, action details, dates, and photos with the job record. The PDF should match what actually happened on site.

## Completion and record keeping [#completion-and-record-keeping]

QDC MP 6.1 says an appropriately qualified person who carries out commissioning or maintenance of a water-based fire safety installation completes the relevant form and gives a copy within 10 business days after completing the work. For commissioning, that copy goes to the building owner. MP 6.1 also says the person must keep a record of the form for at least five years after completing the work.

For the day-to-day job file, keep:

* The exported Form 71 PDF
* Test notes and raw readings
* Gauge calibration records or references
* Block plans and test point locations
* Critical defect notices or corrective action details
* Photos where useful
* Owner completion record

Do not let the final PDF drift away from the readings and notes that support it.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns Form 71 into guided sections:

* Test details
* Hydrant hydrostatic
* Hydrant equipment
* Hydrant flow
* Pump booster
* Sprinkler hydrostatic
* Sprinkler flow
* Compliance
* Signature

You can save contractor and licensee details for repeat jobs, catch missing signature or key outcomes before export, preview the official PDF layout, and download the completed PDF on site for the job record.

That helps because Form 71 has dense tables. Guided entry is easier than fighting PDF cells while standing at a pump room door.

It also gives the office a cleaner completion. The exported PDF, gauge records, block plan notes, defect notes, and owner copy can sit together under the job number, so the commissioning record is not split between the technician's photos and the admin inbox.

## Official references [#official-references]

Check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 71 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0024/9825/form71firehydrantandsprinklerssystemcommissioning.pdf), the [Business Queensland fire safety installations guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/laws-codes-standards/queensland-development-code/fire-safety-installations), and [QDC MP 6.1](https://www.housing.qld.gov.au/__data/assets/pdf_file/0017/4832/qdcmp6.1.pdf) before relying on this guide.

## Next steps [#next-steps]

Start [QLD Form 71 fire hydrant and sprinkler commissioning](/forms/qld-fire-form-71-hydrant-sprinkler-commissioning) when the commissioning run is ready to record. For periodic maintenance, use [QLD Form 72](/forms/qld-fire-form-72-hydrant-testing-maintenance), or browse [QLD fire-safety forms](/qld/fire-safety).


# Common Mistakes with QLD Form 43 Aspect Certificates (https://tradieforms.com.au/resources/common-mistakes-qld-form-43-aspect-certificate)

Practical mistakes QBCC licensees should avoid when completing Queensland Form 43 aspect certificates for building certifier completion. | State: QLD | Trade: Building | Template: qld-building-form-43-aspect-certificate



> **Tradie Forms:** avoid the Form 43 mistakes that send Queensland aspect certificates back for rework. Finish the certificate on the official PDF layout with guided sections, saved QBCC licence details, missing-field checks, preview, and a clean export.

QLD Form 43 is short enough to look easy and specific enough to punish sloppy wording. That is the dangerous combination. A QBCC licensee can finish the actual aspect work properly, then lose time because the certificate does not say what the certifier needs it to say.

The common issues are rarely dramatic. The scope is too broad. The aspect description does not say where the work was done. The building development approval number is copied from another job. The basis says "as per plans" but no plans are named. The licence class is missing or stale. The PDF is signed, sent, and then the phone rings.

Use this guide alongside the [QLD Form 43 template](/forms/qld-building-form-43-aspect-certificate) when you want to finish the official PDF layout cleanly. You can also browse [QLD building forms](/qld/building), read the broader [QLD Form 43 guide](/resources/qld-form-43-qbcc-licensee-aspect-certificate-guide), or check [QLD Form 30](/forms/qld-building-form-30-accepted-development-aspect) if the work is accepted development rather than work under a building development approval.

## Mistake 1: using Form 43 for the wrong job moment [#mistake-1-using-form-43-for-the-wrong-job-moment]

The official Form 43 PDF says it is used to state that aspect work for a single detached class 1a building and class 10 building or structure is compliant with the building development approval. The appendix says it is used when the QBCC licensee carried out, or is authorised to certify, aspect work subject to a building development approval.

That means the first mistake is using Form 43 when the job is not a Form 43 job.

If the work is accepted development, Form 30 may be the correct QBCC licensee aspect certificate. If the certificate is about a stage inspection by a building certifier or appointed competent person, Form 16 may be the relevant stage record. If an appointed competent person is certifying an aspect inspection, Form 12 may be involved.

Do the form choice check before you start typing. It takes less time than fixing a completed PDF that was wrong from the first field.

## Mistake 2: scope and aspect are treated as one field [#mistake-2-scope-and-aspect-are-treated-as-one-field]

Form 43 asks for both the scope of the aspect work and the description of the aspect or aspects certified. They are not duplicate boxes.

The scope should connect to the licence class. The aspect description should explain the actual work certified on this job.

Weak wording:

* "Waterproofing"
* "Structural steel"
* "Glazing"
* "Building work"

Better wording:

* "Wet area waterproofing to main bathroom, ensuite, and laundry"
* "Structural steel beams to rear patio roof, drawing S03 Rev B"
* "Glazing installation to ground floor external doors and windows"

The certificate should tell the certifier what is covered without a follow-up call.

## Mistake 3: certificate wording covers work you did not certify [#mistake-3-certificate-wording-covers-work-you-did-not-certify]

Broad wording can make the certificate look like it covers more than intended. This is a problem even when the work itself is fine.

For example, "all waterproofing works" might be too broad if you only certified the ensuite and laundry. "Structural steel" might be too broad if you only certified a defined beam or frame section. "Glazing throughout" might be wrong if only one facade was covered.

Tie the wording to the actual area, component, system, or stage. If the builder or certifier needs more than one certificate, it is better to issue clear certificates than one vague certificate that invites arguments later.

<KeyTakeaways>
  * Check that Form 43 is the right certificate before you start filling it
  * Keep scope tied to the licence class and aspect wording tied to the actual job
  * Name the drawings, standards, reports, or product documents relied on
  * Preview the official PDF before sending it to the building certifier or competent person
</KeyTakeaways>

## Mistake 4: the basis says nothing useful [#mistake-4-the-basis-says-nothing-useful]

The Form 43 PDF asks for the basis for giving the certificate and the extent to which tests, specifications, rules, standards, codes of practice, and other publications were relied on by the QBCC licensee.

"As per plans" is usually too thin. "Installed to code" is not much better.

Good basis wording points to the material you actually relied on:

* Relevant drawing numbers and revisions
* Product installation guides
* Engineering specifications
* Site inspection records
* Test records
* Applicable standards or codes where they are genuinely part of your assessment

Do not pad the field with references you did not use. A certificate should be clear, not inflated.

## Mistake 5: reference documents are not identifiable [#mistake-5-reference-documents-are-not-identifiable]

The reference documentation section is where you name the documents that support the certificate. A future reader should be able to find them.

Useful references include:

* Drawing S01 to S04, Rev C, dated 4 June 2026
* Manufacturer installation guide, product name, version or date
* Engineering letter or report number
* Test report reference
* Marked-up plan or photo set reference

If you attach documents outside Tradie Forms, keep them with the exported PDF in the job record. The certificate and the supporting documents should not drift apart.

## Mistake 6: property details come from the invoice [#mistake-6-property-details-come-from-the-invoice]

An invoice address is not always the same as the land details needed for a building certificate. The official form asks for street address, state, postcode, lot and plan, and local government area.

Check the approval documents, title details, rates notice, or certifier request. This is especially important for:

* New estates
* Rural properties
* Duplexes and subdivisions
* Multiple jobs for the same builder
* Properties with unit or lot details

Wrong property details make the certificate harder to match to the approval.

## Mistake 7: certifier numbers are copied without checking [#mistake-7-certifier-numbers-are-copied-without-checking]

Form 43 asks for the building certifier reference number and building development approval number. These are small fields, but they connect the aspect certificate to the certifier file.

If you use saved text snippets, old PDFs, or a job software with repeat clients, check the numbers before export. One wrong digit can turn a clean certificate into office rework.

## Mistake 8: the inspection request trail is unclear [#mistake-8-the-inspection-request-trail-is-unclear]

Form 43 includes the date approval to inspect was received from the building certifier. This field helps connect the aspect certificate to the request that led to the inspection or certification work.

If the date is missing, the certifier may still understand the job, but the record is weaker. Check the email, work order, or certifier portal before exporting the PDF. Keep that request with the job file if it explains the scope or timing.

## Mistake 9: licence details are stale [#mistake-9-licence-details-are-stale]

The official Form 43 appendix says the QBCC licensee must hold an appropriate class of licence under the QBCC Regulation for the aspect work, or be authorised to give a QBCC licensee certificate for aspect work.

That makes the licence block more than a contact detail. Check:

* Full name
* Company name
* Licence class
* Licence number
* Postal address
* Email and phone

Tradie Forms can save licence details for repeat work, but you still need to check the details before signing, especially after renewals, business changes, or staff changes.

## Mistake 10: signature happens before review [#mistake-10-signature-happens-before-review]

The signature should be the last thing, not the first. Review the whole PDF preview before signing or sending.

Check:

* Does the aspect match the actual work?
* Does the basis name real supporting material?
* Are references identifiable?
* Are approval and certifier numbers correct?
* Are licence details current?
* Is the date right?

Tradie Forms lets you preview the official PDF layout before download. Use that preview as the final check, not just a nice-to-have.

## Mistake 11: the certificate is not stored with the job record [#mistake-11-the-certificate-is-not-stored-with-the-job-record]

Form 43 usually sits inside a wider site pack. If you send the PDF and do not store it, the office may struggle later when the owner, builder, certifier, or regulator asks for the record.

Keep the exported Form 43 with:

* Building development approval details
* Certifier request or approval to inspect
* Drawings, product documents, and reports
* Photos or inspection notes
* Related Form 16, Form 12, or Form 30 records where relevant
* Email or job-system upload record

Use a file name that tells the story. Date, property, aspect, and Form 43 is enough for most teams.

## A simple pre-send checklist [#a-simple-pre-send-checklist]

Before sending, read the PDF in preview and answer five questions. Is this definitely Form 43, not Form 30? Does the aspect wording match the actual work? Are approval and certifier numbers correct? Are the licence details current? Can the references be found by someone else in the business?

If any answer is shaky, fix it before the certificate leaves site. Rework is slower after the builder, certifier, and office have all seen the wrong PDF.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms reduces the boring mistakes by turning the flat PDF into guided sections:

* Scope
* Property
* Building
* Aspect
* Basis
* References
* Certifier
* Licensee
* Signature

It can reuse saved QBCC licence details, flag missing fields before export, show the official PDF preview, and let you download the completed certificate on site.

That does not replace the QBCC licensee's judgement. It just makes the paperwork less fiddly when the details are fresh.

## Official references [#official-references]

Check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 43 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0019/18631/Form43AspectCertificateQBCCLicensee.pdf), and the [Queensland Form 30 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0024/18627/form30qbccaspectcertificateforaccepteddevelopmentselfassessable.pdf) before relying on this guide.

## Next steps [#next-steps]

Start the [QLD Form 43 aspect certificate](/forms/qld-building-form-43-aspect-certificate) when your aspect work and references are ready. If the job is accepted development, open [QLD Form 30](/forms/qld-building-form-30-accepted-development-aspect). For wider building paperwork, browse [QLD building forms](/qld/building).


# QLD Form 16 Inspection Certificate: On-Site Guide (https://tradieforms.com.au/resources/qld-form-16-inspection-certificate-on-site-guide)

A practical guide for Queensland building certifiers and appointed competent persons on completing Form 16 stage inspection certificates on site. | State: QLD | Trade: Building | Template: qld-building-form-16-inspection



> **Tradie Forms:** complete QLD Form 16 on the official Queensland PDF layout while the stage inspection details are still fresh. Work through the stage, property, component, basis, reference, certifier, inspector, signature, and date sections before the builder or certifier completion starts to drag.

QLD Form 16 is the inspection certificate that turns a site inspection into a formal stage record. It is the kind of form that looks short until you are standing beside the slab edge, scrolling through drawings, checking lot and plan details, and trying to explain what the certificate actually covers.

For Queensland building work, the job-site moment matters. If you complete the certificate while the inspection, photos, notes, plans, and approval documents are still open, the record is usually sharper. If you leave it until tonight, the stage description gets vague, reference documents get shortened to "plans", and the office has to chase missing numbers before the next stage can move.

Use the [QLD Form 16 template](/forms/qld-building-form-16-inspection) when you want guided sections, saved inspector details, missing-field checks, official PDF preview, and a clean PDF export. You can also browse [QLD building forms](/qld/building) or compare related certificates such as [QLD Form 12](/forms/qld-building-form-12-aspect-inspection) and [QLD Form 43](/forms/qld-building-form-43-aspect-certificate).

## What Form 16 is for [#what-form-16-is-for]

The official Queensland Form 16 PDF says it is the approved form used under section 10 of the Building Act 1975 and section 53 of the Building Regulation 2021. The form is used by the relevant building certifier, another building certifier, or an appointed competent person to state that a stage of work is compliant with the building development approval.

Business Queensland also explains that building certification involves independently checking and approving building work against the safety, health, amenity, and sustainability standards set by legislation and building codes. In practical site language, Form 16 is the certificate that records a stage inspection result.

That does not make it a general site note. The form asks for the stage, property, building or structure, components certified, basis of certification, reference documents, certifier details, inspector details, signature, inspection date, and certificate date. Each block needs to match the actual inspection and approval.

Tradie Forms maps your entries onto the official PDF layout. It does not decide whether the stage complies, whether you are properly appointed, or whether the certifier can rely on the certificate. That responsibility stays with the inspecting person and the building certifier under the approval and current law.

## Who completes Form 16 [#who-completes-form-16]

The Form 16 appendix says the certificate must be completed and signed by a building certifier for the work, another building certifier, or the appointed competent person for inspection. Business Queensland guidance says a building certifier may use a competent person to provide inspection help for aspects of a stage only after deciding the person is competent for that help.

That appointment matters. If you are the person completing the form, check the basics before you export:

* Are you the relevant building certifier, another building certifier, or an appointed competent person for this inspection help?
* Does the stage on the certificate match the inspection requested?
* Does the work inspected match the component or components certified?
* Are the licence, registration, company, and contact details current?
* Are the dates right?

For single detached class 1a buildings and class 10 buildings or structures, the Form 16 appendix also notes restrictions around who can sign certificates for certain stages, including foundation or excavation, footings, slab, and final stage work. For those jobs, do not treat Form 16 as a hand-off to anyone nearby. Check the official form and the building approval before signing.

## Where Form 16 fits in the job [#where-form-16-fits-in-the-job]

On class 1a and class 10 work, Business Queensland lists mandatory inspection stages for new houses, including excavation, footings, slab, frame, and final. It also notes that class 10 buildings and structures, other than swimming pools, have the final stage as the only mandatory stage under the Building Regulation 2021, though a building approval may list more.

That means Form 16 often sits between a finished stage and the next part of the job. The builder wants to keep moving. The certifier needs the record. The owner may not see the certificate until later, but the job file depends on the form being clear.

The form can also sit beside other certificates. The official appendix says the inspecting person may rely on aspect certificates from appointed competent persons, such as Form 12, or from QBCC licensees, such as Form 43. If those certificates are part of the basis for your Form 16, name them clearly in the reference documentation section.

## Details to collect before export [#details-to-collect-before-export]

Form 16 is easiest when you treat the certificate as part of the inspection, not admin for later. Before you leave site, gather the approval number, certifier reference, property details, inspection request, photos, drawings, reports, and related certificates.

### Stage of building work [#stage-of-building-work]

Name the stage in plain terms, but keep it aligned to the approval and the Building Regulation language. "Frame stage" or "final stage" may be enough on a small job. On a larger job, you may need to add a location, area, building, unit, or stage split.

Avoid broad wording that makes the certificate look bigger than the inspection. If the inspection covered a defined part of the job, say so.

### Property and building details [#property-and-building-details]

The property description should identify the land subject to the application. Do not rely only on the job booking address. Check street address, suburb, state, postcode, lot and plan, and local government area against the approval or title details.

For the building or structure, include the class. A clear entry such as "Class 1a dwelling and attached Class 10a garage" tells the story better than "new house". If the job has multiple structures, use wording that connects the certificate to the right one.

### Component or components certified [#component-or-components-certified]

This is one of the most important sections. The official form asks you to clearly describe the extent of work covered by the certificate. Write it so a builder, certifier, council officer, or future inspector can understand what you inspected without ringing you.

For example, "Frame stage to single-storey dwelling, excluding detached garage" is clearer than "frame". "Footing reinforcement to retaining wall along western boundary" is clearer than "footings".

### Basis of certification [#basis-of-certification]

The form asks for the basis for giving the certificate and the extent to which tests, specifications, rules, standards, codes of practice, or other publications were relied upon.

This is where rushed PDFs often fall over. "Checked on site" does not say much. Name the plans, engineering drawings, inspection notes, test results, specifications, or related certificates that supported the decision. You do not need a long essay, but the basis should be specific enough to stand on its own.

### Reference documentation [#reference-documentation]

Use document numbers, drawing revisions, dates, report references, and certificate names where available. If you relied on a QLD Form 12 or QLD Form 43, include enough detail to identify it later.

Keep the supporting documents with the job record. A clean Form 16 is stronger when the documents behind it are easy to find.

### Certifier and inspector details [#certifier-and-inspector-details]

Check the building certifier reference number and building development approval number before export. These numbers are easy to copy from the wrong job.

The inspector details section should include the correct name, company, contact details, postal address, licence class or registration type where applicable, and licence or registration number where applicable. Saved details in Tradie Forms help you avoid typing the same block each time, but the final check still belongs to the person issuing the certificate.

<KeyTakeaways>
  * Complete Form 16 while the stage inspection, plans, and approval details are still in front of you
  * Keep the stage and component wording narrow enough to match the actual inspection
  * Identify the basis and reference documents clearly, especially when relying on Form 12 or Form 43
  * Preview the official PDF layout before giving the certificate to the builder, certifier, or job file
</KeyTakeaways>

## Common Form 16 mistakes [#common-form-16-mistakes]

### The stage is named too loosely [#the-stage-is-named-too-loosely]

"Stage inspection" is not enough. The form needs the stage of work. Use wording that matches the approval and the inspection request.

### The component wording is too broad [#the-component-wording-is-too-broad]

If the certificate only covers part of the stage, do not make it sound like it covers the whole job. Broad wording can create rework and awkward questions later.

### The basis is thin [#the-basis-is-thin]

The official form expects reasons and references, not just a signature. If you relied on tests, plans, standards, codes, reports, or other certificates, name them.

### The wrong person signs [#the-wrong-person-signs]

Form 16 is not a generic builder sign-off. Check who is allowed to complete and sign it for the stage and building class.

### Dates get copied from an old PDF [#dates-get-copied-from-an-old-pdf]

Inspection date and certificate date are separate fields. Check both before export.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns QLD Form 16 into guided sections instead of a flat PDF. You work through the stage, property, building, component, basis, references, certifier, inspector, and signature sections in the order the official layout expects.

You can save inspector licence and contact details for repeat work, catch missing required fields before export, preview the official PDF layout, and download the finished PDF on site or the job record.

That helps on site because the form follows the same mental order as the inspection. You can complete the certificate at the site office, in the ute, or back at the workshop while the details are still close. The output is still the official PDF layout, and the licensed person remains responsible for checking the finished certificate before issuing it.

## Record keeping and completion [#record-keeping-and-completion]

For a clean completion, keep Form 16 with:

* Building development approval details
* Inspection request or stage notice
* Drawings and revisions relied on
* Photos or inspection notes
* Related Form 12 or Form 43 certificates
* Test reports or engineering documentation
* The exported Form 16 PDF

Use a file name your office can find later. Date, property, stage, and form name is usually enough.

## Official references [#official-references]

Check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 16 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0028/9775/form16inspectioncertificateaspectcertificateqbcclicenseeaspectcertificate.pdf), the [Business Queensland stages of a building inspection guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/stages), and the [Business Queensland competent persons guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/competent-persons-cadets) before relying on this guide.

## Next steps [#next-steps]

Start the [QLD Form 16 inspection certificate](/forms/qld-building-form-16-inspection) when the stage inspection is ready to document, or browse [QLD building forms](/qld/building) for related certificates. If the job is an aspect certificate rather than a stage certificate, compare [QLD Form 12](/forms/qld-building-form-12-aspect-inspection) and [QLD Form 43](/forms/qld-building-form-43-aspect-certificate) before you export the wrong paperwork.


# QLD Plumbing Form 1, Form 5 and Form 9: Paperwork completion guide (https://tradieforms.com.au/resources/qld-plumbing-form-1-form-5-form-9-handover-guide)

How Queensland plumbers can keep Form 1, Form 5 and Form 9 paperwork tied to council, owner, and job records from application to completion. | State: QLD | Trade: Plumbing | Template: qld-form-1-permit-work



> **Tradie Forms:** fill QLD plumbing forms on the official PDF layout, reuse applicant or licence details, preview before export, and hand the finished PDF to the council, owner, or job file without rebuilding the paperwork back at the office.

Queensland plumbing paperwork does not arrive in one neat moment. Form 1 comes before permit work. Form 5 comes after testing or commissioning. Form 9 follows inspection and testing of testable backflow prevention devices.

That means the plumber on the tools has to keep the paperwork tied to the right site, permit, owner, responsible person, tester, and local government record across more than one job stage.

This guide covers how QLD plumbers can handle Form 1, Form 5, and Form 9 as a job close-out trail, not just separate PDFs. It is written for the site moment: in the ute with the plans open, at the plant room after a test, or back at the workshop before the office lodges the finished record.

Use the [QLD Form 1 template](/forms/qld-form-1-permit-work), [QLD Form 5 template](/forms/qld-form-5-testing), and [QLD Form 9 template](/forms/qld-form-9-backflow) when you want guided sections on the official PDF layouts. You can also browse [QLD plumbing forms](/qld/plumbing) or read the individual guides for [Form 1](/resources/qld-form-1-permit-work-application-guide), [Form 5](/resources/qld-form-5-testing-commissioning-report-guide), and [Form 9](/resources/qld-form-9-backflow-testing-guide).

## Where each form sits in the job [#where-each-form-sits-in-the-job]

Business Queensland lists Form 1, Form 5, and Form 9 under plumbing and drainage forms for the Plumbing and Drainage Act 2018. The forms page says the forms are for permit applications lodged after 1 July 2019.

The site use is different for each form:

* Form 1 is the permit work application for plumbing, drainage and on-site sewerage work
* Form 5 is a testing or commissioning report
* Form 9 is the registration and report on inspection and testing of testable backflow prevention devices

They are connected because they all depend on clean site identification, correct responsible-party details, and clear completion. If the address, lot and plan, permit number, tester details, or owner details drift between forms, the council or office has to sort it out later.

Tradie Forms maps entries onto the official PDF layout for each form. It does not lodge the form for you, decide which work needs a permit, or decide whether a local government will accept the record. The plumber, tester, applicant, and business still need to check the exported PDF and lodge or hand it over as required.

## Form 1: get the application details right before work moves [#form-1-get-the-application-details-right-before-work-moves]

Form 1 is used for permit work applications. The official PDF says it is for the purposes of sections 44(1)(a) and 52(2) of the Plumbing and Drainage Regulation 2019, and that completion of all applicable sections is mandatory.

The first close-out risk is the land description. The form asks for the street address, lot and plan, shop or tenancy, storey or level, and local government area where applicable. It says the description must identify all land subject to the application, and that lot and plan details are shown on title documents or a rates notice.

Do not rely only on a job booking address. For shopping centres, units, rural sites, subdivisions, and industrial jobs, the address the plumber sees on site may not be enough for council assessment.

The next risk is the proposed work description. Form 1 asks whether the application is for a new building or an existing building, whether distributor-retailer approval has been granted if applicable, whether connection approval is attached if applicable, whether the job is sewered or unsewered, and details of the proposed plumbing work.

If sanitary drainage, soil classification, water supply, or wastewater disposal details apply, collect them before the application is sent. The Form 1 PDF includes soil classification, fixtures, water supply, wastewater in unsewered areas, owner details, applicant details, and declaration.

Tradie Forms breaks those blocks into guided sections. The applicant block can be saved and reused, which helps when the same business lodges repeat permit work applications. The person exporting still needs to check the official PDF preview before lodging.

## Form 5: keep testing and commissioning linked to the permit [#form-5-keep-testing-and-commissioning-linked-to-the-permit]

Form 5 is a testing or commissioning report. The official PDF says it is used for section 77(2) of the Plumbing and Drainage Regulation 2019 and that all applicable sections are mandatory.

This form is easy to rush because the physical work feels done. The pipes have been tested, the hot water service is in, or the relevant installation has been commissioned. The paperwork still needs the site and permit details to match the council record.

Form 5 asks for:

* Description of land
* Permit number and permit issue date, if known
* Action notice reference and date, if applicable
* Details of testing or commissioning
* Responsible person details
* Contractor licence details where the responsible person is not the contractor
* Competent person details
* Declaration

The testing details need to match the work actually tested or commissioned. The Form 5 PDF lists water plumbing installation, hot water service, hot water under 50 degrees Celsius, sanitary plumbing, sanitary drainage, floor waste gully branches, reticulated water static pressure under 500 kPa other than fire service, and other details.

Do not tick work just because it was part of the original scope. Tick the testing or commissioning that applies, and keep supporting job notes, photos, readings, and related documents with the job record.

Business Queensland's inspection certificates guidance says, in some cases, local government may accept a declaration or report instead of completing an inspection, and it lists Form 5 as the testing or commissioning report used to certify plumbing and drainage work was tested or commissioned in compliance with code requirements. Check the current local government process before treating the report as a substitute for anything else.

<KeyTakeaways>
  * Treat Form 1, Form 5, and Form 9 as one job record trail, not isolated PDFs
  * Match site, lot and plan, permit, owner, and licence details across forms
  * Complete the testing or backflow record while the readings and device details are still fresh
  * Preview the official PDF layout before lodging, sending, or storing the finished form
</KeyTakeaways>

## Form 9: finish the backflow record while the device is in front of you [#form-9-finish-the-backflow-record-while-the-device-is-in-front-of-you]

Form 9 is for registration and report on inspection and testing of testable backflow prevention devices. The current official Form 9 PDF says it is used for sections 102(2) and 103(3) of the Plumbing and Drainage Regulation 2019. It also says copies of the form must be submitted to the relevant local government and the owner of the premises within 10 business days after inspecting or testing the device.

That 10 business day reporting window can disappear quickly if the form is half done.

Form 9 is detail-heavy. It asks for the land description, owner or occupier contact details, protection level, device type, test type, device location, mains pressure, time of test, device readings, air gap details where relevant, test kit details, authorised tester details, contractor licence details where applicable, authorised tester results, and declaration.

The best time to fill it is when the device, test kit, and readings are still in front of you. If you wait until the end of the week, serial numbers, mains pressure, device location, and comments are much easier to mix up.

Tradie Forms gives Form 9 guided sections for site and owner, test criteria, device location, main device, bypass device, pressure vacuum breaker, air gap, test kit, authorised tester, contractor licence, results, and declaration. Saved authorised tester details reduce repeat typing, and missing-field checks help before export.

## Common close-out gaps across the three forms [#common-close-out-gaps-across-the-three-forms]

### The land description changes between documents [#the-land-description-changes-between-documents]

Form 1, Form 5, and Form 9 all depend on the site being identifiable. A small mismatch in lot and plan, tenancy number, storey, local government area, or street address can create council and office rework.

Use the same verified source for the site details where you can. If the job has a permit number, council reference, rates notice, title record, or approved plan, use that rather than a short booking address.

### The wrong party is treated as the applicant, owner, tester, or responsible person [#the-wrong-party-is-treated-as-the-applicant-owner-tester-or-responsible-person]

Each form asks for different people. Form 1 has owner and applicant details. Form 5 has responsible person, contractor, and competent person sections. Form 9 has owner or occupier, authorised tester, and contractor licence sections.

Do not copy one contact into every block just to finish the PDF. The form needs to reflect the role each person actually plays.

### Supporting records are not kept with the PDF [#supporting-records-are-not-kept-with-the-pdf]

The finished PDF should sit with the job evidence. Depending on the job, that may include permit details, owner approval, connection approval, soil reports, site and soil evaluation reports, test readings, photos, device serial numbers, test kit verification, action notices, and council correspondence.

The article cannot tell you exactly what every local government will request. It can tell you the practical habit: keep the exported PDF with the records that explain it.

### The office gets the paperwork too late [#the-office-gets-the-paperwork-too-late]

Paperwork delayed by a few days can block lodgement, owner copy, or council follow-up. Finish the form at the job or straight after testing. Download the PDF. Attach it to the job record. Send it to the person in the business who lodges or completes the paperwork.

## How Tradie Forms helps QLD plumbers [#how-tradie-forms-helps-qld-plumbers]

Tradie Forms turns the official PDFs into guided web forms. For these QLD plumbing forms, that means:

* Guided sections instead of one flat PDF
* Address and site fields that keep the job identifiable
* Saved applicant, competent person, or authorised tester details where useful
* Missing-field checks before export
* Preview of the official PDF layout
* Download of the finished PDF for council, owner, or job-system upload

It is still your form. Check the exported PDF, attach any documents the council requires, and follow the current local government process.

## A simple completion workflow [#a-simple-completion-workflow]

Use this workflow when the job has more than one QLD plumbing form in play:

1. Start with the verified site details: address, lot and plan, tenancy, level, and local government area.
2. Keep the permit number, application reference, or action notice reference in the job record.
3. Fill Form 1 before lodging the permit work application.
4. Fill Form 5 when testing or commissioning is done and the details are fresh.
5. Fill Form 9 at the device after inspection or testing.
6. Preview each official PDF before export.
7. Download the final PDF and store it with photos, reports, readings, and council correspondence.
8. Send the PDF to the council, owner, responsible person, or office completion channel as required.

That habit keeps the paperwork tied to the work, not somebody's memory at 5 pm.

## Next steps [#next-steps]

Start the [QLD Form 1 permit work application](/forms/qld-form-1-permit-work), [QLD Form 5 testing or commissioning report](/forms/qld-form-5-testing), or [QLD Form 9 backflow test report](/forms/qld-form-9-backflow) when you need to fill the official PDF layout online.

Browse the full [QLD plumbing forms](/qld/plumbing) library.

## Official references [#official-references]

For current requirements, check the [Business Queensland plumbing and drainage forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), the [QLD Form 1 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0018/3762/form1plumbingdrainageregulation2019.pdf), the [QLD Form 5 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0024/3768/form5plumbingdrainageregulation2019.pdf), the [QLD Form 9 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0023/3776/form-9-plumbing-drainage-regulation-2019.pdf), and the [Business Queensland inspection certificates guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/inspection-certificates).


# Common Mistakes With QLD Form 15 Design Specification Certificates (https://tradieforms.com.au/resources/common-mistakes-qld-building-form-15)

Practical checks for Queensland building competent persons before sending a Form 15 design or specification certificate to the certifier. | State: QLD | Trade: Building | Template: qld-building-form-15-design-spec



> **Tradie Forms:** complete QLD Form 15 on the official PDF layout with guided property, aspect, basis, reference, certifier, competent person, and signature sections. Preview the PDF before it goes to the building certifier.

QLD Form 15 is short enough to look harmless. That is part of the trap.

The form can carry important design or specification information into the building certifier's decision. If the aspect is too broad, the reference documents are vague, or the competent person details are copied from old paperwork, the certificate can create questions instead of answering them.

This guide covers common Form 15 mistakes for Queensland building work and how to catch them before the PDF leaves your hands. It is written for the practical job moment: the certifier is waiting, the drawings have revisions, the builder wants the site pack finished, and the person signing the certificate needs the form to match the actual design or specification.

Use the [QLD Form 15 template](/forms/qld-building-form-15-design-spec) when you want a guided online version of the official PDF layout. Browse [QLD building forms](/qld/building), compare [QLD Form 12 and Form 15](/resources/qld-form-12-vs-form-15-building-certificate-guide), or open the related [QLD Form 12 template](/forms/qld-building-form-12-aspect-inspection) when the job is about an aspect inspection after work is complete.

## What Form 15 is meant to do [#what-form-15-is-meant-to-do]

Business Queensland lists Form 15 as the compliance certificate for building design or specification. The official Form 15 PDF says it is the approved form used under section 10 of the Building Act 1975 and sections 73 and 77 of the Building Regulation 2021.

In plain site language, Form 15 is about a design or specification. It states that an aspect of building work or a specification will, if installed or carried out as stated in the form, comply with the building assessment provisions.

That is different from Form 12. Form 12 is an aspect inspection certificate for work that has been completed and inspected by an appointed competent person. Form 15 belongs earlier in the chain, when the design, product, system, or specification is being relied on by the certifier.

Tradie Forms maps your entries onto the official Form 15 PDF layout. It does not decide whether the design complies, whether you are the right competent person, or whether the certifier can rely on the certificate. The appointed competent person and building certifier remain responsible for checking the work and the exported PDF.

## Mistake 1: using Form 15 for the wrong job moment [#mistake-1-using-form-15-for-the-wrong-job-moment]

The most basic mistake is using Form 15 because it is familiar, not because it is the right form.

The official Form 15 is for building design or specification. Its own appendix explains that the information informs the building certifier's decision when assessing a building development application, issuing the building development approval, or amending the approval because updated aspect information has been received.

If the job is a completed aspect inspection, Form 12 may be the form to check instead. If the job is a stage inspection by a building certifier or another specific building form, do not force it into Form 15.

Before filling the form, ask:

* Is this about design or specification?
* Is the certificate saying the aspect will comply if installed or carried out as stated?
* Has the building certifier asked for Form 15 for this design-specification help?
* Would Form 12 be more appropriate because the work has already been inspected?

Getting the form right at the start saves rework.

## Mistake 2: not confirming the competent person appointment [#mistake-2-not-confirming-the-competent-person-appointment]

Business Queensland's competent persons guidance says a building certifier may use a competent person to provide inspection help for aspects of a stage of building work, but the certifier must first determine that the person is competent to provide the help.

For Form 15, the official PDF says the person must be assessed as competent for the design-specification work by the relevant building certifier. The certificate must be signed by the individual assessed and appointed by the building certifier as competent to give design-specification help.

Do not treat Form 15 as a generic company certificate. The signer matters. The appointment scope matters. The design or specification being certified matters.

If a manufacturer or supplier is involved, the official appendix says a building certifier can accept Form 15 from a manufacturer or supplier who the certifier has decided is a competent person for design-specification. It also says a manufacturer or supplier can give the form if they have undertaken the design component for the product.

If those facts are not clear, sort them out before export.

## Mistake 3: making the aspect too broad [#mistake-3-making-the-aspect-too-broad]

Form 15 asks for the description of aspect or aspects certified. The official PDF asks the person completing the form to clearly describe the extent of work covered by the certificate.

Broad wording is where many Form 15 certificates become hard to use. "Structural design" may not tell the certifier which drawings, members, stage, or product the certificate covers. "Glazing" may not say whether it covers a whole building, one facade, a shopfront system, or a product range.

Better wording names the design or specification in a way someone else can understand later:

* "Structural design of steel roof beams shown on drawings S04 to S08, Rev C"
* "Glazing specification for shopfront system to tenancy 2, north elevation"
* "Patio roof system as detailed in manufacturer's design package dated 12 May 2026"
* "Truss design package for dwelling at the stated lot and plan"

Do not let a narrow certificate sound like a whole-project certificate. The wording should match what was assessed.

<KeyTakeaways>
  * Use Form 15 for design or specification, not completed work inspections
  * Confirm the competent person appointment and scope before signing
  * Keep the aspect, basis, and reference documents specific
  * Preview the official PDF layout before sending the certificate to the certifier
</KeyTakeaways>

## Mistake 4: leaving the basis of certification thin [#mistake-4-leaving-the-basis-of-certification-thin]

The official Form 15 asks for the basis of certification and the extent to which tests, specifications, rules, standards, codes of practice, and other publications were relied on.

This is not the place for a throwaway line like "as per plans".

The basis should tell the certifier what you relied on. It might include drawing numbers, engineering calculations, test reports, Australian Standards, National Construction Code references, product technical statements, manufacturer specifications, or project specifications.

Keep it plain, but make it findable. A future reader should know which documents or tests support the certificate. If the basis cannot be explained clearly, the certificate may be going out too early.

## Mistake 5: reference documents without revisions [#mistake-5-reference-documents-without-revisions]

Form 15 also asks you to clearly identify relevant documentation. The official PDF gives numbered structural engineering plans as an example.

Project files change quickly. Drawings get superseded. Product selections change. Reports get reissued. If the certificate says "engineering drawings", the office may not know which drawings were relied on.

Use document numbers, titles, revisions, dates, report numbers, and project names where they are available.

For example:

* "Structural drawings S01 to S06, Rev D, dated 4 June 2026"
* "Soil report ABC-2451, dated 18 May 2026"
* "Window system technical manual, product range and revision stated in attachment"
* "Engineering calculation package EC-104, Rev B"

The official Form 15 appendix says additional material can be created and referred to in an addendum or attachment if there is not enough space. Use that path when the record needs more than the field can hold.

## Mistake 6: treating property details as optional when they are needed [#mistake-6-treating-property-details-as-optional-when-they-are-needed]

The official Form 15 says the property description section only needs to be completed if street address and property description are applicable. It gives examples where it may not apply, such as standard or generic pool design, shell manufacture, patio and carport systems.

That does not mean property details should be skipped whenever they are inconvenient.

If the certificate relates to a specific property, make the land clear. Use the street address, suburb or locality, state, postcode, lot and plan details, and local government area where applicable. The official form notes that lot and plan details are shown on title documents or a rates notice, and that previous lot and plan details should be provided if the plan is not registered by title.

Do not rely on the builder's short site name if the approval record needs formal land details.

## Mistake 7: certifier and approval numbers copied from old jobs [#mistake-7-certifier-and-approval-numbers-copied-from-old-jobs]

Form 15 asks for the building certifier reference number and building development application number if available. Those fields help the certificate land in the right file.

This is a common copy-paste risk when the same builder, certifier, or consultant has several jobs open. One digit from an old approval number can send the office hunting.

Copy the numbers from the current certifier request, approval record, or project management system. Preview them on the official PDF before export.

## Mistake 8: stale competent person details [#mistake-8-stale-competent-person-details]

The appointed competent person section asks for name, company name where applicable, contact person, business phone, mobile, email, postal address, licence class or registration type where applicable, and licence or registration number where applicable.

Saved details are useful because they stop repeat typing. Tradie Forms can save competent person details for the next certificate. But saved details are not a licence check.

Review the details before export, especially after:

* Licence or registration renewal
* Business name changes
* Postal address changes
* Staff role changes
* A different individual signing the certificate

The signed PDF should show the person who is actually appointed and signing for that design-specification help.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns QLD Form 15 into guided sections that follow the official PDF:

* Property description
* Description of aspect or specification
* Basis of certification
* Reference documentation
* Building certifier reference and approval number
* Appointed competent person details
* Signature and date

The form can reuse competent person details, catch missing required fields before export, and show a preview of the official PDF layout. That makes it easier to spot long basis text, missing dates, stale licence details, and vague references before the certificate goes to the certifier.

It still needs human checking. The appointed competent person remains responsible for the certificate and the exported PDF.

## A cleaner Form 15 completion habit [#a-cleaner-form-15-completion-habit]

Before sending Form 15, run this quick check:

1. Confirm the certificate is for design or specification.
2. Confirm the building certifier has appointed the competent person for this scope.
3. Write the aspect narrowly enough to match the actual design or specification.
4. State the basis using the documents, tests, standards, codes, or specs relied on.
5. Identify reference documents with dates and revisions.
6. Add property details where the certificate relates to a specific site.
7. Check certifier reference and approval numbers.
8. Check competent person details and signature.
9. Preview the official PDF layout.
10. Store the PDF with the design package and correspondence.

That habit keeps the certificate useful after the job has moved on.

## Next steps [#next-steps]

Start the [QLD Form 15 design specification certificate](/forms/qld-building-form-15-design-spec) when you need to prepare the official PDF layout online, or browse [QLD building forms](/qld/building).

If the job is about an inspected aspect of completed work, open [QLD Form 12](/forms/qld-building-form-12-aspect-inspection) or read the [Form 12 vs Form 15 guide](/resources/qld-form-12-vs-form-15-building-certificate-guide).

## Official references [#official-references]

For current requirements, check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 15 PDF](https://www.hpw.qld.gov.au/__data/assets/pdf_file/0026/9773/form15compliancecertificateforbuildingdesignorspecification.pdf), and the [Business Queensland competent persons guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/competent-persons-cadets).


# NSW Combined Notice and Certificate: Record keeping and completion guide (https://tradieforms.com.au/resources/nsw-combined-notice-coc-record-keeping-handover-guide)

How NSW plumbers and drainers can keep Combined Notice and Certificate of Compliance paperwork tied to the owner, regulator, and job record. | State: NSW | Trade: Plumbing | Template: nsw-combined-notice-coc



> **Tradie Forms:** fill the NSW Combined Notice of Work and Certificate of Compliance on the official PDF layout, check key fields before export, then store or complete the finished PDF with the job record.

For NSW plumbers and drainers, the paperwork trail matters as much as the pipework record. The job might start with a Notice of Work, finish with a Certificate of Compliance, and need copies for the owner, regulator, licensee, or local authority depending on where the work sits.

The NSW Combined Notice of Work and Certificate of Compliance brings those records into one form for plumbing and drainage work. It can be useful, but only if the finished PDF is complete, easy to match to the job, and stored where the business can find it later.

This guide is about record keeping and completion. It is for the practical site moment: the drainage work is complete, the final inspection is close, the owner wants paperwork, or the office needs the PDF before lodgement.

Use the [NSW Combined Notice and Certificate template](/forms/nsw-combined-notice-coc) when you want guided sections, saved licence or business details, missing-field checks, official PDF preview, and a clean PDF export. You can also browse [NSW plumbing forms](/nsw/plumbing) or read the companion [NSW Combined Notice guide](/resources/nsw-combined-notice-certificate-compliance-plumbing-guide).

## What the Combined Notice covers [#what-the-combined-notice-covers]

NSW Government guidance says plumbers may be required to submit or provide Notices of Work, Certificates of Compliance, and Sewer Service Diagrams for plumbing and drainage work to meet legislative requirements.

The guidance describes a Notice of Work as a form that outlines plumbing and drainage work to be carried out, and the person carrying out the work. It says plumbers and drainers must submit a Notice of Work before starting work either through Building Commission NSW via MyInspections for work requiring inspection in listed metropolitan areas, or to the local plumbing regulator using the Combined Notice of Work and Certificate of Compliance for the type of work the relevant local plumbing regulator requires to be inspected.

The same NSW Government guidance says a Certificate of Compliance confirms the work complies with the Act, Regulation, Plumbing Code of Australia, Deemed-to-Satisfy requirements of AS/NZS 3500, and identifies the plumber or drainer as the responsible person for that work.

The Combined Notice form page says the form includes copies for the licensee, owner, and regulator regarding plumbing and drainage.

Tradie Forms maps your entries onto the official PDF layout. It does not decide whether your work requires inspection, replace the regulator's process, or lodge the document for you. The licensed plumber or drainer remains responsible for checking the work, the exported PDF, and the required completion.

## Keep the notice and certificate tied to the same job [#keep-the-notice-and-certificate-tied-to-the-same-job]

The first record-keeping habit is simple: make the form easy to match to the work.

For a busy plumbing business, "Smith job" is not enough. Use the job address, owner or builder name, licence details, work type, inspection details, and dates in a consistent way across your booking, invoice, photos, sewer service diagram, and exported PDF.

If the office has to match a certificate to a job later, they should not be comparing half-filled PDFs against SMS threads.

Before export, check:

* Work site address and property details
* Owner, builder, or person who arranged the work
* Responsible licensee details
* Licence or certificate details
* Work description
* Dates for notice, commencement, completion, inspection, or certificate sections where applicable
* Copies needed for the owner, regulator, licensee, or job record

Tradie Forms helps by grouping the official PDF into guided sections and catching missing fields before export. The final check still belongs to the person responsible for the work.

## Notice of Work completion [#notice-of-work-completion]

NSW Government guidance says a Notice of Work outlines the plumbing and drainage work to be carried out and the person carrying out the work. For work requiring inspection in the Sydney, Illawarra, Blue Mountains, Newcastle and Hunter areas, the guidance points to Building Commission NSW via MyInspections. For regional work, it points to the local plumbing regulator and the Combined Notice form for the type of work that the local regulator requires to be inspected.

For record keeping, the Notice of Work should answer the practical questions:

* What work is planned?
* Where is it being carried out?
* Who is carrying it out?
* Which regulator or local authority needs the notice?
* What inspection path applies?

If those details are vague at the start, the certificate at the end will be harder to line up.

Keep a copy of the notice with the job record. If the scope changes, keep the updated paperwork and messages together. A plumber on site should not have to guess later which version the office lodged.

<KeyTakeaways>
  * Keep the Combined Notice PDF with the owner, regulator, licensee, and job record copies
  * Match the work description, site details, dates, and responsible person details across the whole job
  * Store supporting records such as inspection notes, photos, and sewer service diagrams with the finished PDF
  * Preview the official PDF layout before sending, lodging, or attaching the form
</KeyTakeaways>

## Certificate of Compliance completion [#certificate-of-compliance-completion]

NSW Government guidance says plumbers and drainers at completion of all plumbing and drainage work must complete a Certificate of Compliance and provide a copy to the person that arranged the work, which may be a property owner or builder.

It also says the certificate is submitted to Building Commission NSW at completion of work or before arranging a final inspection through MyInspections for work requiring inspection in the listed metropolitan areas, or to the local plumbing regulator using the Combined Notice form for the type of work the relevant regulator requires to be inspected. For work not requiring an inspection, the guidance says the Combined Notice of Work and Certificate of Compliance can be used, and a copy does not need to be provided to Building Commission NSW or the local plumbing regulator.

The exact path depends on the job and location, so check the current regulator or council process. The completion habit stays the same: complete the certificate while the work details are fresh, give the required copy, and store the finished PDF with the job.

The NSW Plumbing and Drainage Regulation 2017 sets timing rules for certificates of compliance and copies. It says the period for giving a certificate of compliance or copy is 2 business days after work is completed, or 7 business days after completion if the work is not inspected by the plumbing regulator during the period it must be available for inspection. It also says the copy period under section 15(2) is 7 business days after the person required to give the copy receives it.

Do not rely on memory for those dates. If timing matters for your job, check the current legislation and regulator guidance before you complete.

## Sewer Service Diagram and supporting records [#sewer-service-diagram-and-supporting-records]

NSW Government's regional inspections guidance says plumbers and drainers must submit a Sewer Service Diagram to the local plumbing regulator and provide a copy to the owner of the land or owner's agent. The broader inspection documents guidance also lists Sewer Service Diagrams as part of the inspection document set.

Not every job has the same documents, but record keeping should keep related files together. The finished Combined Notice or Certificate of Compliance is more useful when it sits beside the records that explain the work.

Depending on the job, that might include:

* Sewer Service Diagram
* Inspection booking and outcome records
* Photos before covering work
* Test notes
* Product or fixture details
* Owner or builder correspondence
* Regulator or council reference numbers
* The exported Combined Notice and Certificate PDF

Attach those records to the same job in your job software or shared storage. A clean PDF is good. A clean PDF that can be found with the supporting material is better.

## Common completion mistakes [#common-completion-mistakes]

### Sending a PDF that is not checked against the site [#sending-a-pdf-that-is-not-checked-against-the-site]

The official PDF preview matters. Before sending or lodging, check that the work site, owner, licensee, dates, and work description appear where you expect them.

Tradie Forms gives you the preview so you can catch obvious layout or missing-field issues before download.

### Confusing owner copy and regulator copy [#confusing-owner-copy-and-regulator-copy]

The Combined Notice form page says the form includes copies for the licensee, owner, and regulator. Your completion process should say who gets what and when. Do not let the only copy sit in one person's downloads folder.

### Losing the certificate outside the job record [#losing-the-certificate-outside-the-job-record]

If the PDF is sent by text, email, or a portal upload, save a copy back to the job record. The office should not need to search one person's phone later.

### Using saved details without checking them [#using-saved-details-without-checking-them]

Saved licence and business details reduce repeat typing. They do not remove the need to check the responsible person, contractor, licence, contact, and address details before export.

### Forgetting the follow-up documents [#forgetting-the-follow-up-documents]

If a Sewer Service Diagram, inspection note, or council message belongs with the form, attach it while the job is fresh.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the Combined Notice and Certificate into guided web sections instead of a flat PDF. The product helps with:

* Guided form sections that follow the official layout
* Saved licence and business details for repeat jobs
* Address and site fields that reduce messy retyping
* Missing-field checks before export
* Preview of the official PDF layout
* Download of the finished PDF for owner, regulator, licensee, or job-system upload

That helps the plumber finish the record on site or straight after the job, while the details are still fresh. It does not claim regulator affiliation and it does not replace your responsibility to check the PDF and follow current NSW requirements.

## A practical record-keeping routine [#a-practical-record-keeping-routine]

Use this routine at the end of plumbing and drainage work:

1. Check the job address and owner or builder details.
2. Confirm the responsible licensee details.
3. Fill the Combined Notice or Certificate sections that apply.
4. Check dates against the actual job events.
5. Add or store inspection records and photos.
6. Add the Sewer Service Diagram where required.
7. Preview the official PDF layout.
8. Download and name the PDF clearly.
9. Provide the required copy to the person who arranged the work.
10. Submit or store the regulator copy where the current process requires it.

The point is not extra admin. The point is that the next person opening the job can see what was done, what was handed over, and where the final PDF went.

## Next steps [#next-steps]

Start the [NSW Combined Notice and Certificate](/forms/nsw-combined-notice-coc) when you need to fill the official PDF layout online, or browse [NSW plumbing forms](/nsw/plumbing).

For the main completion walkthrough, read the [NSW Combined Notice and Certificate compliance guide](/resources/nsw-combined-notice-certificate-compliance-plumbing-guide).

## Official references [#official-references]

For current requirements, check the [NSW plumbing inspection documents guidance](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/plumbers-and-drainers/plumbing-inspection-documents), the [Combined Notice of Work and Certificate of Compliance form page](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/plumbers-and-drainers/regional-inspections/combined-notice-of-work-and-certificate-of-compliance), the [NSW regional plumbing and drainage inspections guidance](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/plumbers-and-drainers/regional-inspections), and the [NSW Plumbing and Drainage Regulation 2017](https://legislation.nsw.gov.au/view/whole/html/sl-2017-0482).


# QLD Form 43 QBCC Licensee Aspect Certificate: On-Site Guide (https://tradieforms.com.au/resources/qld-form-43-qbcc-licensee-aspect-certificate-guide)

A practical guide for QBCC licensees completing Queensland Form 43 aspect certificates for class 1a and class 10 building work. | State: QLD | Trade: Building | Template: qld-building-form-43-aspect-certificate



> **Tradie Forms:** complete QLD Form 43 on the official Queensland PDF layout before the aspect certificate leaves site. Capture the scope, property, building, aspect, basis, references, certifier numbers, QBCC licence details, signature, and date in a guided flow.

QLD Form 43 is the QBCC licensee aspect certificate for certain Queensland building work. In plain terms, it lets a QBCC licensee state how the aspect work they carried out, or are authorised to certify, complies with the building development approval for a single detached class 1a building or a class 10 building or structure.

This is the form that often turns up at close-out time. The certifier asks for the aspect certificate. The builder wants to keep moving. The licensee has the work, drawings, product documents, and job notes in front of them, but the PDF is fiddly on a phone.

Use the [QLD Form 43 template](/forms/qld-building-form-43-aspect-certificate) when you want guided sections, saved QBCC licence details, missing-field checks, official PDF preview, and a clean PDF export. You can also browse [QLD building forms](/qld/building), or compare related certificates such as [QLD Form 30](/forms/qld-building-form-30-accepted-development-aspect), [QLD Form 12](/forms/qld-building-form-12-aspect-inspection), and [QLD Form 16](/forms/qld-building-form-16-inspection).

## What Form 43 is for [#what-form-43-is-for]

The official Form 43 PDF says it is used for sections 68, 69, and 70(1)(a) of the Building Regulation 2021. It states that aspect work for a single detached class 1a building and class 10 building or structure is compliant with the building development approval.

The appendix says a QBCC licensee completes Form 43 if they carried out the aspect work, or are authorised under the QBCC Regulation, and the aspect work is subject to a building development approval for that class 1a or class 10 work. It also says the completed form may be given to the building certifier or competent person for inspections.

That makes Form 43 different from a general workmanship certificate. It is tied to:

* The QBCC licence class
* The aspect work
* The relevant property and building
* The building development approval
* The basis and references relied on

Tradie Forms maps your entries onto the official PDF layout. It does not decide whether your licence class is right, whether the work complies, or whether the certifier can rely on the form. The QBCC licensee and certifier remain responsible for checking the certificate and supporting record.

## Form 43 vs Form 30 [#form-43-vs-form-30]

The easiest mistake is choosing the wrong QBCC aspect form.

Form 43 is for aspect work subject to a building development approval for a single detached class 1a building or class 10 building or structure. It is usually part of the certifier's inspection documentation.

Form 30 is for QBCC licensee aspect certification for accepted development, previously called self-assessable development, where the work is not assessed by a building certifier under a building development approval.

If there is a building development approval and the certifier is asking for an aspect certificate, check Form 43 first. If the job is accepted development, check Form 30.

## What to collect before export [#what-to-collect-before-export]

Form 43 is easiest when you complete it while the work is still fresh. Before you leave site, collect:

* Scope of the aspect or aspects covered by your licence class
* Property street address, lot and plan, and local government area
* Building or structure description and class
* Description of the aspect or aspects certified
* Basis of certification
* Reference documentation
* Building certifier reference number
* Building development approval number
* Date approval to inspect was received from the building certifier
* QBCC licensee name, company, contact, postal address, licence class, and licence number
* Signature and date

If you need supporting documents, keep them with the job file. The form can name references, but the full record usually sits in your job software, email folder, or project file.

## Scope and aspect wording [#scope-and-aspect-wording]

The first field asks for the scope of the aspect work covered by the licence class. The aspect field asks you to describe the aspect or aspects certified.

Those are related, but they are not the same. Scope describes the licence class area. Aspect describes the actual work being certified on this job.

For example, a waterproofing licence scope may be broad, but the aspect certified might be "wet area waterproofing to main bathroom, ensuite, and laundry in single detached dwelling". A structural steel certificate might identify the beams, location, and drawing references.

Good wording protects everyone. It helps the certifier understand the certificate. It helps the builder know what has been handed over. It helps the office answer questions later.

## Basis and references [#basis-and-references]

The basis section asks for the basis for giving the certificate and the extent to which tests, specifications, rules, standards, codes of practice, and other publications were relied on.

The reference documentation section asks you to identify relevant documents, such as numbered structural engineering plans.

Use both fields properly. The basis tells the reader why you are satisfied. The references tell the reader what documents support that basis.

Useful references might include:

* Engineering drawing numbers and revisions
* Manufacturer installation instructions
* Product technical documents
* Inspection or test records
* Photos or marked-up plans
* Relevant specifications

Avoid vague entries like "as per plans" if you can name the plans. Future you will thank present you.

<KeyTakeaways>
  * Use Form 43 for eligible QBCC licensee aspect work subject to a building development approval
  * Keep the scope, aspect, basis, and references specific to the job
  * Check the certifier reference and building development approval number before export
  * Preview the official PDF layout before giving the certificate to the building certifier or competent person
</KeyTakeaways>

## Licence and certifier details [#licence-and-certifier-details]

The Form 43 PDF says the QBCC licensee must hold an appropriate class of licence under the QBCC Regulation for the aspect work, or be able under that regulation to give a QBCC licensee certificate for aspect work.

Do not gloss over this block. Check:

* Licensee full name
* Company name if applicable
* Contact person
* Phone numbers and email
* Postal address
* Licence class
* Licence number
* Date approval to inspect was received from the building certifier

Saved licence details in Tradie Forms help you avoid typing the same block on every job. They do not remove the need to check that the details still apply.

## Common Form 43 mistakes [#common-form-43-mistakes]

### The certificate covers too much [#the-certificate-covers-too-much]

If the aspect only covers one area, stage, system, or component, keep the wording narrow. Do not make the certificate sound like it covers work you did not carry out or inspect.

### The approval to inspect date is missing [#the-approval-to-inspect-date-is-missing]

The official form includes the date approval to inspect was received from the building certifier. It is an easy field to skip because it sits inside the licensee details area, but it helps show how the certificate connects to the certifier process.

Check the request from the certifier, the job booking, or the project correspondence before export. If your business receives inspection requests through a job software, make sure the date you enter matches the actual request and not the day you happened to complete the PDF.

### The approval number is wrong [#the-approval-number-is-wrong]

Approval numbers and certifier references are often copied between jobs. Check them against the certifier request or approval documents.

### Form 43 is used for accepted development [#form-43-is-used-for-accepted-development]

If the work is accepted development and not subject to a building development approval, Form 30 may be the better fit.

### References are not identifiable [#references-are-not-identifiable]

"Plans supplied by builder" is weak. Use drawing numbers, revisions, dates, and titles where possible.

### The licence block is stale [#the-licence-block-is-stale]

Saved details are useful, but old details create rework. Check licence class and number before signing.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns QLD Form 43 into guided sections:

* Scope
* Property
* Building
* Aspect
* Basis
* References
* Certifier
* Licensee
* Signature

You can reuse saved QBCC licensee details, catch missing fields before export, preview the official PDF layout, and download the finished certificate on site.

The point is not to make the legal judgement for you. The point is to make the paperwork easier to finish correctly while the work, approval, and references are still close.

## Record keeping and completion [#record-keeping-and-completion]

Keep the exported Form 43 with:

* Building development approval details
* Building certifier request or approval to inspect
* Drawings, revisions, and specifications relied on
* Product documents or test records
* Photos or inspection notes
* Related Form 16 or Form 12 records
* Builder or certifier completion record

Name the PDF so it can be found later. Date, property, aspect, and form name is a good start.

## A final review before sending [#a-final-review-before-sending]

Before you send Form 43, read the preview like you are the certifier receiving it. Can you tell what aspect was certified? Can you see the approval number? Are the references specific enough to find the drawings or product documents? Does the licence class match the aspect?

This review takes a minute, but it catches the messy errors that create back-and-forth. Tradie Forms can flag missing fields and show the official PDF preview, but it cannot know whether "wet area" should have said "ensuite and laundry". That final judgement stays with the QBCC licensee.

## Official references [#official-references]

Check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 43 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0019/18631/Form43AspectCertificateQBCCLicensee.pdf), and the [Business Queensland competent persons guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/competent-persons-cadets) before relying on this guide.

## Next steps [#next-steps]

Start the [QLD Form 43 QBCC licensee aspect certificate](/forms/qld-building-form-43-aspect-certificate) when your aspect work is ready to certify. If the job is accepted development, check [QLD Form 30](/forms/qld-building-form-30-accepted-development-aspect), or browse [QLD building forms](/qld/building) for the right template.


# Common QLD Certificate of Testing and Compliance Mistakes Electricians Can Catch On Site (https://tradieforms.com.au/resources/common-qld-electrical-cotc-mistakes)

Field-focused checks for Queensland electricians before issuing a certificate of testing and compliance or testing and safety. | State: QLD | Trade: Electrical | Template: qld-electrical-cotc



> **Tradie Forms:** fill the QLD certificate of testing and compliance on the official PDF layout, catch missing customer, work, test, licence, and notice details before export, then download the finished PDF for the customer and the job record.

A Queensland certificate of testing and compliance is easy to leave until the end of the day. The switchboard is back together, the customer wants to lock up, the apprentice is loading the ute, and the next job is already ringing.

That is exactly when small certificate mistakes creep in.

For Queensland electricians, the certificate is not just a receipt. WorkSafe Queensland says electrical contractors and workers completing work on behalf of an electrical contractor must provide either a certificate of testing and safety for work on electrical equipment or a certificate of testing and compliance for electrical installation work. The certificate needs the customer details, the installation or equipment tested, the test date, the electrical contractor licence number, and the right certification wording.

This guide is about the common on-site mistakes that slow completion, confuse the customer, or make the job record harder to defend later. Use it alongside the [QLD CoTC template](/forms/qld-electrical-cotc) when you want guided sections, saved licence details, PDF preview, and a cleaner completion. You can also browse [QLD electrical forms](/qld/electrical) or read the companion [QLD CoTC on-site guide](/resources/qld-electrical-cotc-on-site-guide).

## Mistake 1: picking the wrong certificate type [#mistake-1-picking-the-wrong-certificate-type]

The WorkSafe Queensland example certificate covers two different jobs. It has a certificate of testing and compliance for electrical installations, and a certificate of testing and safety for electrical equipment.

That choice matters because the certificate statement changes. Installation work needs the statement that the electrical installation, to the extent affected by the electrical work, has been tested to ensure it is electrically safe and in accordance with the wiring rules and other standards applying under the Electrical Safety Regulation. Equipment work needs the statement that the electrical equipment, to the extent affected by the work, is electrically safe.

On site, the mistake often happens when a saved PDF or old invoice wording is reused. A domestic switchboard upgrade, a new circuit, or installation work is not the same paperwork moment as equipment work.

Tradie Forms starts with the certificate type so you choose it before the rest of the form is exported. That does not make the compliance call for you, but it does stop the certificate heading being treated as an afterthought.

## Mistake 2: writing the wrong person in the customer block [#mistake-2-writing-the-wrong-person-in-the-customer-block]

WorkSafe Queensland says the certificate must include the name and address of the person for whom the work was performed. Their guidance explains that this is usually the person or organisation that engaged the licensed electrical contractor to perform the work, and usually the person or organisation you would invoice.

That sounds simple until the job has a builder, property manager, tenant, owner, body corporate, or real estate agent involved.

If you were engaged by the builder for a renovation, WorkSafe Queensland says you would give the certificate to the builder unless you were engaged directly by the owner. If your job software has the site contact in one field and the bill-to contact in another, do not copy the wrong one into the certificate without checking.

Before export, check:

* Who engaged your electrical contracting business
* The name you will invoice
* The address tied to that person or organisation
* Whether the work site address differs from the customer address

The [QLD CoTC template](/forms/qld-electrical-cotc) separates the customer block from the work tested block so the site details do not have to be squeezed into the wrong field.

## Mistake 3: describing the work too thinly [#mistake-3-describing-the-work-too-thinly]

WorkSafe Queensland says the certificate must include details of the electrical equipment or electrical installation tested. Their guidance says to provide as much detail as possible about the work done, such as the number and type of electrical equipment installed, because the certificate copy can serve as a useful job record.

"Electrical work completed" is not enough for a future reader. It does not help the customer, the office, or the electrician who gets called back later.

Better descriptions name the affected installation or equipment and give enough site context to understand the job:

* "Replacement of main switchboard and testing of affected final subcircuits at rear workshop"
* "Installation and testing of new 20 A dedicated circuit for split system air-conditioner"
* "Testing of repaired commercial dishwasher electrical equipment after replacement lead and plug"
* "Installation and testing of outdoor lighting circuit to front driveway and entry path"

Keep it factual. Do not turn the certificate into a quote, a whole job diary, or a promise about work you did not touch. The point is to make the tested work clear.

## Mistake 4: leaving the test date loose [#mistake-4-leaving-the-test-date-loose]

The certificate must include the day the electrical equipment or installation was tested. On a busy run, it is easy to use the job booking date, invoice date, or the date the office sends the PDF.

Use the test date.

This is especially important when work spans more than one visit. If rough-in, fit-off, testing, and completion happen on different days, the certificate should not be filled from memory after the week has moved on. Finish it while the test result, job notes, and scope are still fresh.

Tradie Forms keeps the date of test in the contractor section and checks that it is filled before export. The official PDF preview then gives you one last look before sending.

<KeyTakeaways>
  * Choose certificate of testing and compliance for installation work and certificate of testing and safety for equipment work
  * Check who engaged the electrical contractor before filling the customer block
  * Describe the installation or equipment tested in enough detail for the job record
  * Preview the official PDF layout before giving the certificate to the customer
</KeyTakeaways>

## Mistake 5: using an old or wrong licence number [#mistake-5-using-an-old-or-wrong-licence-number]

WorkSafe Queensland says the certificate must include the electrical contractor licence number under which the installation or equipment was tested.

This is one of the fields that should be easy, but it is also one of the fields that gets copied from old paperwork without a second look. If a business has multiple licences, a subcontracting arrangement, or changed details after renewal, stale licence information can follow the team around.

Saved licence details help when they are current. Tradie Forms lets you reuse contractor licence details, name on licence, and phone details so the electrician is not typing the same block on every job. The habit is still to check those details before export, especially after renewals, new entities, or changes in who performed or supervised the work.

The PDF is clean only if the details are right.

## Mistake 6: missing the notice date [#mistake-6-missing-the-notice-date]

The WorkSafe Queensland example certificate includes a "Date notice given" field. The guidance says you must give a certificate to the customer as soon as possible after completing the work.

Leaving this date blank weakens the completion record. The customer may have the PDF, the office may have a copy, but nobody can quickly see when the certificate was given.

Make the notice date part of your site close-out:

1. Finish testing and record the work tested.
2. Fill the certificate before packing away the job notes.
3. Preview the official PDF layout.
4. Give or send the PDF to the person the work was performed for.
5. Store the finished PDF with the job record.

That habit is easier than trying to reconstruct it from emails later.

## Mistake 7: treating testing notes as someone else's paperwork [#mistake-7-treating-testing-notes-as-someone-elses-paperwork]

WorkSafe Queensland's testing guidance says testing is electrical work under the Electrical Safety Act 2002. It lists testing work such as detecting faults, locating faults, measuring performance, verifying compliance with the wiring rules, determining whether equipment is energised, fulfilling test and tag requirements, and checking electrical work before connection or reconnection.

The certificate does not need every test reading. It does need the right certificate details, the tested work description, and the certification statement. Your job file can carry the supporting test notes, photos, SWMS records where relevant, and other completion material.

Do not let the certificate drift away from the testing record. If the certificate says one thing and your job notes say another, the office has a mess to clean up.

## Mistake 8: not keeping a copy [#mistake-8-not-keeping-a-copy]

WorkSafe Queensland says electrical contractors must keep a copy of these certificates for five years. Their FAQ also says that once the certificate is issued, the licensed electrical contractor under whose licence number the certificate was issued must keep a copy for at least five years after it is given to the person for whom the work was performed.

That copy should be findable. Not buried in a camera roll. Not sitting as "scan0007.pdf" on one laptop.

Use a file name the office can search later. Include the date, customer or builder, site suburb, and certificate type. Attach the PDF to the job in ServiceM8, Fergus, your shared drive, or whatever system the business uses. If the customer rings six months later, the record should take seconds to find.

## How Tradie Forms helps before export [#how-tradie-forms-helps-before-export]

Tradie Forms does not replace the electrician's judgement. It maps your entries onto the official PDF layout and helps catch missing fields before you download.

For QLD CoTC work, the guided form keeps the job in clear blocks:

* Certificate type
* Work performed for
* Electrical installation or equipment tested
* Test and contractor details
* Certification and notice date

You can save licence and business details for reuse, fill the certificate at the switchboard or in the ute, preview how the official PDF will look, and download the finished PDF on site. The licensed electrician or contractor still needs to check the form before sending it.

## A simple site check before you complete [#a-simple-site-check-before-you-complete]

Before you give the customer the certificate, read the PDF like a future reader would:

* Is the certificate type right?
* Is the customer or builder name the person the work was performed for?
* Is the address clear?
* Does the work tested description say what was actually tested?
* Is the test date right?
* Is the contractor licence number current?
* Is the notice date filled?
* Has the PDF been stored with the job record?

That check takes a minute. It can save the office a chase, and it gives the customer a cleaner completion.

## Next steps [#next-steps]

Start the [QLD Certificate of Testing and Compliance](/forms/qld-electrical-cotc) when you need to fill the official PDF layout online, or browse [QLD electrical forms](/qld/electrical) for more paperwork as coverage expands.

For a broader walkthrough, read the [QLD CoTC on-site guide](/resources/qld-electrical-cotc-on-site-guide).

## Official references [#official-references]

For current requirements, check [WorkSafe Queensland's issuing certificates of compliance guidance](https://www.worksafe.qld.gov.au/laws-and-compliance/electrical-safety-laws/issuing-certificates-of-compliance), the [WorkSafe Queensland certificate of testing PDF](https://www.worksafe.qld.gov.au/__data/assets/pdf_file/0019/20809/es-testing-compliance-certificate.pdf), and [WorkSafe Queensland's testing guidance](https://www.worksafe.qld.gov.au/safety-and-prevention/hazards/electricity/testing).


# VIC Pesticide Application Record: Complete It On Site (https://tradieforms.com.au/resources/vic-pesticide-application-record-on-site-guide)

A practical guide for Victorian pest controllers on completing pesticide application records at the job and keeping clean records on site. | State: VIC | Trade: Pest Control | Template: vic-pesticide-application-record



> **Tradie Forms:** complete the Victorian pesticide application record on the official Health Victoria PDF layout while you are still at the property. Capture operator, client, pesticide, pest, location, weather, and sign-off details before the job record goes cold.

Pesticide records are easiest to complete while the work is still happening. The product is still in front of you. The client details are still open on the job. The treated areas, weather, precautions, and re-entry advice are not buried under the next booking.

For Victorian pest controllers, the pesticide application record is not just office filing. Health Victoria says pest control operators must keep certain records for every pesticide application for every job. The record should be clear enough that the job can be understood later by your business, the client, or an inspector.

That is hard to do from memory at 7pm.

Use the [VIC pesticide application record](/forms/vic-pesticide-application-record) to fill the official PDF layout online, or browse [VIC pest control forms](/vic/pest-control) for the full library.

## What the VIC pesticide application record is for [#what-the-vic-pesticide-application-record-is-for]

Health Victoria provides a Pesticide Application Record Sheet for pest control traders and operators. Its record keeping guidance says pest control operators must keep certain records for every pesticide application for every job.

Health Victoria's Technical Note 3 on record keeping says pest control operators are required under Regulation 89 to make and keep certain records for each pesticide used at a job. It also says the records should be kept for the required period and should not be false.

In practical terms, the record connects the treatment to:

* The person who applied the pesticide
* The business responsible for the work
* The client and property
* The pesticide product and batch
* The pest or pests treated
* The treated locations
* The application method, quantity, and rate
* The precautions and re-entry advice
* The weather where outdoor application is involved
* The signature of the person completing the record

Tradie Forms maps your entries onto the Health Victoria PDF layout. It does not decide whether the application was appropriate, whether the product label was followed, or whether the record is enough for a particular job. The licensed pest controller remains responsible for checking the work, the record, and the exported PDF.

## Why on-site completion matters [#why-on-site-completion-matters]

Pest jobs move quickly. You might treat a roof void, kitchen, fence line, garage, subfloor, office tenancy, or commercial loading bay, then jump straight to the next address.

The longer you wait to fill the record, the more you rely on fragments:

* A product photo in your camera roll
* A half-written note about the batch number
* A customer name from the booking system
* A memory of wind direction from two suburbs ago
* A guess about the treated room or outdoor area

On-site completion avoids that. You can fill the record while the product label, site notes, client, and treated areas are still in reach. If something is missing, you can check it before leaving.

## Details to collect before export [#details-to-collect-before-export]

The official record sheet is simple, but it asks for details that can be painful to chase later. Treat the record as part of finishing the treatment, not as a separate office task.

### Operator details [#operator-details]

Record the technician name, licence number, trading name, business address, phone, and signature details as required by the form.

Saved operator details are useful for repeat jobs. You should not have to type the same licence and trading name every afternoon. But saved details still need review when a licence renews, a trading name changes, or a technician works under a different arrangement.

If the application is supervised, check the official record keeping guidance for supervisor details. Technical Note 3 includes name and licence number of the person supervising the application where applicable, such as when a trainee licence holder is involved.

### Job date, time, and client [#job-date-time-and-client]

The record should show when the application happened and who it was for. Technical Note 3 lists date of application, start and finish times, and client name, phone number, and address among the record details.

Do not assume the site contact is the client. On commercial work, real estate jobs, strata jobs, and rental properties, the person who opens the door may not be the person for whom the application was carried out.

### Property and specific application location [#property-and-specific-application-location]

Health Victoria's record guidance includes the location of the pesticide application, including street address where applicable, and the specific location within the property.

Specific locations are where the record becomes useful later. "House" is weak. "Kitchen skirting, laundry wet area, garage perimeter, and external southern fence line" gives the next person a much clearer record.

If you treated outdoor areas, name them. If you treated internal rooms, name the rooms. If it was a multi-tenancy site, identify the tenancy, level, room, plant area, kitchen, store, or loading dock.

### Pests treated [#pests-treated]

The record needs to say which pests were treated. The Health Victoria PDF uses pest selection fields and an "other" option. Use the pest names that match the job and product label.

If you select "other", describe the pest clearly. Do not leave it for the office to decode from photos.

### Product trade name and batch [#product-trade-name-and-batch]

Technical Note 3 lists trade name and batch number as details to record. Capture these while the product is still out. A blurry product photo can help, but the record itself should carry the detail.

If more than one pesticide is used at a job, do not squash separate applications into one vague entry. Health Victoria's record keeping page says businesses using their own sheet must make sure it contains all sections covered by the template for each pesticide used. Keep the record tied to the pesticide actually applied.

### Method, quantity, and rate [#method-quantity-and-rate]

The technical note lists method of application, quantity applied, and rate of application or enough information to determine the rate from the label.

This is another reason to fill the record before packing up. The method and quantity are clear when the application has just happened. They get fuzzy later, especially on repeat maintenance jobs.

### Precautions and re-entry advice [#precautions-and-re-entry-advice]

The record needs specific precautions, including the re-entry period. This is customer-facing information as much as record keeping. If the client, site manager, or tenant needs to know when they can re-enter an area, the record should not be vague.

Use plain wording that matches the product label and the job. If the site has pets, children, food areas, sensitive equipment, gardens, or neighbouring properties, make sure the advice is clear and kept with the job record.

### Weather for outdoor applications [#weather-for-outdoor-applications]

Technical Note 3 lists ambient temperature, wind direction, wind speed, and other relevant weather conditions for outdoor applications. It also gives guidance on weather, spray drift, and the use of the Beaufort Wind Scale where a wind-measuring instrument is not used.

Weather is hard to reconstruct accurately after the run. Record it during the job. If conditions change significantly during application, note the time and nature of the change.

<KeyTakeaways>
  * Complete the pesticide record while product, batch, weather, and site details are still in front of you
  * Keep one clear record for each pesticide used at the job
  * Record specific treated locations, not just the property address
  * Preview the official PDF layout before downloading or attaching it to the job record
</KeyTakeaways>

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the Victorian pesticide application record into guided sections instead of a flat PDF.

You can:

* Fill operator, client, pest, product, weather, and sign-off details in order
* Reuse operator and client details where appropriate
* Search addresses instead of retyping suburb and postcode
* Catch missing required fields before export
* Preview the official PDF layout
* Download the finished PDF and attach it to your job record

That last step matters. A completed PDF is only useful if your business can find it later. Keep the exported record with the invoice, service report, photos, label notes, and any risk or job-site analysis your business uses.

## Simple on-site workflow [#simple-on-site-workflow]

Use the same rhythm every job:

1. Confirm client and property details from the booking.
2. Check the product label and batch before application.
3. Record treated pests and specific locations while moving through the property.
4. Add precautions and re-entry advice before talking to the client.
5. Record quantity, rate, method, and weather details before packing away.
6. Preview the PDF and fix gaps.
7. Download the record and attach it to the job.

The workflow is not about adding admin. It is about finishing the job once, while the facts are still fresh.

## Record keeping after the job [#record-keeping-after-the-job]

Health Victoria's record keeping page says all records must be kept at the business address for a minimum of three years and should be accurate, up to date, clear, consistent, and in English.

Technical Note 3 also says that if records are completed on a smartphone or other electronic device, the pest control operator must make sure the records are kept securely and available for inspection when required.

That means your download and storage process matters. A PDF sitting in a phone downloads folder is easy to lose. Attach it to the job record, save it in the business filing system, or use whatever system your office relies on for repeat access.

File names help too. Use the date, client, suburb, and form name. That is enough for most small pest businesses to find the record without opening twenty PDFs.

## Next steps [#next-steps]

Start the [VIC pesticide application record](/forms/vic-pesticide-application-record) when you need to complete the official PDF layout at the property, or browse [VIC pest control forms](/vic/pest-control) for the live pest control library.

You can also read the companion guide on [common VIC pesticide application record mistakes](/resources/common-mistakes-vic-pesticide-application-record).

For official requirements, check the [Health Victoria pest control forms page](https://www.health.vic.gov.au/environmental-health/pest-control-forms), the [Health Victoria record keeping for pest controllers page](https://www.health.vic.gov.au/environmental-health/record-keeping-for-pest-controllers), [Technical Note 3 Record Keeping](https://www.health.vic.gov.au/sites/default/files/2025-01/technical-note-3-record-keeping.pdf), and the [Health Victoria pest control legislation and licensing page](https://www.health.vic.gov.au/environmental-health/pest-control-legislation-and-licensing).


# ACMA TCA1 and TCA2: Cabling Record keeping and completion guide (https://tradieforms.com.au/resources/acma-tca1-tca2-cabling-record-keeping-handover-guide)

How registered cablers and electricians can use TCA1 and TCA2 for customer copy, record keeping, and job-system storage after cabling work. | Trade: Electrical | Template: acma-tca1-attach-a



> **Tradie Forms:** use ACMA TCA1 to record completed telecommunications cabling work and TCA2 when you notice non-compliant existing cabling matters that need customer attention. Fill the official PDF layouts, complete the right copy, and keep records with the job.

Cabling paperwork is easiest when it is finished before the customer has moved on, the ceiling tiles are back in, and the photos are buried in someone's phone.

For registered cablers and electricians doing customer cabling work, TCA1 and TCA2 handle different completion moments. TCA1 is the certification statement for completed cabling work. TCA2 is the advice form for outstanding matters, such as non-compliant existing cabling issues noticed before or after the job.

The ACMA guidance is direct about the record trail. For completed cabling work, a written certification statement must be prepared as soon as practicable after finishing the work. Copies need to go to the customer and, where relevant, the employer or contractor. A copy must be kept for 1 year after preparing it.

That is not paperwork to leave until Friday afternoon. It belongs with the job while the work description, customer details, registration details, and any outstanding issues are still fresh.

Start [ACMA TCA1](/forms/acma-tca1-attach-a) for customer cabling advice, use [ACMA TCA2](/forms/acma-tca2) for outstanding cabling matters, or browse [electrical forms](/electrical) by state for the full library.

## What TCA1 is for [#what-tca1-is-for]

ACMA says that if you perform or supervise cabling work, you must prepare a written certification statement every time you complete a job for a customer. The statement must identify what cabling work has been completed, include your name, contact details and registration number, identify whether you performed or supervised the work, and state that the cabling work complies fully with AS/CA S009:2020 Installation Requirements for Customer Cabling.

The ACMA page says you may use TCA1 and TCA2 or your own format, provided the required details are included. The TCA1 form page provides the official TCA1 PDF and DOCX.

On site, TCA1 is the completion record for completed work. It should answer:

* Who was the registered cabling provider?
* What registration details apply?
* Was the work performed or supervised?
* Who was the customer?
* What work was completed and where?
* When was the certification statement prepared?
* Who gets a copy?
* Where is the business keeping its copy?

Tradie Forms maps your entries onto the official TCA1 PDF layout. The registered cabler remains responsible for checking the work, the statement, and the exported PDF.

## What TCA2 is for [#what-tca2-is-for]

ACMA says to use TCA2 if you notice non-compliant cable installations. The guidance says to complete the form and give it to the customer or building manager even where the issue is pre-existing or outside the contracted scope of work.

ACMA also says TCA2 can be issued before you begin work, with a quotation, or after you complete the cabling job if something needs attention.

That makes TCA2 a useful completion tool when the customer needs to know about existing cabling problems that are not fixed as part of your work. It does not replace the TCA1 certification statement for completed work. It sits beside it when there are outstanding matters to record.

The TCA2 form asks you to show which issues have been noticed and decide how urgently the customer should address the issue. ACMA says you give the completed form to the customer, and you are not required to keep a copy of TCA2. Even so, many trade businesses still store a copy with the job record so the office can see what was handed over.

## Small cabling tasks and records [#small-cabling-tasks-and-records]

ACMA guidance says a certification statement is not needed if the work involved only a small cabling task. The page lists small tasks such as running, transposing, or removing jumpers on distribution frames, and replacing a piece of minor cabling equipment such as a plug, socket, module, or over voltage unit.

The same guidance says all other requirements under the Cabling Provider Rules still apply to small cabling jobs, including that the work must be performed or supervised by a registered cabler and comply with the Wiring Rules.

If you are unsure whether the work is a small cabling task or whether a certification statement is required, check current ACMA guidance before relying on habit.

## What to collect before leaving site [#what-to-collect-before-leaving-site]

The best time to complete TCA1 and TCA2 is while the cabling work and any outstanding issues are still visible.

### Registered cabling provider details [#registered-cabling-provider-details]

For TCA1, capture the cabler's name, address, contact details, registration number, and expiry date. Saved provider details help when the same cabler fills repeat forms, but the registration details still need checking.

For employers, include employer details where they apply. ACMA says the customer gets a copy and the employer or contractor gets a copy if there is one.

### Work description [#work-description]

ACMA says the certification statement should identify what cabling work has been completed in adequate detail. Its guidance gives examples such as room, floor, section, department, or building.

That is field-friendly advice. "Data points" is thin. "Installed and tested four Cat 6 outlets in reception and comms cabinet patching for tenancy 2" is clearer. Include the physical area, system, floor, room, or building section where that helps the customer or auditor understand the record.

### Customer details [#customer-details]

Add the customer name and contact details while you are still with the customer or building manager. Check business names, site names, and addresses. A cabling record with the wrong customer entity is harder to match later.

### Certification signature and date [#certification-signature-and-date]

Sign and date the form after checking the work description and registration details. The signature block is not just a formality. It sits with the statement that the cabling work complies with the Wiring Rules.

### Outstanding matters [#outstanding-matters]

If you notice existing non-compliant cabling, use TCA2 to record the issue. ACMA says TCA2 can be given before work starts with a quotation, or after the job if something needs attention.

Be clear about the issue and priority. Do not bury a serious completion item in a casual email if the official advice form is the right tool for the job.

<KeyTakeaways>
  * Use TCA1 as the certification statement for completed customer cabling work
  * Use TCA2 when non-compliant existing cabling matters need customer or building manager attention
  * Give TCA1 copies to the customer and employer or contractor where relevant, and keep a copy for 1 year
  * Store finished PDFs with photos, job notes, test records, quotes, invoices, and completion emails
</KeyTakeaways>

## Record keeping that works back at the office [#record-keeping-that-works-back-at-the-office]

The office does not need a perfect filing system. It needs a record that can be found.

Use a file name that makes sense later:

* Date
* Customer or site
* Form type
* Suburb or job number
* Cabler initials where helpful

Keep TCA1 with the job record, invoice, quote, test results, photos, and customer copy email. If TCA2 was issued, store it with the same job even if ACMA does not require you to keep a copy.

That helps when the customer asks what was certified, when the employer needs the record, or when an audit request lands months later.

## Common TCA1 and TCA2 mistakes [#common-tca1-and-tca2-mistakes]

### Work descriptions are too vague [#work-descriptions-are-too-vague]

The work description should identify what was done and where. Use the room, floor, cabinet, tenancy, building section, system, or outlet count where it helps.

### Registration details are stale [#registration-details-are-stale]

Saved cabler details are useful, but they should not hide an expired or changed registration. Check registration number and expiry date before export.

### TCA2 issues are left in conversation [#tca2-issues-are-left-in-conversation]

If you notice existing non-compliant cabling matters, record them clearly. A spoken warning or buried text message is hard for the customer, building manager, or office to track later.

### The customer copy is sent but the business copy is lost [#the-customer-copy-is-sent-but-the-business-copy-is-lost]

ACMA says you must keep a copy of the certification statement for 1 year after preparing it. Do not rely on sent email alone. Store the PDF with the job record.

### TCA1 and TCA2 are mixed up [#tca1-and-tca2-are-mixed-up]

TCA1 is for completed cabling work certification. TCA2 is for outstanding matters. When both apply, use both and keep the completion clear.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns ACMA cabling forms into guided sections.

For [ACMA TCA1](/forms/acma-tca1-attach-a), you work through registered cabling provider details, employer details, work description, customer details, certification, signature, and date.

For [ACMA TCA2](/forms/acma-tca2), you choose the advice type and tick the outstanding matters that apply, including the priority level shown on the official form.

You can save provider details, catch missing fields before export, preview the official PDF layout, download the finished PDF, and attach it to the job record. That keeps cabling completion tied to the work while the details are still fresh.

Tradie Forms maps entries onto the official PDF layouts. The registered cabler remains responsible for checking the work, any outstanding matters, the customer copy, and the exported PDFs.

## A practical completion flow [#a-practical-completion-flow]

Use this flow after customer cabling work:

1. Confirm the cabler registration details.
2. Write the completed work description with location detail.
3. Add customer and employer details where relevant.
4. Complete and preview TCA1.
5. Give the customer copy and employer or contractor copy where relevant.
6. Store the TCA1 PDF with the job record for the required retention period.
7. If existing non-compliant cabling is noticed, complete TCA2.
8. Give TCA2 to the customer or building manager.
9. Store a copy with the job record if your business wants the full completion trail.

This is the difference between "paperwork done" and "paperwork findable".

## Next steps [#next-steps]

Start [ACMA TCA1](/forms/acma-tca1-attach-a) when you need to prepare customer cabling advice for completed work, use [ACMA TCA2](/forms/acma-tca2) when outstanding cabling matters need to be recorded, or browse [electrical forms](/electrical) for more live templates.

## Official references [#official-references]

For current requirements, check the [ACMA cabling advice forms guidance](https://www.acma.gov.au/cabling-advice-forms), the [ACMA TCA1 form page](https://www.acma.gov.au/publications/2019-06/form/form-tca1-compliance-telecommunications-customer-cabling-advice), and the [ACMA registered cabler guidance](https://www.acma.gov.au/find-registered-cabler).


# Common Mistakes With VIC Pesticide Application Records (https://tradieforms.com.au/resources/common-mistakes-vic-pesticide-application-record)

Field-focused guidance for Victorian pest controllers on avoiding pesticide application record mistakes with products, pests, weather, locations, and completion. | State: VIC | Trade: Pest Control | Template: vic-pesticide-application-record



> **Tradie Forms:** avoid the small record mistakes that turn a finished pest control job into a callback, office chase-up, or messy audit trail. Fill the Victorian pesticide application record in guided sections, preview the official PDF, and keep the finished file with the job.

Most pesticide application record mistakes are not dramatic. They are ordinary job-site slips.

The batch number is in a photo but not on the form. The client address is copied from the billing contact, not the treated property. The weather is guessed after the ute has moved three suburbs away. The "other pest" field is ticked but not described. The record says "outside perimeter", but nobody can tell which areas were treated.

For Victorian pest controllers, those small gaps matter because the record is meant to explain what happened on that job. Health Victoria says pest control operators must keep certain records for every pesticide application for every job. Its Technical Note 3 says records should include details such as product trade name, batch number, precautions, date and times, locations, pests, method, quantity, rate, weather for outdoor work, licence details, client details, and signature.

The good news is that most mistakes are easy to avoid if the record is completed while the job is still live.

Use the [VIC pesticide application record](/forms/vic-pesticide-application-record) to fill the official PDF layout online, or browse [VIC pest control forms](/vic/pest-control) for the current pest control templates.

## Mistake 1: Completing the record after the run [#mistake-1-completing-the-record-after-the-run]

The record gets weaker the longer you wait. By the end of the day, similar jobs can blend together. Was the batch number from the morning unit block or the afternoon townhouse? Was the wind light and steady at the factory job or at the school job? Which rooms did the tenant ask you to avoid?

Health Victoria's record keeping guidance says records should be accurate, up to date, clear, consistent, and in English. The easiest way to meet that standard is to complete the record when the details are fresh.

Practical fix:

* Start the record before or during the treatment.
* Capture product and batch while the container is in hand.
* Record treated locations as you move through the property.
* Add weather before you leave the site.
* Preview the PDF before you close the job.

Tradie Forms helps by keeping the form in guided sections, so you can finish the record on your phone instead of opening a flat PDF later.

## Mistake 2: Treating the property address as the treated location [#mistake-2-treating-the-property-address-as-the-treated-location]

The property address tells someone where the job happened. It does not tell them where the pesticide was applied.

Health Victoria's Technical Note 3 lists both the location of the pesticide application and the specific location within the property. That second part matters. A later reader needs to know whether you treated the kitchen skirting, roof void, garage, subfloor, external fence line, bins area, loading dock, office store room, or commercial kitchen cracks and crevices.

Weak wording:

* "House"
* "Outside"
* "Commercial site"
* "Restaurant"

Stronger wording:

* "Kitchen skirting, pantry, laundry, and bathroom wet areas"
* "External perimeter, south fence line, garage entry, and bin area"
* "Level 1 tenancy kitchen, dry store, and rear loading dock"
* "Roof void above bedrooms 1 and 2"

The goal is not long writing. It is enough detail for the client, your office, or an inspector to understand the application.

## Mistake 3: Missing product and batch details [#mistake-3-missing-product-and-batch-details]

Product details are easy to overlook when the job is busy. The product trade name might be obvious to the technician, but the record needs the details, not just the memory.

Technical Note 3 lists trade name and batch number of the pesticide among the records to keep. It also lists method, quantity, and application rate or enough information to determine the rate from the label.

Practical fix:

* Record the product trade name before packing away.
* Add the batch number from the container or product record.
* Record the method, quantity, and rate while the equipment is still out.
* If you use more than one pesticide, create the right record for each pesticide used.

Health Victoria's record keeping page says pest control businesses that use their own record sheet must make sure it contains all sections covered by the template for each pesticide used. Do not squeeze several products into one vague note.

## Mistake 4: Forgetting precautions and re-entry advice [#mistake-4-forgetting-precautions-and-re-entry-advice]

Specific precautions, including the re-entry period, are part of the record details listed in Technical Note 3. This is not just a box for the file. It is information the client may rely on after you leave.

Common gaps include:

* A blank re-entry field
* Precautions copied from a previous job without checking the product
* Advice that does not match the treated areas
* No note about pets, children, food areas, sensitive equipment, or access restrictions where they are relevant

Practical fix:

* Check the product label and job conditions.
* Write precautions in plain language.
* Make the re-entry advice clear enough for the client or site contact.
* Keep the finished PDF with the job so the office can resend it if needed.

Tradie Forms maps the precautions and re-entry text onto the official PDF layout. The licensed pest controller still needs to check the wording before export.

## Mistake 5: Weather guessed after outdoor work [#mistake-5-weather-guessed-after-outdoor-work]

Outdoor pesticide work needs weather details. Technical Note 3 lists ambient temperature, wind direction, wind speed, and other relevant weather conditions where pesticide is applied outdoors.

The same technical note gives extra guidance on spray drift and weather. It says monitoring wind speed, wind direction, and temperature should be part of the job-site process for outdoor pesticide applications. It also says that if conditions change significantly during application, the time and nature of the changes should be noted.

The mistake is waiting until later and writing "fine" or "calm" from memory.

Practical fix:

* Record temperature, wind direction, and wind speed during the job.
* Use the Beaufort Wind Scale as a guide if you do not have a wind-measuring instrument and it suits the job.
* Note changes in conditions during application.
* If wind is blowing toward sensitive areas or drift is noticed, follow the official guidance and your business process.

Weather notes do not need to be fancy. They need to be useful and honest.

<KeyTakeaways>
  * Fill the pesticide record while the treatment details are still fresh
  * Record specific treated locations, product, batch, method, quantity, rate, and precautions
  * Add outdoor weather details during the job, not from memory later
  * Save the finished PDF with the job record so it can be found for clients or inspection
</KeyTakeaways>

## Mistake 6: Client details copied from the wrong contact [#mistake-6-client-details-copied-from-the-wrong-contact]

The person at the property is not always the client. On rental, strata, body corporate, commercial, and facility management jobs, the site contact, billing contact, tenant, owner, and managing agent can all be different people.

Technical Note 3 includes the name, phone number, and address of the person for whom the application was carried out.

Practical fix:

* Check the job booking before export.
* Confirm who the application was carried out for.
* Use the treated property address where relevant.
* Keep the record matched to the invoice or work order.

Saved client details can help with repeat work, but only if the saved record matches the job in front of you.

## Mistake 7: Ticking "other" pests without naming them [#mistake-7-ticking-other-pests-without-naming-them]

The Health Victoria PDF includes pest selection fields and an option for other pests. If you use "other", describe what was treated. An untitled "other" entry creates a dead end for the next person reading the record.

Practical fix:

* Select the pest options that apply.
* Describe "other" pests in plain terms.
* Keep pest wording aligned with the product label and job notes.
* Avoid broad wording that makes the record look like it covers pests you did not treat.

## Mistake 8: No secure place for electronic records [#mistake-8-no-secure-place-for-electronic-records]

Digital records are handy, but they still need a home. Health Victoria says records completed on a smartphone or other electronic device must be kept securely and available for inspection when required.

A PDF in a downloads folder, text messages, or camera roll photos are not a reliable filing system.

Practical fix:

* Download the finished PDF after preview.
* Attach it to the job in your job software or business filing system.
* Use consistent file names.
* Keep supporting notes, labels, photos, and service reports with the job.

For small teams, a simple file name pattern works: date, client, suburb, and form name.

## Mistake 9: Assuming the form checks the job for you [#mistake-9-assuming-the-form-checks-the-job-for-you]

A guided form can catch missing fields, but it cannot check whether the application was right for the pest, site, product label, weather, or client instructions.

Tradie Forms helps with structure:

* Guided sections in PDF order
* Saved operator and client details
* Address search
* Missing-field checks before export
* Preview of the official PDF layout
* Download on site for the job record

But the licensed pest controller remains responsible for checking the work and exported PDF. Read the preview before you hand it over or file it.

## A better close-out habit [#a-better-close-out-habit]

Use this close-out rhythm at the property:

1. Confirm client and treated property.
2. Record product trade name and batch.
3. Add pests treated and specific locations.
4. Add method, quantity, and rate details.
5. Add precautions and re-entry advice.
6. Add weather where outdoor application is involved.
7. Sign, preview, export, and store the PDF with the job.

That habit turns the record into part of finishing the job, not an evening admin chore.

## Next steps [#next-steps]

Start the [VIC pesticide application record](/forms/vic-pesticide-application-record) when you want to fill the official PDF layout online, or read the companion guide on [completing the VIC pesticide record on site](/resources/vic-pesticide-application-record-on-site-guide).

For official requirements, check the [Health Victoria pest control forms page](https://www.health.vic.gov.au/environmental-health/pest-control-forms), the [Health Victoria record keeping for pest controllers page](https://www.health.vic.gov.au/environmental-health/record-keeping-for-pest-controllers), [Technical Note 3 Record Keeping](https://www.health.vic.gov.au/sites/default/files/2025-01/technical-note-3-record-keeping.pdf), and the [Health Victoria pest control legislation and licensing page](https://www.health.vic.gov.au/environmental-health/pest-control-legislation-and-licensing).


# QLD Form 12 Aspect Inspection Certificate: On-Site Guide (https://tradieforms.com.au/resources/qld-form-12-aspect-inspection-certificate-guide)

A practical guide for appointed competent persons in Queensland on completing Form 12 aspect inspection certificates and handing the PDF to the certifier. | State: QLD | Trade: Building | Template: qld-building-form-12-aspect-inspection



> **Tradie Forms:** complete QLD Form 12 on the official PDF layout while the inspection details are still fresh. Work through the aspect, property, basis, reference documents, competent person details, and signature before the certificate goes to the building certifier.

QLD Form 12 is one of those building forms that looks simple until you are trying to finish it between site noise, phone calls, and a certifier waiting for the site pack.

The form is used by an appointed competent person for an aspect inspection certificate in Queensland. In plain site language, it records the aspect of building work you inspected, the property, the building or structure, the extent of work covered, the basis for your certification, the documents you relied on, and your details as the appointed competent person.

The best time to complete it is while the inspection is still in front of you. You know what you looked at. You know which plans, standards, test results, or specifications were relied on. You can check the lot and plan, local government area, and building certifier details before the job moves on.

Use the [QLD Form 12 template](/forms/qld-building-form-12-aspect-inspection) when you want a guided version of the official PDF layout, or browse the full [QLD building forms](/qld/building) library.

## What QLD Form 12 is for [#what-qld-form-12-is-for]

The Queensland Government Form 12 PDF says it is the approved form to be used under sections 74 and 77 of the Building Regulation 2021. It is for an appointed competent person statement that an aspect of work has been completed and complies with the building development approval.

Business Queensland lists Form 12 as "Aspect Inspection Certificate (Appointed Competent Person)" on its building forms page. That same official forms page also lists related building forms, including Form 15 for design or specification and Form 16 for inspection certificates.

That matters because Form 12 has a specific job. It is not a general building certificate and it is not a note to the builder. It is the record a building certifier may rely on for an inspected aspect of building work.

Business Queensland's guidance on competent persons says a building certifier may use a competent person to help inspect aspects of a stage of building work, after the certifier has determined that the person is competent for that inspection help. The competent person gives Form 12 to the building certifier for the work they complete so the certifier can confirm the stage is complete.

Tradie Forms maps your entries onto the official PDF layout. It does not decide whether you are competent for the inspection, whether the aspect complies, or whether the building certifier can rely on the certificate. That judgement stays with the people responsible under the building approval and current law.

## Who completes Form 12 [#who-completes-form-12]

The Form 12 appendix explains that an individual must be assessed and appointed as a competent person before they can give inspection help to a building certifier. The appointment is not just a casual site request. The building certifier has to decide the person is competent for the type of inspection help.

For the person completing the certificate, the practical check is simple:

* Were you appointed by the building certifier for this inspection help?
* Does the aspect match the help you were appointed to give?
* Did you inspect the aspect, or are you relying on another certificate in a way the regulation allows?
* Are your licence, registration, experience, and scope details current where they apply?
* Can you clearly state the basis for your certification?

If any of those questions are unclear, sort that out before exporting the PDF. A neat form is useful, but the certificate still has to match the real job.

## Where Form 12 fits in the job flow [#where-form-12-fits-in-the-job-flow]

Building jobs move in stages. The certifier may need certificates for relevant aspects before a stage can be confirmed. Business Queensland's inspection stages guidance explains that mandatory inspections apply to class 1a and class 10 buildings in different ways, and that building approvals may list additional stages that require inspection.

On site, Form 12 usually sits in the completion between an aspect inspection and the building certifier's record. It can cover aspects such as waterproofing, tiling, glazing, energy efficiency, emergency lights, exit signs, smoke detection, or air-conditioning when that is the aspect being certified and the appointment fits.

The form does not replace the building certifier's role. Business Queensland's guidance notes that the certifier still has responsibilities around stage inspections. The point of Form 12 is to give the certifier a clear aspect certificate they can assess as part of their work.

That is why vague certificates cause pain. If the aspect, location, basis, or references are unclear, the certifier may need to ask for more detail before moving the file forward.

## Details to collect before you export [#details-to-collect-before-you-export]

Form 12 is easiest when you treat it as part of the inspection, not as admin for later. Before you leave the site, check each block against the job record.

### Aspect of building work [#aspect-of-building-work]

Start with the aspect. The official form gives examples such as waterproofing, tiling, glazing, energy efficiency, emergency lights, exit signs, smoke detection, and air-conditioning.

Do not write a broad label if the certificate only covers a narrow part of the work. "Wet area waterproofing to level 2 bathrooms" is clearer than "waterproofing" if that is the actual scope. "Emergency lighting to tenancy fit-out, ground floor" is more useful than "lights".

The aspect should match what you inspected and what you were appointed to inspect.

### Property description [#property-description]

The official form asks for a property description that identifies all land subject to the application. It includes street address, state, postcode, lot and plan details, and local government area.

Do not rely on the postal address from an invoice. Use the property details tied to the building approval. On bigger sites, unit developments, staged subdivisions, rural properties, and commercial projects, the lot and plan details matter.

If the lot and plan are wrong, the certificate may be hard to match to the approval later.

### Building or structure [#building-or-structure]

Describe the building or structure and include the class. The Form 12 appendix points to the National Construction Code classification.

Keep the wording plain but specific. "Class 1a dwelling and attached garage" tells a clearer story than "house". For a commercial job, include the part of the building that relates to the aspect if that helps the certifier understand the certificate.

### Extent of aspect work certified [#extent-of-aspect-work-certified]

This is a common rework point. The official form asks you to clearly describe the extent of work covered by the certificate, including location where relevant.

Good extent wording says what was inspected and where. It does not suggest you certified work you did not inspect.

Examples:

* "Waterproofing membrane to ensuite, bathroom, and laundry wet areas in unit 3"
* "Structural steel roof beams shown on engineering drawing S04, north warehouse extension"
* "Smoke detection installation to level 1 common corridor and tenancy 1.02"

The certificate should be useful to someone who was not standing next to you at the time.

### Basis of certification [#basis-of-certification]

The form asks for the basis for giving the certificate and the extent to which tests, specifications, rules, standards, codes of practice, or other publications were relied on.

This is not a throwaway field. It explains how you reached the statement you are signing. Use the standards, drawings, specifications, test results, product documents, or other material that actually supported the inspection.

If the basis is too thin, the certifier may need more information. If it is too broad, it can make the certificate look like it covers more than the inspection did.

### Reference documentation [#reference-documentation]

Clearly identify relevant documents. The official form gives numbered engineering plans as an example.

Use document numbers, revisions, drawing titles, dates, and report references where they are available. A reference like "plans" is not enough on a busy project. "Structural drawings S01 to S05, Rev C, dated 3 May 2026" is much more useful.

If the job relies on photos, test reports, certificates from other appointed competent persons, product documents, or installation manuals, keep those with the job record.

### Certifier details [#certifier-details]

Record the building certifier's name, reference number, and building development approval number. Check these against the approval documents or certifier request, not an old email subject line.

Certifier reference details are often copied between jobs. That is handy until one digit is wrong or a previous approval number sneaks into a new certificate.

### Competent person details and signature [#competent-person-details-and-signature]

The form needs the appointed competent person's name, company name where applicable, contact details, postal address, licence class or registration details where applicable, the date the inspection request was received from the certifier, signature, and date.

Saved details help here. In Tradie Forms, you can reuse competent person contact and licence details instead of typing the same block every job. Still check them before export, especially after licence renewals, business address changes, or staff changes.

<KeyTakeaways>
  * Complete Form 12 while the aspect, plans, and inspection notes are still in front of you
  * Make the extent of work narrow enough to match what you inspected
  * Reference plans, standards, tests, and documents clearly so the certifier can follow the basis
  * Preview the official PDF layout before sending it to the building certifier
</KeyTakeaways>

## Common Form 12 mistakes [#common-form-12-mistakes]

### The aspect is too broad [#the-aspect-is-too-broad]

Broad wording can make a certificate look like it covers more work than you intended. If you inspected only one area, stage, room, product, or system, say so.

### The property details come from the wrong source [#the-property-details-come-from-the-wrong-source]

The job address in a booking system may not include lot and plan details or the correct local government area. Check the approval documents and site information before export.

### The basis is thin [#the-basis-is-thin]

"As per plans" does not tell the certifier much. Use the actual drawing numbers, standards, codes, product information, test results, or specifications that support your statement.

### Reference documents are not identified [#reference-documents-are-not-identified]

If supporting documents matter, name them properly. Revision numbers and dates save arguments later.

### The certificate is finished away from site [#the-certificate-is-finished-away-from-site]

Waiting until later means you are relying on memory. Complete the certificate while the plans, photos, marked-up drawings, and site conditions are still fresh.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns Form 12 into guided sections instead of a flat PDF. You work through the form in the same order as the official layout:

* Aspect of building work
* Property description
* Building or structure
* Extent of aspect work certified
* Basis of certification
* Reference documentation
* Building certifier details
* Appointed competent person details
* Signature and date

The form can save competent person details for the next job, flag missing required fields before export, and show a preview of the official PDF layout before you download it.

That means you can finish the certificate at the site office, in the ute, or back at the workshop without rebuilding the job from memory. Download the PDF, send it to the certifier, and attach it to the job record your business uses.

## Record keeping and completion [#record-keeping-and-completion]

Keep the final Form 12 with the documents that support it. That may include:

* Building certifier request or appointment information
* Building development approval number
* Drawings, specifications, and revisions relied on
* Photos or inspection notes
* Test reports or product documents
* Related certificates
* The exported Form 12 PDF

Use a file name that the office can find later. Date, project, property, aspect, and form name is enough for most small teams.

## Next steps [#next-steps]

Start the [QLD Form 12 aspect inspection certificate](/forms/qld-building-form-12-aspect-inspection) when you need to finish the certificate on the official PDF layout, or browse [QLD building forms](/qld/building) for other building paperwork as coverage expands.

For official requirements, check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 12 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0022/18625/form12aspectinspectioncertificateappointedcompetentperson.pdf), the [Business Queensland competent persons guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/competent-persons-cadets), and the [Business Queensland building inspection stages guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/stages).


# TAS Form 60 and Form 71B: Plumbing Workflow Guide (https://tradieforms.com.au/resources/tas-form-60-form-71b-plumbing-workflow-guide)

How Tasmanian plumbers can handle Form 60 start work notification and Form 71B standard of work certificates from site start to completion. | State: TAS | Trade: Plumbing | Template: tas-form-60-start-work



> **Tradie Forms:** use TAS Form 60 before the work starts and TAS Form 71B when permit or notifiable plumbing work is finished. Fill both on the official PDF layouts, reuse plumber and permit authority details, preview the PDFs, and keep the finished records with the job.

Tasmanian plumbing paperwork has two job moments that matter: getting authorised to start, then closing out the standard of work once the job is done.

Form 60 sits at the start. It is the Start Work Notification and Authorisation for plumbing work. Form 71B sits near completion. It is the Standard of Work Certificate for plumbing work.

When those forms are handled as separate scraps of admin, the job gets messy. The council or permit authority details are retyped. The owner address changes between forms. The work category is vague. The certificate is finished from memory after the plumber has left site.

The better habit is to treat Form 60 and Form 71B as one job record. Start clean, finish clean, and keep the PDFs with inspection notes, photos, approvals, and completion emails.

Start [TAS Form 60](/forms/tas-form-60-start-work) when you need to prepare the start work notification, start [TAS Form 71B](/forms/tas-form-71b-plumbing) when the standard of work certificate is due, or browse [TAS plumbing forms](/tas/plumbing) in one place.

## What the official sources say [#what-the-official-sources-say]

CBOS lists both Form 60 and Form 71B on its approved forms page. The CBOS guide to approved plumbing forms says Form 60 is a Start Work Notification and Authorisation for plumbing work. In the guide, it is completed by the plumber seeking authorisation to start plumbing work and sent to the Council Permit Authority.

The same guide says Form 71B is the Standard of Work Certificate for plumbing work. It is completed by the plumber, sent to the Council Permit Authority, and a copy is sent to the owner. The guide says it is used when permit or notifiable plumbing work is completed.

The Index of Forms Approved by the Director of Building Control says approved forms are templates for use in the administration of the Building Act 2016 and Building Regulations 2016. It also says users should exercise care when completing forms and read the Act or regulations, including the section or regulation referred to, before use.

That last point is worth keeping in mind. Tradie Forms helps you fill the official PDF layout. It does not decide whether the job is permit work, notifiable work, low risk work, or another category. The licensed plumber remains responsible for checking the pathway and the exported PDFs.

## Where Form 60 fits [#where-form-60-fits]

Form 60 belongs before the plumbing work starts. The CBOS guide describes it as the form used when the plumber hired by the owner notifies that they are ready to start the work on a certain day.

The form needs the permit authority, type of work, work site, work categories, licensed plumber details, intended start date, signature, and related notification details.

In practical terms, Form 60 is the job-start checkpoint. Before you send it, check:

* The permit authority or council details
* The site address and title details
* The work classification
* The categories of plumbing work
* The plumber name, licence, contact, and business address
* The intended start date
* The signature and date

If those details are wrong at the start, the same mistakes can follow the job all the way to completion.

## Where Form 71B fits [#where-form-71b-fits]

Form 71B belongs when permit or notifiable plumbing work is completed. The CBOS guide says the plumber completes the certificate and sends it to the permit authority, with a copy to the owner.

The form needs recipient details, plumber details, owner details, work type, certificate of likely compliance references where they apply, work site details, work description, declaration, print name, signature, and date.

In practical terms, Form 71B is the closeout record. It should match the job that was actually completed, not just the job as first booked.

Before you export it, check:

* The permit authority or recipient details
* The plumber and licence details
* The owner details
* The work type selected
* Certificate or permit references where they apply
* The work site details
* The description of completed plumbing work
* The signature, printed name, and date

If the work changed from the first plan, the certificate should tell the true closeout story.

## Why the two forms should stay together [#why-the-two-forms-should-stay-together]

Small plumbing crews often lose time because the start paperwork and completion certificate live in different places. Form 60 might be in an email thread. Form 71B might be a PDF on someone's laptop. Photos might be in a phone gallery. Inspection notes might be in the job software.

When the permit authority, owner, or office asks a question later, nobody wants to rebuild the record from memory.

Keep Form 60 and Form 71B together because they answer the two ends of the same job:

* Form 60 records the intention and authorisation to start
* Form 71B records the standard of work certificate after completion

The site, owner, permit authority, plumber, work category, and references should line up unless there is a clear reason they changed.

## Details to collect before starting work [#details-to-collect-before-starting-work]

Do not wait until the first day on site to gather the Form 60 details. Collect them while booking and preparing the job.

### Permit authority [#permit-authority]

Use the correct council or permit authority name and address. Saved permit authority details help when you work across the same councils, but check the recipient before export.

### Site and title details [#site-and-title-details]

Record the work site address, suburb, postcode, lot number, and any permit or certificate reference that belongs to the job. New subdivisions, rural properties, and multi-unit sites need more care than a simple street address.

### Work type and categories [#work-type-and-categories]

Tick the work classification and categories that match the job. Do not copy an old template just because the job feels similar. The work type should match the approval pathway and the actual work planned.

### Licensed plumber details [#licensed-plumber-details]

Use the current plumber name, licence number, contact details, and business address. If a different licensed plumber is carrying out the work from the one originally booked, fix that before export.

### Start date and signature [#start-date-and-signature]

The intended start date needs to match the job plan. If the schedule shifts, update the record before relying on an old PDF.

## Details to collect at completion [#details-to-collect-at-completion]

Form 71B is easier when the plumber collects the closeout details before leaving site.

### Owner and recipient details [#owner-and-recipient-details]

The CBOS guide says Form 71B is sent to the Council Permit Authority and a copy to the owner. That makes both recipient and owner details important. Use the legal owner, company, body corporate, or authorised owner details that belong on the job record.

### Work site and description [#work-site-and-description]

The work description should be concrete. "Bathroom plumbing" is thin. "Install sanitary plumbing and water supply rough-in for ensuite renovation at rear dwelling" is more useful.

Write the description so the owner, permit authority, or office can understand the work six months later.

### Work type and references [#work-type-and-references]

Make sure the work type on the certificate lines up with the job pathway. Add certificate of likely compliance or permit references where they apply.

### Certification details [#certification-details]

Read the declaration before signing. Tradie Forms can place your details and signature on the official PDF layout, but the licensed plumber remains responsible for checking the work and certificate.

<KeyTakeaways>
  * Use Form 60 before the plumbing work starts and Form 71B when permit or notifiable plumbing work is completed
  * Keep permit authority, owner, site, plumber, and work details consistent across both PDFs
  * Gather Form 71B closeout details while the completed work is still fresh
  * Store the finished PDFs with approvals, inspection notes, photos, and job completion records
</KeyTakeaways>

## Common workflow mistakes [#common-workflow-mistakes]

### Treating Form 60 as a throwaway [#treating-form-60-as-a-throwaway]

Form 60 sets up the job record. If the permit authority, site, work type, or plumber details are wrong at the start, the office may be fixing the same problem at completion.

### Filling Form 71B from memory [#filling-form-71b-from-memory]

The certificate should describe the work that was completed. Finish it while the work, photos, notes, and inspection details are still in front of the plumber.

### Owner details do not match [#owner-details-do-not-match]

Owner details can differ between quotes, invoices, permits, and site contacts. Use the details that belong on the form and keep the same owner record with the job.

### Work categories are copied from the last job [#work-categories-are-copied-from-the-last-job]

Do not let a repeated job type become a lazy tick. Check the work categories and type against the actual plumbing work and current pathway.

### The PDFs are not stored with the job [#the-pdfs-are-not-stored-with-the-job]

Sending a PDF is not the same as keeping a clean record. Store Form 60, Form 71B, approval references, inspection notes, photos, and completion emails together.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns both forms into guided sections instead of flat PDFs.

For [TAS Form 60](/forms/tas-form-60-start-work), you work through permit authority, type of work, plumbing work, work categories, licensed plumber, and notification of intention to start.

For [TAS Form 71B](/forms/tas-form-71b-plumbing), you work through recipient, plumber, owner, type of work, compliance references, work site, standard of work description, and certification.

You can reuse saved permit authority and plumber details, fill site and owner addresses clearly, catch missing fields before export, preview the official PDF layout, and download the finished PDFs for lodgement, owner copy, and job storage.

That helps the crew finish paperwork at the job instead of chasing missing licence numbers, owner addresses, or work descriptions later.

## A practical job flow [#a-practical-job-flow]

Use this flow for TAS plumbing jobs where Form 60 and Form 71B apply:

1. Confirm the work pathway with the current CBOS and permit authority requirements.
2. Fill Form 60 before work starts.
3. Save or check permit authority and plumber details.
4. Keep the exported Form 60 with the job record.
5. Record inspections, photos, changes, and site notes during the job.
6. Complete Form 71B when the permit or notifiable plumbing work is finished.
7. Preview the official PDF layout before sending.
8. Send the required copies and attach the finished PDF to the job record.

That flow keeps the paperwork attached to what happened on site.

## Next steps [#next-steps]

Start [TAS Form 60](/forms/tas-form-60-start-work) before the plumbing work starts, use [TAS Form 71B](/forms/tas-form-71b-plumbing) when the work is completed, or browse [TAS plumbing forms](/tas/plumbing) for the live Tasmanian plumbing templates.

## Official references [#official-references]

For current requirements, check the [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms), the [CBOS plumbing approved forms guide](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/404544/Guide_to_approved_forms_-_plumbing_work.pdf), and the [Index of approved forms](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0005/449303/Index-of-Approved-Forms-Building-Act-2016-and-Building-Regulations-2016-as-at-1-October-2024.pdf).


# QLD Form 15 Design Specification Certificate: On-Site Guide (https://tradieforms.com.au/resources/qld-form-15-design-specification-certificate-guide)

A practical guide for Queensland building competent persons on completing Form 15 design or specification certificates and handing the PDF to the certifier. | State: QLD | Trade: Building | Template: qld-building-form-15-design-spec



> **Tradie Forms:** complete QLD Form 15 on the official PDF layout when you need to hand a building certifier a design or specification certificate. Fill the property, extent, basis, reference documents, certifier details, competent person block, signature, and date before the job file goes cold.

QLD Form 15 turns up when the building certifier needs a clear certificate for a design or specification, not a half-readable note attached to an email. You might be in the site office with marked-up plans open, in the ute after a meeting, or back at the workshop with the certifier asking for the certificate before the approval can move.

The job is simple in theory. State the aspect or specification. Explain the basis for the certificate. List the drawings, standards, tests, or product documents relied on. Add the appointed competent person details. Sign it.

The messy part is doing that cleanly while the project has moving drawings, revised specs, product substitutions, and approval numbers flying around. A flat PDF does not help much when you are filling long narrative fields on a phone.

Use the [QLD Form 15 template](/forms/qld-building-form-15-design-spec) when you want a guided version of the official PDF layout, or browse [QLD building forms](/qld/building) for related building paperwork including [QLD Form 12 aspect inspection certificates](/forms/qld-building-form-12-aspect-inspection).

## What QLD Form 15 is for [#what-qld-form-15-is-for]

Business Queensland lists Form 15 as the compliance certificate for building design or specification, with the current PDF effective from 10 March 2023.

The official Form 15 says it is the approved form used under section 10 of the Building Act 1975 and sections 73 and 77 of the Building Regulation 2021. In plain terms, it is a design-specification certificate. It states that an aspect of building work or specification will, if installed or carried out as stated in the form, comply with the building assessment provisions.

That wording matters. Form 15 is about design or specification. It is not the same job as Form 12, which is an aspect inspection certificate after work has been completed and inspected. Form 15 helps the building certifier assess a building development application, issue a building development approval, or deal with updated aspect information such as glazing, truss specifications, or revised excavation drawings.

Tradie Forms maps your entries onto the official Form 15 PDF layout. It does not decide whether the design or specification complies, whether you are the right competent person, or whether the building certifier can rely on the certificate. The appointed competent person and the building certifier remain responsible for checking the work and the exported PDF.

## Who completes Form 15 [#who-completes-form-15]

The Form 15 appendix says a building certifier can accept the certificate from a competent person for design-specification work. The certifier must assess and decide to appoint an individual as a competent person before accepting design-specification help.

The official form also says the building certifier must consider the person's experience, qualifications, and skills, and ensure the person holds a licence or registration if required. The certificate must be signed by the individual assessed and appointed by the building certifier as competent to give that design-specification help.

On site, do not treat this as a generic company certificate. Before filling the form, confirm:

* The building certifier appointed you for this type of design-specification help
* The aspect or specification matches the appointment
* Your licence, registration, role, and contact details are current where they apply
* You can explain the basis for the certificate
* The reference documents are the current drawings, specs, test results, or product documents

If a manufacturer or supplier completed the design component for a product, the official Form 15 appendix says the building certifier may accept Form 15 from that manufacturer or supplier if the certifier has decided they are a competent person for design-specification. If the supplier did not do the design work, the appendix points to evidence of suitability, such as a product technical statement, rather than pretending the supplier designed it.

## The job-site details to collect [#the-job-site-details-to-collect]

Form 15 is short, but the fields carry a lot of weight. Treat each section as part of the project record, not just a box to get through.

### Property description [#property-description]

The property section only needs to be completed where street address and property details are applicable. The official form gives examples where it may not apply, such as standard or generic pool design, shell manufacture, or patio and carport systems.

When property details do apply, the description must identify all land subject to the application. Use the street address, suburb or locality, state, postcode, lot and plan details, and local government area. The official form notes that lot and plan details can be found on title documents or a rates notice, and that previous lot and plan details should be used if the plan is not registered by title.

Do not rely on an invoice address if the approval uses different lot and plan details. For staged sites, subdivisions, commercial buildings, or body corporate work, check the approval records before export.

### Description of aspect or specification [#description-of-aspect-or-specification]

The description field should say what the certificate covers. The official form gives structural steel roof beams as an example. Your wording should be narrow enough that the certifier, builder, and owner can understand the scope later.

Good wording might include the system, material, room, building area, plan reference, stage, or product range. "Structural design" is usually too broad. "Structural design of steel roof beams to warehouse extension shown on drawings S04 to S08" gives the certifier something useful.

Do not make the form sound like it covers more than you assessed. If it is a standard product design, say that. If it is one part of a staged project, say which part.

### Basis of certification [#basis-of-certification]

The basis field is where you explain why you can give the certificate. The official form asks for the basis and the extent to which tests, specifications, rules, standards, codes of practice, and other publications were relied on.

This is not a place for "as per plans" if there are drawing numbers, revision letters, engineering calculations, product specs, test reports, or Australian Standards that actually matter.

Use plain wording, but be specific. Include the standard, code, drawing set, report, design criteria, or product documents that support the certificate. If you relied on a test result, say which result. If you relied on a specification, name it.

### Reference documentation [#reference-documentation]

The reference section should make the paper trail findable. The official form asks you to clearly identify relevant documentation, such as numbered structural engineering plans.

Use document numbers, drawing titles, revisions, dates, project names, report numbers, and product data where available. If the space is not enough, the official Form 15 appendix says additional material can be created and referred to in an addendum or attachment.

That does not mean every file belongs in the form body. It means the form should point clearly to the documents that support the certificate.

### Certifier reference and approval numbers [#certifier-reference-and-approval-numbers]

The form asks for the building certifier reference number and the building development application number if available. These fields help match the certificate to the approval file.

Copy them from the certifier request, approval documents, or project system. Old approval numbers are easy to drag across from the last job, especially where a builder has multiple projects open at once.

### Competent person details and signature [#competent-person-details-and-signature]

The competent person section needs the full name, company name where applicable, contact person, phone, mobile, email, postal address, licence class or registration type where applicable, and licence or registration number where applicable.

Tradie Forms can save competent person details so you do not retype the same name, licence, postal address, and contact block every certificate. Still check the details before export, especially after licence renewals, role changes, or a business address update.

The signature section belongs to the appointed individual. The official form states that the certificate must be signed by the individual assessed and appointed by the building certifier as competent to give design-specification help.

<KeyTakeaways>
  * Use Form 15 for building design or specification certificates, not completed work inspections
  * Confirm the appointed competent person scope before filling the certificate
  * Make the aspect, basis, and reference documents specific enough for the certifier to follow
  * Preview the official PDF layout before sending the certificate or storing it with the job
</KeyTakeaways>

## Common Form 15 mistakes [#common-form-15-mistakes]

### Treating Form 15 like Form 12 [#treating-form-15-like-form-12]

Form 15 is for design or specification. Form 12 is for an aspect inspection after work has been completed and inspected. If the job moment is wrong, the form may be wrong too. Use the [Form 12 guide](/resources/qld-form-12-aspect-inspection-certificate-guide) when the certificate is about an inspected aspect of completed work.

### Leaving the basis too thin [#leaving-the-basis-too-thin]

"Complies with NCC" or "as per plans" may not be enough for the certifier to understand what you relied on. Include the actual basis for your certificate. Use drawing numbers, standards, report names, specification references, product documents, and revisions where they apply.

### Certifying more than you assessed [#certifying-more-than-you-assessed]

Broad wording creates problems later. If your certificate covers one material, system, stage, product, drawing set, or design package, say that. Do not make a narrow certificate sound like a whole-building certificate.

### Reference documents are hard to match [#reference-documents-are-hard-to-match]

A project can have several versions of the same drawing. "Engineering plans" is weak if the certifier needs revision C, dated 3 May 2026. Name the documents so the job record can be checked later.

### Competent person details are out of date [#competent-person-details-are-out-of-date]

Saved details save time, but they are not a licence check. Review name, company, contact, licence, registration, and postal details before issuing the PDF.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns QLD Form 15 into guided sections that match the official PDF order:

* Property
* Extent of aspect or specification
* Basis of certification
* Reference documentation
* Building certifier reference and approval number
* Competent person details
* Signature and date

You can fill the certificate at the job, in the site office, or back at the workshop without fighting a flat PDF. Saved competent person details cut repeat typing. Required-field checks catch missing name, signature, and date before export. The preview shows the official PDF layout so you can check how long descriptions and references land on the form.

When the PDF is ready, download it for the building certifier and attach it to the job record with the drawings, specs, addenda, calculations, product documents, and correspondence that support the certificate.

## A clean completion habit [#a-clean-completion-habit]

For most teams, the best Form 15 habit is simple:

1. Confirm the certifier appointment and scope.
2. Open the current drawings, specs, product documents, and approval references.
3. Fill the property section if it applies to the certificate.
4. Describe the exact aspect or specification covered.
5. Write the basis for certification in plain, specific language.
6. Name the reference documents with dates and revisions where available.
7. Add the certifier reference and approval number.
8. Check competent person details.
9. Preview the official PDF layout before sending.
10. Store the finished PDF with the supporting job records.

That habit keeps the certificate tied to the actual design package, not memory and old email threads.

## Next steps [#next-steps]

Start the [QLD Form 15 design or specification certificate](/forms/qld-building-form-15-design-spec) when you need to prepare the official PDF layout, or browse [QLD building forms](/qld/building) for related paperwork.

If the job is about a completed and inspected aspect of building work, use [QLD Form 12](/forms/qld-building-form-12-aspect-inspection) instead.

## Official references [#official-references]

For current requirements, check the [Business Queensland building forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/forms-guidelines/forms), the [Queensland Form 15 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0026/9773/form15compliancecertificateforbuildingdesignorspecification.pdf), and the [Business Queensland competent persons guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/competent-persons-cadets).


# NSW Fire Safety Certificate vs Statement: Which Form Do You Need? (https://tradieforms.com.au/resources/nsw-fire-safety-certificate-vs-statement-guide)

A practical comparison of NSW Fire Safety Certificates, Annual Fire Safety Statements, and Supplementary Fire Safety Statements for owners, agents, and fire safety teams. | State: NSW | Trade: Fire Safety | Template: nsw-fire-safety-statement



> **Tradie Forms:** choose the right NSW fire safety form before you start filling. Use the Fire Safety Certificate for completion-stage certification, and the Fire Safety Statement for annual or supplementary existing-building obligations. Then fill the official PDF layout, preview it, and download a clean copy.

NSW fire safety paperwork uses similar words for different moments. Certificate. Statement. Annual. Supplementary. Final. Interim. They can all involve a fire safety schedule, fire safety measures, assessment records, and owner declarations.

Pick the wrong form and the job gets messy. A certificate might be prepared when the building actually needs an annual fire safety statement. A supplementary statement might be treated like the yearly AFSS. A final certificate might be used when only part of the building is complete.

This guide sorts the practical difference so owners, agents, fire safety teams, and building managers can start with the right form and keep the job record clean.

## The short version [#the-short-version]

Use a NSW Fire Safety Certificate when new building work, a completed part of building work, a change of use, or another completion-stage process needs fire safety measures certified against the current fire safety schedule.

Use a NSW Fire Safety Statement when an existing building is in its ongoing fire safety cycle. An annual statement covers essential fire safety measures each year. A supplementary statement covers critical fire safety measures at shorter intervals specified in the current fire safety schedule.

Both forms matter. They just belong to different points in the building life cycle.

## What the official guidance says [#what-the-official-guidance-says]

NSW Planning says a fire safety certificate is issued by or on behalf of a building owner when new building work is complete. It confirms that a properly qualified person has installed and checked the measures listed in the fire safety schedule, helping verify that the measures can perform to the minimum standard.

NSW Planning says a fire safety statement is issued by or on behalf of the owner of an existing building. It confirms that an accredited practitioner (fire safety) has assessed, inspected, and verified the performance of each fire safety measure that applies to the building.

The Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 then sets out the detail for final and interim fire safety certificates, annual fire safety statements, supplementary fire safety statements, timing, information to include, and completion duties.

Use the [NSW Planning fire safety certification page](https://www.planning.nsw.gov.au/policy-and-legislation/buildings/fire-safety-in-buildings/fire-safety-certification), [Fire and Rescue NSW lodgement guidance](https://www.fire.nsw.gov.au/fire-safety/building-fire-safety/service-type-tool/lodge-a-fire-safety-statement), and the [current Regulation](https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2021-0689) as official references.

## Fire Safety Certificate [#fire-safety-certificate]

The Fire Safety Certificate is the completion-stage form.

The Regulation defines a final fire safety certificate as a certificate issued for a building by or on behalf of the owner. It defines an interim fire safety certificate as a certificate issued for part of a building by or on behalf of the owner.

A final certificate suits the whole building work. An interim certificate suits a completed part.

The certificate should be built from the current fire safety schedule and the assessment records for the measures being certified. The official layout asks for building details, owner details, fire safety measures, minimum standards of performance, dates assessed, certificate type, and the matching declaration.

In Tradie Forms, start here:

[NSW Fire Safety Certificate](/forms/nsw-fire-safety-certificate)

## Annual Fire Safety Statement [#annual-fire-safety-statement]

The Annual Fire Safety Statement is the yearly existing-building form.

NSW Planning says annual fire safety statements must be issued each year and include all essential fire safety measures that apply to a building. The Fire and Rescue NSW page says an annual statement is issued by or on behalf of the owner and covers the assessment of essential measures and the inspection of the building condition in relation to Part 15.

The Regulation says the owner must give the annual fire safety statement to council within the relevant yearly timing. It also says that as soon as practicable after the annual statement is issued, the owner must give a copy of the statement and current fire safety schedule to the Fire Commissioner and ensure a copy of both is prominently displayed in the building.

In Tradie Forms, use the statement template and choose annual:

[NSW Fire Safety Statement](/forms/nsw-fire-safety-statement)

## Supplementary Fire Safety Statement [#supplementary-fire-safety-statement]

The Supplementary Fire Safety Statement is for critical measures.

NSW Planning says supplementary statements are issued at more regular intervals specified in the fire safety schedule for critical fire safety measures. The Regulation says if a critical measure is specified in the schedule, the owner must ensure council is given a supplementary statement for that measure at intervals of less than 12 months specified in the schedule.

Do not treat a supplementary statement as a spare annual statement. It is tied to critical measures and the intervals shown on the current fire safety schedule.

In Tradie Forms, use the same statement template and choose supplementary:

[NSW Fire Safety Statement](/forms/nsw-fire-safety-statement)

<KeyTakeaways>
  * Use the NSW Fire Safety Certificate for completion-stage certification, with final and interim options
  * Use the NSW Fire Safety Statement for existing-building obligations, with annual and supplementary options
  * The current fire safety schedule drives the measures, standards, critical measure intervals, and supporting records
  * Fire and Rescue NSW, council, display, owner, certifier, and building practitioner completion points depend on the form and job pathway
</KeyTakeaways>

## How to choose the right form [#how-to-choose-the-right-form]

Ask these questions before filling anything:

1. Is this tied to new building work, occupation, a completed part, a fire safety order, or a completion-stage certificate? Start with the NSW Fire Safety Certificate.
2. Is this the yearly fire safety statement for an existing building? Use the NSW Fire Safety Statement and choose annual.
3. Is this for critical fire safety measures at shorter intervals shown in the schedule? Use the NSW Fire Safety Statement and choose supplementary.
4. Is the scope only part of a building? Check whether interim certificate or part-building statement details are needed.
5. Has the current fire safety schedule changed since the last form? Update the measure rows from the current schedule.

If the answer is still unclear, check the certifier, council, current fire safety schedule, and official guidance before issuing a PDF.

## Common mix-ups [#common-mix-ups]

### Certificate used for an annual cycle [#certificate-used-for-an-annual-cycle]

A certificate belongs to completion-stage certification. An annual statement belongs to ongoing existing-building maintenance and yearly reporting. Do not use one because the other form is harder to find.

### Supplementary statement treated like the AFSS [#supplementary-statement-treated-like-the-afss]

Supplementary statements cover critical measures at specified shorter intervals. They do not replace the annual statement for all essential measures unless the official pathway says so for that building and schedule.

### Final certificate used for part of the building [#final-certificate-used-for-part-of-the-building]

If only part of the building is complete, the interim certificate may be the relevant certificate type. Make the scope clear in the building description and supporting records.

### Schedule ignored [#schedule-ignored]

Every form starts with the current schedule. Measure names, minimum standards, critical intervals, and building scope should not be guessed from old PDFs.

### Completion stops at download [#completion-stops-at-download]

Download is not the end. The form may need council, Fire and Rescue NSW, display, owner, certifier, or building practitioner handling depending on the form and pathway.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms gives each NSW fire safety form its own guided path.

For the [NSW Fire Safety Certificate](/forms/nsw-fire-safety-certificate), you can choose final or interim, add building and owner details, list fire safety measures, fill declarant details, sign, preview, and export the official PDF layout.

For the [NSW Fire Safety Statement](/forms/nsw-fire-safety-statement), you can choose annual or supplementary, add building and owner details, list measures, add fire exit inspections for annual statements, record APFS practitioner rows, fill the matching declaration, preview, and export the official Version 4 PDF.

Across both, you can:

* Reuse saved owner, building, and declarant details
* Use address search for NSW buildings
* Catch missing fields before export
* Preview the official PDF before you complete
* Download or complete the finished PDF
* Attach or store it with the building record where your job software keeps evidence

Tradie Forms maps entries onto official NSW PDF layouts. It is not affiliated with NSW Planning, Fire and Rescue NSW, any council, or any certifier. The owner, authorised representative, and relevant practitioners remain responsible for checking the form, supporting evidence, and exported PDF.

## What to keep in the building record [#what-to-keep-in-the-building-record]

Keep the form with the evidence that explains it:

* Current fire safety schedule
* Completed certificate or statement PDF
* APFS assessment and inspection records
* Owner or agent authority
* Council, Fire and Rescue NSW, certifier, or building practitioner completion records where relevant
* Display copy note or photo where useful
* Any related development consent, construction certificate, occupation certificate, fire safety order, or certifier instruction

That record helps at the next annual cycle, during sale or lease due diligence, when council follows up, or when a practitioner needs to confirm what was previously certified.

The practical rule is to make the form choice visible in the job file. Name the PDF clearly, store the schedule beside it, and keep the lodgement on site proof in the same record. That way the next person does not have to guess whether they are looking at completion-stage certification or an annual cycle document.

## Next steps [#next-steps]

For completion-stage certification, start the [NSW Fire Safety Certificate](/forms/nsw-fire-safety-certificate).

For annual or supplementary statements, start the [NSW Fire Safety Statement](/forms/nsw-fire-safety-statement).

You can also browse [NSW fire safety forms](/nsw/fire-safety) or [fire safety forms by state](/fire-safety).

## Official references [#official-references]

For current requirements, check the [NSW Planning fire safety certification page](https://www.planning.nsw.gov.au/policy-and-legislation/buildings/fire-safety-in-buildings/fire-safety-certification), [Fire and Rescue NSW fire safety statement lodgement guidance](https://www.fire.nsw.gov.au/fire-safety/building-fire-safety/service-type-tool/lodge-a-fire-safety-statement), the [Fire and Rescue NSW AFSS submission page](https://www.fire.nsw.gov.au/fire-safety/building-fire-safety/service-type-tool/lodge-a-fire-safety-statement/afsssubmission), the [NSW fire safety statements FAQ](https://www.planning.nsw.gov.au/sites/default/files/2023-03/fire-safety-statements-faq.pdf), and the [Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021](https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2021-0689).


# QLD Form 12 vs Form 15: Which Building Certificate Fits the Job? (https://tradieforms.com.au/resources/qld-form-12-vs-form-15-building-certificate-guide)

A practical comparison of Queensland Form 12 aspect inspection certificates and Form 15 design or specification certificates for building completion. | State: QLD | Trade: Building | Template: qld-building-form-12-aspect-inspection



> **Tradie Forms:** use this guide when a Queensland building job needs a certificate and the team is choosing between Form 12 and Form 15. Pick the right job moment, fill the official PDF layout, preview it, and hand the certifier a clean record.

QLD Form 12 and QLD Form 15 sit close together in the building paperwork pile, so they are easy to mix up when a certifier, builder, designer, or subcontractor is pushing to close a job stage.

Both forms involve appointed competent persons. Both can support a building certifier's decision-making. Both ask for clear descriptions, basis of certification, reference documents, competent person details, and a signature. But they are not the same form.

The practical split is this: Form 12 is about an aspect of building work that has been completed and inspected. Form 15 is about a building design or specification that will comply if installed or carried out as stated in the certificate.

That one difference changes what you collect, when you complete the form, and what evidence belongs in the job record.

Start the [QLD Form 12 aspect inspection certificate](/forms/qld-building-form-12-aspect-inspection) for completed aspect inspection work, or start the [QLD Form 15 design or specification certificate](/forms/qld-building-form-15-design-spec) when the certificate is about design-specification help. You can also browse all [QLD building forms](/qld/building).

## The simple difference [#the-simple-difference]

The official Form 12 PDF says it is an aspect inspection certificate for an appointed competent person statement that an aspect of work has been completed and complies with the building development approval.

The official Form 15 PDF says it is a compliance certificate for building design or specification. It states that an aspect of building work or specification will, if installed or carried out as stated in the form, comply with the building assessment provisions.

So the first question is not "which PDF looks right?" It is "what job moment are we certifying?"

Use Form 12 when the work has been inspected and the certificate records the aspect of completed work. Use Form 15 when the certificate is about the design, specification, material, system, method of building, or other design-related matter before or beside the work being installed or carried out.

If the answer is still unclear, check the building certifier's request and the current approval documents before exporting anything.

## Where Form 12 fits [#where-form-12-fits]

Business Queensland's competent persons guidance says a building certifier may use a competent person to provide inspection help for aspects of a stage of building work, after the certifier determines that the person is competent for the inspection help.

Form 12 is the aspect inspection certificate for that job. The official form asks for:

* The aspect of building work
* The property description
* The building or structure description and class
* The extent of aspect work certified
* The basis of certification
* Reference documentation
* Building certifier details
* Appointed competent person details
* Signature and date

The Form 12 appendix explains that the person assessed and appointed as a competent person for inspection must complete the form and give it to the building certifier after inspecting the aspect and being satisfied the aspect has been completed and complies with the building development approval.

On site, Form 12 often belongs after a waterproofing, glazing, smoke detection, energy efficiency, emergency lighting, structural, or similar aspect inspection, where the appointment and scope match the job.

## Where Form 15 fits [#where-form-15-fits]

Form 15 is for design-specification help. The official Form 15 appendix says a building certifier can accept from a competent person a certificate stating the competent person has assessed the building design or specification for the aspect of building work and that it will, if installed or carried out under the certificate, comply with the building assessment provisions.

The form asks for:

* Property description where applicable
* Description of aspect or specification certified
* Basis of certification
* Reference documentation
* Building certifier reference and building development application number
* Appointed competent person details
* Signature and date

The Form 15 appendix also says the certificate information informs the building certifier's decision-making when assessing a building development application, issuing the approval, or amending an approval because of updated aspect information.

In job language, Form 15 belongs with the design package or specification record. It might support structural design, glazing specs, truss documentation, excavation drawing revisions, product design, or other design-specification material where the certifier has appointed the person for that help.

## Why the mix-up happens [#why-the-mix-up-happens]

The forms look related because they share a similar logic. Both need a competent person. Both ask for basis and references. Both go to the building certifier. Both can mention standards, codes, drawings, tests, specifications, and publications.

The risk comes from using the same wording in the wrong job moment.

If you use Form 15 for completed work inspection, the certificate may not match what actually happened on site. If you use Form 12 for design-specification material, it can sound like an inspection happened when the certificate was really about a design or product specification.

The fix is to start with the evidence:

* Inspection notes, photos, site walk, and completed work point toward Form 12
* Drawings, calculations, product specs, design reports, standards, and specifications point toward Form 15
* A certifier's appointment should say whether the help is inspection or design-specification

## What to collect for Form 12 [#what-to-collect-for-form-12]

For Form 12, collect the details that prove the inspected aspect is clear:

* Aspect of building work
* Property address, lot and plan, and local government area
* Building or structure description and NCC class
* Exact extent and location of the aspect inspected
* Basis for certification
* Reference documents, test results, standards, or plans relied on
* Building certifier name, reference number, and approval number
* Competent person details and signature

The strongest Form 12 descriptions say what was inspected and where. "Wet area waterproofing to ensuite, bathroom, and laundry in unit 3" is clearer than "waterproofing". "Smoke detection installation to level 1 common corridor and tenancy 1.02" is clearer than "smoke alarms".

Keep supporting photos, inspection notes, marked-up drawings, test reports, and related certificates with the exported PDF.

## What to collect for Form 15 [#what-to-collect-for-form-15]

For Form 15, collect the details that make the design or specification traceable:

* Property details, if they apply
* The aspect or specification being certified
* The basis for certification
* Drawings, calculations, tests, standards, product documents, specs, or other publications relied on
* Building certifier reference number and building development application number where available
* Competent person details and signature

The strongest Form 15 descriptions are specific about the design or specification. "Structural design of steel roof beams shown on drawings S04 to S08, Rev C" is better than "steel". "Glazing specification for shopfront system to tenancy 2, drawing A23, Rev B" is better than "glazing".

If the form does not have enough room for all supporting material, the official Form 15 appendix allows additional material to be created and referred to in an addendum or attachment, provided the approved form section text is not altered.

<KeyTakeaways>
  * Form 12 is for an inspected aspect of completed building work
  * Form 15 is for building design or specification that will comply if installed or carried out as stated
  * The building certifier appointment should match the type of help being given
  * Store the exported PDF with the evidence that supports the certificate
</KeyTakeaways>

## Form 12 and Form 15 in the certification flow [#form-12-and-form-15-in-the-certification-flow]

Business Queensland's inspection stages guidance says building certification involves independently checking and approving building work against safety, health, amenity, and sustainability standards in legislation and building codes. It also says the building approval addresses the inspection schedule and the builder must notify the certifier when building work is ready for inspection.

In that flow, the certifier may need different records at different points.

Form 15 can help before or during approval and design changes, where the certifier needs design-specification support. Form 12 can help after an appointed competent person inspects an aspect of work and gives the certifier the aspect inspection certificate.

Neither form replaces the certifier's role. They give the certifier structured information to consider.

## Common mistakes [#common-mistakes]

### Picking the form from habit [#picking-the-form-from-habit]

Some teams use whatever form they used last time. That is risky. Ask whether this certificate is for completed inspected work or design-specification help.

### Writing broad descriptions [#writing-broad-descriptions]

Broad descriptions create review questions. Use exact locations, stages, documents, systems, or products. The certificate should not sound bigger than the work or design you assessed.

### Missing the appointment scope [#missing-the-appointment-scope]

The competent person appointment matters. A person appointed for inspection help is not automatically appointed for design-specification help, and the reverse is also true. Check the certifier request.

### Weak reference documents [#weak-reference-documents]

"Plans" is not enough on most jobs. Use drawing numbers, revisions, dates, report titles, product specs, standards, and test records where they apply.

### Losing the supporting evidence [#losing-the-supporting-evidence]

A PDF without the job evidence is harder to trust later. Keep the certificate with the drawings, specs, notes, reports, photos, and certifier correspondence.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms gives each form its own guided flow.

For [QLD Form 12](/forms/qld-building-form-12-aspect-inspection), you work through aspect, property, building, extent, basis, references, certifier, competent person, and signature sections.

For [QLD Form 15](/forms/qld-building-form-15-design-spec), you work through property, extent, basis, references, certifier, competent person, and signature sections.

In both forms, saved competent person details reduce repeat typing. Address search helps with Queensland property details. Missing-field checks catch key gaps before export. The preview shows the official PDF layout before the certificate is downloaded and sent.

Tradie Forms maps entries onto the official PDF layouts. The appointed competent person and building certifier remain responsible for checking the work, the certificate type, the supporting evidence, and the exported PDF.

## A quick decision checklist [#a-quick-decision-checklist]

Before you export, ask:

1. Is this certificate about completed work that has been inspected?
2. Is this certificate about design or specification?
3. Has the certifier appointed the person for the right type of help?
4. Does the description match only the work, design, or specification being certified?
5. Are the basis and references specific enough?
6. Are the certifier reference and approval details correct?
7. Will the office be able to find the supporting evidence later?

If the answers point to completed aspect inspection, use Form 12. If they point to design-specification material, use Form 15.

## Next steps [#next-steps]

Start [QLD Form 12](/forms/qld-building-form-12-aspect-inspection) for aspect inspection certificates, start [QLD Form 15](/forms/qld-building-form-15-design-spec) for design or specification certificates, or browse the full [QLD building forms](/qld/building) library.

## Official references [#official-references]

For current requirements, check the [Queensland Form 12 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0022/18625/form12aspectinspectioncertificateappointedcompetentperson.pdf), the [Queensland Form 15 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0026/9773/form15compliancecertificateforbuildingdesignorspecification.pdf), the [Business Queensland inspection stages guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/stages), and the [Business Queensland competent persons guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/approvals-inspections/competent-persons-cadets).


# TAS Form 60 Start Work Notification: Get Plumbing Work Ready to Begin (https://tradieforms.com.au/resources/tas-form-60-start-work-notification-plumbing-guide)

A practical guide for Tasmanian plumbers on Form 60 start work notification, permit authority details, work categories, and on-site PDF export. | State: TAS | Trade: Plumbing | Template: tas-form-60-start-work



> **Tradie Forms:** complete Tasmania Form 60 on the official start work notification and authorisation layout before plumbing work begins. Fill the permit authority, work type, site, categories, licensed plumber, and start date sections, then preview and download the finished PDF.

Tasmanian plumbing jobs often need the paperwork to be in order before the tools come out. The job might be ready, the materials might be on site, and the owner might be chasing a start date, but the permit authority still needs a clear start work notification.

Form 60 is the form that can get lost between planning and the first day on site. The permit number is in one email. The certificate of likely compliance reference is in another. The plumber licence details are copied from an old document. The work categories are ticked in a hurry.

Finish Form 60 before the start date turns into a scramble. The form is short, but it is the bridge between approval, authorisation, and the plumber starting the work.

## What TAS Form 60 is for [#what-tas-form-60-is-for]

Consumer, Building and Occupational Services lists Form 60 as the approved form for a Start Work Notification and Authorisation for Plumbing Work.

The CBOS guide to approved plumbing forms describes Form 60 as the form used by the plumber seeking authorisation to start plumbing work, with the council permit authority giving authorisation to start. The same guide explains that the plumber hired by the owner uses it to notify that they are ready to start the work on a certain day.

In plain terms, Form 60 is not a completion certificate. It is the start-work step. It tells the permit authority who is starting, where the work is, what type of work it is, and when the plumber intends to begin.

Use the [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms), the [CBOS guide to approved plumbing forms](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/404544/Guide_to_approved_forms_-_plumbing_work.pdf), and the [CBOS Guide to the Building Act 2016](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/405039/Guide_to_the_Building_Act_2016.pdf) as official references.

## Where Form 60 fits in the job flow [#where-form-60-fits-in-the-job-flow]

CBOS guidance explains that some low risk plumbing work may need notification before or after work, depending on the type of work. It also explains that medium risk work, called notifiable work, requires notification to the Plumbing Permit Authority before work starts and when the work is completed. Some work requires plumbing design and a certificate of likely compliance from the Plumbing Permit Authority before work starts.

For permit plumbing work, the CBOS guide describes the plumber notifying the permit authority before commencing work. It also notes that the permit authority may notify the responsible person that work is not to commence if it is not satisfied that the necessary steps have been taken.

That is why Form 60 should be treated as part of the start-work rhythm. It sits after the relevant approval or certificate details are known, but before the work starts.

Tradie Forms does not decide which risk category applies or whether a job needs Form 60. Check the current CBOS guidance, the Building Act framework, the Director's Determination where relevant, and the permit authority instructions for the job.

## Details to collect before starting Form 60 [#details-to-collect-before-starting-form-60]

Form 60 is easier when the job pack is ready. Before you start, gather the approval documents, council details, site address, work category, plumber licence details, and intended start date.

### Permit authority [#permit-authority]

The permit authority is usually the council or authority receiving the notice. Add the authority name and address accurately.

If your business works across multiple Tasmanian councils, do not rely on a saved block without checking. The permit authority should match the job site and approval pathway, not the plumber's usual council area.

Tradie Forms lets you reuse permit authority details, but the final check belongs to the person lodging the notice.

### Type of work [#type-of-work]

Form 60 separates permit work and notifiable work. Choose the classification that applies to this job.

If the job classification is not clear, stop and check before exporting the form. The start work notice should match the authorisation and approval documents already issued for the work.

Do not use Form 60 to make the category decision by guesswork. Use the official guidance and permit authority process.

### Details of plumbing work [#details-of-plumbing-work]

The work details section captures the site address, lot number, and permit number or certificate of likely compliance number.

For rural properties, unit sites, new subdivisions, and larger commercial properties, a street address may not be enough. Add lot information and references that help the permit authority match the notice to the right approval.

The permit number or certificate of likely compliance number is one of the easiest details to mistype. Copy it from the approval document, then preview the PDF before sending.

### Work categories [#work-categories]

The Form 60 layout includes work categories such as reticulated water, sewerage, stormwater, gratuitous work, on-site wastewater management system, roof plumbing, and other work where specified.

Tick the categories that match the work to be started. If "other" applies, describe it clearly enough that the permit authority can understand the scope.

Do not let a broad description hide a category that applies. The categories help the authority understand the job before work starts.

### Licensed plumber [#licensed-plumber]

The licensed plumber section identifies the plumber lodging the start work notice. Add the plumber name, licence number, business name, address, phone, and email where applicable.

Saved licence details help repeat jobs move quickly, especially for small Tasmanian plumbing businesses. Still review the licence number, business name, and contact details before export.

### Intended start date [#intended-start-date]

The start date is the job-site trigger. It should line up with the day the plumber intends to start the work and with the permit authority process.

If the schedule changes, check whether the notice still reflects the work program. A notice prepared too early and never updated can cause confusion later.

<KeyTakeaways>
  * Use TAS Form 60 for start work notification and authorisation for plumbing work before the job begins
  * Match the permit authority, work type, site details, and permit or certificate reference to the approval documents
  * Keep plumber licence details current before exporting the PDF
  * Treat Form 60 as the start-work step, with Form 71B used later for the standard of work certificate when applicable
</KeyTakeaways>

## Common Form 60 mistakes [#common-form-60-mistakes]

### The wrong authority is selected [#the-wrong-authority-is-selected]

This is easy when a plumber works across council areas. Check the permit authority against the job site and approval documents before export.

### Permit and certificate references are copied from an old job [#permit-and-certificate-references-are-copied-from-an-old-job]

Repeated work with the same builder or owner can make references feel familiar. That is when old numbers sneak in. Copy the current permit number or certificate of likely compliance number from the latest document.

### Work type is guessed [#work-type-is-guessed]

Permit work and notifiable work are not labels to choose casually. If the category is unclear, check the official guidance or permit authority before issuing the notice.

### Work categories are too broad [#work-categories-are-too-broad]

If the job covers stormwater and roof plumbing, or sewerage and on-site wastewater, the form should reflect that. Tick the categories that actually apply.

### Start date does not match the job plan [#start-date-does-not-match-the-job-plan]

The intended start date should be real. If access, materials, approval, or crew timing changes, check the notice before relying on it.

## How Form 60 connects to Form 71B [#how-form-60-connects-to-form-71b]

Form 60 belongs before the work starts. Form 71B belongs near completion.

The CBOS guide to approved forms describes Form 71B as the Standard of Work Certificate for Plumbing Work. It says that when permit or notifiable plumbing work is completed, the plumber is required to complete that certificate and send it to the permit authority, with a copy to the owner.

That means a clean job record may include both:

* Form 60 before starting work
* Form 71B after the relevant work is completed

Keeping both PDFs with the job record helps the office, owner, and permit authority follow the work from start notification to completion certificate.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns TAS Form 60 into guided sections for the permit authority, type of work, plumbing work details, work categories, licensed plumber, and notification of intention to start.

You can:

* Save permit authority and plumber details for repeat Tasmanian jobs
* Use address search for Tasmanian permit authority and work site addresses
* Catch missing required fields before export
* Preview the official PDF layout before sending or storing the notice
* Download the finished Form 60 for the permit authority and job record
* Keep the PDF with approval documents, start date notes, and later completion paperwork

Tradie Forms maps your entries onto the Tasmania Form 60 PDF layout. It is not affiliated with CBOS or any Tasmanian permit authority, and it does not decide whether your job is permit, notifiable, or another category of work. The licensed plumber remains responsible for checking the work pathway and exported PDF.

## A better start-work habit [#a-better-start-work-habit]

Use the same Form 60 rhythm every time:

1. Confirm the work category and approval pathway.
2. Check the permit authority for the site.
3. Enter the work site details, lot number, and permit or certificate reference.
4. Tick the work categories that apply.
5. Add or apply current licensed plumber details.
6. Enter the intended start date.
7. Preview the official PDF layout.
8. Lodge or complete the notice through the permit authority process and store a copy with the job.

That habit reduces the last-minute rush before work starts. It also keeps the start-work record close to the later Form 71B certificate, inspection notes, photos, and owner completion records.

## Next steps [#next-steps]

Start [TAS Form 60](/forms/tas-form-60-start-work) before the work begins, or browse [TAS plumber forms](/tas/plumbing) for Tasmanian plumbing paperwork.

When the work is completed, use [TAS Form 71B](/forms/tas-form-71b-plumbing) for the standard of work certificate where it applies.

## Official references [#official-references]

For current requirements, check the [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms), the [CBOS guide to approved plumbing forms](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/404544/Guide_to_approved_forms_-_plumbing_work.pdf), and the [CBOS Guide to the Building Act 2016](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/405039/Guide_to_the_Building_Act_2016.pdf).


# ACMA TCA2 Outstanding Matters: Record cabling issues before completion (https://tradieforms.com.au/resources/acma-tca2-outstanding-matters-cabling-guide)

A practical guide for registered cablers and electricians on ACMA TCA2, pre-existing cabling issues, priority levels, and customer copy. | Trade: Electrical | Template: acma-tca2



> **Tradie Forms:** complete ACMA TCA2 on the official outstanding matters layout when you find non-compliant cabling issues. Tick what you found, choose the priority, preview the PDF, and hand it to the customer or building manager before the issue gets lost.

Telecommunications cabling jobs often uncover problems nobody booked you to fix. You might be installing a new outlet and find poor separation. You might be cleaning up a rack and spot unsupported cable, damaged cabling, or an old issue outside the quoted scope.

That is exactly when the paperwork matters. A quick verbal warning can vanish by the time the customer talks to the landlord, builder, or office. A dense PDF filled out after hours can miss the priority or the job context.

ACMA TCA2 gives registered cablers, including electricians who do cabling work under the cabling rules, a recognised way to record outstanding matters. The point is simple: tell the customer or building manager what you noticed and how urgent it is, without confusing that advice with the TCA1 statement for completed cabling work.

## What ACMA TCA2 is for [#what-acma-tca2-is-for]

The Australian Communications and Media Authority says to use the TCA2 form if you notice any non-compliant cable installations. ACMA guidance says to complete the form and give it to the customer or building manager, even if the issue is pre-existing or outside the contracted scope of work.

ACMA also says TCA2 can be issued before you begin any work, with a quotation, or after you complete the cabling job if something needs attention.

That makes TCA2 a practical site completion record. It is not a quote, not a defect repair, and not a TCA1 certificate for the work you completed. It is advice about outstanding cabling matters you noticed.

Use the [ACMA cabling advice forms guidance](https://www.acma.gov.au/cabling-advice-forms) and the [ACMA registered cabler guidance for customers](https://www.acma.gov.au/find-registered-cabler) as official references.

## TCA2 is different from TCA1 [#tca2-is-different-from-tca1]

TCA1 and TCA2 often sit close together on the same job, but they do different jobs.

ACMA guidance says a certification statement is required when you complete cabling work for a customer, except for small cabling tasks. TCA1 is the common ACMA form used for that certification statement. It identifies the completed cabling work, the registered cabler details, whether the work was performed or supervised, and the statement that the completed work complies with the Wiring Rules.

TCA2 is for outstanding matters. It is used when you notice a non-compliant cable installation, including something pre-existing or outside your scope.

On a real site, you might issue both:

* TCA1 for the cabling work you completed or supervised
* TCA2 for a separate pre-existing issue that needs the customer's attention

Do not use TCA1 to hide an issue you did not fix. Do not use TCA2 as the completion statement for the work you did. Keep each form in its lane.

## When to issue TCA2 [#when-to-issue-tca2]

ACMA says you can issue TCA2 before work begins, with a quotation, or after completing the cabling job if something needs attention.

That covers common field situations:

* You inspect before quoting and find existing cabling that needs attention.
* You start the booked job and identify an issue outside the contracted scope.
* You complete the new work but notice an older installation problem nearby.
* A building manager needs a clear record before deciding whether to approve remedial work.
* A customer needs something written down to pass to the landlord, strata manager, builder, or office.

The strongest TCA2 is issued while the issue is still visible. You can point to the rack, riser, tenancy, ceiling space, equipment area, or cable route and write the advice in plain terms.

## What ACMA says to include [#what-acma-says-to-include]

ACMA's TCA2 instructions are straightforward. Show which issues you noticed in column 1. Decide how urgently the customer should address the issue in column 2. Give the customer the completed form. ACMA says you are not required to keep a copy.

Even though ACMA does not require you to keep a copy, many businesses still keep the finished PDF with the job record. That can help the office answer customer questions, connect the advice to a quote, and show what was handed over on the day.

The TCA2 layout includes outstanding matter rows and priority levels. Tradie Forms turns those rows into guided checks so the issue and priority are completed together before export.

<KeyTakeaways>
  * Use ACMA TCA2 when you notice non-compliant cabling issues, including pre-existing issues or matters outside your scope
  * Keep TCA2 separate from TCA1, which is for the certification statement for completed cabling work
  * Choose the priority level for each issue you mark before handing over the form
  * Give the completed TCA2 to the customer or building manager and keep a job copy if your business process needs one
</KeyTakeaways>

## Write TCA2 so the customer can act [#write-tca2-so-the-customer-can-act]

The best TCA2 is useful to a non-technical person. A customer or building manager may not understand cabling shorthand, but they can understand a clear issue, a location, and an urgency level.

When you complete the form, think about the person who has to decide what happens next. They need to know:

* What you found
* Where it is
* Whether it is urgent, non-urgent, or a longer-term matter
* Whether it affects the current job or sits outside the booked scope
* Who they should talk to next if they want remedial work quoted

Keep any extra notes plain. "Existing data cabling unsupported above tenancy 4 comms rack" is more useful than "mess in ceiling." "Separation issue in ceiling space above reception desk" is clearer than "bad run."

## Common TCA2 mistakes [#common-tca2-mistakes]

### Mixing it up with TCA1 [#mixing-it-up-with-tca1]

TCA1 is for the completed cabling work you performed or supervised. TCA2 is for outstanding matters. If you use the wrong form, the customer can misunderstand what has been certified and what still needs attention.

### Leaving the priority blank [#leaving-the-priority-blank]

ACMA's instructions say to decide how urgently the customer should address the issue. If an outstanding matter is ticked but the priority is missing, the customer has less useful advice.

Tradie Forms flags rows that need a priority before export so the PDF is not half finished.

### Waiting until the issue is out of sight [#waiting-until-the-issue-is-out-of-sight]

The issue is easiest to describe while you are looking at it. If the ceiling tile is already back in, the rack is closed, or the building manager has left, the advice usually gets vaguer.

Complete TCA2 while you can still confirm the location.

### Writing for another cabler only [#writing-for-another-cabler-only]

Another cabler may understand your shorthand, but the customer might not. Write the issue so a business owner, homeowner, property manager, or site supervisor can understand why it matters and what needs attention.

### No completion record [#no-completion-record]

ACMA says you are not required to keep a copy of TCA2. Your business may still want one. If the customer asks about it later, a stored PDF with the job record is much easier than searching through messages.

## A practical TCA2 workflow [#a-practical-tca2-workflow]

Use a simple field rhythm:

1. Identify whether the matter is pre-work or post-work advice.
2. Confirm the issue is outside the work being certified on TCA1, if TCA1 also applies.
3. Tick each outstanding matter that applies.
4. Choose the priority for each issue.
5. Add any notes your business needs in the job record, photos, or quote.
6. Preview the official TCA2 PDF.
7. Give the completed form to the customer or building manager.
8. Attach or store a copy with the job if your business keeps one.

That keeps the advice close to the site moment. It also helps the office turn the issue into a quote, follow-up, or customer record without asking the cabler to remember details later.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns ACMA TCA2 into guided checks instead of a dense PDF table. You choose pre-work or post-work advice, mark the outstanding matters, add the priority level, preview the official PDF layout, and download the finished form.

You can:

* Complete TCA2 on a phone while the issue is still visible
* Keep issue rows and priority levels together
* Catch missing priority choices before export
* Preview the official PDF layout before you complete
* Download the finished TCA2 for the customer, building manager, or job record
* Store the PDF with photos, quote notes, and the related TCA1 where your job software supports attachments

Tradie Forms maps your entries onto the ACMA TCA2 layout. It is not affiliated with ACMA, and it does not decide whether cabling is compliant. The registered cabler remains responsible for checking the issue, the priority, and the exported PDF before you complete.

## How it fits with job-system upload [#how-it-fits-with-job-system-upload]

Outstanding cabling matters often become follow-up work. A TCA2 on its own tells the customer what you noticed, but the business record should also help the office act on it.

Keep these together where relevant:

* Completed TCA2 PDF
* Photos of the issue and location
* The related TCA1 for completed work, if one was issued
* Quote notes or scope exclusions
* Customer approval or refusal notes
* Building manager or strata contact details

That record helps when the customer calls two weeks later, the office prepares a quote, or another electrician or cabler returns to site.

## Next steps [#next-steps]

Start [ACMA TCA2](/forms/acma-tca2) when you need to record outstanding cabling matters, or use [ACMA TCA1](/forms/acma-tca1-attach-a) for the customer cabling advice statement for completed work.

You can also browse [electrician forms](/electrical) for electrical and telecommunications paperwork that can be filled on site.

## Official references [#official-references]

For current requirements, check the [ACMA cabling advice forms guidance](https://www.acma.gov.au/cabling-advice-forms) and ACMA's [registered cabler guidance for customers](https://www.acma.gov.au/find-registered-cabler).


# NSW Fire Safety Statement: Complete the AFSS Before Lodgement (https://tradieforms.com.au/resources/nsw-fire-safety-statement-afss-online-guide)

A practical guide for NSW building owners, agents, and fire safety teams on annual and supplementary fire safety statements, AFSS lodgement, display, and PDF completion. | State: NSW | Trade: Fire Safety | Template: nsw-fire-safety-statement



> **Tradie Forms:** complete the NSW Fire Safety Statement on the official Version 4 layout. Work through annual or supplementary type, building details, owner details, measures, APFS rows, declaration, preview, and PDF export before council, Fire and Rescue NSW, or the building display copy needs it.

The annual fire safety statement usually lands at the worst time: the building manager is chasing practitioner reports, the owner wants it lodged, council wants the current form, and the PDF still needs building, measure, APFS, and declaration details lined up.

The job is not just typing. The statement needs to match the current fire safety schedule, the APFS assessments, the building address, and the owner declaration. If one table row is wrong, the form can come back for rework.

The cleanest AFSS is built while the records are open and the building details are still fresh. Tradie Forms turns the official NSW Fire Safety Statement layout into guided sections so owners, strata managers, agents, and fire safety teams can assemble the PDF without fighting table cells on a phone or laptop.

## What the NSW Fire Safety Statement is for [#what-the-nsw-fire-safety-statement-is-for]

NSW Planning explains that a fire safety statement is issued by or on behalf of the owner of an existing building. It confirms that an accredited practitioner (fire safety) has assessed, inspected, and verified the performance of each fire safety measure that applies to the building.

There are two types:

* Annual fire safety statements, issued each year, covering essential fire safety measures that apply to the building
* Supplementary fire safety statements, issued at the shorter intervals specified in the fire safety schedule for critical fire safety measures

The Fire and Rescue NSW lodgement page says the owner of a building having a fire safety schedule is required to provide a copy of the fire safety statement to the Commissioner of Fire and Rescue NSW. It also says the owner must ensure a copy of the statement and current fire safety schedule are prominently displayed in the building.

Use the [NSW Planning fire safety certification page](https://www.planning.nsw.gov.au/policy-and-legislation/buildings/fire-safety-in-buildings/fire-safety-certification), [Fire and Rescue NSW lodgement guidance](https://www.fire.nsw.gov.au/fire-safety/building-fire-safety/service-type-tool/lodge-a-fire-safety-statement), and the [Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021](https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2021-0689) as official references.

## Annual or supplementary statement? [#annual-or-supplementary-statement]

Start with the statement type. This is not just a heading. It changes what the form needs.

An annual fire safety statement covers essential fire safety measures. NSW Planning says it must be issued each year and include all essential fire safety measures that apply to the building. The statement also verifies that an accredited practitioner has inspected and confirmed that the exit systems comply with the Regulation.

A supplementary fire safety statement is for critical fire safety measures. NSW Planning says these are issued at more regular intervals, as specified in the fire safety schedule. The Regulation says supplementary statements must be provided at intervals of less than 12 months specified for the measure in the current fire safety schedule.

If the schedule includes both essential and critical measures, do not guess from the last PDF. Check the current fire safety schedule and choose the statement type that matches the obligation due now.

## Details to collect before filling the form [#details-to-collect-before-filling-the-form]

The statement is easiest when the job pack is complete. Pull together the schedule, APFS assessment records, inspection dates, building details, owner details, and declaration authority before you start typing.

### Current fire safety schedule [#current-fire-safety-schedule]

The fire safety schedule is the source document. It lists the measures, minimum standards of performance, and critical measure intervals where applicable.

Do not rebuild the measure table from memory or last year's statement. A council reissue, building work, corrected schedule, or fire safety order can change the record.

### Building and owner details [#building-and-owner-details]

The official form asks whether the statement applies to the whole building or part of the building, the address, lot and plan details where known, building name, and description.

Use the building description to make the scope clear. "Commercial building" may not be enough if the statement applies to only a tenancy, podium, warehouse area, or part of a mixed-use building.

The owner can be an individual, company, owners corporation, trust, or other entity. The NSW Planning FAQ says a statement is issued by or on behalf of the owner, and an agent needs appropriate authority from the owner to act.

### Fire safety measures [#fire-safety-measures]

For an annual statement, list each essential fire safety measure that applies to the building. For a supplementary statement, list the critical fire safety measures covered by that supplementary cycle.

Each row should match the schedule:

* Fire safety measure
* Minimum standard of performance
* Date assessed
* APFS accreditation number

The Regulation says an annual statement cannot be issued unless the assessment and inspection have been carried out within the previous 3 months. It says a supplementary statement must not be issued unless the assessment has been carried out within the previous month.

### Fire exits and paths of travel [#fire-exits-and-paths-of-travel]

The official NSW statement includes a fire exits and paths of travel section for annual statements. Fire and Rescue NSW says an annual fire safety statement includes a statement that the building has been inspected by an accredited practitioner and was found not to disclose grounds for prosecution under Part 15.

Tradie Forms shows the fire exit section for annual statements, so you are not filling a section that belongs to another statement type.

### APFS details [#apfs-details]

The APFS rows identify the accredited practitioners involved in the assessments or inspections. Keep names, addresses, phone numbers, accreditation numbers, and signatures or signed supporting documents together before the owner declaration is made.

The NSW Planning FAQ says the fire safety statement form must contain details and signature of each accredited practitioner who assessed the measures, or the person issuing the statement can obtain and attach a separate signed document from each practitioner.

### Declarant details [#declarant-details]

The person making the declaration is usually the owner or an authorised person acting on behalf of the owner. The NSW Planning FAQ says the APFS who assessed a measure or inspected the exit system must not make the declaration, nor their employer, employee, or direct associate.

This is a common place to slow down. The practitioner assesses. The owner or authorised representative issues the statement.

<KeyTakeaways>
  * Use the NSW Fire Safety Statement for existing buildings with annual or supplementary fire safety statement obligations
  * Match every measure row to the current fire safety schedule, not last year's PDF
  * Annual statements include essential measures and fire exit inspection details, while supplementary statements cover critical measures on the schedule
  * Keep the finished PDF, current schedule, APFS records, lodgement confirmation, and display copy together
</KeyTakeaways>

## Common AFSS mistakes [#common-afss-mistakes]

### Using the wrong statement type [#using-the-wrong-statement-type]

Annual and supplementary statements are not interchangeable. Critical measures can have shorter intervals, while annual statements cover the yearly essential measure cycle.

Choose the statement type from the current schedule and due obligation, not the file name in last year's folder.

### Measure table does not match the schedule [#measure-table-does-not-match-the-schedule]

If the schedule says "automatic fire detection and alarm system" and the statement says "fire alarm", someone may need to clarify it later. Use the schedule wording where practical and keep the minimum standard of performance aligned.

### Assessment dates are outside the allowed window [#assessment-dates-are-outside-the-allowed-window]

The date rules matter. Annual assessment and inspection timing is different from supplementary critical measure timing. Check the current Regulation and practitioner paperwork before issuing.

### Owner declaration is signed by the wrong person [#owner-declaration-is-signed-by-the-wrong-person]

The statement is issued by or on behalf of the owner. If an agent signs, keep the owner authority with the job record. Do not let the APFS who assessed the measures also make the owner declaration.

### Fire and Rescue NSW copy is forgotten [#fire-and-rescue-nsw-copy-is-forgotten]

Council is not the only completion point. Fire and Rescue NSW guidance says the owner is required to provide FRNSW with a copy, and the statement plus schedule must be prominently displayed in the building.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the NSW Fire Safety Statement into nine guided sections:

* Statement type
* Building details
* Owner details
* Fire safety measures
* Fire exits and paths of travel for annual statements
* APFS practitioners
* Declarant details
* Annual or supplementary declaration

You can:

* Save declarant details for repeat buildings or portfolios
* Use NSW address search for building, owner, and declarant blocks
* Add measure, fire exit, and APFS rows without hunting tiny PDF cells
* Catch missing fields before export
* Preview the official Version 4 PDF layout before lodgement or display
* Download the finished PDF for council, Fire and Rescue NSW, the owner, and the building record
* Attach or store the PDF with the job record where your business keeps fire safety evidence

Tradie Forms maps your entries onto the official NSW Fire Safety Statement PDF layout. It is not affiliated with NSW Planning, Fire and Rescue NSW, or any council. The owner, authorised agent, and relevant practitioners remain responsible for checking the statement, supporting records, lodgement pathway, and exported PDF.

## What to keep with the statement [#what-to-keep-with-the-statement]

Keep a complete closeout pack:

* Completed NSW Fire Safety Statement PDF
* Current fire safety schedule
* APFS assessment and inspection evidence
* Separate signed APFS documents where used
* Owner or agent authority to issue the statement
* Council lodgement receipt
* Fire and Rescue NSW submission record
* Display copy record or building manager completion note

That record helps when the next annual cycle starts, a tenant asks for proof, council follows up, or another practitioner needs to know what was assessed.

## Next steps [#next-steps]

Start the [NSW Fire Safety Statement](/forms/nsw-fire-safety-statement) for annual or supplementary statements, or browse [NSW fire safety forms](/nsw/fire-safety) and [fire safety forms by state](/fire-safety).

If you need the completion-stage certificate instead, use the [NSW Fire Safety Certificate](/forms/nsw-fire-safety-certificate).

## Official references [#official-references]

For current requirements, check the [NSW Planning fire safety certification page](https://www.planning.nsw.gov.au/policy-and-legislation/buildings/fire-safety-in-buildings/fire-safety-certification), the [Fire and Rescue NSW fire safety statement lodgement page](https://www.fire.nsw.gov.au/fire-safety/building-fire-safety/service-type-tool/lodge-a-fire-safety-statement), the [Fire and Rescue NSW AFSS submission page](https://www.fire.nsw.gov.au/fire-safety/building-fire-safety/service-type-tool/lodge-a-fire-safety-statement/afsssubmission), the [NSW fire safety statements FAQ](https://www.planning.nsw.gov.au/sites/default/files/2023-03/fire-safety-statements-faq.pdf), and the [Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021](https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2021-0689).


# QLD Form 5 Testing or Commissioning Report: Finish the Report On Site (https://tradieforms.com.au/resources/qld-form-5-testing-commissioning-report-guide)

A practical guide for Queensland plumbers on Form 5 testing or commissioning reports, completion timing, site details, and clean PDF export. | State: QLD | Trade: Plumbing | Template: qld-form-5-testing



> **Tradie Forms:** complete QLD Form 5 on the official testing or commissioning report layout while the gauges, dates, permit number, and responsible person details are still in front of you. Preview the PDF, catch gaps, and download a clean copy on site.

Queensland plumbing testing and commissioning paperwork can turn messy fast. The test is done, the equipment is packed, the next job is calling, and the Form 5 is still sitting in a PDF editor or on a clipboard.

That is when dates get guessed. Permit numbers get copied from the wrong text thread. The responsible person and competent person blocks blur together. A simple testing report becomes a phone call from the office or council because one field does not line up.

QLD Form 5 works best when you finish it at the job. You know what was tested, which installation type applies, who performed or supervised the work, and who needs the report next. Get those details into the official PDF layout before the site context disappears.

## What QLD Form 5 is for [#what-qld-form-5-is-for]

Business Queensland lists Form 5 as "A testing or commissioning report" under the plumbing and drainage forms for the Plumbing and Drainage Act 2018 framework.

The official Form 5 PDF says it is used for section 77(2) of the Plumbing and Drainage Regulation 2019. It also says completion of all applicable sections is mandatory. In plain job-site terms, it records that plumbing or drainage work, or the relevant part of it, has been tested or commissioned.

The form is not the same as the permit application. It sits later in the job flow, when the relevant testing or commissioning has happened and the report needs to move from the competent person to the people who rely on it.

Use the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), the [current Form 5 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0024/3768/form5plumbingdrainageregulation2019.pdf), and the [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042) as the official references for current requirements.

## Completion timing matters [#completion-timing-matters]

The Plumbing and Drainage Regulation 2019 sets the reporting chain for testing or commissioning reports. The competent person must give the report to the responsible person within 5 business days after the testing or commissioning is finished. If the responsible person is given the report, the responsible person must then give it to the local government within the timeframe set out in the Regulation.

That makes Form 5 a completion record, not just a record for the drawer. If you are the competent person, the responsible person needs a usable report quickly. If you are the responsible person, you need to know whether the report is complete before it goes to local government.

The simple field habit is this: do the test, finish the form, preview the PDF, and complete the finished report before the job slips into yesterday's pile.

## Who is involved on Form 5 [#who-is-involved-on-form-5]

Form 5 uses three party blocks that are easy to mix up when you are moving quickly.

The responsible person is the licensed person who performs or supervises the performance of the work. Their details include name, occupational licence number, contractor licence number where applicable, phone, email, and postal address.

The contractor licence block applies when the responsible person is not the contractor for the work. If that situation applies, the contractor's company or individual details need to be included.

The competent person is the person who carried out the testing or commissioning. The official form describes that person as someone who holds a licence authorising the testing or commissioning, or someone the local government considers competent to carry it out.

On a small job, one person may fill more than one role. On a larger job, the roles may sit with different workers or businesses. Do not assume the saved contact block is right for every section. Check the role first, then fill the details.

## Details to collect before you export [#details-to-collect-before-you-export]

The Form 5 PDF is only two pages, but it pulls together information from the permit, site, test record, and licence details. If any of those live somewhere else, collect them before you sign.

### Description of land [#description-of-land]

The official form says the description must identify all land the application covers. That usually means the street address, lot and plan, shop or tenancy number, storey or level, and local government area where applicable.

Do not rely on the customer's nickname for the job. "Bakery fit-off" might make sense to your crew, but the report needs to identify the land clearly enough for local government and future records. Unit sites, shopping centres, industrial estates, rural blocks, and new subdivisions need extra care.

### Permit details [#permit-details]

Add the permit number and date issued if known. If the report is tied to work under a permit, this is the link between the testing result and the approved work pathway.

Before export, compare the permit number against the job file, council portal, or approval paperwork. A single wrong digit can send the office hunting later.

### Action notice details [#action-notice-details]

Form 5 includes an action notice section if applicable. If the testing or commissioning report is connected to an action notice, include the reference number and date issued where known.

Leave it blank only because it does not apply, not because nobody checked. If an action notice is part of the job history, the report should make that connection clear.

### Details of testing [#details-of-testing]

This is the job-site core of the form. The official PDF includes date fields for testing or commissioning against installation types such as water plumbing installation, hot water service, hot water below 50 degrees Celsius, sanitary plumbing, sanitary drainage, floor waste gully branches, reticulated water static pressure testing below 500kPa other than fire service, and other testing details.

Enter the date against the installation type that was actually tested or commissioned. Do not copy one date across every line if only one part of the work was tested that day. If "other" applies, describe it clearly.

The form notes that testing and commissioning is done in accordance with the relevant part of AS/NZS 3500. Tradie Forms does not decide whether the test was adequate. It helps you put the details onto the official PDF layout, then the competent person still checks the report before you complete.

<KeyTakeaways>
  * Use QLD Form 5 to record testing or commissioning details after relevant plumbing or drainage work has been tested
  * Keep responsible person, contractor, and competent person roles clear before signing
  * Finish the report while the test dates, permit details, and installation type are still fresh
  * Preview the official PDF layout before handing the report to the responsible person or local government pathway
</KeyTakeaways>

## Common QLD Form 5 mistakes [#common-qld-form-5-mistakes]

### One date is copied everywhere [#one-date-is-copied-everywhere]

Different installation types may be tested or commissioned at different stages. A copied date can make the report look finished when a section was not tested that day.

Use the test record, not memory. If a section does not apply, leave it out. If it does apply, add the right date.

### Responsible person and competent person are swapped [#responsible-person-and-competent-person-are-swapped]

The responsible person is tied to performing or supervising the work. The competent person is tied to carrying out the testing or commissioning. Sometimes that is the same person. Sometimes it is not.

Read the role descriptions before filling the contact blocks. If the report is going to another licensed person, make sure their details are in the right place.

### Contractor details are skipped [#contractor-details-are-skipped]

The contractor block is not just spare space. If the responsible person is not the contractor for the work, the contractor details must be provided on the form.

This can matter for subcontracted work, larger crews, and jobs where the licence holder and testing person are not the same business.

### The site is not identified well enough [#the-site-is-not-identified-well-enough]

The description of land should point to the real site. Lot and plan details, tenancy number, storey, level, or local government area can all matter.

If someone needs to match the Form 5 to a permit, inspection, or site record later, a vague address slows everyone down.

### The PDF is not reviewed before you complete [#the-pdf-is-not-reviewed-before-you-complete]

Guided forms reduce missed fields, but they do not replace the licensed person's check. Before sending or storing the report, preview the official PDF layout. Check names, licence numbers, test dates, declaration date, and any sections that were not applicable.

## A clean on-site Form 5 workflow [#a-clean-on-site-form-5-workflow]

Use a repeatable closeout habit for testing and commissioning jobs:

1. Confirm the site, lot and plan, tenancy, and local government area.
2. Match the report to the permit or action notice where applicable.
3. Record each relevant testing or commissioning date while the test record is open.
4. Confirm who is the responsible person, contractor, and competent person.
5. Add licence and contact details from saved business details, then check them.
6. Read the declaration before signing.
7. Preview the Form 5 PDF and download the finished copy.
8. Hand it to the responsible person or keep it ready for the local government pathway.

That rhythm keeps the report close to the work. It also helps the office attach the finished PDF to the job record without chasing photos, notes, or old messages.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns QLD Form 5 into guided sections instead of a flat PDF. You can work through land, permit, action notice, testing details, responsible person, contractor, competent person, and declaration sections in order.

You can:

* Save competent person details for repeat testing work
* Use address search for Queensland sites
* Catch missing required fields before export
* Preview the official PDF layout before you complete
* Download the finished report for the responsible person, council pathway, customer file, or job record
* Attach or store the PDF with the job record where your business keeps closeout documents

Tradie Forms maps your entries onto the Queensland Form 5 PDF layout. It is not affiliated with the Queensland Government or any local government, and it does not decide whether the work passes testing or commissioning. The competent person and licensed tradie remain responsible for checking the work and exported PDF.

## What to keep with the finished report [#what-to-keep-with-the-finished-report]

Keep the Form 5 PDF with the support material that explains the result:

* Test sheets, readings, or commissioning notes
* Permit number and approval documents
* Action notice details where applicable
* Photos of test points, plant, fixtures, or site conditions where useful
* Licence and contractor details used on the form
* Completion email, upload receipt, or local government lodgement record

This matters when a council officer asks for the report, the responsible person needs to prove what was handed over, or the next plumber wants to understand what was already tested.

## Next steps [#next-steps]

Start [QLD Form 5](/forms/qld-form-5-testing) while the testing details are fresh, or browse [QLD plumber forms](/qld/plumbing) for permit work, backflow, and other Queensland plumbing paperwork.

Related forms include [QLD Form 1 permit work application](/forms/qld-form-1-permit-work) before permit work starts and [QLD Form 9 backflow](/forms/qld-form-9-backflow) for testable backflow prevention device reporting.

## Official references [#official-references]

For current requirements, check the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), the [Queensland Form 5 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0024/3768/form5plumbingdrainageregulation2019.pdf), and the [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/html/inforce/current/sl-2019-0042).


# NSW Combined Notice and Certificate: Complete Plumbing Paperwork On Site (https://tradieforms.com.au/resources/nsw-combined-notice-certificate-compliance-plumbing-guide)

A practical guide for NSW plumbers and drainers on the Combined Notice of Work and Certificate of Compliance, copies, inspections, and PDF completion. | State: NSW | Trade: Plumbing | Template: nsw-combined-notice-coc



> **Tradie Forms:** complete the NSW Combined Notice of Work and Certificate of Compliance on the official layout. Fill the property, owner, licensee, work type, fee, dates, and certification sections at the job, then preview and download the finished PDF for the right copies.

NSW plumbing and drainage jobs can finish physically before the paperwork is ready. The fixture is in, the drain is tested, the customer wants the job closed, and the office still needs the notice and certificate details.

That gap causes the usual rework. The owner address is missing. The licence expiry date is out of date. The certificate copy does not match the notice copy. A drainage job needs a sewer service diagram, but the closeout pack is split across photos and emails.

The Combined Notice of Work and Certificate of Compliance is built for that completion moment. It brings the notice, work details, licensee details, and certificate copies into one document. Tradie Forms turns that official layout into guided sections so a NSW plumber or drainer can finish the form while the job is still fresh.

## What the combined form is for [#what-the-combined-form-is-for]

Building Commission NSW publishes the Combined Notice of Work and Certificate of Compliance form for plumbing and drainage. The NSW Government page says the form includes copies for the licensee, owner, and regulator.

The wider NSW plumbing inspection documents explain the two main pieces:

* A Notice of Work outlines plumbing and drainage work to be carried out and the person carrying out the work.
* A Certificate of Compliance confirms the work complies with the Act, Regulation, Plumbing Code of Australia, and Deemed-to-Satisfy requirements of AS/NZS 3500, and identifies the plumber or drainer as the responsible person for that work.

The form is not a magic compliance stamp. It is the official paperwork layout for recording the work, who did it, who receives copies, and what was certified. The licensed plumber or drainer still needs to check the work, the declaration, and the finished PDF.

Use the [NSW Government combined form page](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/plumbing-and-drainers/regional-inspections/combined-notice-of-work-and-certificate-of-compliance), the [plumbing inspection documents guidance](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/plumbing-and-drainers/plumbing-inspection-documents), and the [regional inspections guidance](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/plumbing-and-drainers/regional-inspections) as official references.

## Notice first, certificate at completion [#notice-first-certificate-at-completion]

The NSW guidance says plumbers and drainers must submit a Notice of Work before starting work. For work requiring inspection in Sydney, the Illawarra, Blue Mountains, Newcastle, and Hunter, the guidance points to Building Commission NSW via MyInspections. For local plumbing regulator areas, it points to the Combined Notice of Work and Certificate of Compliance for the type of work the relevant local plumbing regulator requires to be inspected.

At completion, the Certificate of Compliance side matters. NSW guidance says plumbers and drainers must complete a CoC at the completion of all plumbing and drainage work, provide a copy to the person who arranged the work, and submit it through the relevant pathway where required.

That means the same combined document may touch two different job moments:

* Before work begins, as the notice of work
* At completion or final inspection, as the certificate record

Do not leave the whole document until the end if the notice was needed before starting. Use the form as part of the job flow, not an afterthought.

## Know the inspection pathway [#know-the-inspection-pathway]

NSW plumbing inspection pathways depend on location and work type. The NSW regional inspections page says regional inspection and enforcement are delegated to local councils and authorities, and that the information on that page applies outside the Sydney, Illawarra, Blue Mountains, and Newcastle areas.

For regional NSW, the guidance says plumbers and drainers must submit documents at specific stages of the work, including the Notice of Work before work begins, Certificate of Compliance on completion of the final inspection to the local plumbing regulator and the person for whom the work was carried out, and a Sewer Service Diagram to the local plumbing regulator and owner or owner's agent.

For metropolitan and listed areas, MyInspections may be part of the process for work requiring inspection. Local regulator requirements can also matter. Before sending the form, check the pathway for the site, not just the pathway your last job used.

## Details to collect before you leave [#details-to-collect-before-you-leave]

The combined notice is easier when you gather the closeout details before the customer leaves and before the trench, wall, or plant room disappears from view.

### Property and owner details [#property-and-owner-details]

Start with the property address and owner details. Include the house number, street, suburb, postcode, lot and DP or strata details where relevant, nearest cross street, and municipality or shire.

For apartments, shopping centres, rural blocks, and new subdivisions, the basic street address may not be enough. Match the site details to the approval, council record, or work order. If the owner is a company, strata body, builder, or managing agent, enter the legal or business name that belongs on the paperwork.

### Licensee details [#licensee-details]

The licensee block should identify the plumber or drainer carrying out the work. Check the full name, address for notices, phone number, qualified supervisor number, licence number, and expiry dates.

Saved licence details help, but they are only useful if they are current. Review them when a licence renews, a supervisor changes, or the business address has moved.

### Water supply work [#water-supply-work]

The water supply section should match the work actually carried out. The official layout includes options such as water supply installation, irrigation, on-site alternative water services, thermostatic mixing valve work, connection to water supply, backflow prevention device work, and other water supply work.

Use the description field to write something a regulator, customer, or office admin can understand later. "Bathroom" is weak. "Alter hot and cold water supply to ensuite fixtures" is better.

### Sanitary plumbing and drainage work [#sanitary-plumbing-and-drainage-work]

The sanitary plumbing and drainage section covers the drainage side of the job. It can include sanitary plumbing or drainage work, sewer connection, sewer disconnection, trade waste drainage, or other relevant work depending on the site.

If the work required a sewer service diagram, keep that document with the same job record. NSW guidance treats SSDs as a separate document that may need to be provided to the relevant regulator and owner.

### Inspection fee, dates, and reference number [#inspection-fee-dates-and-reference-number]

The combined form includes fee, date paid, commencement date, estimated completion date, amount, and reference number fields. These details help match the notice and certificate to the regulator's record.

Do not let the office recreate those from bank records later if they are known on the job. Put the reference into the form and job record while it is still easy to find.

### Certificate details [#certificate-details]

The certificate section is the serious part. It records the contractor's certification about the authorised work, testing, relevant standards, and completion date. Read the declaration before signing. If there was identified pre-existing defective plumbing or drainage work and a written notice was required under the legislation, do not skip that field.

Tradie Forms can map entries onto the official PDF layout, but it does not decide whether the work is compliant. That responsibility stays with the licensed person issuing the certificate.

<KeyTakeaways>
  * Use the combined form to keep NSW notice and certificate details in one official layout
  * Check the site pathway before sending copies because MyInspections, local regulators, and inspection requirements vary by location and work type
  * Complete the Certificate of Compliance at job completion and provide copies through the required pathway
  * Keep the finished PDF with any sewer service diagram, inspection record, and job completion notes
</KeyTakeaways>

## Common mistakes with the combined notice [#common-mistakes-with-the-combined-notice]

### The wrong regulator pathway is assumed [#the-wrong-regulator-pathway-is-assumed]

The NSW pathway depends on location and work type. A process that worked for one council or metro job may not apply to the next. Check the current NSW guidance and local regulator instructions before relying on habit.

### Notice details are completed after work starts [#notice-details-are-completed-after-work-starts]

If a Notice of Work is required before starting work, filling it out at completion is too late for that job flow. Prepare the notice side before the work starts and keep the same document ready for certificate closeout.

### Certificate copies do not match [#certificate-copies-do-not-match]

The combined form includes copies for different parties. If a detail is corrected on one copy but not another, the record becomes messy. Fill once, preview the full PDF, and confirm the repeated details land correctly.

### Work descriptions are too vague [#work-descriptions-are-too-vague]

Describe the water supply, sanitary plumbing, and drainage work clearly. A short but specific description helps the customer, regulator, and next tradesperson understand what was done.

### SSD is forgotten [#ssd-is-forgotten]

A Certificate of Compliance does not replace a Sewer Service Diagram where one is required. If drainage work needs an SSD, keep it in the same site pack as the combined notice and certificate.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the NSW Combined Notice of Work and Certificate of Compliance into guided sections for the property, owner, licensee, water supply, drainage, inspection fee, dates, and certificate.

You can:

* Reuse saved licensee details instead of retyping the same licence block
* Use address search for NSW sites and owner addresses
* Catch missing required fields before export
* Preview the official PDF layout, including the repeated certificate copies
* Download the finished PDF for the owner, licensee, regulator pathway, and job record
* Attach or store the PDF with the job so the office can close the loop without chasing site notes

Tradie Forms maps entries onto the official NSW combined form layout. It is not affiliated with Building Commission NSW or any local regulator. The licensed plumber or drainer remains responsible for checking the work, the pathway, and the exported PDF.

## A better on-site closeout habit [#a-better-on-site-closeout-habit]

Use the combined form as part of the job, not as a separate admin task:

1. Confirm the regulator pathway for the site.
2. Prepare the Notice of Work details before the work starts where required.
3. Save or check the licensee details before the first export.
4. Record water supply, sanitary plumbing, or drainage work clearly.
5. Add fee, commencement, completion, and reference details as soon as they are known.
6. Complete the certificate after testing and final work checks.
7. Preview the official PDF layout.
8. Keep the PDF with SSDs, inspection notes, photos, and completion emails.

That habit keeps the paperwork tied to the job-site reality. It also helps the office send clean copies without ringing the plumber after hours.

## Next steps [#next-steps]

Start the [NSW Combined Notice of Work and Certificate of Compliance](/forms/nsw-combined-notice-coc) at the job, or browse [NSW plumber forms](/nsw/plumbing) for live NSW plumbing and drainage paperwork.

If your business works across states, related plumbing paperwork includes [QLD Form 5 testing or commissioning reports](/forms/qld-form-5-testing) and [TAS Form 71B standard of work certificates](/forms/tas-form-71b-plumbing).

## Official references [#official-references]

For current requirements, check the [NSW Government combined form page](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/plumbing-and-drainers/regional-inspections/combined-notice-of-work-and-certificate-of-compliance), the [NSW plumbing inspection documents guidance](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/plumbing-and-drainers/plumbing-inspection-documents), and the [NSW regional inspections guidance](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/plumbing-and-drainers/regional-inspections).


# NSW Fire Safety Certificate: Final vs Interim Certificate Guide (https://tradieforms.com.au/resources/nsw-fire-safety-certificate-final-interim-guide)

A field guide to NSW Fire Safety Certificates, final and interim certificate types, fire safety schedules, measure rows, display copies, and PDF export. | State: NSW | Trade: Fire Safety | Template: nsw-fire-safety-certificate



> **Tradie Forms:** complete the NSW Fire Safety Certificate on the official layout for final or interim certification. Add the building, owner, fire safety measures, declarant details, and the right declaration block, then preview and download the finished PDF.

Fire safety certificates sit at a high-pressure point in the building process. The work is complete or partly complete, the owner or certifier needs paperwork, and the fire safety schedule has to match what is being certified.

This is not the time to wrestle with a flat PDF. A final certificate and an interim certificate look similar, but they do not mean the same thing. Measure rows need the right standard and assessment date. The owner details need to match the building record. The display and customer copies need to go where the rules require.

Tradie Forms turns the NSW Fire Safety Certificate into guided sections so the certificate can be assembled at the building or in the site office while the schedule and assessment details are still in front of you.

## What the NSW Fire Safety Certificate is for [#what-the-nsw-fire-safety-certificate-is-for]

NSW Planning says a fire safety certificate is issued by or on behalf of a building owner when new building work is complete. The certificate confirms that a properly qualified person has installed and checked the measures listed in the fire safety schedule, helping verify that the measures can perform to the minimum standard.

The Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 defines two certificate types:

* A final fire safety certificate, issued for a building by or on behalf of the owner
* An interim fire safety certificate, issued for part of a building by or on behalf of the owner

The same Regulation says a final or interim certificate certifies that each relevant essential fire safety measure in the current fire safety schedule has been assessed as capable of performing to at least the standard required by the schedule.

Use the [NSW Planning fire safety certification page](https://www.planning.nsw.gov.au/policy-and-legislation/buildings/fire-safety-in-buildings/fire-safety-certification) and the [Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021](https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2021-0689) as official references.

## Final or interim certificate? [#final-or-interim-certificate]

Start by choosing the certificate type.

A final fire safety certificate is for the building work as a whole. It is the certificate used when the relevant building work is complete and the fire safety measures being certified apply to the building.

An interim fire safety certificate is for a completed part of a building. It is used when part of the building is complete and the certificate is not for the whole building work.

The decision matters because the declaration section changes. Tradie Forms shows the final declaration for a final certificate and the interim declaration for an interim certificate, so you do not complete both by mistake.

If you are unsure which certificate type belongs to the job, check the development consent, construction certificate, occupation certificate pathway, fire safety schedule, and certifier instructions before issuing the PDF.

## Start with the fire safety schedule [#start-with-the-fire-safety-schedule]

The current fire safety schedule drives the certificate. The Regulation says a fire safety schedule must specify fire safety measures for the building and the minimum standard of performance for each measure.

Before filling the certificate, have the current schedule open. Confirm:

* The building or part of building covered
* Each fire safety measure that needs to be addressed
* The minimum standard of performance for each measure
* Whether measures are new, existing, or modified where the form asks for status
* Any assessment records and dates

Do not copy the measure table from an old certificate unless you have checked it against the current schedule. Building work, orders, reissued schedules, or corrected records can change what belongs on the certificate.

## What to collect before export [#what-to-collect-before-export]

The official certificate is easier when the right records are in one place.

### Building details [#building-details]

The certificate asks for the building address, lot number, DP or SP details where known, building name where applicable, and a short description of the building or part.

Be specific if the certificate is for part of a building. Use level, tenancy, stage, wing, or building section details where they help the owner, certifier, or later building manager understand the scope.

### Owner details [#owner-details]

Add the owner name and address. If the owner is a company, owners corporation, trust, or other entity, use the entity name that belongs on the project record.

The certificate is issued by or on behalf of the owner, so the owner block should not be treated as a spare contact field.

### Fire safety measures [#fire-safety-measures]

The measure table needs the fire safety measure, minimum standard of performance, assessment date, and status. The certificate template in Tradie Forms supports up to 14 measure rows, matching the official layout.

Use the schedule wording and standard where practical. If the measure is an original measure or the schedule wording needs clarification, check the certifier or current regulatory guidance before issuing.

### Declarant details [#declarant-details]

The certificate includes contact details for the person making the final or interim declaration. Add the full name, organisation, title, address, phone, email, and signature details required by the layout.

Read the declaration before signing. Tradie Forms can place the signature onto the official PDF line, but the person issuing the certificate remains responsible for the declaration.

<KeyTakeaways>
  * Use the NSW Fire Safety Certificate for completion-stage fire safety certification, not the yearly AFSS process
  * Choose final for the whole building work or interim for a completed part of the building
  * Build the measure table from the current fire safety schedule and assessment records
  * Preview the official PDF layout before giving copies to the required parties or displaying the certificate
</KeyTakeaways>

## Timing and completion points [#timing-and-completion-points]

The Regulation says a person must not issue a fire safety certificate unless the assessments required for the certificate have been carried out within the previous 3 months.

It also says that as soon as practicable after a certificate is issued, the owner must give a copy of the certificate and current fire safety schedule to the Fire Commissioner, give a copy to a building practitioner where required under the Design and Building Practitioners Act pathway, and ensure the certificate and schedule are prominently displayed in the building.

That means a certificate closeout pack should not stop at the PDF. Keep the certificate, current schedule, assessment evidence, and completion record together.

## Common certificate mistakes [#common-certificate-mistakes]

### Final and interim are mixed up [#final-and-interim-are-mixed-up]

The wrong certificate type can create confusion around the scope being certified. If the certificate is only for a completed part, make that clear through the interim type and the building description.

### Measure rows do not match the schedule [#measure-rows-do-not-match-the-schedule]

The schedule is the source. If the certificate uses different measure names or standards, the reviewer may need clarification before accepting it.

### Old assessment dates are reused [#old-assessment-dates-are-reused]

Assessment timing matters. Do not use last year's or an earlier stage's dates unless they genuinely belong to the current certificate and still fit the current rules.

### Building description is too thin [#building-description-is-too-thin]

"Warehouse" or "office" may be fine for a small building, but not for a staged project or mixed-use site. If the certificate covers part of the building, describe that part clearly.

### The display copy is forgotten [#the-display-copy-is-forgotten]

The certificate and current fire safety schedule need to be handled after issue. Check current requirements and keep evidence of where copies were sent or displayed.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the NSW Fire Safety Certificate into seven guided sections:

* Certificate type
* Building or part of building
* Owner details
* Fire safety measures
* Declarant details
* Final declaration
* Interim declaration

You can:

* Choose final or interim first, then see the matching declaration
* Use NSW address search for building, owner, and declarant blocks
* Add fire safety measure rows like a job sheet
* Save declarant details for repeat certificate work
* Catch missing required fields before export
* Preview the official PDF layout
* Download the finished certificate for owner, certifier, Fire Commissioner pathway, building practitioner pathway where relevant, display, and records

Tradie Forms maps your entries onto the NSW Fire Safety Certificate PDF layout. It is not affiliated with NSW Planning, Fire and Rescue NSW, any council, or any certifier. The owner, authorised representative, and relevant practitioners remain responsible for checking the certificate, supporting evidence, and exported PDF.

## What to keep with the certificate [#what-to-keep-with-the-certificate]

Keep the certificate with:

* Current fire safety schedule
* Assessment evidence and practitioner records
* Development consent, construction certificate, fire safety order, or certifier instructions where relevant
* Owner or agent authority
* Fire Commissioner submission record
* Building practitioner completion record where relevant
* Display copy record
* Photos or site notes that support the building or part description

That record helps when the project moves to occupation certificate, when an annual statement becomes due, or when the next practitioner needs to understand what was certified.

Before download, preview the PDF as a certificate reader would see it. Check the certificate type, measure rows, assessment dates, declaration block, signature, and any display or customer copies. If the preview does not match the file evidence, fix the entry before the certificate is issued.

## Next steps [#next-steps]

Start the [NSW Fire Safety Certificate](/forms/nsw-fire-safety-certificate), or browse [NSW fire safety forms](/nsw/fire-safety) for the certificate and statement templates.

If the building is already in the annual or supplementary cycle, use the [NSW Fire Safety Statement](/forms/nsw-fire-safety-statement) instead.

## Official references [#official-references]

For current requirements, check the [NSW Planning fire safety certification page](https://www.planning.nsw.gov.au/policy-and-legislation/buildings/fire-safety-in-buildings/fire-safety-certification), [Fire and Rescue NSW fire safety statement lodgement guidance](https://www.fire.nsw.gov.au/fire-safety/building-fire-safety/service-type-tool/lodge-a-fire-safety-statement) where statement completion is involved, and the [Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021](https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2021-0689).


# TAS Form 71B Standard of Work Certificate: Complete It On Site (https://tradieforms.com.au/resources/tas-form-71b-standard-of-work-certificate-guide)

A practical guide for Tasmanian plumbers on Form 71B standard of work certificates, owner copies, permit authority lodgement, and clean PDF export. | State: TAS | Trade: Plumbing | Template: tas-form-71b-plumbing



> **Tradie Forms:** complete TAS Form 71B on the official Standard of Work Certificate layout while the job details, owner details, work description, and licence details are still in front of you. Preview the PDF, catch gaps, and download a clean copy for the owner, permit authority, and job record.

Tasmanian plumbing work does not finish properly when the tools go back in the ute. The certificate still needs to match the work, the owner, the site, and the permit or notifiable work pathway.

Form 71B is the paperwork that often gets pushed to the end of the day. That is when details go missing. The owner address comes from an old booking. The permit authority is copied from the last council job. The work description says "plumbing works" when it should explain what was actually completed.

The best time to finish Form 71B is before you leave site, while the completed work and supporting records are still fresh.

## What TAS Form 71B is for [#what-tas-form-71b-is-for]

Consumer, Building and Occupational Services lists Form 71B as the approved Standard of Work Certificate for Plumbing Work.

The CBOS guide to approved plumbing forms says Form 71B is completed by the plumber, sent to the council permit authority, and copied to the owner. The guide explains that when permit or notifiable plumbing work is completed, the plumber is required to complete the certificate and send it to the permit authority.

The CBOS Guide to the Building Act 2016 also explains the completion flow. For permit plumbing work, the plumber submits a Standard of Work certificate to the permit authority on completion of the work. For notifiable plumbing work, the plumber must provide the owner and permit authority with a standard of work certificate within 5 business days of the work finishing, with an as-constructed drainage plan if appropriate.

Use the [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms), the [CBOS guide to approved plumbing forms](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/404544/Guide_to_approved_forms_-_plumbing_work.pdf), and the [CBOS Guide to the Building Act 2016](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/405039/Guide_to_the_Building_Act_2016.pdf) as official references.

## Form 71B is not Form 60 [#form-71b-is-not-form-60]

Form 60 and Form 71B sit at different points in the job.

[TAS Form 60](/forms/tas-form-60-start-work) is the start work notification and authorisation step. It belongs before the plumbing work starts.

Form 71B is the standard of work certificate. It belongs when the relevant work has been completed and the plumber needs to certify the work described in the form.

On a clean job record, both can exist:

* Form 60 before work starts
* Form 71B when permit or notifiable plumbing work is completed

Do not use one as a shortcut for the other. They answer different questions.

## What to collect before you export [#what-to-collect-before-you-export]

Form 71B is easier when the job pack is open. Pull together the approval, site, owner, plumber, and work description details before signing.

### Recipient or permit authority [#recipient-or-permit-authority]

The form needs the name and address of the recipient, usually the permit authority or council receiving the certificate.

If your business works across several Tasmanian council areas, check the authority against the site and approval documents. A saved authority block is useful, but only if it matches this job.

### Plumber details [#plumber-details]

Add the plumber name, category, address, phone, licence number, and email details where applicable.

Saved plumber details are a strong time-saver for repeat jobs. Still check the licence number, business name, and contact details before export, especially after a licence renewal or business address change.

### Owner copy details [#owner-copy-details]

The Form 71B layout includes a note that a copy of the certificate must be forwarded to the owner. That means the owner block is not optional admin noise.

Confirm the owner name, phone, and address. If the site contact is a tenant, builder, project manager, or agent, make sure the owner details still land correctly.

### Type of work [#type-of-work]

Select whether the work is permit work or notifiable work. If the classification is unclear, check the approval, current CBOS guidance, and permit authority process before issuing the certificate.

Form 71B should describe the work pathway that actually applies. Do not guess because the PDF needs a tick.

### Certificate of likely compliance references [#certificate-of-likely-compliance-references]

Where the job has a certificate of likely compliance or permit reference, add the correct numbers. Copy these from the current approval or permit authority record rather than an old email chain.

Those references help connect the certificate to the approval pathway.

### Work site and title details [#work-site-and-title-details]

The work site section captures the address, lot number, and certificate of title number where relevant.

For rural properties, units, subdivisions, commercial buildings, and multi-stage jobs, write enough detail for the permit authority, owner, or next plumber to identify the work later.

### Work description [#work-description]

The certificate is only as useful as the description of work. "Plumbing work completed" is too thin.

Better descriptions name the work and location:

* "Install hot and cold water reticulation for new dwelling"
* "Complete sanitary drainage and sewer connection for unit 2"
* "Install roof plumbing and stormwater connection to approved layout"
* "Complete on-site wastewater system installation and commissioning"

Keep it short, but make it clear.

<KeyTakeaways>
  * Use TAS Form 71B when permit or notifiable plumbing work is completed and a standard of work certificate is required
  * Check owner, permit authority, plumber, site, and work description details before export
  * Keep Form 71B with the Form 60, approval, inspection, and as-constructed records where they apply
  * Tradie Forms maps your entries onto the official PDF layout, but the licensed person still checks the work and exported certificate
</KeyTakeaways>

## Common Form 71B mistakes [#common-form-71b-mistakes]

### Owner details are skipped [#owner-details-are-skipped]

The owner copy matters. If the owner is not the person who met you on site, confirm the right name and address before export.

### Work description is too vague [#work-description-is-too-vague]

The certificate should tell the owner and permit authority what was completed. Use plain words and name the work, not just the trade.

### Permit work and notifiable work are mixed up [#permit-work-and-notifiable-work-are-mixed-up]

The certificate should match the actual pathway. If the approval documents say permit work, do not tick notifiable work because it feels close enough.

### Certificate references are copied from the wrong job [#certificate-references-are-copied-from-the-wrong-job]

Similar jobs with the same builder can make references blur together. Always copy from the current approval, certificate of likely compliance, or permit document.

### As-constructed records are separated from the certificate [#as-constructed-records-are-separated-from-the-certificate]

CBOS guidance refers to as-constructed drainage plans where appropriate. Keep those records with the certificate so the job file tells the full story.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns TAS Form 71B into guided sections instead of a flat PDF:

* Recipient or permit authority
* Plumber details
* Owner details
* Type of work
* Certificate of likely compliance references
* Work site details
* Standard of work description
* Certification and signature

You can:

* Save permit authority and plumber details for repeat Tasmanian jobs
* Use Tasmanian address search for site and owner blocks
* Catch missing required fields before export
* Preview the official Form 71B PDF layout before sending it
* Download the finished certificate for the owner, permit authority, and job record
* Store the PDF with Form 60, inspection notes, photos, and as-constructed records where relevant

Tradie Forms maps your entries onto the Tasmania Form 71B PDF layout. It is not affiliated with CBOS or any Tasmanian permit authority, and it does not decide whether the work complies. The licensed plumber remains responsible for checking the work, the pathway, and the exported PDF.

## What to keep with Form 71B [#what-to-keep-with-form-71b]

The finished certificate should not sit by itself. Keep the PDF with the records that explain the job:

* Form 60 start work notification where one was used
* Plumbing permit or certificate of likely compliance details
* Inspection notes and permit authority correspondence
* As-constructed drainage plan where appropriate
* Photos of completed work, fixtures, drainage, or roof plumbing where useful
* Owner completion email or delivery note
* Any direction, approval, or variation that affected the work

That record helps if the permit authority asks for support, the owner needs another copy, or the next plumber has to understand what was completed before they touch the site.

## A better completion habit [#a-better-completion-habit]

Use the same closeout rhythm every time:

1. Confirm the work is complete for the certificate being issued.
2. Check whether the work is permit or notifiable work.
3. Confirm the permit authority and owner details.
4. Add current plumber licence and contact details.
5. Enter the site, lot, title, and approval references.
6. Describe the completed plumbing work clearly.
7. Attach or store supporting records with the job.
8. Preview the official PDF and download the finished certificate.

That habit keeps the certificate close to the work. It also makes it easier for the office, owner, and permit authority to find the right record later.

If anything changed late in the job, note where the supporting approval or instruction is stored so the certificate is not left to explain the change by itself.

On bigger jobs, use the PDF preview as a final read-through with the permit file open. Check the recipient, owner copy, plumber licence, title detail, work type, work description, and certificate references before download. If the preview raises a question, fix the record before the owner copy is issued.

## Next steps [#next-steps]

Start [TAS Form 71B](/forms/tas-form-71b-plumbing) before you leave the job, or browse [TAS plumber forms](/tas/plumbing) for Tasmanian plumbing paperwork.

For the start-work step, use [TAS Form 60](/forms/tas-form-60-start-work).

## Official references [#official-references]

For current requirements, check the [CBOS approved forms page](https://cbos.tas.gov.au/topics/resources-tools/Building-and-trades-forms%2C-publications-and-report/asset-listings/approved-forms), the [CBOS guide to approved plumbing forms](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/404544/Guide_to_approved_forms_-_plumbing_work.pdf), and the [CBOS Guide to the Building Act 2016](https://www.cbos.tas.gov.au/__data/assets/pdf_file/0003/405039/Guide_to_the_Building_Act_2016.pdf).


# Common NSW Fire Safety Statement Mistakes Before AFSS Lodgement (https://tradieforms.com.au/resources/common-mistakes-nsw-fire-safety-statement)

Avoid common NSW Fire Safety Statement errors with a practical checklist for annual and supplementary statements, APFS details, schedules, lodgement, and display. | State: NSW | Trade: Fire Safety | Template: nsw-fire-safety-statement



> **Tradie Forms:** complete the NSW Fire Safety Statement on the official Version 4 layout, with guided annual or supplementary sections, measure rows, APFS details, declaration, preview, and PDF export before lodgement or display.

Most AFSS mistakes are not dramatic. They are small mismatches that make the statement harder to lodge, display, or defend later.

The wrong statement type. A measure copied from last year's schedule. APFS details missing from the table. The owner declaration signed by someone too close to the assessment. The Fire and Rescue NSW copy forgotten after council lodgement.

The NSW Fire Safety Statement is high-value paperwork because it sits between the owner, council, Fire and Rescue NSW, accredited practitioners, building managers, and the people using the building. Getting it clean before export saves a lot of chasing.

## Mistake 1: using the wrong statement type [#mistake-1-using-the-wrong-statement-type]

Annual and supplementary statements do different jobs.

NSW Planning says annual fire safety statements must be issued each year and include all essential fire safety measures that apply to a building. Supplementary fire safety statements are issued at more regular intervals, as specified in the fire safety schedule, for critical fire safety measures.

The current fire safety schedule should tell you which measures are essential, which are critical, and what intervals apply. Do not choose "annual" or "supplementary" from memory.

In Tradie Forms, choose the statement type first. The app then shows the matching declaration section and keeps the annual fire exit section tied to annual statements.

## Mistake 2: copying last year's measure table [#mistake-2-copying-last-years-measure-table]

Last year's PDF is a useful reference, but it is not the source of truth.

The fire safety schedule specifies the measures and minimum standards of performance. It may have been reissued, corrected, changed after building work, or affected by an order. If the statement does not match the current schedule, someone may need to reconcile the record later.

Before filling the measure table, check:

* Fire safety measure name
* Minimum standard of performance
* Whether the measure is essential or critical
* Critical measure intervals where applicable
* Building or part of building covered

Then fill the statement from that current schedule.

## Mistake 3: assessment dates are outside the allowed window [#mistake-3-assessment-dates-are-outside-the-allowed-window]

The timing rules are easy to miss when practitioner reports arrive over several weeks.

The Regulation says an annual fire safety statement must not be issued unless the assessment and inspection have been carried out within the previous 3 months. It says a supplementary fire safety statement must not be issued unless the assessment has been carried out within the previous month.

If a report is old, do not hide it in the table. Check the current rules and get the dates right before issuing.

## Mistake 4: the APFS details are incomplete [#mistake-4-the-apfs-details-are-incomplete]

The NSW Planning FAQ says the statement form must contain details and signature of each accredited practitioner who assessed the fire safety measures, or the person issuing the statement can obtain and attach a separate signed document from each practitioner.

That means names alone are not enough. Keep the APFS details, accreditation numbers, signatures or signed supporting documents, and contact details together.

In Tradie Forms, APFS rows sit in their own section so you can capture practitioner details instead of burying them in notes.

<KeyTakeaways>
  * Start every NSW Fire Safety Statement from the current fire safety schedule
  * Check annual and supplementary timing rules before issuing the statement
  * Keep APFS details, signatures, and supporting documents with the PDF
  * Lodge or complete the statement through the required council, Fire and Rescue NSW, and display pathways
</KeyTakeaways>

## Mistake 5: the owner declaration is signed by the wrong person [#mistake-5-the-owner-declaration-is-signed-by-the-wrong-person]

The NSW Planning FAQ says the statement is issued by or on behalf of the owner. It also says an accredited fire safety practitioner must not make the declaration if they assessed a fire safety measure or inspected the building's exit system for the annual statement. That restriction also extends to their employer, employee, or direct associate.

This catches people when the practitioner has done the hard work and everyone wants the form finished quickly.

Keep the roles separate:

* APFS assesses, inspects, and verifies the relevant measures
* Owner or authorised agent issues the statement
* Declarant signs the annual or supplementary declaration

If an agent signs, keep authority from the owner with the building record.

## Mistake 6: the building scope is unclear [#mistake-6-the-building-scope-is-unclear]

The official form asks whether the statement applies to the whole building or part of the building. That choice matters on mixed-use buildings, staged sites, strata properties, shopping centres, and buildings with multiple tenancies.

If it applies to part of a building, describe the part clearly. Use level, tenancy, building name, wing, stage, or area details where needed.

The future reader should not have to guess whether the statement covers the whole site or only a section.

## Mistake 7: Fire and Rescue NSW completion is missed [#mistake-7-fire-and-rescue-nsw-completion-is-missed]

Council lodgement is only one part of the completion.

Fire and Rescue NSW says the owner of a building with a fire safety schedule is required to provide a copy of the fire safety statement to the Commissioner of FRNSW. The FRNSW lodgement guidance also says the owner must ensure the statement and current fire safety schedule are prominently displayed in the building.

Keep the FRNSW submission record, council lodgement record, and display copy record together.

## Mistake 8: the standard form is altered [#mistake-8-the-standard-form-is-altered]

The NSW Planning FAQ says the Regulation requires a fire safety statement to be in the form approved by the Planning Secretary, and that changes to the standard form, including adding or altering letterheads and logos or adding and removing sections, may contravene the requirements.

That is one reason the official layout matters. Tradie Forms maps your entries onto the NSW statement PDF layout instead of turning the form into a custom letter.

## Mistake 9: support evidence is split across inboxes [#mistake-9-support-evidence-is-split-across-inboxes]

The final PDF is important, but it is not the whole record.

Keep these together:

* Completed NSW Fire Safety Statement PDF
* Current fire safety schedule
* APFS reports and signatures
* Owner or agent authority
* Council lodgement receipt
* Fire and Rescue NSW submission record
* Display copy record
* Photos, job notes, or building manager completion notes where useful

When the next annual cycle starts, this record saves the team from rebuilding the story.

## Mistake 10: the statement is not checked as a PDF [#mistake-10-the-statement-is-not-checked-as-a-pdf]

The guided form helps catch missing fields, but the PDF still needs a human review. Before lodgement, preview the official layout and read it as the council, Fire and Rescue NSW, owner, or building manager will see it.

Check the building address on every page, the owner name, the statement type, the measure rows, the APFS rows, the declaration date, and the signature. If the schedule is attached separately, make sure the version in the job record is the current one.

This final read is worth doing before the building manager prints the display copy or the office uploads the file. It is much faster than correcting a form after copies have already been sent.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the NSW Fire Safety Statement into guided sections:

* Annual or supplementary statement type
* Building and scope details
* Owner details
* Fire safety measure rows
* Fire exit inspection rows for annual statements
* APFS practitioner rows
* Declarant details
* Annual or supplementary declaration

You can:

* Save declarant details for repeat buildings
* Use NSW address search for building, owner, and declarant blocks
* Add measure and practitioner rows without fighting PDF cells
* Catch missing fields before export
* Preview the official Version 4 PDF layout before lodgement
* Download the finished PDF for council, Fire and Rescue NSW, display, owner records, and job storage

Tradie Forms is not affiliated with NSW Planning, Fire and Rescue NSW, or any council. It maps entries onto the official PDF layout. The owner, authorised agent, and relevant practitioners remain responsible for checking the statement, evidence, lodgement pathway, and exported PDF.

## A cleaner AFSS check before export [#a-cleaner-afss-check-before-export]

Before you download the PDF, run this quick check:

1. Statement type matches the due obligation.
2. Measure rows match the current fire safety schedule.
3. Assessment and inspection dates fit the current timing rules.
4. APFS details and signatures or signed documents are ready.
5. The declarant is the owner or authorised agent, not the assessing APFS.
6. Building scope is clear.
7. Council, Fire and Rescue NSW, and display copies are planned.
8. The PDF has been previewed on the official layout.

That small check can prevent a lot of rework.

It also gives the office one last chance to confirm the display copy, council copy, and Fire and Rescue NSW copy all match the same signed PDF before the statement leaves the business.

Keep that final check with the job record. A dated note that the PDF was previewed, sent through the right channels, and stored with the schedule gives the next annual cycle a clearer starting point.

It also helps answer simple follow-up questions later.

## Next steps [#next-steps]

Start the [NSW Fire Safety Statement](/forms/nsw-fire-safety-statement), or browse [NSW fire safety forms](/nsw/fire-safety) and [fire safety forms by state](/fire-safety).

For completion-stage certificates, use the [NSW Fire Safety Certificate](/forms/nsw-fire-safety-certificate).

## Official references [#official-references]

For current requirements, check the [NSW Planning fire safety certification page](https://www.planning.nsw.gov.au/policy-and-legislation/buildings/fire-safety-in-buildings/fire-safety-certification), [Fire and Rescue NSW fire safety statement lodgement guidance](https://www.fire.nsw.gov.au/fire-safety/building-fire-safety/service-type-tool/lodge-a-fire-safety-statement), the [Fire and Rescue NSW AFSS submission page](https://www.fire.nsw.gov.au/fire-safety/building-fire-safety/service-type-tool/lodge-a-fire-safety-statement/afsssubmission), the [NSW fire safety statements FAQ](https://www.planning.nsw.gov.au/sites/default/files/2023-03/fire-safety-statements-faq.pdf), and the [Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021](https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2021-0689).


# NT Gas Works Notification: Finish the 24-Hour Notice Before You Start (https://tradieforms.com.au/resources/nt-gas-works-notification-guide)

A field guide for Northern Territory gasfitters on NT WorkSafe gas works notification, 24-hour notice details, and completing the PDF before work starts. | State: NT | Trade: Gasfitting | Template: nt-gas-works-notification



> **Tradie Forms:** complete the NT Notification of Commencement of Gas Works on the official PDF layout before the work starts. Capture the business, gasfitter, site, gas system, technical details, site plan, and declaration without fighting a flat PDF.

Gas work notifications are timing-sensitive. If the job needs NT WorkSafe notice, the form should not be a last-minute scramble while the crew is already on the way.

The details are technical enough that guessing from memory is risky. You need the location, licence details, type of gas, gas source, withdrawal details, system purpose, storage or container details, compliance checklist, and site plan information. Those pieces often live across plans, photos, supplier notes, and the gasfitter's head.

The best time to finish the notification is before the job moves from planning to work. That gives you time to check the threshold, complete the PDF, and keep a clean record with the job.

## What the NT gas works notification is for [#what-the-nt-gas-works-notification-is-for]

NT WorkSafe says the notification form is used to notify NT WorkSafe of the commencement of gas works on fuel gas systems when either:

* The fuel gas stored in gas containers is more than 200kg
* The fuel gas system is connected to a gas main and the total gas consumption is more than 200MJ per hour

NT WorkSafe's gas work notification guidance also refers to Regulation 176 of the Dangerous Goods Regulations 1985. It says a licence holder must notify the Competent Authority before commencing gas works for installation of a fuel gas system, connection of a gas appliance, or repair other than minor repair, alteration, or removal of an existing fuel gas system.

Use the [NT WorkSafe gas work notification guidance](https://worksafe.nt.gov.au/notify-nt-worksafe/gas-work-notification) and the [Notification of commencement of gas works form page](https://worksafe.nt.gov.au/forms-and-resources/forms/commencement-of-gas-works-notification-form) as the official references for current requirements.

## The 24-hour timing rule [#the-24-hour-timing-rule]

NT WorkSafe says it must be notified no later than 24 hours before the commencement of work, or in an emergency as soon as practicable.

That means this paperwork belongs in the job planning rhythm, not after the gasfitter has started. For scheduled work, finish the notification early enough that the 24-hour requirement is not squeezed by travel, supplier delays, customer access, or crew changes.

For emergency situations, keep the record clear. If you notify as soon as practicable, the form and job notes should still explain what work was involved and why the timing was different.

## When this form may not be required [#when-this-form-may-not-be-required]

NT WorkSafe guidance says a notification is not required when:

* The quantity of fuel gas connected to the system will not exceed 200kg
* The fuel gas system is connected to a gas main with total energy consumption of no more than 200MJ per hour

Those thresholds are important, but do not rely on a rough guess when a job is close. Check the current guidance, the system design, the connected load, the container quantity, and your licence obligations.

Also note the separate gas mains pathway. NT WorkSafe says Regulation 178 applies to work in respect of gas mains, with written notification required at least 7 days before construction or repair of the gas main, except for emergency repairs, minor repairs, or routine maintenance. Do not use the 24-hour commencement form as a substitute for the separate gas mains notice where that pathway applies.

## Details to collect before you start the form [#details-to-collect-before-you-start-the-form]

The NT gas works notification is easiest when the job pack is ready. Pull the plans, customer details, licence details, gas load information, and site information together before you sit down to export the PDF.

### Commencement date [#commencement-date]

The form needs the date the work will commence. This should line up with the 24-hour notice requirement for scheduled work.

If the program changes, check whether the notification still makes sense. A job delayed by a week, brought forward, or split into stages may need a fresh look before the crew starts.

### Business details [#business-details]

Add the business name, ABN, address, phone, and email details accurately. This is the record NT WorkSafe will use to identify who is notifying the work.

Saved business details are useful for repeat jobs, especially if the same gas business handles multiple sites. Still check the details after any licence, address, or contact change.

### Gasfitter details [#gasfitter-details]

The gasfitter section identifies the licensed person carrying out the work. Include the gasfitter's name, licence number, address, phone, and email details.

Do not assume the person preparing the notification is the same person carrying out the work. If the office starts the form and the licensed gasfitter finishes it, make sure the details match the job.

### Location of gas works [#location-of-gas-works]

The location needs to identify the premises or caravan where the gas work will be carried out. Be specific. A remote property, mining camp, caravan park, commercial kitchen, workshop, or multi-building site may need more than a street address.

Add enough detail that someone can find the installation later. Use building names, bay numbers, tenancy names, compound references, or GPS-style site notes where they are useful.

### Nature of work [#nature-of-work]

The notification needs to show what type of gas work is being started. That can include new installation, appliance connection, repair, alteration, removal, or other relevant work depending on the job.

Match this section to the actual scope. If the work includes both connection and alteration, do not only tick the easiest box. If it is a repair, decide whether it is minor repair or a type of work that needs notice under the current guidance.

### Type of installation and gas withdrawal [#type-of-installation-and-gas-withdrawal]

The form captures whether the installation is domestic, commercial, industrial, caravan, marine, or another type. It also asks for gas withdrawal and work pressure details.

Those details should come from the system design or measured job information, not a guess from an older job. Commercial kitchens, industrial plant, temporary installations, and storage-heavy sites can all vary quickly.

### Type and source of gas [#type-and-source-of-gas]

Record the gas type and source clearly. The job may involve LPG, natural gas, or another fuel gas setup. It may draw from containers, tanks, mains, or another source.

The type and source connect directly to the threshold question. If the gas container quantity or connected gas main consumption is the reason the notification is required, make sure the form records the details cleanly.

### System purpose [#system-purpose]

Use the system purpose field to explain what the gas system serves. "Commercial kitchen appliances", "industrial heating process", "caravan park amenities", or "domestic hot water and cooking" gives more useful context than a one-word answer.

### Piping sizing, storage tanks, and gas containers [#piping-sizing-storage-tanks-and-gas-containers]

The technical sections should match the plans and actual equipment. Check piping sizing details, gas usage, storage tank information, and gas container details before signing off.

If the gas container information is still being finalised by the supplier, do not guess. Get the correct details into the form before export.

### Compliance checklist and site plan [#compliance-checklist-and-site-plan]

The notification includes compliance checklist items and site plan particulars. Treat these as part of the job record, not as a nuisance at the end.

The site plan should help identify the installation and its relationship to the premises. If a drawing, marked-up plan, or uploaded image is needed, prepare it before the deadline closes in.

<KeyTakeaways>
  * Check whether the NT gas work meets the 200kg or 200MJ per hour notification threshold
  * Notify NT WorkSafe no later than 24 hours before scheduled commencement where required
  * Keep gasfitter, site, gas source, technical, and site plan details together before export
  * Use the separate gas mains notification pathway when Regulation 178 work applies
</KeyTakeaways>

## Common notification mistakes [#common-notification-mistakes]

### Leaving the form until the day of work [#leaving-the-form-until-the-day-of-work]

The 24-hour rule is the obvious trap. If the job is scheduled, start the notification early enough that the final PDF is ready before the deadline.

### Thresholds are guessed [#thresholds-are-guessed]

The difference between more than 200kg and not more than 200kg matters. So does total gas consumption when connected to a gas main. Check the numbers against the system and current guidance.

### Site location is too vague [#site-location-is-too-vague]

Remote and commercial sites need detail. If the address covers a large property, add the building, compound, plant room, tenancy, caravan, or installation area.

### Gasfitter details do not match the job [#gasfitter-details-do-not-match-the-job]

A business can have several licensed workers. Make sure the gasfitter named on the notification is the person connected to this job.

### Gas mains work is treated like normal commencement [#gas-mains-work-is-treated-like-normal-commencement]

Gas mains work has separate timing and notification guidance. If the job involves construction or repair of a gas main, check the gas mains section of NT WorkSafe's guidance before relying on the commencement form.

### No supporting record is kept [#no-supporting-record-is-kept]

Keep the completed PDF with the job pack. If there is a question later, the business should be able to find the notice, the date, and the supporting details without searching through messages.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the NT gas works notification into guided sections. You can move through commencement, business, gasfitter, location, nature of work, installation type, gas withdrawal, gas type, gas source, system purpose, piping sizing, storage tanks, gas containers, compliance checklist, site plan, and declaration.

You can:

* Save business and gasfitter details for repeat notifications
* Fill technical sections from the job pack without editing a flat PDF
* Add site plan details before export
* Catch missing required fields before download
* Preview the official PDF layout before submitting or storing the record

Tradie Forms maps your entries onto the NT WorkSafe PDF layout. It is not affiliated with NT WorkSafe, and it does not decide whether the job is notifiable. Always check the current NT WorkSafe requirements and review the exported PDF before using it.

## What to keep with the notification [#what-to-keep-with-the-notification]

Keep the notification with the records that explain the job:

* Completed notification PDF
* Plans, marked-up site plans, or site plan images
* Gas container, storage tank, or gas main load details
* Licence and business details used for the notification
* Customer approval, scope, or work order
* Any NT WorkSafe submission or acknowledgement record
* Photos of the installation area where useful

That record helps the office, the gasfitter, and the next person who picks up the job understand exactly what was notified.

## Next steps [#next-steps]

Start the [NT Gas Works Notification](/forms/nt-gas-works-notification) before work begins, or browse [NT gasfitter forms](/nt/gasfitting) for Northern Territory trade paperwork.

For official requirements, check [NT WorkSafe's gas work notification guidance](https://worksafe.nt.gov.au/notify-nt-worksafe/gas-work-notification) and the [Notification of commencement of gas works form page](https://worksafe.nt.gov.au/forms-and-resources/forms/commencement-of-gas-works-notification-form).


# QLD Form 1 Permit Work Application: Prepare Council Lodgement On Site (https://tradieforms.com.au/resources/qld-form-1-permit-work-application-guide)

How Queensland plumbers can prepare Form 1 permit work applications, collect the right site details, and avoid council rework before lodgement. | State: QLD | Trade: Plumbing | Template: qld-form-1-permit-work



> **Tradie Forms:** prepare QLD Form 1 permit work applications on the official PDF layout. Work through land details, permit work, building class, soil reports, fixtures, owner details, applicant details, and declaration before the job turns into a council paper chase.

Queensland plumbing permit applications can stall before the first inspection if the Form 1 is thin. Missing lot details, unclear proposed work, forgotten soil reports, or a half-finished owner block can turn a straightforward application into back-and-forth with council.

The form is not hard, but it asks for details that are easy to split across emails, drawings, notes, and the builder's text messages. The fix is to gather the application detail in one pass, while the site, plans, and customer are in front of you.

## What QLD Form 1 is for [#what-qld-form-1-is-for]

Business Queensland lists Form 1 as the permit work application for plumbing, drainage and on-site sewerage work. It is one of the forms to be lodged with local government under the Plumbing and Drainage Act 2018 framework.

The Form 1 PDF says it is used for sections 44(1)(a) and 52(2) of the Plumbing and Drainage Regulation 2019, and that completion of all applicable sections is mandatory.

In plain site terms, Form 1 is the application that starts the permit pathway for plumbing and drainage work that needs local government assessment before the work can proceed under a permit.

Use the [Business Queensland plumbing forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), the [permit applications guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/permits), and the [current Form 1 PDF](https://www.hpw.qld.gov.au/__data/assets/pdf_file/0018/3762/form1plumbingdrainageregulation2019.pdf) as official references.

## Permit work needs the permit first [#permit-work-needs-the-permit-first]

Business Queensland says you need a permit before starting plumbing and drainage permit work, and that you must comply with the permit and its conditions. The work is then inspected against the relevant plumbing laws, the terms of the permit, and the plans that came with the application.

That is why the Form 1 needs to be clear before lodgement. If the application does not describe the site, work, plans, fixtures, and parties properly, council may need more information before it can assess the job.

Do not use Form 1 as a guess. Use it as the cover sheet for the work you are actually asking council to assess.

## Permit work, notifiable work, minor work, or unregulated work [#permit-work-notifiable-work-minor-work-or-unregulated-work]

Queensland plumbing and drainage work can sit in different buckets. Permit work is the one that needs a permit before work starts. Other work may be notifiable, minor, or unregulated depending on the job.

If the job is on the edge, check the current Queensland guidance, the Plumbing and Drainage Regulation 2019, local government requirements, and your business process before lodging. Tradie Forms helps you complete the PDF layout, but it does not decide whether the work is permit work.

Common jobs where Form 1 may come up include:

* New plumbing and drainage work tied to building work
* On-site sewerage work
* New or altered sanitary drainage where council assessment is required
* Work involving site conditions, soil reports, or additional supporting plans
* Work that local government requires to be assessed through the permit pathway

Local council processes can vary. Some councils use online portals, some ask for additional documents, and some have specific local forms or lodgement instructions. Prepare the Form 1 cleanly, then lodge it through the pathway the relevant council accepts.

## Details to collect before lodgement [#details-to-collect-before-lodgement]

Form 1 is easier when you collect the right details before the application is started. A plumber, builder, designer, and owner may all hold different pieces of the puzzle. Get them together before the PDF is exported.

### Description of land [#description-of-land]

The form asks for the description of all land the application covers. That usually means the street address, lot and plan, shop or tenancy number, storey or level, and local government area where relevant.

Do not rely on a job nickname. "Smith bathroom reno" will not help council identify the land. For units, tenancies, mixed-use sites, rural blocks, and new subdivisions, the lot and plan detail matters.

Check the rates notice, title documents, drawings, or council records before finalising the land section. If the description of land is wrong, the rest of the application starts on shaky ground.

### Permit application and proposed work [#permit-application-and-proposed-work]

The permit application section asks whether the application is for a new building or work to an existing building, whether distributor-retailer approval has been granted if applicable, whether a copy of the connection approval is attached if applicable, and whether the job is sewered or unsewered.

The proposed work description should be clear enough for assessment. "Plumbing work" is too vague. Say what is proposed.

Better descriptions include:

* "New sanitary drainage and water service for class 1a dwelling"
* "Alter existing sanitary drainage for tenancy amenities upgrade"
* "On-site sewerage system installation for unsewered rural dwelling"
* "Water supply connection and fixture installation for commercial tenancy fit-out"

The goal is not to write a novel. It is to help council match the form to the plans and supporting documents.

### Building classification [#building-classification]

Form 1 asks for the building class under the National Construction Code, such as class 1a, class 2, or class 10a. If the class is not clear, confirm it with the building approval documents or the person managing the project.

This section also asks for a description of the proposed building. The PDF gives examples such as a single dwelling, bakery, distillery, or mechanical workshop. Use plain words that identify the building or use.

### Application type and fast-track questions [#application-type-and-fast-track-questions]

Form 1 includes fast-track questions for certain new class 1a or 10a buildings. The PDF notes that local governments may opt out or include extra types of permit work under the fast-track process, and that you should check with the relevant local government for changes.

This is a place to slow down. Do not assume fast-track just because it is a house. The form asks specific questions about direct and separate connections to reticulated water and sewerage, trade waste approval, on-site treatment facilities, and local government fast-track declarations.

If the job is unsewered, involves trade waste, combined or community sanitary drainage, or an on-site sewerage facility, check the form notes and council process before selecting the pathway.

### Soil classification and reports [#soil-classification-and-reports]

For sanitary drainage work, Form 1 says a copy of the soil classification report must be supplied. For classes H, E, and P, an articulation report must also be supplied.

This is one of the easiest attachment checks to miss. The form can look complete, but the application can still stall because the supporting report is not attached.

Collect the soil class, confirm whether the report is attached, and check whether an articulation report is needed before export.

### Fixtures [#fixtures]

The fixtures section asks for the number of fixtures to be installed, including sinks, basins, urinals, baths, WCs, showers, laundry tubs, other fixtures, and the total number.

This should match the plans. If the plan has two showers and the form says one, someone will need to sort it out later. Count from the latest plan set, not from memory or an old quote.

### Water supply and wastewater disposal [#water-supply-and-wastewater-disposal]

The water supply section captures details for new connections, alterations, or disconnections, including domestic, industrial, commercial, or fire purposes. The Form 1 PDF notes that some South East Queensland local governments cannot grant a permit unless the distributor-retailer approval position is satisfied for relevant water infrastructure work.

For unsewered areas, the wastewater disposal section captures treatment plant details, approval numbers, environmentally relevant activity information where applicable, bedrooms or flow details, and whether the site and soil evaluation report is attached.

Unsewered jobs need extra care. A missing treatment plant approval number or site and soil evaluation report can slow the application even when the plumbing work itself is ready.

<KeyTakeaways>
  * Use Form 1 when Queensland plumbing, drainage, or on-site sewerage permit work needs local government application
  * Match the land, proposed work, building class, fixtures, and attachments to the latest plans
  * Check soil, articulation, connection approval, and site evaluation attachments before export
  * Lodge through the relevant council process after reviewing the completed PDF
</KeyTakeaways>

## Common Form 1 mistakes [#common-form-1-mistakes]

### Wrong local government area [#wrong-local-government-area]

Boundary suburbs, new estates, rural sites, and commercial properties can be confusing. The local government area on the form should match the land subject to the application, not the billing address or builder's office.

### Proposed work is too vague [#proposed-work-is-too-vague]

Council should be able to understand the work from the form and plans. If the description could apply to any plumbing job, tighten it.

### Old plans or counts [#old-plans-or-counts]

Fixture counts and work descriptions should match the current plan set. If the builder has issued revised drawings, update the form before lodgement.

### Attachments are assumed [#attachments-are-assumed]

Soil reports, articulation reports, site and soil evaluation reports, connection approvals, and supporting plans should not be left as "the builder has that". Confirm what is attached to the application.

### Applicant details are incomplete [#applicant-details-are-incomplete]

The applicant does not have to be the owner, but the applicant is responsible for ensuring the information is correct and that they are authorised to manage the application on the owner's behalf. Get the company name, contact person, phone, mobile, and email right before the declaration is signed.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns QLD Form 1 into guided sections. Instead of jumping around a flat PDF, you can work through land details, permit application details, building class, application type, soil classification, fixtures, water supply, wastewater disposal, owner details, applicant details, and declaration.

You can:

* Complete the application from a phone, tablet, or laptop
* Save applicant details for repeat lodgements
* Catch missing required fields before export
* Preview the official PDF layout before sending it to council
* Download the finished Form 1 for council, owner, builder, and office records

Tradie Forms maps your entries onto the Queensland Form 1 PDF layout. It is not affiliated with the Queensland Government or local government, and it does not decide whether your job is permit work. Always check the current requirements and review the PDF before lodgement.

## What to keep with the application [#what-to-keep-with-the-application]

Keep the Form 1 PDF with the documents that support it:

* Approved or current plan set
* Soil classification report
* Articulation report where required
* Site and soil evaluation report for on-site sewerage where required
* Connection approval or distributor-retailer evidence where applicable
* Owner authorisation or project approval notes
* Council lodgement receipt and reference number

That record helps when council asks for more information, the builder wants an update, or the office needs to match the permit application to the job.

## Next steps [#next-steps]

Start [QLD Form 1](/forms/qld-form-1-permit-work) before lodgement, or browse [QLD plumber forms](/qld/plumbing) for other Queensland plumbing paperwork.

For official requirements, check the [Business Queensland forms page](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/forms-templates), the [permit applications guidance](https://www.business.qld.gov.au/industries/building-property-development/building-construction/plumbing-drainage/permits), and the [Form 1 PDF](https://www.hpw.qld.gov.au/__data/assets/pdf_file/0018/3762/form1plumbingdrainageregulation2019.pdf).


# ACMA TCA1 Cabling Advice: Finish Customer Completion On Site (https://tradieforms.com.au/resources/acma-tca1-cabling-advice-on-site-guide)

A practical guide for registered cablers and electricians on ACMA TCA1, customer cabling advice, TCA2 checks, and finishing the PDF on site. | Trade: Electrical | Template: acma-tca1-attach-a



> **Tradie Forms:** finish ACMA TCA1 customer cabling advice on the official PDF layout while the cabling work is still fresh. Fill the provider, work, customer, and certification sections on site, then download the finished form for your records.

Telecommunications cabling work can finish quickly, but the advice form is easy to leave until later. You tidy the rack, test the outlet, pack the gear, and tell yourself you will send the paperwork when you get back to the ute.

That is when small mistakes creep in. The room name gets vague. The customer contact is copied from the wrong job. The registration number comes from an old template. If the job is part of a bigger electrical fit-out, the cabling advice can disappear under the rest of the site pack.

ACMA TCA1 is simple when you complete it at the job. You know what you installed or supervised. You know where the work is. The customer is usually still there. That is the moment to finish the form.

## What ACMA TCA1 is for [#what-acma-tca1-is-for]

The Australian Communications and Media Authority explains that registered cablers who perform or supervise cabling work must understand the rules for preparing a written certification statement for completed cabling work.

In plain terms, TCA1 is an approved ACMA form you can use to give the customer that written statement. It records who carried out or supervised the cabling work, what was done, who the customer is, and the certification statement connected to the work.

ACMA also says you can use your own format if it contains the required details. Many cablers still prefer TCA1 because it gives the job a recognised layout and avoids the guesswork of building a statement from scratch.

Use the [ACMA cabling advice forms guidance](https://www.acma.gov.au/cabling-advice-forms) and the [ACMA TCA1 form page](https://www.acma.gov.au/publications/2019-06/form/form-tca1-compliance-telecommunications-customer-cabling-advice) as the official references for current requirements.

## When a certification statement is needed [#when-a-certification-statement-is-needed]

ACMA guidance says a written certification statement is required every time you complete cabling work for a customer, unless the work is only a small cabling task. It should be prepared as soon as practicable after finishing the work.

That means TCA1 is most useful for normal customer cabling jobs such as:

* New outlets or data points
* Cabling alterations during a tenancy fit-out
* Structured cabling in a home, shop, office, or workshop
* Cabling work you supervised for another worker
* Fibre, copper, or customer cabling work where the customer needs a clean completion record

ACMA lists some small cabling tasks that do not require a certification statement, such as running, transposing, or removing jumpers on distribution frames and replacing minor cabling equipment such as a plug, socket, module, or overvoltage unit. The other cabling rules still matter, including registration, supervision, and wiring rule requirements.

Do not treat the small-task exception as a shortcut for ordinary customer jobs. If the work needs a proper record for the customer, the office, the builder, or an audit trail, finish the statement while the job is in front of you.

## TCA1 or TCA2? [#tca1-or-tca2]

TCA1 and TCA2 do different jobs.

TCA1 is the compliance advice for cabling work you completed or supervised. It is the completion statement for the job.

TCA2 is used when you notice a non-compliant cable installation. ACMA says TCA2 can be used for non-compliant issues even if they are pre-existing or outside the contracted scope of work. You can issue it before starting work, with a quote, or after completing a cabling job if something needs attention.

On a real job, both can come up. You might complete the work you were engaged to do and issue TCA1 for that work. You might also notice an older issue in the same building and give the customer a TCA2 so the outstanding matter is clear.

Do not use TCA1 to quietly cover a problem you did not fix. If something is outside scope, pre-existing, or needs attention, record it through the right process and make the customer aware.

## Details to collect before you leave [#details-to-collect-before-you-leave]

TCA1 is short, but every section still needs attention. The form works best when you collect the details while the job is live.

### Registered cabling provider details [#registered-cabling-provider-details]

Start with the cabler details. Include the name, contact details, address, and registration number for the registered cabling provider. If you work across several businesses or contracting arrangements, check that the details match this job.

Registration numbers are easy to copy from an old PDF. That is fine if the saved details are current. It is risky if a registration has renewed, a trading name changed, or a worker is using a stale form saved on a phone.

Tradie Forms lets you save provider details so the next TCA1 is faster, but the check still belongs to the person issuing the advice. Review the saved details before export when anything has changed.

### Employer details [#employer-details]

The employer section matters when you have an employer or contractor who also needs a copy. ACMA guidance says once the certification statement is prepared, you must give a copy to the customer who engaged you and your employer or contractor if you have one.

For a solo cabler, this section may not apply. For a crew, subcontractor, or electrician doing cabling under a business, it can help the office keep the record with the right job.

Add the company name, contact person, address, and contact details where applicable. Do it once properly and save it for future jobs.

### Description of work [#description-of-work]

This is the section that separates a useful TCA1 from a vague one. ACMA says the statement should identify the cabling work completed in adequate detail, including where the work was performed.

"Data point" is not enough if someone needs to understand the work later. Write the description so a customer, builder, or auditor can work out what was done without calling you.

Useful descriptions include:

* The area, room, floor, tenancy, rack, or building section
* Whether you installed, altered, repaired, relocated, tested, or supervised work
* The number and type of outlets or cables where relevant
* The service or system the cabling supports, if that helps identify the work

For example: "Install two data outlets in office 3, terminate to rack U12, test and label both points" is much stronger than "office data".

### Customer details [#customer-details]

Confirm the customer name and contact details before you leave. The customer might be a tenant, builder, managing agent, business owner, or homeowner. The person on site is not always the person who engaged you.

If the job software has a billing contact and a site contact, choose the right details for the advice form. For commercial jobs, make the site address and customer details clear enough that the form can be matched to the work order later.

### Certification and date [#certification-and-date]

The certification section is where you state the cabling work complies with the relevant wiring rules. Read it before signing. Do not turn it into an automatic tick.

The date should reflect the advice statement you are giving for this job. A copied date from an old PDF makes the whole record look careless.

<KeyTakeaways>
  * Use TCA1 to give customer cabling advice for completed or supervised cabling work
  * Describe the cabling work and location clearly enough for a customer or auditor to understand it later
  * Use TCA2 separately when you find non-compliant cabling issues outside the work being certified
  * Keep a copy of TCA1 and give copies to the customer and employer or contractor where required
</KeyTakeaways>

## Common TCA1 mistakes [#common-tca1-mistakes]

### Work description is too thin [#work-description-is-too-thin]

The most common issue is a description that only makes sense to the person who did the work. If another cabler cannot understand the scope from the form, the description needs more detail.

Name the room, level, rack, tenancy, or building area. Say what changed. Keep it short, but make it useful.

### Customer is the wrong party [#customer-is-the-wrong-party]

On building and fit-out jobs, the customer can be different from the person standing next to you. If the builder engaged you, do not automatically put the tenant as the customer. If the business owner engaged you but a staff member let you in, do not copy the staff member as the customer.

Ask once before export. It is faster than correcting the PDF later.

### Provider details are out of date [#provider-details-are-out-of-date]

Saved provider details save time, but old details create rework. Check the registration number, contact details, and business address whenever your registration, employment, or contracting setup changes.

### TCA2 issues are buried [#tca2-issues-are-buried]

If you notice non-compliant cabling that is outside your scope, do not bury it in a TCA1 description. Use the right process to tell the customer or building manager. A clear TCA2 can protect the customer and keep your TCA1 focused on the work you completed.

### No copy kept [#no-copy-kept]

ACMA guidance says TCA1 copies should be kept for at least 12 months. If you only complete a paper copy and do not keep a record, you will have a painful job if the customer, employer, contractor, inspector, or auditor asks later.

## Record-keeping after sign-off [#record-keeping-after-sign-off]

A good cabling job record should include more than the final PDF. Keep the pieces that explain the work:

* The completed TCA1 PDF
* Any TCA2 given for non-compliant issues
* Test results or certification notes
* Photos of outlets, rack labels, or problem areas where useful
* Customer approval or scope notes
* Job-system record or invoice reference

Use consistent file names if the PDFs are stored outside Tradie Forms. A simple pattern like date, customer, site, and form name makes the office search much easier.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns ACMA TCA1 into guided sections instead of a flat PDF. You can work through provider details, employer details, work description, customer details, and certification without pinching around a small PDF on your phone.

You can:

* Save provider details so the next TCA1 starts faster
* Fill the work description while the outlets, rack, or tenancy are still in front of you
* Catch missing required fields before export
* Preview the official PDF layout before you complete
* Download the finished TCA1 for the customer and your records

Tradie Forms maps your entries onto the ACMA TCA1 PDF layout. It is not affiliated with ACMA, and it does not decide whether your work complies. That judgement stays with the registered cabler responsible for the work.

## Next steps [#next-steps]

Start [ACMA TCA1](/forms/acma-tca1-attach-a) on site, or use [ACMA TCA2](/forms/acma-tca2) when you need to record non-compliant cabling issues.

For official requirements, check the [ACMA cabling advice forms guidance](https://www.acma.gov.au/cabling-advice-forms) and the [ACMA TCA1 form page](https://www.acma.gov.au/publications/2019-06/form/form-tca1-compliance-telecommunications-customer-cabling-advice).


# Common CCEW mistakes that cost NSW electricians time and money (https://tradieforms.com.au/resources/common-ccew-mistakes-nsw-electricians)

Stop CCEW mistakes that cost NSW sparkies rework, callbacks, and lost evenings. What to check before the customer or inspector sees your form. | State: NSW | Trade: Electrical | Template: nsw-ccew



> **Tradie Forms:** finish NSW CCEW at the board and hand the customer the cert before you leave site. These guides help sparkies avoid rework; the same on-site habits apply as we add more Australian trade templates.

Most CCEW mistakes happen after the electrical work is done: a missing test result, a vague circuit label, an old licence detail, or an address copied from the wrong job. The fix is not more paperwork. It is a better on-site check before the customer or inspector sees the cert.

Use this guide as a pre-export checklist for NSW CCEWs.

<KeyTakeaways>
  * Missing or incomplete test results are the top reason for CCEW rejection
  * Circuit descriptions must match the board - vague labels cause audit delays
  * Record tests on site; don't complete paperwork from memory later
  * Licence details, signatures, and addresses must be current and complete
</KeyTakeaways>

Use the [NSW CCEW online form](/forms/nsw-ccew) as your pre-export checklist. More context sits in the [NSW electrical templates hub](/nsw/electrical) and [NSW CCEW guides](/resources/forms/nsw-ccew).

## Why CCEW accuracy matters more than ever [#why-ccew-accuracy-matters-more-than-ever]

The Certificate of Compliance Electrical Work is not just paperwork. It is your record that the electrical work was completed and tested. Getting it right before export protects the customer, the job file, and your business.

The consequences of mistakes extend beyond admin inconvenience:

* **Financial impact**: Rework can delay sign-off and payment
* **Time loss**: Each correction pulls you away from the next job
* **Professional reputation**: Repeated errors can damage relationships with clients and regulatory bodies
* **Legal exposure**: Incomplete or incorrect CCEWs can create liability issues

Let's examine the most common mistakes and how to prevent them.

## 1. Incomplete testing documentation [#1-incomplete-testing-documentation]

<Cards className="resources-cards resources-cards-cols-2 my-8">
  <ResourceCard title="What goes wrong" icon="alert-circle">
    Missing insulation resistance, earth continuity, or RCD test results - the single most common rejection reason.
  </ResourceCard>

  <ResourceCard title="How to avoid it" icon="badge-check">
    Use a testing checklist per installation type and record results as you test, not back at the ute.
  </ResourceCard>
</Cards>

### Why it happens [#why-it-happens]

* Rushing through testing procedures under time pressure
* Using outdated test equipment that doesn't record all required measurements
* Misunderstanding which tests are mandatory for specific installation types
* Poor record-keeping during the testing process

<CaseStudy title="Newcastle switchboard upgrade" outcome="Two-week inspection delay, lost progress payment, and difficult client conversation.">
  Sarah submitted a CCEW for a residential switchboard upgrade without RCD test results. SafeWork NSW rejected the certificate before final inspection could proceed.
</CaseStudy>

<Callout type="warn">
  **A rejected CCEW** often means a return visit, re-testing, and delayed sign-off - even when the installation itself is sound.
</Callout>

### How to avoid it [#how-to-avoid-it]

**Create a testing checklist specific to your work type:**

* **Domestic installations**: Insulation resistance (≥1MΩ), earth continuity, RCD operation (≤300ms), polarity verification
* **Commercial work**: Add earth fault loop impedance, phase sequence, and load testing
* **Industrial installations**: Include all above plus specific equipment testing requirements

**Use modern test equipment** that automatically records and stores results. Ensure your multimeter and RCD tester are calibrated and capable of producing the detailed reports required by AS/NZS 3000.

**Document as you test** - don't rely on memory to complete paperwork later.

<Accordions className="resources-accordions my-8">
  <Accordion title="Domestic testing checklist" icon="clipboard-list">
    * Insulation resistance (≥1MΩ)
    * Earth continuity
    * RCD operation (≤300ms)
    * Polarity verification
  </Accordion>

  <Accordion title="Commercial additions" icon="building-2">
    * Earth fault loop impedance
    * Phase sequence
    * Load testing where required
  </Accordion>
</Accordions>

## 2. Incorrect circuit identification [#2-incorrect-circuit-identification]

<Cards className="resources-cards resources-cards-cols-2 my-8">
  <ResourceCard title="What goes wrong" icon="alert-circle">
    Descriptions that don't match the board, wrong circuit numbers, or vague labels like "power points".
  </ResourceCard>

  <ResourceCard title="How to avoid it" icon="badge-check">
    Label circuits to match the distribution board; update docs when field changes happen.
  </ResourceCard>
</Cards>

### Why it happens [#why-it-happens-1]

* Working from outdated plans or specifications
* Not updating circuit schedules when making field changes
* Using generic descriptions instead of specific locations
* Poor communication between team members on larger projects

### Real-world consequences [#real-world-consequences]

An electrical contractor in Sydney faced a compliance audit where circuit descriptions on the CCEW didn't match the actual installation. The resulting investigation delayed project sign-off by three weeks and required extensive re-documentation.

### How to avoid it [#how-to-avoid-it-1]

**Be specific with circuit descriptions:**

* Instead of "Power outlets," write "Kitchen power outlets - north wall"
* Instead of "Lighting," write "Bedroom 1 & 2 LED downlights"
* Include circuit numbers that match your distribution board labelling

**Update documentation immediately** when making field changes. Don't wait until CCEW completion to reconcile differences between plans and actual installation.

**Use a consistent numbering system** across all project documentation, from initial design through to final certification.

## 3. Missing or incorrect test results [#3-missing-or-incorrect-test-results]

### What goes wrong [#what-goes-wrong]

Recording test values that don't meet AS/NZS 3000 requirements, using incorrect units of measurement, or failing to test all required parameters.

### Why it happens [#why-it-happens-2]

* Insufficient understanding of minimum acceptable values
* Equipment calibration issues producing inaccurate readings
* Transcription errors when transferring results from test equipment
* Not testing under the correct conditions (e.g., all loads disconnected for insulation testing)

<Callout type="info">
  **Minimum values to remember:** insulation ≥1MΩ (circuits up to 500V), earth continuity ≤0.5Ω for final circuits, RCD ≤300ms general / ≤40ms socket outlets.
</Callout>

### How to avoid it [#how-to-avoid-it-2]

**Know your minimum values:**

* Insulation resistance: ≥1MΩ for circuits up to 500V
* Earth continuity: ≤0.5Ω for final circuits
* RCD operation: ≤300ms for general use, ≤40ms for socket outlets

**Calibrate test equipment annually** and keep calibration certificates on file. Use equipment that displays results in the correct units for CCEW documentation.

**Double-check transcription** by having a second person verify critical measurements, especially on complex installations.

## 4. Inadequate defect reporting [#4-inadequate-defect-reporting]

### What goes wrong [#what-goes-wrong-1]

Failing to identify and properly document existing electrical defects, or not clearly describing remedial work required.

### Why it happens [#why-it-happens-3]

* Time pressure to complete inspections quickly
* Uncertainty about what constitutes a reportable defect
* Reluctance to document issues that might complicate project completion
* Inadequate inspection procedures

### How to avoid it [#how-to-avoid-it-3]

**Develop a systematic inspection approach:**

* Check all accessible connections for tightness and condition
* Inspect cable insulation for damage or deterioration
* Verify earthing and bonding connections
* Test all safety devices (RCDs, circuit breakers)

**Document everything**, even minor defects. It's better to over-report than miss something that could cause future problems.

**Use clear, specific language** when describing defects. Instead of "wiring issues," write "Active conductor insulation damaged at junction box - requires cable replacement."

## 5. Wrong installer/tester details [#5-wrong-installertester-details]

### What goes wrong [#what-goes-wrong-2]

Incorrect licence numbers, missing supervisor details for apprentices, or wrong contact information that prevents verification.

### Why it happens [#why-it-happens-4]

* Using outdated business cards or letterhead
* Confusion about who should be listed as the responsible person
* Not updating details after licence renewals or business changes
* Apprentices not understanding supervision requirements

<Callout type="warn">
  An expired licence on the CCEW can block sign-off until a licensed electrician re-inspects and re-certifies the work.
</Callout>

### How to avoid it [#how-to-avoid-it-4]

**Verify licence status** before starting any project. Check the NSW Fair Trading website to confirm your licence is current and note the expiry date.

**For apprentices and trainees**, ensure the supervising electrician's details are correctly recorded and that supervision requirements have been met.

**Update your templates** immediately after any licence renewals, business name changes, or contact detail updates.

<ResourceCta />

## 6. Address, signature, and equipment details [#6-address-signature-and-equipment-details]

These show up as small errors with big delay potential.

**Addresses:** missing unit numbers, wrong postcodes, and vague rural descriptions make the certificate hard to match to the job. Verify against Australia Post or council records before you export. Include lot and plan numbers on new estates.

**Signatures and dates:** unsigned PDFs, wrong completion dates, and names that do not match the licence holder block sign-off. Sign after testing, use the actual completion date, and never pre-sign blanks.

**Equipment and cable specs:** wrong RCD ratings, missing model numbers, and vague cable descriptions create audit questions. Record nameplate details during install and photograph labels you cannot reach later. Note cable type, conductor size, and installation method while the ceiling is still open.

## 7. Skipping the final review on site [#7-skipping-the-final-review-on-site]

Submitting without a last pass is how multiple small errors stack into one rejection.

Before you leave, read the CCEW like a stranger would: address, scope, circuits, tests, licence numbers, signature, and date. Peer-review complex jobs. A second pair of eyes on a commercial board is cheaper than a callback.

## Quick reference: CCEW completion checklist [#quick-reference-ccew-completion-checklist]

<Accordions className="resources-accordions my-8">
  <Accordion title="Installation details" icon="map-pin">
    * [ ] Complete and accurate property address
    * [ ] Correct installation description and scope
    * [ ] All circuit information matches actual installation
    * [ ] Equipment specifications are accurate and complete
  </Accordion>

  <Accordion title="Testing documentation" icon="flask-conical">
    * [ ] All required tests completed and recorded
    * [ ] Test results meet minimum standards
    * [ ] Test equipment calibration is current
    * [ ] Testing conditions were appropriate
  </Accordion>

  <Accordion title="Personnel and compliance" icon="user-check">
    * [ ] Correct installer/tester licence numbers
    * [ ] All signatures and dates completed
    * [ ] Work complies with AS/NZS 3000
    * [ ] All defects identified and documented
  </Accordion>
</Accordions>

## Staying current with NSW requirements [#staying-current-with-nsw-requirements]

NSW electrical regulations evolve regularly. Stay informed through:

* **SafeWork NSW updates**: Subscribe to electrical industry bulletins
* **Professional development**: Attend regular training sessions
* **Industry associations**: Maintain membership with NECA or similar organisations
* **Standards updates**: Keep current copies of AS/NZS 3000 and related standards

## The digital solution [#the-digital-solution]

<Cards className="resources-cards resources-cards-cols-2 my-8">
  <ResourceCard title="Automated validation" icon="badge-check">
    Software can flag test results and required fields before you submit.
  </ResourceCard>

  <ResourceCard title="NSW CCEW in Tradie Forms" icon="file-check" href="/forms/nsw-ccew" description="Fill the official PDF online, preview, and download." />
</Cards>

<Callout type="idea">
  A guided CCEW tool helps catch missing fields before the cert leaves your hands.
</Callout>

## The hidden cost of manual CCEW admin [#the-hidden-cost-of-manual-ccew-admin]

Mistakes are not the only time sink. Manual CCEW paperwork also costs billable hours when test results live in photos, licence details get copied from an old cert, or the office cannot find the version you sent.

The slow parts are usually retrieval and rework: hunting equipment serial numbers, rebuilding addresses from texts, and running a correction loop after you have left site. One missing result can cost 20-40 minutes of admin plus a return trip if you need to re-check the board.

<Callout type="idea">
  For one month, track how long each CCEW takes end to end, including gathering details, filling the PDF, corrections, and finding old certs when someone asks. If manual certs average 25-45 minutes, cutting even 10 minutes per job is a full billable hour back every six certificates.
</Callout>

NSW requires electrical certification records for years. Paper folders, email threads, and random Downloads folders work until someone asks for last month's cert. Keep the finished PDF, test results, photos, and job notes together so you can answer questions without rebuilding the work from memory.

## Next steps [#next-steps]

Before you export the CCEW, run one last check: address, work description, licence details, tester details, test results, signature, and date. If the form cannot stand on its own without a phone call, fix it while you are still on site.

Tradie Forms guides the NSW CCEW section by section, flags missing entries, and maps your answers onto the official PDF layout. Start the [NSW CCEW form](/forms/nsw-ccew) or browse [NSW electrician forms](/nsw/electrical).


# QLD Certificate of Testing and Compliance: Finish CoTC On Site (https://tradieforms.com.au/resources/qld-electrical-cotc-on-site-guide)

How Queensland electricians can complete the certificate of testing and compliance on site, catch gaps before export, and hand the customer the cert. | State: QLD | Trade: Electrical | Template: qld-electrical-cotc



> **Tradie Forms:** finish the QLD certificate of testing and compliance on the official PDF layout before you leave the job. This guide covers what belongs on the CoTC and how to avoid the rework that costs sparkies billable hours.

When a Queensland customer asks for the certificate of testing and compliance, they usually want it before you pack up the van. Leaving it until you are home means re-opening the job in your head, hunting licence numbers, checking old messages, and risking typos that slow payment or inspection.

The certificate is not the place to rely on memory. Fill it while the installation, test gear, switchboard labels, and customer details are still in front of you.

## What the QLD CoTC is for [#what-the-qld-cotc-is-for]

WorkSafe Queensland explains that an electrical contractor performing electrical installation work must provide a certificate of testing and compliance to the person the work was done for when an electrical installation is connected to a source of electricity. The same WorkSafe page distinguishes that from the certificate of testing and safety, which applies to electrical equipment work.

In plain job-site terms:

* **Installation work** generally needs a certificate of testing and compliance.
* **Equipment work** generally uses a certificate of testing and safety.
* The person receiving the work needs a copy.
* You should keep your own record in case the customer, builder, insurer, or regulator asks later.

Check [WorkSafe Queensland's guidance on issuing certificates of compliance](https://www.worksafe.qld.gov.au/laws-and-compliance/electrical-safety-laws/issuing-certificates-of-compliance) for the current requirements before relying on this guide for a specific job.

## CoTC or certificate of testing and safety? [#cotc-or-certificate-of-testing-and-safety]

Queensland sparkies often talk about a "certificate of test", but the certificate type matters. If the job is electrical installation work, you are usually dealing with the certificate of testing and compliance. If the job is electrical equipment work, WorkSafe's guidance points to the certificate of testing and safety.

The practical check is: what did you work on, and what does the customer need evidence for? A switchboard, fixed wiring, new circuit, or altered installation usually needs installation-focused wording. Equipment repair or equipment work usually needs the equipment certificate path.

If the job has both installation and equipment parts, do not guess from habit. Check the WorkSafe guidance, your licence obligations, and your business process before issuing the paperwork.

## What the certificate needs to prove [#what-the-certificate-needs-to-prove]

The certificate tells the customer that the electrical installation, to the extent affected by the electrical work, was tested and complies with the wiring rules and other applicable standards under the Queensland electrical safety regulations. That is a serious statement. The details you put on the certificate need to match the work you actually completed and tested.

The WorkSafe certificate template includes the core blocks most sparkies expect:

* Customer or person for whom the work was done
* Location of the electrical installation
* Description of the electrical work
* Electrical contractor and licence details
* Test and compliance declaration
* Date notice was given
* Signature or authorised details

Tradie Forms maps your entries onto the Queensland certificate PDF layout. It does not decide whether the work is compliant. That call stays with the licensed person or contractor responsible for the work.

## Collect these details before you leave site [#collect-these-details-before-you-leave-site]

The fastest CoTC is the one you finish while everything is still in reach. Before you jump in the ute, check you have the pieces that usually cause rework.

### Customer and site details [#customer-and-site-details]

Confirm the customer's name, business name where relevant, phone or email, and the exact installation address. Do not rely on the booking address if the job has a separate unit, tenancy, shed, lot, or pump room.

For strata, commercial, and rural jobs, add the detail someone else will need to find the installation later. "Back shed switchboard" is more useful than a vague property address when the customer calls in six months.

### Description of work [#description-of-work]

Write the work description so a customer, inspector, or office admin can understand what was done without ringing you. "Power points" is thin. "Install two double GPOs in kitchen island, replace damaged circuit breaker, test affected final sub-circuit" gives useful context.

Match the wording to the job. A certificate for a new circuit, switchboard upgrade, solar-related electrical work, EV charger circuit, or repair after a fault should make the scope clear enough that the certificate does not look like it covers more than it should.

### Contractor and licence details [#contractor-and-licence-details]

Licence details are easy to copy wrong from a photo, old cert, or note in your phone. Check the electrical contractor licence and any worker or responsible person details against the business record you actually use for Queensland work.

If the business has multiple licensed people or crews, make sure the certificate names the right contractor and person connected to the job. Saved details are useful, but only if you keep them current after renewals or staff changes.

### Test results and sign-off [#test-results-and-sign-off]

Record the test details while the tester is still out. If a result looks odd, retest before you pack up. The certificate should reflect the testing you performed, not a best guess after the fact.

Where the job involves safety switches, earthing, polarity, insulation resistance, or fault loop checks, keep the supporting notes with the job record. The certificate is the completion record, but the supporting test detail is what helps if anyone asks how you reached the sign-off.

## Why on-site completion wins [#why-on-site-completion-wins]

Finishing the CoTC at the switchboard keeps job details fresh. You have the test readings, labels, photos, and customer conversation in the same moment. That is when the certificate is easiest to complete accurately.

Waiting until later creates the usual paperwork mess:

* Re-reading photos to work out which board or circuit the note referred to
* Copying addresses from the job software into a PDF by hand
* Asking the office which customer name to put on the cert
* Finding licence details from an older certificate
* Sending a corrected PDF because a required field was missed

On-site completion also improves the completion. The customer can ask what the certificate means while you are there. The office can attach the finished PDF to the job before invoicing. You can move to the next call-out without carrying the form in your head.

<KeyTakeaways>
  * Complete the CoTC while test gear and job notes are still in front of you
  * Reuse licence and business saved details instead of re-typing every certificate
  * Validate before export so missing fields are caught before the customer sees the PDF
  * Complete the certificate on site to speed sign-off and payment
</KeyTakeaways>

## Common CoTC mistakes to avoid [#common-cotc-mistakes-to-avoid]

### Wrong installation address [#wrong-installation-address]

This is the classic one. The customer address, billing address, and installation address are often the same for a house job, but not always. Investment properties, strata sites, body corporate work, retail tenancies, sheds, farms, and industrial sites can all split those details.

If the address is wrong, the certificate may not line up with the job, the invoice, or the customer's records.

### Vague work description [#vague-work-description]

The work description needs to fit the certificate. Avoid wording that is so broad it suggests you certified more than you touched. Also avoid wording so vague that no one can tell what was tested.

Useful descriptions name the area, the equipment or circuit, and the type of work. Keep it short, but make it specific.

### Old licence or business details [#old-licence-or-business-details]

Many electricians copy licence blocks from an old PDF. That works until a licence renews, a trading name changes, or a supervisor leaves. Save the details, but review them regularly.

### Date mismatch [#date-mismatch]

The date on the certificate should make sense against the work performed, testing, completion, and notice given. A date copied from an old form is a small mistake that can make the whole certificate look sloppy.

### Not keeping a copy [#not-keeping-a-copy]

WorkSafe's [2023 certificate amendment guidance](https://www.worksafe.qld.gov.au/news-and-events/newsletters/esafe-newsletters/esafe-editions/esafe-electrical/2023-newsletters/june-2023/certificate-of-test-amendment) reminds contractors to keep copies of certificates. A clean digital record saves a painful search later, especially when the job was finished months ago and the customer asks for another copy.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns the QLD certificate into a guided form instead of a flat PDF you pinch and zoom around on your phone.

You can:

* Fill customer, site, contractor, and certification sections in order
* Reuse business and licence details from saved details
* Catch missing required fields before export
* Preview the finished PDF layout before you hand it over
* Download the completed certificate for the customer and your records

The important part is that the form fits the on-site moment. You do not need to wait until the laptop is open at home. Open the certificate, work through each section, check the preview, then complete the PDF when the job is ready.

## Record-keeping habits that save headaches [#record-keeping-habits-that-save-headaches]

The certificate is only one part of the job record. Keep the supporting material with it:

* Test readings or tester exports
* Switchboard and installation photos where useful
* Customer approval or scope notes
* Any defect or remedial notes
* The completed PDF certificate

Use consistent file names if you download and store PDFs outside Tradie Forms. A simple pattern like date, customer, suburb, and form name makes it easier for the office to find the record without opening every file.

## Next steps [#next-steps]

Open the [QLD CoTC form](/forms/qld-electrical-cotc) to start a certificate on site, or browse [QLD electrician forms](/qld/electrical) for other live templates.

For official requirements, check [WorkSafe Queensland's certificate guidance](https://www.worksafe.qld.gov.au/laws-and-compliance/electrical-safety-laws/issuing-certificates-of-compliance) and the [WorkSafe certificate of testing or compliance form](https://www.worksafe.qld.gov.au/__data/assets/pdf_file/0019/20809/es-testing-compliance-certificate.pdf).


# QLD Form 9 Backflow Testing: Lodge Test Reports Without the Paper Chase (https://tradieforms.com.au/resources/qld-form-9-backflow-testing-guide)

A practical guide for Queensland plumbers on Form 9 backflow device testing, common field errors, and finishing the report on site before council lodgement. | State: QLD | Trade: Plumbing | Template: qld-form-9-backflow



> **Tradie Forms:** register and report on testable backflow prevention devices with QLD Form 9 on the official PDF layout. Finish at the job and download the finished form for council or customer records.

Annual backflow tests generate a steady pile of paperwork for Queensland plumbers. Each device needs accurate location, test kit, and pass/fail results. When those details live in camera roll photos, half-filled PDFs, and scribbled site notes, lodgement can slip to the next week.

The easiest Form 9 is the one you complete while the kit is still connected and the device is still in front of you.

## What QLD Form 9 is for [#what-qld-form-9-is-for]

The Queensland Form 9 is the approved form for registration and report on inspection and testing of testable backflow prevention devices, registered air gaps, and registered break tanks.

The current Form 9 says it is used for sections 102(2) and 103(3) of the Plumbing and Drainage Regulation 2019. It also says completion of all applicable sections is mandatory and that copies must be submitted to the relevant local government and the owner of the premises within 10 business days after inspecting or testing the device.

That makes the form more than a worksheet. It is the record that connects the device, the premises, the test result, the authorised tester, and the people who need a copy.

Use the [Queensland Form 9 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0023/3776/form-9-plumbing-drainage-regulation-2019.pdf) and the [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/whole/html/inforce/current/sl-2019-0042) as your official references.

## Who needs to receive the form [#who-needs-to-receive-the-form]

Under the Regulation, the backflow prevention licensee must give notice of relevant work in the approved form to the local government and the owner of the premises within the required timeframe. For practical job planning, that means you should leave the site with enough detail to send both copies without having to chase the customer later.

Before you leave, confirm:

* Which local government area applies to the premises
* Owner or occupier contact details
* Email or postal details for the owner copy
* How that council accepts Form 9 lodgement
* Whether the job involves a new device, replacement, removal, maintenance, annual test, registered air gap, or registered break tank

Council processes can vary. Some accept email, some use portals, and some have extra local requirements. Tradie Forms prepares the PDF layout, but you still lodge it the way the relevant council accepts.

## Which backflow job are you reporting? [#which-backflow-job-are-you-reporting]

Form 9 is not only for a simple annual test. Before filling it, identify what happened on the job so the right sections make sense.

Common Form 9 situations include:

* Registering a newly installed testable backflow prevention device
* Reporting the inspection and testing of an existing device
* Replacing a testable device already installed at the premises
* Removing a testable device from the premises
* Reporting a registered air gap or registered break tank where applicable

The job type affects the details you need. A new installation may need clearer device registration information. A repeat annual test still needs fresh readings and current test kit verification. A removal or replacement needs enough detail for council records to track what changed at the premises.

Sort that out before you start typing. It keeps the report aligned with the work you actually carried out.

## What Form 9 captures [#what-form-9-captures]

Under the Plumbing and Drainage Regulation 2019, Form 9 is used to record the device and testing details. Typical sections include:

* Property and local government area
* Owner or occupier contact details
* Testable device type and protection level
* Device location and mains pressure
* Main device, bypass device, PVB, registered air gap, or break tank details
* Test kit serial number and verification date
* Authorised tester licence and contact details
* Contractor licence details where needed
* Pass, fail, comments, signature, and date

A single missed pressure reading, wrong local government area, or stale kit verification date can hold up acceptance.

## Finish the test report on site [#finish-the-test-report-on-site]

Testing at the device is the right time to complete Form 9. You have the serial number, device size, differential pressure readings, and site access details in front of you. You can also confirm the owner details with the person on site instead of hoping the booking record is correct.

The on-site habit is simple:

1. Confirm the property and local government area.
2. Identify the device and protection level.
3. Record the test type and results while the kit is connected.
4. Add test kit serial and verification details.
5. Complete authorised tester and contractor details.
6. Preview the PDF before you leave.
7. Send or lodge the form through the correct council process.

<KeyTakeaways>
  * Record device location and test results while the kit is still connected
  * Keep test kit verification dates current on every export
  * Save owner, tester, and contractor details for repeat annual tests
  * Export the official PDF layout ready for council and owner copies
</KeyTakeaways>

## Frequent Form 9 errors [#frequent-form-9-errors]

### Local government area does not match the premises [#local-government-area-does-not-match-the-premises]

Backflow reporting is tied to the relevant local government. If the LGA is wrong, the form can land with the wrong council or fail internal checks. This is especially easy to miss on boundary suburbs, industrial estates, and jobs booked by head offices outside the local area.

Check the premises, not just the billing address.

### Device location is too vague [#device-location-is-too-vague]

"Plant room" might be enough for you on the day, but it may not be enough for the next plumber, the owner, or council records. Use a location that helps someone find the device later.

Examples:

* "Ground floor pump room, east wall"
* "Behind tenancy 3, beside cold water meter"
* "Car park level B1, fire services cupboard"
* "Roof plant deck, northern riser"

### Bypass or PVB section left blank when it applies [#bypass-or-pvb-section-left-blank-when-it-applies]

If a bypass device, pressure type vacuum breaker, registered air gap, or break tank is part of the installation, the matching section needs attention. Do not let the main device pass result hide a missing related section.

### Test kit verification date is missing or stale [#test-kit-verification-date-is-missing-or-stale]

The test kit details show the result came from equipment that should be trusted. Add the serial number and verification date while the kit is in your hand. If the verification date is out of date, fix that problem before the form goes out.

### Contractor details are missing [#contractor-details-are-missing]

The form separates authorised tester details and contractor licence details where required. If you are not the responsible contractor, or the work is being completed under another licence, check that the correct block is complete.

### Pass/fail comments do not explain the result [#passfail-comments-do-not-explain-the-result]

A failed result should not be a mystery. Write enough for the owner or council to understand what failed and what happens next. If remedial work is needed, say that clearly and keep supporting notes with the job.

## Annual backflow testing workflow [#annual-backflow-testing-workflow]

Repeat annual tests are where Form 9 can either run smoothly or become a paper chase. The details are similar each year, but the results, test kit verification, dates, and owner contacts still need checking.

A good repeat workflow looks like this:

* Start from the same device record or saved details.
* Confirm the owner or occupier contact has not changed.
* Check the device location still matches what is on site.
* Enter fresh readings, not last year's result.
* Confirm the test kit verification date.
* Export the new Form 9 PDF.
* Send copies to council and the owner within the required timeframe.

Saved details help with tester and business details, but do not blindly copy the job-specific fields. Annual forms are only useful if they reflect this year's inspection or test.

## What to keep with the completed Form 9 [#what-to-keep-with-the-completed-form-9]

Keep a copy of the final PDF, but also keep the notes that support the result. That can include:

* Photos of the device and serial plate
* Test kit details and verification evidence
* Readings taken during the test
* Notes about access issues or site conditions
* Council lodgement confirmation
* Customer or owner email trail

This matters when a customer asks for last year's result, council queries a device record, or another plumber needs to understand what happened before.

It also helps on repeat sites. When the device record, photos, and exported Form 9 stay with the job history, next year's tester can confirm what changed before writing the new report.

That record is especially useful when the owner changes, access changes, or a device is replaced between annual tests.

## How Tradie Forms helps [#how-tradie-forms-helps]

Tradie Forms turns Form 9 into guided sections instead of a flat PDF. That makes it easier to complete the report from the device, especially on a phone.

You can:

* Work through property, owner, device, test kit, tester, contractor, and declaration sections
* Save tester and business details for repeat annual work
* Catch missing required fields before export
* Preview the official PDF layout before lodgement
* Download the finished form for council and owner records

Tradie Forms is not affiliated with the Queensland Government or local government. Always verify the exported PDF before lodgement.

For annual runs, that means the same tester can start from familiar business details, then focus on the current device result. The finished PDF should still be checked against the device tag, serial plate, test kit record, and council lodgement pathway before it is sent.

## Next steps [#next-steps]

Start [QLD Form 9 backflow](/forms/qld-form-9-backflow) on site, or see all [QLD plumber forms](/qld/plumbing) in one place.

For official requirements, check the [Queensland Form 9 PDF](https://www.housing.qld.gov.au/__data/assets/pdf_file/0023/3776/form-9-plumbing-drainage-regulation-2019.pdf) and the [Plumbing and Drainage Regulation 2019](https://www.legislation.qld.gov.au/view/whole/html/inforce/current/sl-2019-0042).


# From job finish to CCEW without the office chase (https://tradieforms.com.au/resources/streamlining-electrical-business-ccew-workflow)

Run CCEW from job finish to customer copy without the office chase. Workflow tips for NSW electrical businesses. | State: NSW | Trade: Electrical | Template: nsw-ccew



> **Tradie Forms:** finish NSW CCEW at the board and hand the customer the cert before you leave site. These guides help sparkies avoid rework; the same on-site habits apply as we add more Australian trade templates.

The best time to finish a CCEW is while the work is still fresh: test results in front of you, photos on the phone, and the customer still on site. Leave it until later and the office starts chasing details that were obvious at the switchboard.

Use this workflow to move from job finish to CCEW completion without the after-hours paperwork pile.

<KeyTakeaways>
  * Treat CCEW documentation as part of the job, not an after-hours task
  * Standardise capture of test results and photos before leaving site
  * Align office systems with field tools to avoid double entry
  * Batch admin work only when digital handoff is already complete
</KeyTakeaways>

Start with the [guided NSW CCEW form](/forms/nsw-ccew), then browse [NSW electrical templates](/nsw/electrical) and [NSW CCEW workflow guides](/resources/forms/nsw-ccew) for more field habits.

## The short version [#the-short-version]

A clean CCEW workflow has one rule: nothing important should live only in your head or in a blurry photo on the camera roll.

On a typical NSW job that means:

1. Run and record the required tests while the board is open
2. Capture installation details, circuit labels, and nameplate photos before you pack up
3. Complete the CCEW while customer and site details are still in front of you
4. File the finished PDF with test notes in the same job folder the office uses

Tradie Forms maps your entries onto the official NSW CCEW PDF layout. It does not replace your judgement about the work or who is allowed to sign the certificate. The licensed electrician remains responsible for checking the installation and the exported PDF.

## Before you arrive on site [#before-you-arrive-on-site]

Good CCEW habits start in the van, not at the kitchen table.

Pull the job details you already have: client name, site address, scope of work, and who is signing the certificate. If an apprentice did part of the install, confirm supervisor details before you test. If a subcontractor ran the rough-in, confirm who is certifying before you assume it is your name on the form.

Keep a simple job kit ready:

* Blank testing notes or a digital form that matches CCEW fields
* Calibrated test gear with current calibration stickers
* Circuit labels that match how you describe work on the certificate
* A way to photograph the board, RCDs, and any non-standard gear

Tell the customer when the certificate will be issued. Most domestic clients only care that the power is safe and they get a PDF they can file. A one-line explanation at the start saves arguments at the end.

## On-site testing and capture [#on-site-testing-and-capture]

Run tests in an order that matches your gear setup, not a random walk around the house.

A practical sequence for many residential jobs:

1. Visual check at the switchboard: labelling, damage, correct device types
2. Insulation resistance on new circuits before energising where required
3. Earth continuity and bonding checks
4. RCD trip tests at rated sensitivity, with trip times recorded
5. Polarity and any loop impedance tests the job needs

Write results in the units and format you will enter on the CCEW. If your tester stores readings, still note circuit numbers on paper or in the app so you are not guessing which result belongs to which circuit later.

Take photos while context is obvious: board overview, new circuits, RCD labels, and anything unusual you might need to describe on the certificate. A photo of the tester display next to the board beats trying to remember a marginal reading three days later.

<Callout type="warn">
  If a test fails or looks odd, fix or investigate before you leave. Discovering a problem during CCEW completion at home usually means a return trip.
</Callout>

## Finish the CCEW before you leave [#finish-the-ccew-before-you-leave]

The office chase almost always comes from gaps between field and paperwork:

* Test results still on the tester or in random phone notes
* Circuit descriptions that do not match the board labels
* Old licence numbers copied from a previous job
* Customer address missing a unit number or lot detail

Complete the certificate on site when you can. Reuse saved business and licence details in Tradie Forms, enter test results while the board is open, and preview the official PDF layout before you hand it over.

If the job must go through a contractor sign-off, send the draft PDF the same day with test photos attached. Waiting until Friday afternoon is how certificates sit in limbo over the weekend.

## Office filing without double entry [#office-filing-without-double-entry]

Your field tool and office system should agree on one job ID.

Pick a simple reference such as `2026-0312-Smith-Resi-Upgrade` and use it on:

* The CCEW filename
* Test result exports
* Customer emails
* Job software attachments

Keep the issued CCEW, test results, photos, portal confirmation and any client correspondence together for the period required by the current NSW rules and your business obligations. Check the current regulator guidance for retention requirements rather than relying on an old team rule.

For digital storage:

* Scan paper notes at 300 DPI if you still use them
* Save searchable PDFs where possible
* Back up job folders in more than one place
* Restrict access to client details

When an audit or warranty call comes in, you should open one folder and have the full story. Rebuilding a job from memory is where businesses lose hours.

## Client handover on the same visit [#client-handover-on-the-same-visit]

Hand the customer a clear copy of the certificate when the work is done. Explain in plain language what was tested and what the PDF proves. If remedial work is still required, say so before they see a long defect list in writing.

A simple script works: "This certificate confirms the electrical work was tested to Australian standards and is safe to use. Here is what we checked and what the results mean."

If they need the certificate for a builder, strata manager, or insurer, ask where they want the PDF sent while you are still on site. That avoids a follow-up call when they cannot find the attachment.

## When you run a crew [#when-you-run-a-crew]

Solo sparkies and small teams fail in different places.

**Solo operators** usually lose time to retrieval: hunting photos, rebuilding addresses, and retyping licence details. Saved templates and on-site completion fix most of that.

**Small crews** usually lose time to handoffs: the installer leaves, the tester completes results, and nobody owns the CCEW until Monday. Agree who signs, who enters test data, and when the PDF must be in the job file before anyone leaves site.

Contractors certifying subcontractor work need more than a signature. Keep evidence of supervision: inspection notes, photos of critical stages, and test results linked to the job reference. Your CCEW authority is only as strong as the file behind it.

## Measuring whether the workflow is working [#measuring-whether-the-workflow-is-working]

You do not need a corporate dashboard. Track three numbers for a month:

* Minutes from last test to issued CCEW
* Return visits caused by missing documentation
* Office time spent chasing sparkies for test results

If manual certs average 25-45 minutes end to end, saving ten minutes per job is a full billable hour back every six certificates. The goal is fewer callbacks, not prettier process charts.

<ResourceCta />

## Next steps [#next-steps]

Start by fixing the biggest completion gap: where test results, photos, or customer details get lost between the job and the office. Once that is reliable, move the CCEW into the same on-site routine.

Tradie Forms helps by guiding the NSW CCEW section by section, reusing repeated business details, and exporting the official PDF layout when the cert is ready. Start the [NSW CCEW form](/forms/nsw-ccew) or browse [Australian trade forms](/templates).

## Add the portal step to the same-day close-out [#add-the-portal-step-to-the-same-day-close-out]

The field record and the regulator submission are related but they are not the same thing. NSW advises that, from 1 July 2026, CCEWs must be submitted through the BCNSW eCert portal. A PDF export is still useful for checking the information, giving the customer a copy and filing the job, but downloading it does not complete the portal submission.

Put that distinction in the team checklist. The person preparing the field details marks the record ready for review. The authorised person checks the work and certificate information. The responsible person completes the current eCert process and saves the confirmation with the job reference. Everyone should know who owns each step before the job starts, particularly on work involving an apprentice, a subcontractor or a remote supervisor.

## Set clear handoffs for a crew [#set-clear-handoffs-for-a-crew]

Use simple status labels rather than a long office process: "testing in progress", "ready for review", "submitted" and "customer copy sent". The label should reflect what has actually happened. Do not mark a certificate complete merely because a draft PDF exists.

At the end of a multi-person job, the installer should send the circuit information, test results, photos and any variation notes under the job reference. The reviewer should be able to see the evidence without chasing it through personal messages. If an item is unclear, the reviewer asks while the crew is still on site. That is cheaper and safer than trying to recreate the job on Friday.

## Use one source of truth for details that repeat [#use-one-source-of-truth-for-details-that-repeat]

Business names, licence information, customer contact details and common work descriptions are good candidates for saved details. They save typing only when someone owns the check. Review them against the current job, especially after a staff change, licence update, new customer or new property address.

For field evidence, choose one location for tester exports, photos and notes. A folder does not need to be fancy. It needs a shared job reference, sensible permissions and a routine everyone follows. An office administrator should be able to locate the same information that the electrician used to prepare the CCEW.

## Recover quickly when a job is not ready [#recover-quickly-when-a-job-is-not-ready]

Some certificates cannot be completed before packing up. A permit detail may be missing, a result may need investigation, or the responsible supervisor may need to inspect the work. Record the exact gap before leaving and assign one person to close it. Save the draft with the job reference, but do not treat it as a final certificate or promise a customer it has been lodged.

When the missing information arrives, return to the source record, update the form, review the whole document again and complete the current submission process. That small discipline stops old draft details appearing in a final record.

## Keep the customer handover honest [#keep-the-customer-handover-honest]

Tell the client what you can say with confidence: the work completed, the testing done, any further action and the record they will receive. If submission is still pending, say it is pending. If the work needs a return visit, name the reason in plain language. Clear communication reduces the chance that a client mistakes an emailed preview for the finished compliance process.

Tradie Forms can help the crew fill guided sections, catch missing fields and preview the official PDF layout. It does not assess the installation, choose the person with authority to sign or lodge a CCEW in BCNSW eCert. The licensed electrician remains responsible for the work, the certificate and current submission requirements.

## Official references [#official-references]

Before setting your process, read the current [NSW electrical compliance requirements](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/electricians/electrical-compliance-requirements) and [BCNSW eCert portal information](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/ecert-portal).


# Identifying and Reporting Electrical Installation Defects in CCEWs (https://tradieforms.com.au/resources/electrical-installation-defects-ccew-reporting)

Document installation defects on the CCEW the first time so you are not back on site fixing paperwork mistakes. | State: NSW | Trade: Electrical | Template: nsw-ccew



> **Tradie Forms:** finish NSW CCEW at the board and hand the customer the cert before you leave site. These guides help sparkies avoid rework; the same on-site habits apply as we add more Australian trade templates.

Defects need plain wording, photos where useful, and a clear action before the CCEW goes out. Vague notes like "wiring issue" do not help the customer, the office, or the next person reviewing the job.

Use this guide to record what you found, what risk it creates, and what needs to happen before certification or completion.

<KeyTakeaways>
  * Classify defects as critical, major, or minor - each has different remediation rules
  * Critical issues require making the installation safe before certification
  * Specific wording on the CCEW beats vague "wiring issues"
  * Photos and clear remedial actions protect you if problems surface later
</KeyTakeaways>

Document defects in the [NSW CCEW online form](/forms/nsw-ccew) while you are still on site. See [NSW electrical forms](/nsw/electrical) or read more in the [NSW CCEW guides](/resources/forms/nsw-ccew).

<Cards className="resources-cards resources-cards-cols-3 my-8">
  <ResourceCard title="Critical" icon="alert-circle">
    Immediate danger - work stops until made safe.
  </ResourceCard>

  <ResourceCard title="Major" icon="wrench">
    Significant non-compliance - remediate before energising.
  </ResourceCard>

  <ResourceCard title="Minor" icon="info">
    Document and schedule repair; still report clearly.
  </ResourceCard>
</Cards>

## Understanding defect categories in NSW electrical work [#understanding-defect-categories-in-nsw-electrical-work]

When completing CCEWs, defects aren't just simple "pass or fail" situations. NSW electrical standards recognise different categories of defects, each requiring specific documentation and remediation approaches.

**Critical Safety Defects** represent immediate dangers to life or property. These include exposed live conductors, missing or ineffective earthing, and RCD failures. When you encounter critical defects, work must stop immediately, and the installation must be made safe before any CCEW can be issued. Document these defects with detailed descriptions, photographs where possible, and clear remediation requirements.

**Non-Critical Defects** don't pose immediate danger but represent departures from current standards. Examples include outdated wiring methods that were compliant when installed but don't meet current AS/NZS 3000 requirements, or minor installation issues that don't affect safety but impact compliance. These defects should be noted in your CCEW with recommendations for future rectification.

**Code Compliance Issues** relate to installations that may function safely but don't meet current regulatory requirements. This category often includes work completed under previous versions of electrical standards or installations that have been modified without proper documentation.

Understanding these categories helps you make informed decisions about whether work can proceed, what documentation is required, and what recommendations you should make to clients.

## Systematic defect identification procedures [#systematic-defect-identification-procedures]

Effective defect identification requires a methodical approach that ensures nothing is overlooked. Start with a complete visual inspection before energising any circuits or conducting tests.

Begin your inspection at the main switchboard, checking for proper labelling, appropriate circuit protection, and evidence of unauthorised modifications. Look for signs of overheating, corrosion, or physical damage. Check that all circuits are properly protected and that protective devices are appropriate for the connected loads.

Move systematically through the installation, examining cable routes, junction points, and terminations. Pay particular attention to areas where cables pass through structural elements, as these are common locations for damage. Check that cables are properly supported and protected from mechanical damage.

**Outlet and Switch Inspection** should include verification of proper earthing connections, correct polarity, and appropriate mounting. Test all RCDs and circuit breakers to ensure they operate within specified parameters. Document any outlets or switches that show signs of overheating, loose connections, or physical damage.

**Earthing System Verification** is critical for safety and compliance. Check earth electrode connections, main earthing conductors, and equipotential bonding. Measure earth resistance to ensure it meets AS/NZS 3000 requirements. Look for signs of corrosion or deterioration in earthing components.

Create a systematic checklist for each type of installation you commonly encounter. This ensures consistency in your inspections and reduces the likelihood of missing important defects.

## Documentation requirements for CCEW defect reporting [#documentation-requirements-for-ccew-defect-reporting]

Proper documentation is your professional protection and ensures clear communication with clients and regulatory authorities. NSW regulations require specific information when reporting defects in CCEWs.

**Defect Descriptions** must be clear, specific, and technically accurate. Avoid vague terms like "not up to standard" or "needs attention." Instead, provide detailed descriptions such as "Circuit 3 lacks RCD protection as required by AS/NZS 3000 Clause 2.6.2.1" or "Main earthing conductor shows signs of corrosion at connection point to earth electrode."

**Location Information** should be precise enough that another electrician could easily locate the defect. Use room names, circuit numbers, or specific equipment identifiers. Include measurements or distances where relevant to help pinpoint exact locations.

**Standards References** strengthen your documentation and demonstrate professional competence. When identifying defects, reference the specific clauses in AS/NZS 3000, AS/NZS 3008, or other relevant standards that are not being met. This provides clear justification for your findings and helps clients understand the importance of remediation.

**Photographic Evidence** can be invaluable for complex defects or situations where verbal descriptions might be unclear. Take clear, well-lit photographs that clearly show the defect. Include reference points for scale and context. Ensure photographs are properly stored and can be retrieved if needed for future reference.

**Remediation Recommendations** should be specific and actionable. Instead of simply noting "repair required," provide clear guidance such as "Replace damaged cable section with appropriate TPS cable, ensuring proper support and protection through wall penetration."

## Common installation defects and their implications [#common-installation-defects-and-their-implications]

Understanding the most frequently encountered defects helps you develop efficient inspection routines and ensures you don't overlook common problems.

**Inadequate Circuit Protection** remains one of the most common defects in both residential and commercial installations. This includes oversized circuit breakers, missing RCD protection, and inappropriate protective device types. The implications extend beyond compliance - inadequate protection can lead to fire hazards, equipment damage, and personal injury.

**Poor Workmanship Issues** encompass a wide range of problems from loose connections to improper cable installation. These defects often result from rushed work or inadequate skill levels. While some workmanship issues may not pose immediate safety risks, they can lead to premature failure and ongoing maintenance problems.

**Earthing and Bonding Defects** are particularly serious due to their safety implications. Common issues include missing equipotential bonding, inadequate earth electrode installations, and corroded earthing connections. These defects can result in dangerous touch voltages and ineffective operation of protective devices.

**Cable Installation Problems** include inadequate support, inappropriate cable types for the application, and damage during installation. These issues can lead to premature cable failure, increased fire risk, and ongoing reliability problems.

**Switchboard Defects** range from poor labelling and inadequate working space to more serious issues like missing barriers and inappropriate equipment installation. Switchboard defects can affect both safety and functionality of the entire electrical installation.

Each category of defect requires specific attention in your CCEW documentation and may have different implications for the overall compliance of the installation.

## Testing protocols for defect verification [#testing-protocols-for-defect-verification]

Proper testing is essential to verify suspected defects and ensure your CCEW accurately reflects the installation condition. NSW requirements specify particular tests that must be conducted and documented.

**Insulation Resistance Testing** helps identify cable damage, moisture ingress, and deteriorating insulation. Conduct tests between active conductors and earth, and between active conductors themselves. Document test voltages used and compare results against AS/NZS 3000 requirements. Low insulation resistance readings often indicate defects that require immediate attention.

**Earth Continuity Testing** verifies the integrity of protective earthing systems. Test from the main earthing terminal to all earthed equipment and verify that earth fault loop impedances are within acceptable limits. High resistance readings may indicate loose connections, corroded joints, or inadequate earthing conductors.

**RCD Testing** must verify both operation and timing. Test all RCDs at their rated sensitivity and confirm they operate within specified time limits. Document any RCDs that fail to operate or operate outside acceptable parameters. Remember that RCD testing may reveal defects in connected circuits as well as the RCD itself.

**Polarity Testing** ensures correct connection of active and neutral conductors throughout the installation. Incorrect polarity can create safety hazards and may indicate poor workmanship or unauthorised modifications.

**Load Testing** may be necessary to verify circuit capacity and identify overloaded circuits. This is particularly important in installations where additional loads have been connected without proper assessment of circuit capacity.

Document all test results clearly in your CCEW, including test equipment used, test conditions, and any limitations that may have affected results.

## Remediation planning and client communication [#remediation-planning-and-client-communication]

Once defects are identified and documented, you need to develop appropriate remediation strategies and communicate effectively with clients about required work.

**Prioritising Defects** helps clients understand which issues require immediate attention and which can be addressed over time. Critical safety defects must be rectified before the installation can be certified as compliant. Non-critical defects should be prioritised based on safety implications, compliance requirements, and practical considerations.

**Cost-Benefit Analysis** helps clients make informed decisions about remediation work. Explain the implications of leaving defects unrectified, including potential safety risks, insurance implications, and future compliance issues. Provide realistic cost estimates for remediation work and explain how addressing multiple defects together might reduce overall costs.

**Staging Remediation Work** may be necessary for extensive defect lists or budget constraints. Develop a logical sequence that addresses the most critical issues first while minimising disruption to the client. Consider how different remediation activities might affect each other and plan accordingly.

**Clear Communication** is essential for maintaining client relationships and ensuring defects are properly addressed. Use plain language to explain technical issues and their implications. Provide written summaries of defect findings and remediation recommendations. Be prepared to answer questions and provide additional clarification as needed.

**Follow-up Procedures** ensure that remediation work is completed satisfactorily. Schedule re-inspections to verify that defects have been properly addressed and that new work meets current standards. Update your CCEW documentation to reflect completed remediation work.

## Legal and professional obligations [#legal-and-professional-obligations]

Understanding your legal and professional obligations when identifying and reporting defects protects both you and your clients while ensuring compliance with NSW regulations.

**Duty of Care** requires you to identify and report all defects that could affect safety or compliance. Failing to identify obvious defects or inadequately documenting known issues can result in professional liability and regulatory action. Your CCEW represents a professional opinion about the installation condition, and you're responsible for ensuring its accuracy.

**Professional Standards** established by NSW Fair Trading and relevant industry bodies require competent workmanship and appropriate documentation. This includes using proper testing procedures, accurate defect identification, and clear reporting. Maintaining professional standards protects your licence and reputation.

**Insurance Implications** of defect reporting affect both you and your clients. Properly documented defects and appropriate remediation recommendations can help protect against future claims. Conversely, inadequate defect identification or poor documentation can create liability issues.

**Regulatory Compliance** requires adherence to current NSW electrical standards and regulations. This includes proper CCEW completion, appropriate defect categorisation, and timely reporting of serious safety issues. Stay current with regulatory changes that might affect defect identification and reporting requirements.

**Record Keeping** obligations require you to maintain detailed records of inspections, test results, and defect findings. These records may be required for regulatory audits, insurance claims, or legal proceedings. Develop systematic record-keeping procedures that ensure important information is preserved and easily accessible.

## Quality assurance and continuous improvement [#quality-assurance-and-continuous-improvement]

Implementing quality assurance procedures helps ensure consistent defect identification and reduces the likelihood of missing important issues.

**Standardised Checklists** help ensure complete inspections and consistent documentation. Develop checklists for different types of installations and update them regularly to reflect changes in standards and regulations. Use checklists as memory aids rather than substitutes for professional judgment.

**Peer Review** processes can help identify areas for improvement in your defect identification procedures. Regular discussions with other experienced electricians can reveal different approaches and help you stay current with industry best practices.

**Continuing Education** is essential for maintaining competence in defect identification and reporting. Attend training courses, industry seminars, and technical updates to stay current with evolving standards and new defect identification techniques.

Digital photos and guided CCEW forms help when you capture defects on site instead of reconstructing them later. Enter notes while you are at the board, attach images to the job record, and preview the certificate before the customer sees it.

**Client Feedback** provides valuable insights into the effectiveness of your defect reporting and communication procedures. Regular feedback helps identify areas where your processes might be improved and ensures client satisfaction with your services.

<ResourceCta />

## Next steps [#next-steps]

Before you issue the CCEW, check that each defect note says what you found, where it is, how serious it is, and what action is needed. Pair the note with photos or test results when they help explain the issue.

Tradie Forms keeps defect notes with the rest of the certificate and maps your entries onto the official PDF layout. Start the [NSW CCEW form](/forms/nsw-ccew) or browse [NSW electrician forms](/nsw/electrical).


# Who can sign an NSW CCEW (https://tradieforms.com.au/resources/nsw-electrical-licence-ccew-responsibilities)

Who can sign an NSW CCEW, contractor vs supervisor roles, and how to avoid issuing a form that is not your responsibility. | State: NSW | Trade: Electrical | Template: nsw-ccew



> **Tradie Forms:** finish NSW CCEW at the board and hand the customer the cert before you leave site. These guides help sparkies avoid rework; the same on-site habits apply as we add more Australian trade templates.

Before you sign a NSW CCEW, make sure the work is inside your licence scope and that the right contractor, supervisor, installer, and tester details are on the cert. A clean job can still turn into rework if the person signing the certificate is not the person who can stand behind the work.

Use this as a practical authority check before you hand the certificate to the customer or send it through the next step.

<KeyTakeaways>
  * Only appropriately licensed persons may issue CCEWs for work in scope
  * Contractors can certify supervised work; supervisors and tradespersons have narrower authority
  * Apprentice work requires correct supervisor details on the certificate
  * Signing outside your authority exposes you to penalties and licence action
</KeyTakeaways>

If you are issuing a CCEW today, open the [guided NSW CCEW form](/forms/nsw-ccew). Browse other [NSW electrical forms](/nsw/electrical) or read more in the [NSW CCEW resource hub](/resources/forms/nsw-ccew).

<Cards className="resources-cards resources-cards-cols-2 my-8">
  <ResourceCard title="Contractor licence" icon="hard-hat">
    Broadest CCEW authority with proper supervision and quality control.
  </ResourceCard>

  <ResourceCard title="Tradesperson / supervisor" icon="user-check">
    Certify work you performed or directly supervised within your licence class.
  </ResourceCard>
</Cards>

## NSW licence types and CCEW authority [#nsw-licence-types-and-ccew-authority]

NSW electrical licensing under the Home Building Act 1989 sets who can perform work and who can certify it. Your licence class controls both.

**Electrical contractor licences** sit at the top of the chain. A contractor can take responsibility for work performed by employees or subcontractors, provided supervision and quality checks are real, not just a name on a form. Contractors often issue CCEWs for work they did not physically install.

**Qualified supervisor licences** can supervise work and sign CCEWs, but only for work they have genuinely overseen or completed themselves. You cannot sign off on a job you never inspected.

**Electrician licences** let you perform electrical work and certify work you personally completed and tested. You cannot issue a CCEW for someone else's installation unless your licence class and supervision role allow it.

The distinction that catches people out is **performing work** versus **taking responsibility for work**. Your signature on a CCEW is a legal statement that the installation complies with applicable standards, regardless of who pulled the cable.

## Who can sign what [#who-can-sign-what]

### Work you completed yourself [#work-you-completed-yourself]

If you installed and tested the work, any appropriately licensed electrician can issue the CCEW for that job, subject to licence scope. Your signature certifies that you did the work and that it meets NSW electrical safety requirements.

Check licence scope before you start. High-voltage authority, restricted classes, and specialist endorsements still apply. Do not certify work outside your licence even if you are confident on the tools.

### Work you supervised [#work-you-supervised]

Contractors and qualified supervisors may certify supervised work when oversight was genuine. That means being present for critical stages, reviewing workmanship, and verifying test results before sign-off.

"Supervision" is not signing a form at the end of the week because the apprentice said it went fine. Keep notes and photos that show what you checked.

### Subcontractor work [#subcontractor-work]

Contractors who employ subcontractors accept full responsibility when they issue the CCEW. You are certifying the installation, not just the paperwork.

Before you sign:

* Confirm subcontractor licensing on Fair Trading records
* Review test results and board labelling
* Inspect critical terminations and protection devices
* Keep evidence in the job file

If you would not put your name on the work after a walk-through, do not put your name on the certificate.

## Contractor obligations in practice [#contractor-obligations-in-practice]

Contractors carry the heaviest CCEW load because they often certify work they did not touch.

Day-to-day that means:

* Verifying subcontractor licences before they start
* Defining who completes test records and who signs the CCEW
* Storing supervision evidence with the job file
* Checking insurance covers work you certify for others

Company policy matters too. Some businesses centralise all CCEW issuance through the contractor licence holder. Others delegate to qualified supervisors on site. Either approach works if the authority matches the licence and the file supports the signature.

## Qualified supervisor boundaries [#qualified-supervisor-boundaries]

Qualified supervisors sit between solo tradespersons and contractors. You have more sign-off flexibility than a basic electrician working alone, but less than a contractor taking company-wide responsibility.

In practice:

* Be on site for critical work phases you will certify
* Document what you inspected and when
* Do not sign for work you only heard about second-hand
* Keep training current so your certification reflects current standards

If you are employed by a contractor, follow their CCEW process even when your licence allows independent certification. Mixed processes create gaps when something goes wrong.

## Common authority mistakes [#common-authority-mistakes]

These show up repeatedly in compliance reviews and disputes:

**Signing for work you did not see.** Helping a mate finish paperwork is not supervision. If you did not verify the installation, you should not certify it.

**Certifying outside licence scope.** Residential experience does not automatically qualify you to sign complex industrial work. Match the job to your licence class and endorsements.

**Weak files.** Compliant work with no test records or supervision notes is hard to defend if SafeWork NSW or Fair Trading asks questions later.

**Assuming the subcontractor handled compliance.** The person signing the CCEW owns the certificate. Clear handover beats assumptions.

**Retrospective certification.** Issuing a CCEW weeks after energising, without fresh verification, is risky. Memories fade and site conditions change.

## Regulators and enforcement [#regulators-and-enforcement]

NSW authorities treat CCEW compliance seriously.

**SafeWork NSW** investigates electrical safety incidents and audits work practices. They will ask for test records, photos, and the issued certificate.

**Fair Trading NSW** oversees licensing. Inappropriate CCEW issuance can lead to licence conditions, suspension, or cancellation.

**Councils and certifiers** compare CCEW details to the installation during approvals. Mismatched addresses, wrong work descriptions, or missing certificates delay sign-off.

**Insurers** may review certification when processing claims. A certificate that does not match the installation creates problems for everyone.

The pattern is consistent: authorities want evidence that the person who signed the CCEW understood the work and verified compliance.

## Practical habits before you sign [#practical-habits-before-you-sign]

Run this check at the board before you export the PDF:

* Licence number and expiry are current on Fair Trading records
* Installer, tester, and supervisor fields match who actually did the work
* Work description matches what is installed, not the quote title
* Test results are complete and recorded on the certificate
* You can produce photos and notes if asked next week

Tradie Forms keeps the CCEW section order clear, reuses licence and business details, and maps your entries onto the official PDF layout. You still verify every field before issuing the certificate.

<ResourceCta />

## Solar, batteries, and newer install types [#solar-batteries-and-newer-install-types]

NSW jobs increasingly include solar, batteries, EV chargers, and smart gear. Licence scope and supervision rules still apply. If the job sits outside your usual work, check current NSW guidance and your licence conditions before you sign.

When in doubt, escalate to the contractor licence holder or decline to certify until the right person reviews the installation. A delayed certificate is cheaper than a licence investigation.

Start the [NSW CCEW form](/forms/nsw-ccew) on site, or browse [NSW electrician forms](/nsw/electrical) for more electrical paperwork.

## Check the licence record before the job becomes urgent [#check-the-licence-record-before-the-job-becomes-urgent]

Licence questions are easiest to solve before the quote is accepted. Confirm the business arrangement, the person doing the wiring work, the person supervising it and the person who will be responsible for certification. If the job is outside your normal scope, do not wait until the board is live to discover that the nominated person is unavailable.

NSW lists distinct pathways for contracting, supervising and carrying out electrical work. Read the current [NSW electrical licence information](https://www.nsw.gov.au/business-and-economy/licences-and-credentials/building-and-trade-licences-and-registrations/electrical) for the licence or certificate that applies to the work. A company or partnership contractor also needs the proper nominated qualified supervisor arrangements. These details can change, so use the current regulator information and your actual licence conditions rather than an old team rule.

## Make supervision visible in the record [#make-supervision-visible-in-the-record]

Real supervision leaves a trace. That does not mean creating paperwork for every conversation. It means the responsible person can explain what they checked: critical installation stages, test results, defects, changes to scope and final inspection. Put the job reference on photos, notes and tester exports so they do not become a loose collection in someone else's phone.

For apprentices and provisional certificate holders, do not use a certificate as a shortcut around the supervision arrangement. Check the conditions that apply to the individual and have the authorised person take the steps required before sign-off. If the person who normally certifies the crew's work is away, resolve that before the customer is promised a completion date.

## Work carried out by another business [#work-carried-out-by-another-business]

Subcontracting does not remove the need for a clear responsibility line. Agree at the start who performs the work, who tests, who gathers the job evidence and who issues the relevant record. A contractor should not be surprised by a form that needs signing at the end of the day; the person who will take responsibility needs the opportunity to inspect and verify the installation.

When a handover is unavoidable, send the work description, address, circuit information, test results, photos and any defect notes together. The receiving supervisor can then review real evidence instead of relying on a verbal summary. If the evidence is insufficient, return to site or obtain the missing information before certification.

## Current CCEW submission is a separate step [#current-ccew-submission-is-a-separate-step]

The authority to do or supervise electrical work and the act of completing a CCEW are connected, but portal submission is another part of the process. NSW advises that CCEWs are submitted through BCNSW eCert, with portal use mandatory from 1 July 2026. An exported PDF can support your job file and customer handover; it is not the portal submission. Keep any submission confirmation with the work records.

Tradie Forms can guide the field details, reuse current business information and let you preview the official PDF layout. It does not determine your licence authority, inspect the work or submit a regulator certificate. The responsible licensed person needs to check the work, the form and the current process.

## Official references [#official-references]

Check [NSW electrical compliance requirements](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/electricians/electrical-compliance-requirements), [NSW electrical licence types](https://www.nsw.gov.au/business-and-economy/licences-and-credentials/building-and-trade-licences-and-registrations/electrical) and the [BCNSW eCert portal](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/ecert-portal) before certifying a job.


# Electrical Safety Switch Testing: CCEW Requirements and Procedures (https://tradieforms.com.au/resources/electrical-safety-switches-ccew-testing)

Get RCD and safety switch testing right on the CCEW so the form passes review and the customer understands the result. | State: NSW | Trade: Electrical | Template: nsw-ccew



> **Tradie Forms:** finish NSW CCEW at the board and hand the customer the cert before you leave site. These guides help sparkies avoid rework; the same on-site habits apply as we add more Australian trade templates.

Safety switch testing is one of the first places a CCEW can come unstuck. If an RCD result is missing, unclear, or out of range, you are back at the board instead of handing over the cert.

This guide focuses on what to record while the tester is in your hand: device type, trip result, test date, and any follow-up work before you issue the NSW CCEW.

<KeyTakeaways>
  * RCDs must trip within **300ms*&#x2A; for general use; socket outlets often need **≤40ms**
  * Failed trip tests block CCEW approval until rectified and re-tested
  * Record trip time, test button operation, and device type on the certificate
  * Calibrated testers and correct test conditions are essential
</KeyTakeaways>

Log RCD results in the [NSW CCEW online form](/forms/nsw-ccew) before you leave site. Browse [NSW electrical forms](/nsw/electrical) or read more in the [NSW CCEW resource hub](/resources/forms/nsw-ccew).

## Understanding safety switch requirements in NSW [#understanding-safety-switch-requirements-in-nsw]

Safety switches, primarily RCDs and RCBOs, are mandatory in NSW residential and commercial installations under AS/NZS 3000. The current standards require these devices to protect final sub-circuits supplying socket outlets rated at 32A or less, lighting circuits, and any circuits supplying equipment in wet areas or outdoors.

The regulatory framework extends beyond simple installation requirements. Your CCEW must demonstrate that every safety switch has been properly tested, meets performance criteria, and functions within specified parameters. This means understanding not just what to test, but how to test it correctly and record the results clearly.

For residential installations, you'll typically encounter Type A RCDs rated at 30mA for general circuits, with some installations requiring Type AC devices for specific applications. Commercial installations often involve more complex arrangements with selective coordination requirements, where upstream devices must have higher ratings or time delays to ensure proper discrimination.

The consequences of inadequate testing extend far beyond regulatory compliance. A safety switch that appears to function during basic testing but fails under real-world conditions could result in electrocution, fire, or equipment damage. Your professional indemnity insurance may not cover claims arising from inadequate testing procedures, making thorough documentation essential for legal protection.

## Essential testing equipment and setup [#essential-testing-equipment-and-setup]

Professional safety switch testing requires specific equipment calibrated to Australian standards. Your primary tool will be an RCD tester compliant with AS/NZS 3017, capable of performing both trip time and leakage current measurements. Quality testers like the Megger RCD2 or Fluke 1653B provide the accuracy and reliability necessary for CCEW documentation.

Before beginning any testing, ensure your equipment is within calibration dates and functioning correctly. Many electricians overlook this critical step, only to discover during compliance audits that their test results are invalid due to uncalibrated equipment. Keep calibration certificates readily available and maintain a testing log for each piece of equipment.

Your testing setup must account for the installation's specific characteristics. In installations with multiple RCDs, you'll need to isolate circuits to prevent nuisance tripping during testing. This often requires careful planning and temporary disconnection of sensitive equipment like computers, alarm systems, or medical devices that could be damaged by test currents.

Consider the environmental conditions during testing. Temperature, humidity, and electromagnetic interference can all affect RCD performance and test results. AS/NZS 3000 specifies testing conditions, and your CCEW documentation should note any environmental factors that might influence results.

## Step-by-step testing procedures [#step-by-step-testing-procedures]

### Initial visual inspection [#initial-visual-inspection]

Begin every safety switch test with a thorough visual inspection. Check for physical damage, correct labelling, appropriate ratings, and proper installation according to manufacturer specifications. Look for signs of overheating, corrosion, or mechanical damage that could affect performance.

Verify that the RCD rating matches the circuit protection requirements. A common error involves installing 30mA RCDs on circuits requiring different sensitivity levels, or using Type AC devices where Type A RCDs are specified for electronic loads.

### Functional testing [#functional-testing]

Start with the manual test button, which should cause immediate tripping when pressed. This test verifies the mechanical operation but doesn't confirm electrical performance parameters. Document whether the device trips cleanly and resets properly without sticking or requiring excessive force.

### Electrical performance testing [#electrical-performance-testing]

Connect your RCD tester according to the manufacturer's instructions, ensuring proper phase and neutral connections. For three-phase installations, test each phase-to-neutral combination separately, as RCD performance can vary between phases.

Perform the following sequence of tests:

**Half-rated current test**: Apply 50% of the rated tripping current (15mA for a 30mA RCD). The device should not trip within the test duration, typically 2 seconds. If tripping occurs, the RCD is too sensitive and requires replacement.

**Rated current test**: Apply the full rated current (30mA for a 30mA RCD). The device must trip within 300ms for general-purpose RCDs or 150ms for Type S (selective) devices. Record the actual trip time for your CCEW documentation.

**Five times rated current test**: Apply five times the rated current (150mA for a 30mA RCD). The device must trip within 40ms. This test verifies performance under fault conditions and ensures adequate protection against electric shock.

### Ramp testing [#ramp-testing]

Many modern RCD testers include ramp testing functionality, which gradually increases test current until the device trips. This provides the actual trip threshold and can identify devices operating outside acceptable tolerances. While not always required for basic CCEW compliance, ramp testing provides valuable diagnostic information for troubleshooting problematic installations.

## Common testing issues and solutions [#common-testing-issues-and-solutions]

### Nuisance tripping during testing [#nuisance-tripping-during-testing]

One of the most frustrating issues electricians encounter is RCDs that trip unexpectedly during testing of other devices. This typically occurs in installations with high background leakage current or where multiple RCDs share common neutral conductors.

To resolve this, systematically isolate circuits and measure background leakage current using an insulation resistance tester. AS/NZS 3000 permits up to 1mA leakage per circuit, but cumulative leakage across multiple circuits can approach the RCD's trip threshold.

Consider installing RCDs with higher trip thresholds where permitted, or redesigning the circuit arrangement to reduce cumulative leakage. In some cases, upgrading to Type A RCDs can resolve issues with electronic equipment causing DC leakage currents.

### Inconsistent trip times [#inconsistent-trip-times]

RCDs that show varying trip times between tests often indicate internal wear or contamination. Temperature variations can also affect performance, with some devices showing slower response times in cold conditions.

Document the range of trip times observed and compare against manufacturer specifications. If variation exceeds acceptable limits, replacement is typically the most reliable solution. Attempting to "adjust" RCD sensitivity is not permitted and voids manufacturer warranties.

### Failed reset after testing [#failed-reset-after-testing]

RCDs that fail to reset after testing may have internal damage or be experiencing sustained fault conditions. Before condemning the device, verify that all test equipment is disconnected and check for actual earth faults on protected circuits.

Use an insulation resistance tester to verify circuit integrity before concluding that the RCD itself is faulty. In some cases, moisture ingress or contamination can prevent proper reset operation.

## Documentation requirements for CCEW compliance [#documentation-requirements-for-ccew-compliance]

Proper documentation forms the cornerstone of CCEW compliance for safety switch testing. Your records must demonstrate not only that testing was performed, but that it was conducted according to appropriate standards and that results meet regulatory requirements.

### Essential test data [#essential-test-data]

Record the following information for each safety switch tested:

* Device type, manufacturer, and model number
* Rated trip current and type (AC, A, B, etc.)
* Installation location and circuit identification
* Test equipment used and calibration status
* Environmental conditions during testing
* All test results with actual measured values
* Pass/fail determination for each test
* Any remedial action taken

### Test result interpretation [#test-result-interpretation]

Understanding how to interpret test results correctly matters for accurate CCEW completion. Trip times must fall within specified ranges, not simply below maximum limits. For example, an RCD that trips in 5ms at rated current may indicate a fault condition rather than superior performance.

Document any results that fall outside normal ranges, even if they technically meet minimum requirements. This information can be valuable for future maintenance and troubleshooting.

### Photographic evidence [#photographic-evidence]

Consider including photographs of test equipment displays showing actual measured values. While not always required, photographic evidence can provide additional verification of compliance and protect against disputes over test results.

## Advanced testing considerations [#advanced-testing-considerations]

### Selective coordination [#selective-coordination]

In installations with multiple RCDs in series, selective coordination ensures that only the RCD closest to a fault operates, maintaining power to unaffected circuits. Testing selective coordination requires careful planning and specialised procedures.

Apply test currents at various points in the installation and verify that upstream devices remain stable while downstream devices operate correctly. Document the coordination performance as part of your CCEW submission.

### Electronic RCD testing [#electronic-rcd-testing]

Modern electronic RCDs may require different testing approaches compared to electromagnetic devices. Some electronic RCDs include self-testing features that must be verified during commissioning.

Consult manufacturer documentation for specific testing requirements and ensure your test equipment is compatible with electronic RCD technology. Some older RCD testers may not provide accurate results with modern electronic devices.

## Troubleshooting complex installations [#troubleshooting-complex-installations]

Large commercial or industrial installations often present unique testing challenges requiring systematic approaches to identify and resolve issues.

### High background leakage [#high-background-leakage]

Installations with extensive electronic equipment, variable speed drives, or switching power supplies often exhibit high background leakage currents that can interfere with RCD operation.

Measure leakage current on individual circuits and calculate cumulative effects. Consider circuit rearrangement or RCD rating changes to accommodate legitimate leakage while maintaining adequate protection.

### Electromagnetic interference [#electromagnetic-interference]

Industrial environments with high electromagnetic interference can affect both RCD operation and test equipment accuracy. Shield test leads where possible and consider alternative testing times when interference levels are lower.

Document any environmental factors that might affect test results and consider their impact on long-term RCD reliability.

## Quality assurance and verification [#quality-assurance-and-verification]

Implementing quality assurance procedures for safety switch testing helps ensure consistent results and reduces the likelihood of compliance issues.

### Peer review [#peer-review]

Have experienced colleagues review your testing procedures and documentation, particularly for complex installations. Fresh eyes often identify potential issues that might be overlooked during routine testing.

### Calibration management [#calibration-management]

Maintain detailed records of test equipment calibration and implement procedures to prevent use of out-of-calibration equipment. Many compliance failures result from invalid test results due to equipment issues rather than installation problems.

### Continuous improvement [#continuous-improvement]

Regularly review your testing procedures and documentation practices to identify opportunities for improvement. Stay current with standards updates and industry best practices through continuing professional development.

## Professional development and training [#professional-development-and-training]

Safety switch testing requirements continue to evolve with advancing technology and changing standards. Maintaining current knowledge through formal training and industry participation ensures your testing procedures remain compliant and effective.

Consider specialised training in advanced RCD testing techniques, particularly for complex commercial and industrial applications. Understanding the theory behind RCD operation helps troubleshoot unusual situations and provides confidence in test result interpretation.

<ResourceCta />

## Next steps [#next-steps]

Record safety switch results while you are still on site, then preview the CCEW before you hand it over. Tradie Forms keeps the testing section in the same job flow as the rest of the certificate and maps your entries onto the official PDF layout.

Start the [NSW CCEW form](/forms/nsw-ccew) or browse [NSW electrician forms](/nsw/electrical).


# How to explain a CCEW to your customer (https://tradieforms.com.au/resources/ccew-client-communication-best-practices)

Talk customers through CCEW testing and results without losing trust. Plain-language scripts for NSW sparkies on site. | State: NSW | Trade: Electrical | Template: nsw-ccew



> **Tradie Forms:** finish NSW CCEW at the board and hand the customer the cert before you leave site. These guides help sparkies avoid rework; the same on-site habits apply as we add more Australian trade templates.

Customers do not always know what a CCEW proves or why missing test results matter. If you explain it in plain English while the job is fresh, you reduce arguments, speed up sign-off, and make the finished certificate feel useful instead of like extra paperwork.

Use these scripts and habits when you need to talk through testing, defects, or the final PDF.

<KeyTakeaways>
  * Clients often see CCEWs as cost risk - explain safety and legal value first
  * Use plain language; avoid jargon unless you define it
  * Walk through test results before handing over the PDF
  * Transparency on defects builds trust and reduces disputes
</KeyTakeaways>

Complete a clear PDF from the [NSW CCEW online form](/forms/nsw-ccew). Browse [NSW electrical forms](/nsw/electrical) or read more in the [NSW CCEW guides](/resources/forms/nsw-ccew).

<Callout type="info">
  **Script tip:** "This certificate confirms your installation was tested to NSW standards and is safe to energise. Here is what we checked and what the results mean."
</Callout>

## What the customer is usually thinking [#what-the-customer-is-usually-thinking]

Most homeowners and small business owners are not across electrical compliance. When you mention a CCEW, they often worry about:

* Extra cost if you find problems
* Delays before they can use the power
* Whether the certificate is legally required or optional
* Whether you are padding the job with paperwork

Address those concerns early. A thirty-second explanation at the switchboard beats a defensive email later.

## Explain the CCEW in plain language [#explain-the-ccew-in-plain-language]

Start with what the document is for, not AS/NZS clause numbers.

"A Certificate of Compliance Electrical Work is the record that your electrical work was installed and tested to Australian standards. It is what councils, insurers, and future buyers expect to see when someone asks if the job was done properly."

Then walk through what you actually did on site:

1. **Visual check** - looked for obvious damage, correct labelling, and safe terminations
2. **Testing** - used calibrated gear to check insulation, earthing, and safety switches where required
3. **Documentation** - recorded results on the official NSW certificate
4. **Handover** - gave them a PDF they can keep with the property records

Translate test names into outcomes. Instead of "insulation resistance at 500 V DC", say "we checked the cabling will not leak current in a way that could cause a fire or shock."

## Talking through test results at the board [#talking-through-test-results-at-the-board]

Customers trust electricians who show their working, not just the finished PDF.

Before you email or print the certificate:

* Point to the RCD or safety switch you tested and say whether it tripped in time
* Mention insulation and earth results in plain terms: "all good" or "this circuit needs a fix before we certify"
* Confirm the address and work description match what they expect on the invoice

If everything passed, keep it short: "All required tests are on the certificate. The installation is safe to use."

If something failed, explain severity before they read the formal wording on the PDF.

## When you find defects [#when-you-find-defects]

Hard conversations go better when you lead with safety and specifics.

Start with what you found and where: "The RCD protecting the outdoor power points did not trip within the required time. That means the safety switch may not protect someone if there is a fault."

Give priority in order:

1. **Must fix now** - shock or fire risk, exposed live parts, failed safety switch on a critical circuit
2. **Fix soon** - non-compliant but not an immediate danger
3. **Note for later** - minor items to schedule with the next upgrade

Expect pushback. "It has worked for years" is common. Your reply can stay factual: "Older installations often worked day to day but do not meet current standards. The certificate records what we found today so you can decide what to fix and when."

You are required to document non-compliant work honestly. That protects the customer and your licence.

## Handing over the PDF [#handing-over-the-pdf]

Issue the certificate while you are still on site when you can.

* Show them the PDF on your phone or tablet first
* Confirm the email address for delivery
* Tell them where to store it: with settlement papers, strata files, or the job folder for a commercial tenant

For builders and project managers, ask who else needs a copy: certifier, site supervisor, or office admin. Sending copies the same day prevents "can you resend the cert?" calls three weeks later.

## Follow-up that does not feel like a sales pitch [#follow-up-that-does-not-feel-like-a-sales-pitch]

A short check-in a few days later works for jobs with remedial work outstanding.

"Did you have any questions about the RCD replacement we quoted?" is enough. You are not chasing work for the sake of it; you are closing the safety loop.

Keep a note in the job file if the client chose to defer non-critical items. That documents the conversation if the issue comes up again.

## Using digital tools on site [#using-digital-tools-on-site]

Phone-first CCEW completion helps communication when you can preview the certificate before the customer sees it.

Useful habits:

* Enter test results while the tester is still connected
* Attach photos of defects to the job record, not just the camera roll
* Preview the official PDF layout so field names match what you explained verbally
* Send the PDF from site so the conversation and the document land together

Tradie Forms lets you complete the NSW CCEW in guided sections, preview the official layout, and export a clean PDF for the customer. You still own the technical accuracy of what goes on the form.

<ResourceCta />

## Next steps [#next-steps]

Talk through the result before the customer sees the PDF. Point out the work completed, the tests recorded, and any follow-up actions. Then complete the certificate in the same visit where you can.

Start the [NSW CCEW form](/forms/nsw-ccew) or browse [NSW electrician forms](/nsw/electrical).

## Set expectations before the work starts [#set-expectations-before-the-work-starts]

The best customer handover begins before you open the board. On a booked job, tell the client that electrical work includes testing and certification steps. You do not need a long speech. "Once the work is finished, I will test it, explain anything that needs attention and send through the certificate record" is enough.

That small warning helps when the job runs longer because a fault is found. It also makes the certificate feel like a normal part of doing the job, rather than a surprise charge or a document that appeared after the invoice.

## Use the right explanation for the right customer [#use-the-right-explanation-for-the-right-customer]

A homeowner generally wants to know whether they can safely use the work and what they should keep. A builder wants the job reference, work description and delivery timing. A strata manager may need the site detail and a copy for their records. Ask one question before you start explaining: "Who needs this record after today?"

Then match the conversation to the person. For a homeowner, avoid turning a five-minute handover into a standards lecture. For a project manager, say what has been completed, what is outstanding and who is responsible for the next action. If there is an unresolved defect, be precise about the location and urgency and follow your business process for making the installation safe.

## Do not promise what the certificate does not prove [#do-not-promise-what-the-certificate-does-not-prove]

A CCEW is an important record, but clients can read too much into a document with an official name. Avoid saying it is a general warranty for every part of the property, an insurance approval or proof that unrelated older work has been inspected. Explain the scope actually covered by the work description and testing you carried out.

Likewise, do not tell a customer a PDF has been lodged with the regulator merely because you have downloaded or emailed a copy. NSW advises that CCEWs are submitted through the BCNSW eCert portal. The responsible person should complete the required current process and keep the relevant confirmation with the job record.

## A plain-language handover script [#a-plain-language-handover-script]

For an uncomplicated completed job, try: "The work we did today has been tested. This record identifies the job and the checks we completed. Keep the copy with your property paperwork. If you are sending it to a builder or strata manager, use this job reference so it stays with the right site."

For a job with further work required, try: "I cannot treat this part as complete until the issue at \[location] is resolved. I have recorded what I found and will send the next step in writing." Do not minimise a safety issue to make the conversation easier. The customer is better served by a clear description and a clear plan.

## Finish the communication loop [#finish-the-communication-loop]

Before leaving, confirm the email address, recipient and job reference. Save the sent copy or delivery note with test records, photos and the final certificate. A short subject line such as "Electrical work record, 14 King Street, 10 July" makes later searching easier.

Tradie Forms can help prepare and preview a clear PDF record while the job details are fresh. It does not replace the licensed electrician's judgement, required regulatory submission or honest communication about the work.

## Official references [#official-references]

See [NSW electrical compliance requirements](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/electricians/electrical-compliance-requirements) and the [BCNSW eCert portal](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/ecert-portal) for the current certification process.


# Digital vs paper CCEW for NSW electricians (https://tradieforms.com.au/resources/digital-vs-paper-ccew-nsw-electricians)

Paper vs digital CCEW for NSW sparkies: finish at the board, hand the form over on site, and cut the admin you would do at home. | State: NSW | Trade: Electrical | Template: nsw-ccew



> **Tradie Forms:** finish NSW CCEW at the board and hand the customer the cert before you leave site. These guides help sparkies avoid rework; the same on-site habits apply as we add more Australian trade templates.

Paper CCEWs can work, but they are painful on a phone, easy to misread, and hard to keep with the rest of the job. Digital CCEWs help when they let you finish at the board, catch missing details, and export the official PDF layout without a trip back to the office.

Here is the practical difference for NSW electricians.

<KeyTakeaways>
  * Paper CCEWs add travel time, transcription errors, and filing overhead
  * Digital completion on site speeds client handover and payment
  * Validation and templates reduce rejections and rework
  * Records stay searchable for audits and warranty calls
</KeyTakeaways>

Tradie Forms offers a [guided NSW CCEW](/forms/nsw-ccew) that exports the official PDF layout. See [NSW electrical forms](/nsw/electrical) or browse [NSW CCEW articles](/resources/forms/nsw-ccew).

<Cards className="resources-cards resources-cards-cols-2 my-8">
  <ResourceCard title="Paper workflow" icon="file-text">
    Hand calculations, photocopies, physical delivery, and manual filing.
  </ResourceCard>

  <ResourceCard title="Digital workflow" icon="zap">
    On-site completion, field checks, instant PDF delivery, searchable records.
  </ResourceCard>
</Cards>

## Submit through the current NSW process [#submit-through-the-current-nsw-process]

From 1 July 2026, NSW says CCEWs must be submitted through the BCNSW eCert portal. Handwritten and PDF forms are no longer accepted as the submission method. That makes a clear distinction important: an exported PDF can still be a useful preview, customer copy or job record, but it is not a substitute for completing the required portal submission.

Build that step into the job close-out. Check the current [NSW electrical compliance requirements](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/electricians/electrical-compliance-requirements) and the [BCNSW eCert portal](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/ecert-portal) for the live process, particularly when a business is changing systems.

## How most NSW sparkies still file CCEWs [#how-most-nsw-sparkies-still-file-ccews]

The paper workflow is familiar:

* Carry a CCEW book or print blanks
* Hand-write installation and customer details at the board
* Copy test results from loose notes or phone photos
* Photocopy or scan for office records
* Deliver the certificate by hand, post, or email later

It works until volume, phone-only clients, or audit requests expose the weak points: illegible handwriting, missing fields, and certificates buried in camera rolls.

## Where digital saves time [#where-digital-saves-time]

The gain is not a magic button. It is skipping double entry.

**Typical paper path:**

* Find the right blank
* Rewrite business and licence details
* Transcribe test results from notes
* Discover a missing field after you have left site
* Scan or photograph the page for the office

**Typical digital path with Tradie Forms:**

* Open the guided NSW CCEW on your phone
* Reuse saved business and licence details
* Enter test results while the board is open
* See missing fields before export
* Download the official PDF layout and attach it to the job

That difference compounds when you issue multiple certificates a week or when the office needs the PDF on the job card the same day.

## Accuracy on site [#accuracy-on-site]

Common paper mistakes:

* Wrong cable size or protection rating copied from an old job
* Test results transcribed with the wrong unit
* Missing signature, date, or licence number
* Circuit descriptions that do not match the board

Guided digital forms reduce some of that by validating required fields and keeping standard references current. They do not replace knowing how to test the installation. You still verify every value before you sign.

## What customers and auditors see [#what-customers-and-auditors-see]

A clear PDF on the official layout looks professional and is easy to forward to builders, strata, or insurers.

Digital records also help when someone asks for a cert from six months ago. Search by address or job name beats digging through a filing cabinet or scrolling photo albums.

NSW still expects you to keep certification records for years. Digital storage with backups beats a single paper folder in the ute, provided you actually file the PDF in a consistent place.

## Costs worth comparing [#costs-worth-comparing]

Paper feels cheap until you add:

* Printing and book replacements
* Office time retyping or scanning
* Return visits for missing test results
* Delayed invoices while the certificate catches up

Digital tools have subscription costs. For many small electrical businesses, one avoided return visit or an hour of admin a week covers the difference.

## Switching without disrupting the crew [#switching-without-disrupting-the-crew]

You do not need a twelve-week transformation project.

1. **Try one job type** - for example switchboard upgrades or standard domestic finals
2. **Run paper in parallel briefly** if that helps the team trust the output
3. **Agree filing rules** - same job ID, same folder, PDF attached the day of issue
4. **Expand** once everyone can finish at the board without office chase

Features that matter on site:

* Offline or patchy-coverage tolerance with sync when you are back in range
* Saved licence and business details
* Validation before export
* Official PDF layout, not a generic form that still needs rework

## Mobile tools that actually help at the board [#mobile-tools-that-actually-help-at-the-board]

The test is simple: can you finish the certificate before you leave?

Phone-first filling only works when fields match the real CCEW, missing test results show up while the tester is still connected, and the export matches what NSW expects on the PDF.

Team adoption matters too. When everyone uses the same close-out habit, supervisors can review certs remotely and you avoid one sparkie on paper and another on ad-hoc PDFs.

<ResourceCta />

## Making the switch [#making-the-switch]

Pick one live job this week and time how long the certificate takes end to end on paper. Then run the next similar job through the [guided NSW CCEW](/forms/nsw-ccew) and compare.

The choice is not paper versus technology for its own sake. It is whether the certificate gets finished while the job is still fresh, on the PDF layout the customer and regulator expect.

Tradie Forms gives NSW sparkies a guided CCEW that maps entries onto the official PDF layout, plus the same platform pattern for daily paperwork and custom company forms. Start the [NSW CCEW form](/forms/nsw-ccew) or browse [Australian trade forms](/templates).

## Decide what digital means for your business [#decide-what-digital-means-for-your-business]

Digital is not one thing. A phone photo of a handwritten sheet, a generic PDF editor, a form tool and the regulatory portal solve different parts of the job. Work out where each piece belongs before telling the crew to "go digital".

Your field method should capture the source details accurately. Your job system should keep the customer, site, test notes and attachments together. Your CCEW workflow should give the responsible electrician a chance to review what will be submitted. The portal handles the required regulator submission. A PDF copy can make customer handover and later retrieval easier, but it should be labelled and stored as a record, not confused with a portal receipt.

## Set up the first week properly [#set-up-the-first-week-properly]

Pick a small group of jobs with a similar close-out pattern. Ask every electrician to use the same job reference and the same circuit naming convention. At the end of each day, check three things: has the required CCEW been submitted through the current process, is the job record complete, and has the customer or principal contractor received the copy they need?

When something is missing, fix the handoff rather than blaming the person who found it. A missing unit number might mean the booking screen needs a better address prompt. A lost tester photo might mean the team needs one attachment location. These are practical changes that make the next certificate easier to finish.

## Keep the customer conversation simple [#keep-the-customer-conversation-simple]

Tell the customer that the electrical work has been tested, explain any follow-up work plainly, and send the record they need. Do not promise that a PDF has been lodged with a regulator unless the responsible person has completed the required submission. For builders and strata managers, confirm the recipient and job reference before you leave.

Tradie Forms can help you prepare a clear record from site and preview its official layout. The licensed electrician remains responsible for the work, the form contents and using the current NSW submission pathway.

## Make a clean record without creating duplicate truth [#make-a-clean-record-without-creating-duplicate-truth]

Choose one final job folder and make it the place everyone checks. Store the field notes, test evidence, customer copy and eCert confirmation under the same job reference. If a correction is needed, record why it changed and make sure the customer-facing copy and submission process follow the current requirements. That avoids an office file, a phone PDF and a portal entry each telling a slightly different story.

The goal is simple: the record should help the responsible electrician answer a real question about a real installation. Digital tools earn their place when they make that easier on site, not when they create another admin task after hours.

Review the workflow after a month. Ask the crew where they still retype details, where evidence gets lost and whether a customer copy is consistently sent. Keep the parts that help and adjust the rest around real jobs.

Make any changes in a toolbox talk, then test them on the next similar job. A process only works if the electrician at the board can follow it without a second phone call.

## Official references [#official-references]

Read the current [NSW electrical compliance requirements](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/electricians/electrical-compliance-requirements) and [BCNSW eCert information](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/ecert-portal) before changing a CCEW process.


# NSW electrical testing checklist for CCEW sign-off (https://tradieforms.com.au/resources/nsw-electrical-testing-requirements-2025)

NSW electrical testing explained for sparkies who need the job signed off without a callback from the inspector. | State: NSW | Trade: Electrical | Template: nsw-ccew



> **Tradie Forms:** finish NSW CCEW at the board and hand the customer the cert before you leave site. These guides help sparkies avoid rework; the same on-site habits apply as we add more Australian trade templates.

Electrical testing is easier to document while the job is still in front of you. If you wait until later, circuit labels, RCD results, and photos turn into guesswork, and the CCEW is harder to defend.

Use this checklist as a field prompt for NSW electrical work. Always check current AS/NZS 3000, AS/NZS 3017, and regulator guidance for the specific installation you are certifying.

<KeyTakeaways>
  * Record results on site before completing the CCEW
  * Use calibrated test equipment and note calibration status
  * Match tests to the installation type: domestic, commercial, and solar jobs differ
  * Failed or missing tests delay sign-off and trigger return visits
</KeyTakeaways>

Record test results in the [NSW CCEW online form](/forms/nsw-ccew) while you are still on site. Browse [NSW electrical templates](/nsw/electrical) or the [NSW CCEW guides](/resources/forms/nsw-ccew) for more testing and completion tips.

## Before you switch the tester on [#before-you-switch-the-tester-on]

Preparation prevents the rework loop.

* Review the scope of work and any variations from the original plan
* Confirm test gear is calibrated and suitable for the installation voltage
* Isolate or disconnect equipment that must not see test voltage
* Note ambient conditions if they could affect readings
* List every circuit you will certify and how it is labelled on the board

Keep calibration certificates accessible. Inspectors and auditors increasingly ask for them when results are questioned.

## Insulation resistance [#insulation-resistance]

Insulation resistance testing shows whether cabling and equipment insulation is intact.

For many low-voltage circuits up to 500 V, AS/NZS 3000 expects a minimum of **1 MΩ** unless a particular standard allows otherwise. Record:

* Test voltage used
* Circuit or zone tested
* Measured value
* Whether equipment was disconnected or isolated

Low readings usually mean moisture, damaged insulation, or a connection problem. Investigate on site before you enter a pass result on the CCEW.

Temperature affects insulation readings on long cable runs. Note the conditions if you are working in cold storage, plant rooms, or other extreme environments.

## Earth continuity and earthing [#earth-continuity-and-earthing]

Verify the earthing system, not just a single resistance number.

Typical checks include:

* Main earthing conductor size and connection to the earthing terminal
* Earth electrode connections where accessible
* Equipotential bonding to water, gas, or structural steel where required
* Supplementary bonding in wet areas, pools, and special locations

Record earth fault loop impedance or continuity results as required for the circuit type. Final sub-circuit continuity values must meet AS/NZS 3000 limits for the protective device in use.

## RCD and safety switch testing [#rcd-and-safety-switch-testing]

RCD testing is where many CCEWs fail review.

For general-use RCDs, verify:

* Manual test button operation
* No trip at half rated sensitivity (for example 15 mA on a 30 mA device)
* Trip within **300 ms** at rated sensitivity for general applications
* Trip within **40 ms** at five times rated sensitivity where the standard requires it

Socket-outlet circuits may have tighter trip-time expectations. Record actual trip times, not just "pass".

Type A RCDs are required for some circuits with electronic loads. Confirm the device type matches the application before you test and document.

Installations with solar PV need extra care. DC equipment can affect RCD behaviour. Follow manufacturer and standard requirements for the combined system and document any special tests you performed.

<Callout type="warn">
  A missing or out-of-range RCD result is a common reason certificates get rejected. Record trip times on site while the tester display is still in front of you.
</Callout>

## Circuit protection and polarity [#circuit-protection-and-polarity]

Check that protective devices match the installation:

* Correct current rating and breaking capacity for the fault level
* RCD protection where the standard requires it
* Correct polarity on single-phase circuits
* Correct phase sequence on three-phase motor circuits

Document adjustable device settings where breakers have dials or DIP switches. A mismatch between the label and the actual setting is an easy audit failure.

## Voltage drop and load checks [#voltage-drop-and-load-checks]

Where voltage drop limits apply, record calculations or measurements for long runs and heavy loads.

Note harmonic-rich loads if they affect your readings. LED drivers, VSDs, and switch-mode supplies are common on modern sites.

If connected equipment has tighter voltage tolerance than the general installation limit, record that you checked compatibility.

## What to put on the CCEW [#what-to-put-on-the-ccew]

The certificate should stand alone without a phone call to explain it.

Include:

* Complete test results with units
* Equipment used and calibration reference where practical
* Circuit identifiers that match the switchboard
* Any defects or limitations discovered during testing
* Remedial work completed before issue, if applicable

Photos of the board, earth connections, and tester displays support your records even when they are not pasted into the PDF.

## Keeping current with standards [#keeping-current-with-standards]

AS/NZS 3000 and related standards change over time. Amendments affect RCD types, cable selection, and special locations.

Practical habits:

* Check you are working from the current edition cited on the job
* Read SafeWork NSW and industry association updates for NSW-specific processes
* Attend refresher training when new equipment types land on your jobs
* Ask peers when you hit an installation type you rarely certify

Tradie Forms keeps the CCEW testing section in the job flow, flags missing entries before export, and maps your answers onto the official PDF layout. You remain responsible for choosing the correct tests and verifying results against the standards in force for the job.

<ResourceCta />

## Next steps [#next-steps]

Run the tests, record the numbers at the board, then complete the CCEW in the same visit. Start the [NSW CCEW form](/forms/nsw-ccew) or browse [NSW electrician forms](/nsw/electrical).

## Build a test record that another electrician can follow [#build-a-test-record-that-another-electrician-can-follow]

The number on its own is rarely enough. A useful record links the reading to the circuit, the test method and the condition of the installation at the time. Use the circuit identifier that is actually visible at the switchboard. If the job has temporary labelling or a variation from the drawings, make a note rather than trying to make the certificate look tidier than the site.

For each reading, keep enough context to answer a later question: what was tested, what instrument was used, which setting was used where that matters, and whether connected equipment was isolated. Retain the supporting tester record, photo or field sheet in the job folder. That is useful when the office is preparing a customer pack, and more useful when a result is queried months later.

## Treat unusual results as a stop point [#treat-unusual-results-as-a-stop-point]

A result that does not look right needs investigation before it becomes an entry on a certificate. Do not select a pass result because the job needs to finish or because the equipment had passed on a previous visit. Recheck the setup, examine the circuit and resolve the cause in line with the standards and manufacturer instructions that apply to the job.

Some installations need tests beyond a normal domestic final: three-phase equipment, medical or hazardous locations, solar, batteries, EV equipment, pools and complex commercial controls each bring their own requirements. This page is a practical prompt, not a replacement for AS/NZS 3000, AS/NZS 3017, equipment instructions or job-specific engineering information. Use the current documents that apply to the installation.

## Keep test data and CCEW completion separate in your head [#keep-test-data-and-ccew-completion-separate-in-your-head]

Testing establishes the facts. The CCEW records the certification information required for the job. A guided form can reduce missed fields and give you a clean PDF copy to review, but it cannot tell you that a test was appropriate or that the installation is compliant. Read the completed record against your field notes before you make a declaration.

NSW states that electrical work must be done by, or under the supervision of, a licensed electrician and that CCEWs are submitted through the current BCNSW process. From 1 July 2026, the NSW information says CCEWs must be submitted through the BCNSW eCert portal. Keep the submission confirmation with your job record and do not treat a downloaded PDF as the portal submission itself.

## A close-out checklist for the van [#a-close-out-checklist-for-the-van]

* Match every recorded reading to a real circuit or item of equipment.
* Check labels, work description and site address against the installation.
* Save the tester export, notes and relevant photos under the same job reference.
* Review the CCEW before it is submitted by the responsible person.

If a customer asks what the test figures mean, explain the outcome in plain language and keep the technical record intact. That gives them a useful handover without pretending that a short conversation replaces the formal documentation.

If the circuit, label or reading cannot be tied back to the installation, treat the record as incomplete. Return to the source and resolve it before the certificate is finalised.

Record the correction as part of the job evidence.

This protects the customer and the person who certifies the work.

It also gives the next electrician a clear starting point if the installation changes or a fault is reported later.

## Official references [#official-references]

For the current NSW certification and portal requirements, see [NSW electrical compliance requirements](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/electricians/electrical-compliance-requirements) and the [BCNSW eCert portal](https://www.nsw.gov.au/housing-and-construction/compliance-and-regulation/ecert-portal).


## Product Docs
# FAQ (/docs/faq)



<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="What is Tradie Forms?" icon="hugeicons:info">
    Tradie Forms helps Australian tradies fill guided forms and download finished PDFs. It is built around compliance forms, daily job paperwork, and customer-facing documents.
  </Accordion>

  <Accordion title="Which forms are available now?" icon="hugeicons:clipboard-list">
    The public library has <PublicTemplateCount /> templates across national telecommunications and electrical, NSW, NT, QLD, SA, TAS, VIC, and WA forms. See [Form guides](/docs/form-guides) for the current list and section help.
  </Accordion>

  <Accordion title="Do I need an account?" icon="hugeicons:user">
    You can fill and preview public templates without signing in. You need an account to download PDFs, save details, use cloud drafts, and access Solo or Team features.
  </Accordion>

  <Accordion title="How does autosave work?" icon="hugeicons:save">
    Guest and Free forms save on this browser only. Local drafts can appear on **Overview** and **Drafts** on the same device for up to 24 hours per form. Solo and Team cloud drafts save to your account while cloud autosave is enabled.
  </Accordion>

  <Accordion title="How many PDFs can I download on Free?" icon="hugeicons:download">
    Free signed-in accounts include **3 PDF downloads per calendar month**. New downloads and regenerations from completed records both count. Preview is unlimited.
  </Accordion>

  <Accordion title="What is the difference between Solo and Team?" icon="hugeicons:users">
    **Solo** is for one person and adds unlimited downloads, cloud drafts, full completed history, saved details prefill, presets, Fill with AI, lookups, Licence check, PDF tools download, and integrations.

    **Team** adds a shared business workspace, 4 included members, shared drafts and library items, Fill with AI for members, team integrations, and PDF audit trail (full history).
  </Accordion>

  <Accordion title="What are saved details?" icon="hugeicons:bookmark">
    Saved details are reusable blocks, such as business details, licence details, or contact details. Free users can save details. Prefilling saved details on new forms requires Solo or Team.
  </Accordion>

  <Accordion title="What are presets?" icon="hugeicons:file-text">
    Presets are full-form snapshots for one template. They are useful when many jobs start from the same baseline. Presets are a Solo and Team feature.
  </Accordion>

  <Accordion title="How do Jobs work on Free?" icon="hugeicons:briefcase">
    Turn on Jobs in Settings, then turn on Auto-create job on complete if you want finished standalone forms grouped automatically. Free can view up to 3 active auto-created jobs. Solo and Team can create jobs themselves and manage forms, steps, and job details without an active-job limit.
  </Accordion>

  <Accordion title="How does Fill with AI work?" icon="hugeicons:message-square">
    On Solo and Team, **Fill with AI** opens a chat panel on supported forms. Describe the job, paste notes, attach a photo, or use voice dictation. The assistant can fill supported fields and apply saved details when you ask, but you must review the form and PDF preview before download.
  </Accordion>

  <Accordion title="Can I use address, ABN, or licence search?" icon="hugeicons:search">
    Solo and Team users can use smart lookups where a template supports them. They can also use **Licence check** under Tools for supported public registers. Free users can still type details manually.
  </Accordion>

  <Accordion title="Can I connect ServiceM8, Fergus, or Xero?" icon="hugeicons:plug">
    Yes. ServiceM8, Fergus, and Xero are available on Solo and Team. Use **Fill** to import one field at a time with the link icon, or turn on **Connect import** to map fields once and import a whole job, contact, or project. ServiceM8 can also attach completed PDFs back to jobs when PDF upload is enabled.
  </Accordion>

  <Accordion title="Does Tradie Forms lodge official forms for me?" icon="hugeicons:certificate">
    No. Tradie Forms prepares and downloads the PDF. You are responsible for checking it and lodging, emailing, or handing it over through the correct process.
  </Accordion>

  <Accordion title="Can I share a completed PDF or request a signature?" icon="hugeicons:link">
    Yes, on Solo or Team. Create a time-limited share link for a completed PDF, or send a link for someone to sign an empty signature field on a cloud-saved draft. You can add a password and revoke the link whenever needed. See [Share links](/docs/features/share-links).
  </Accordion>

  <Accordion title="Can I request a template?" icon="hugeicons:file-plus">
    Yes. Use **Request a template** from Templates, New form, or Support. You can suggest a shared public template or ask for a private template for your business.
  </Accordion>

  <Accordion title="Who do I contact for support?" icon="hugeicons:mail">
    Email [support@tradieforms.com.au](mailto:support@tradieforms.com.au) or use [Feedback](/docs/support/feedback).
  </Accordion>
</Accordions>

<Card title="Quick start" icon="hugeicons:rocket" href="/docs/quickstart">
  Start your first form and download a PDF.
</Card>

<Card title="Connections" icon="hugeicons:plug" href="/docs/features/integrations">
  Connect ServiceM8, Fergus, or Xero on Solo and Team.
</Card>


# Introduction (/docs/introduction)



Tradie Forms turns trade paperwork into guided web forms. Pick a template, work through the sections on your phone or computer, check the PDF preview, then download the finished PDF.

It is built for Australian tradies who need the paperwork done on site, not later from a flat PDF.

## What you can fill [#what-you-can-fill]

Tradie Forms supports three kinds of paperwork:

| Type                  | What it is for                              | Examples                                      |
| --------------------- | ------------------------------------------- | --------------------------------------------- |
| **Compliance**        | Official certificates, notices, and reports | NSW CCEW, QLD plumbing forms, NT gas notices  |
| **Daily operational** | Job paperwork for your crew or office       | Site notes, checklists, pre-start style forms |
| **Customer**          | PDFs you hand to the client                 | Completion, sign-off, acceptance, job records |

Most public templates are regulator compliance forms. NSW site safety records and other operational templates are in the library too. You can also [request a template](/docs/features/custom-forms) for a public template suggestion or a private template for your business.

## What every template does [#what-every-template-does]

Every template in Tradie Forms:

* Breaks the form into practical sections
* Shows progress and validation warnings
* Saves as you work
* Lets you preview the finished PDF before download
* Maps your answers onto the PDF layout for that template

Some templates also support saved details, address search, ABN lookup, in-form licence search, signatures, diagrams, photos, email actions, submission portal links, import from ServiceM8, Fergus, or Xero, or **Fill with AI** on Solo and Team. Solo and Team can also share a completed PDF or request a signature with an expiring link. The **Tools** area includes Licence check and everyday PDF tools on Solo and Team.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms helps you prepare paperwork. You remain responsible for checking the PDF, meeting the official rules, and lodging or sending the form where required.
</Callout>

## How the app is organised [#how-the-app-is-organised]

After you sign in at [tradieforms.com.au/app](https://tradieforms.com.au/app), the sidebar is split into three areas:

| Area        | Pages                                                 |
| ----------- | ----------------------------------------------------- |
| **Forms**   | Overview, Drafts, Completed, Jobs                     |
| **Library** | Templates, Saved details, Presets, Tools, Connections |
| **Account** | Billing, Account, Team, Settings                      |

The **New form** button and search button are at the top of the sidebar.

## Public templates today [#public-templates-today]

The public library currently includes <strong><PublicTemplateCount /> public templates</strong>. There are no private templates in the public docs because private forms are enabled only for the account or team that requested them.

* **National:** ACMA TCA1 Attach A, ACMA TCA2 Outstanding Matters, Test and Tag Register, RCD Test Record, Emergency Lighting Test Register, Smoke Alarm Service Record, Job Safety Analysis, Take 5 Safety Check, and Service Report
* **NSW:** CCEW, Combined Notice of Work and Certificate of Compliance, Fire Safety Certificate, Fire Safety Statement, Class B Asbestos Removal Control Plan, Mobile Crane Safety Checklist, Non-friable Asbestos Clearance Certificate (No Air Monitoring), and SafeWork NSW WHS Forms 01 through 10
* **NT:** Electrical Certificate of Compliance Addendum, Electrical Certificate of Compliance for emergency after-hours repairs, and Notification to Commence Gas Works
* **QLD:** Certificate of Testing and Compliance, plumbing Forms 1, 2, 3, 5, 6, 9, 11, 12, 14, and 19, building Forms 12, 15, 16, 21, 26, 30, 36, and 43, and fire hydrant and sprinkler Forms 71 and 72
* **SA:** Backflow Prevention Device Report
* **TAS:** Form 21 Certificate of Completion, Form 60 Start Work Notification, Form 71B Standard of Work Certificate, and Gratuitous Work for plumbers and gas-fitters
* **VIC:** Asbestos Removal Notification and Amendment Form, and Pesticide Application Record Sheet
* **WA:** Pest Management Business Registration Inspection

See [Form guides](/docs/form-guides) for section help by state, trade, and template.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Quick start" icon="hugeicons:rocket" href="/docs/quickstart">
    Fill your first form and download a PDF.
  </Card>

  <Card title="Workspace" icon="hugeicons:layout-grid" href="/docs/features/workspace">
    Overview, drafts, completed forms, and the app sidebar.
  </Card>

  <Card title="Form guides" icon="hugeicons:book-open" href="/docs/form-guides">
    Template-specific help for available forms.
  </Card>

  <Card title="Billing" icon="hugeicons:credit-card" href="/docs/account/billing">
    Free, Solo, and Team features.
  </Card>

  <Card title="Connections" icon="hugeicons:plug" href="/docs/features/integrations">
    Connect ServiceM8, Fergus, or Xero and import job details.
  </Card>

  <Card title="Share links" icon="hugeicons:link" href="/docs/features/share-links">
    Send a completed PDF or request a signature with an expiring link.
  </Card>
</Cards>


# Quick start (/docs/quickstart)



This walkthrough works for any template in your library. You can fill and preview public templates without paying. You need to sign in before you can download a PDF, use cloud features, or open private forms enabled for your account or team.

```text
Pick template -> Fill sections -> Validate -> Review -> Preview -> Download
```

<Steps>
  <Step>
    ### Sign in or start as a guest [#sign-in-or-start-as-a-guest]

    You can open public templates without an account. Guest and Free work saves in this browser only. Sign in when you are ready to download.

    <Callout type="info" className="docs-callout-info my-4">
      Solo and Team accounts can save cloud drafts so you can move between phone, tablet, and computer.
    </Callout>
  </Step>

  <Step>
    ### Set your state and trade [#set-your-state-and-trade]

    On first sign-in, choose your state and trade. Tradie Forms uses this to show recommended templates on **Overview**, **Templates**, and **New form**.

    You can change this later in [**Settings**](https://tradieforms.com.au/app/settings).
  </Step>

  <Step>
    ### Pick a template [#pick-a-template]

    Open [**Templates**](https://tradieforms.com.au/app/templates) or select **New form** in the sidebar.

    * Recommended forms appear first when they match your profile
    * The full template library is searchable and filterable by state, trade, category, and visibility
    * Private forms appear only after they are enabled on your account or team
  </Step>

  <Step>
    ### Fill each section [#fill-each-section]

    Work through the sections in order. The form shows progress, required fields, and validation messages.

    Use section help links when available. Complex compliance forms have detailed [Form guides](/docs/form-guides).
  </Step>

  <Step>
    ### Use shortcuts where they fit [#use-shortcuts-where-they-fit]

    Solo and Team users can speed up repeat work with saved details, presets, Fill with AI, address search, ABN lookup, in-form licence search, the standalone Licence check tool, and import from ServiceM8, Fergus, or Xero where supported.

    Connect from [**Connections**](https://tradieforms.com.au/app/integrations), then use the link icon beside supported fields or **Connect import** to pull in a whole job, contact, or project. See [Connections](/docs/features/integrations).

    Use **Fill with AI** from the toolbar when it appears. Describe the job, paste notes, attach a photo, or dictate into the chat, then check every value it fills. The assistant does not sign, attach photos to form fields, lodge, email, or submit the PDF for you.

    Always check imported or reused values before download.
  </Step>

  <Step>
    ### Validate, review, and preview [#validate-review-and-preview]

    Select **Validate** to find missing or invalid fields. Open **Review** to scan your answers, then **Preview** to check the PDF layout.

    Preview does not use a Free download allowance.
  </Step>

  <Step>
    ### Download the PDF [#download-the-pdf]

    Select **Download** when the preview looks right. Free accounts include 3 downloads per calendar month. Solo and Team include unlimited downloads.

    If **Store completed form data** is on, the finished record appears under [**Completed**](https://tradieforms.com.au/app/completed).
  </Step>
</Steps>

## Good first checks [#good-first-checks]

* Check names, addresses, licence numbers, dates, readings, and serial numbers
* Confirm customer address and job site address are in the right places
* Make sure signatures and diagrams appear in the PDF preview
* Review anything filled by AI, saved details, lookups, or integrations before download
* Lodge, send, attach, or complete the PDF through the correct authority, customer, or connected app process

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Starting a form" icon="hugeicons:play" href="/docs/features/starting-a-form">
    Guest fill, local drafts, cloud drafts, and Start fresh.
  </Card>

  <Card title="Completing a form" icon="hugeicons:clipboard-check" href="/docs/features/completing-a-form">
    Validation, review, toolbar actions, and autosave.
  </Card>

  <Card title="PDF downloads" icon="hugeicons:pdf" href="/docs/features/pdf-export">
    Preview, download, regenerate, and PDF history.
  </Card>

  <Card title="Connections" icon="hugeicons:plug" href="/docs/features/integrations">
    Connect ServiceM8, Fergus, or Xero and import job details.
  </Card>

  <Card title="Troubleshooting" icon="hugeicons:help-circle" href="/docs/support/troubleshooting">
    Fix common save, access, and download issues.
  </Card>
</Cards>


# Billing (/docs/account/billing)



Tradie Forms has Free, Solo, and Team plans.

<Tabs items="[&#x22;Free&#x22;,&#x22;Solo&#x22;,&#x22;Team&#x22;]">
  <Tab value="Free">
    **Free** is for trying public templates and occasional downloads.

    * Fill and preview public templates
    * Local autosave in this browser
    * 3 PDF downloads per calendar month
    * Last 3 completed records visible in history
    * Save your details on any plan. Prefilling them into new forms needs Solo or Team
    * Up to 3 active jobs when **Auto-create job on complete** is turned on
    * Try PDF tools, but downloading tool output requires Solo or Team
  </Tab>

  <Tab value="Solo">
    **Solo** is for one tradie working from a personal account.

    * Unlimited form PDF downloads
    * Cloud drafts across devices
    * Full completed history
    * Prefill saved details
    * Save and prefill your account signature on forms
    * Save and load presets
    * Fill with AI on supported forms
    * Address, ABN, and licence search where supported
    * Licence check under Tools for supported public registers
    * PDF tools download
    * ServiceM8, Fergus, and Xero integrations
    * Create and manage unlimited jobs
    * Share completed PDFs and signature requests by link

    Display pricing: **$12/month*&#x2A; or **$120/year**.
  </Tab>

  <Tab value="Team">
    **Team** is for a shared business workspace.

    * Everything in Solo for team work
    * 4 members included
    * Extra team members available
    * Shared cloud drafts, completed history, saved details, and presets
    * Fill with AI for team members
    * Team-managed integrations
    * PDF audit trail (full history) for stored download history
    * Create and manage unlimited jobs
    * Share completed PDFs and signature requests by link

    Display pricing: **$36/month*&#x2A; or **$360/year*&#x2A;, plus **$12/month*&#x2A; or **$120/year** per extra member beyond four.
  </Tab>
</Tabs>

## Feature comparison [#feature-comparison]

| Feature                                           | Free                             | Solo                         | Team                         |
| ------------------------------------------------- | -------------------------------- | ---------------------------- | ---------------------------- |
| Fill public templates                             | Yes                              | Yes                          | Yes                          |
| Preview PDFs                                      | Unlimited                        | Unlimited                    | Unlimited                    |
| Form PDF downloads                                | 3/month                          | Unlimited                    | Unlimited                    |
| Local autosave                                    | Yes                              | Yes                          | Yes                          |
| Cloud autosave                                    | No                               | Yes                          | Yes                          |
| Completed history                                 | Last 3                           | Full                         | Full                         |
| Prefill saved details                             | No                               | Yes                          | Yes                          |
| Saved signature                                   | No                               | Yes                          | Yes                          |
| Presets                                           | No                               | Yes                          | Yes                          |
| Address, ABN, and licence search                  | No                               | Yes                          | Yes                          |
| Licence check                                     | No                               | Yes                          | Yes                          |
| PDF tools download                                | No                               | Yes                          | Yes                          |
| Job system integrations (ServiceM8, Fergus, Xero) | No                               | Yes                          | Yes                          |
| Fill with AI                                      | No                               | Yes                          | Yes                          |
| Jobs                                              | Up to 3 auto-created active jobs | Unlimited, create and manage | Unlimited, create and manage |
| Share links for completed PDFs and signatures     | No                               | Yes                          | Yes                          |
| Shared workspace                                  | No                               | No                           | Yes                          |
| Stored PDF copies                                 | No                               | Yes (latest)                 | Yes (all)                    |
| PDF audit trail (full history)                    | No                               | Not included                 | Yes                          |

## Free download limit [#free-download-limit]

Free includes 3 PDF downloads per calendar month. Regenerating a PDF from a completed record also counts.

Preview is unlimited and does not count as a download.

## Billing portal and invoices [#billing-portal-and-invoices]

Open [**Billing**](https://tradieforms.com.au/app/billing) for your personal plan. Open [**Team**](https://tradieforms.com.au/app/team) for team checkout and team members.

Use the billing portal link in the app to update card details, view invoices, or manage a subscription.

## Workspace matters [#workspace-matters]

Solo applies to your personal workspace. A team needs its own Team plan for shared Solo features in the business workspace.

<Card title="Teams" icon="hugeicons:users" href="/docs/features/teams">
  Shared workspace, team members, and PDF audit trail (full history).
</Card>

<Card title="Connections" icon="hugeicons:plug" href="/docs/features/integrations">
  Connect ServiceM8, Fergus, or Xero on Solo and Team.
</Card>


# Managing your account (/docs/account/managing-your-account)



Account pages control your sign-in, profile, workspace, and saved form settings.

## Account and security [#account-and-security]

Open [**Account**](https://tradieforms.com.au/app/account) to manage your profile, email, and sign-in options.

You can fill and preview public templates without an account, but downloads, saved details, cloud drafts, PDF tools download, private forms, and team work require sign-in.

## State and trade profile [#state-and-trade-profile]

Onboarding asks for your state and trade. Tradie Forms uses this to recommend forms on Overview, Templates, and New form.

Update it later in [**Settings**](https://tradieforms.com.au/app/settings).

Supported profile trades are Electrical, Plumbing, Draining, Gasfitting, Building, Fire Safety, and Pest Control.

## Settings [#settings]

Open [**Settings**](https://tradieforms.com.au/app/settings) for:

| Setting                                 | What it does                                                                                                                                                                                                                     |
| --------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Store completed form data**           | Saves completed records when you download a PDF                                                                                                                                                                                  |
| **Jobs**                                | Shows Jobs in the sidebar and keeps each job's forms and completion steps together. Auto-create on complete is off by default; Free can have up to 3 active jobs, while Solo and Team can create and manage jobs without a limit |
| **AI assistant**                        | Solo or Team: app header launcher and Fill with AI on forms; on by default, turn off here to hide it for your account                                                                                                            |
| **Cloud autosave**                      | Solo or Team cloud drafts sync to the active workspace                                                                                                                                                                           |
| **Draft retention**                     | Solo or Team cloud drafts can auto-delete after 7, 14, 30, 60, or 90 days                                                                                                                                                        |
| **Stored PDF copies / PDF audit trail** | Solo (latest copy) or Team (full history), stores downloaded PDF copies for re-download                                                                                                                                          |
| **Share links**                         | Solo or Team: view, copy, or revoke links for completed PDFs and signature requests                                                                                                                                              |

Turning off completed storage stops new completed records from being saved. The app may ask whether to archive or delete existing saved records.

Turning off stored PDF copies or PDF audit trail stops new PDF copies from being stored. Completed form data is unchanged. You can choose whether to keep or delete existing stored PDFs.

Turning off the AI assistant hides it in the app header and **Fill with AI** on forms, and blocks chat requests. Other team members can choose their own setting.

## Archived forms [#archived-forms]

Deleted records move to [**Settings -> Archived forms**](https://tradieforms.com.au/app/settings/archived). You can restore them or permanently delete them.

In a team workspace, deletion permissions depend on your role and whether you created the record.

## Team accounts [#team-accounts]

Use the account menu to switch between personal and business workspaces. Use [**Team**](https://tradieforms.com.au/app/team) for team plan checkout and [**Organisations**](https://tradieforms.com.au/app/organisations) for team members.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Workspace" icon="hugeicons:layout-grid" href="/docs/features/workspace">
    Sidebar pages and saved form areas.
  </Card>

  <Card title="Billing" icon="hugeicons:credit-card" href="/docs/account/billing">
    Plans, limits, invoices, and team members.
  </Card>
</Cards>


# Completing a form (/docs/features/completing-a-form)



Each template opens in a full-screen form editor. Work through the sections, check the warnings, preview the PDF, then download when it is ready.

## Sections and progress [#sections-and-progress]

Each section card shows:

* Required fields and validation messages
* Progress for that section
* A help link when docs exist for the section
* Saved details controls when that section supports them
* Job system import links beside supported fields, or a Fill and Connect banner when Connect import is enabled
* Rich fields such as signatures, photos, or diagrams when that template needs them

The progress panel lists every section so you can jump straight to missing items.

## Validation [#validation]

Select **Validate** before download. Validation checks required fields and template rules, such as dates, contact formats, required choices, and linked sections.

When validation fails, fix the highlighted section and run **Validate** again.

## Review [#review]

Select **Review** to see a read-only summary across the form. This is the fastest way to catch wrong names, addresses, licence numbers, readings, serial numbers, and dates before you open the PDF preview.

## Toolbar actions [#toolbar-actions]

| Action           | What it does                                                                                                                   |
| ---------------- | ------------------------------------------------------------------------------------------------------------------------------ |
| **Validate**     | Checks the form and highlights problems                                                                                        |
| **Review**       | Opens a summary of entered answers                                                                                             |
| **Preview**      | Generates an in-app PDF preview without using a download allowance                                                             |
| **Download**     | Saves the finished PDF to your device                                                                                          |
| **Sample**       | Adds demo data where Fill with AI is not shown, for testing only                                                               |
| **Fill with AI** | Solo or Team: opens chat to fill supported fields from notes, photos, or voice dictation ([help](/docs/features/fill-with-ai)) |
| **Clear**        | Resets the current form where the template exposes it                                                                          |
| **Presets**      | Saves or loads full-form snapshots on Solo or Team                                                                             |
| **Email**        | Opens template email options where supported                                                                                   |
| **Portal**       | Opens template submission portal links where supported                                                                         |

## Autosave [#autosave]

* Local save works in the browser for guest and Free public forms.
* Cloud autosave works on Solo and Team while enabled in Settings.
* The save indicator shows whether the latest local or cloud save has completed.

Do not rely on local drafts across devices, private browsing, or cleared browser data.

## Reusing details [#reusing-details]

Supported templates can use:

* **Saved details** for reusable business, licence, customer, or provider details
* **Presets** for full-form starting points
* **Address search** for Australian address blocks
* **ABN lookup** for business names and ABNs
* **Licence search** inside supported form fields, plus **Licence check** under Tools for supported public registers
* **Integration import** with **Fill** (link icon per field) or **Connect** (map fields once, then import a whole job, contact, or project) for supported fields on ServiceM8, Fergus, or Xero
* **Fill with AI** on Solo or Team to describe job details and fill supported fields from chat ([help](/docs/features/fill-with-ai))

Imported and reused details still need a final check.

## Downloading with warnings [#downloading-with-warnings]

If required details are missing, Download asks you to fix them. Some warnings can be bypassed with **Download anyway** after you confirm responsibility.

<Callout type="warn" className="docs-callout-warn my-4">
  Always check the PDF preview before sending, lodging, or handing over a form. Tradie Forms does not verify the real-world job details for you.
</Callout>

<Card title="Connections" icon="hugeicons:plug" href="/docs/features/integrations">
  Connect ServiceM8, Fergus, or Xero and import details into supported fields.
</Card>


# Custom forms (/docs/features/custom-forms)



If the form you need is not in the public library, use **Request a template**.

You can request:

* A shared template suggestion that may become public
* A private custom template for your business

Custom templates can be compliance, daily operational, or customer-facing paperwork.

## Where to request a template [#where-to-request-a-template]

Use **Request a template** from:

* [**Templates**](https://tradieforms.com.au/app/templates)
* **New form** when there is no good match
* [**Support**](https://tradieforms.com.au/app/help)
* Related template pages

You need to be signed in.

## Request types [#request-types]

| Type                                | Who can use it                    | Notes                                                                   |
| ----------------------------------- | --------------------------------- | ----------------------------------------------------------------------- |
| **Shared template**                 | May become available to all users | Best for common state, trade, or industry paperwork                     |
| **Custom template for my business** | Private to your account or team   | One-off build quote from $59 AUD, plus Solo or Team while it stays live |

Final build pricing depends on the PDF, number of fields, signatures, tables, calculations, and special download needs. Your plan keeps the template available for your workspace.

## What to include [#what-to-include]

Add:

* State and trade
* Template name
* Why you need it
* Who receives or lodges the finished PDF
* Whether it should be public or private
* A PDF sample if you have one

PDF attachments must be 10 MB or smaller.

## What happens next [#what-happens-next]

1. Tradie Forms receives the request
2. We review the PDF, scope, and pricing
3. We follow up if anything is unclear
4. Once built and enabled, the template appears in **Templates**

Private templates require Solo or Team because they use cloud drafts and account access.

<Callout type="info" className="docs-callout-info my-4">
  Custom templates are built by the Tradie Forms team. They do not appear instantly after request.
</Callout>


# Fill with AI (/docs/features/fill-with-ai)



**Fill with AI** helps you get details into a form faster on Solo and Team plans. Open it from the form toolbar, describe the job in plain language, and the assistant fills matching supported fields.

Use it for rough notes, copied job details, photos, or dictated site notes. Treat the result as a draft. You still need to check every field, add signatures and form photos where required, preview the PDF, and complete or lodge the finished PDF yourself.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms helps prepare the PDF. Fill with AI does not decide whether the work complies, lodge forms with regulators or councils, or replace your final check.
</Callout>

## Where to find it [#where-to-find-it]

While filling a supported form on Solo or Team:

1. Select **Fill with AI** in the toolbar. It uses the same toolbar spot as **Sample**, so you will normally see one or the other.
2. Describe the job, paste notes, attach photos, or use voice dictation in the chat panel.
3. Review the field updates in the form.
4. Finish signatures, photos, diagrams, and any remaining fields yourself.

The assistant is **on by default** for Solo and Team users. Turn it off under [**Settings -> Features**](https://tradieforms.com.au/app/settings) if you prefer to fill without AI. This setting is personal to your account.

## Good ways to use it [#good-ways-to-use-it]

Give the assistant the same plain notes you would give an office admin:

```text
Customer is Jordan Lee, 0412 345 678. Job was at 12 High Street, Ballarat. Tested today. Main device passed. Notes: replaced damaged cover.
```

You can also ask focused questions:

* "Fill the customer section from these notes"
* "Use my saved contractor details"
* "What required fields are still missing?"
* "What have I already filled in?"
* "Change the test date to 28/06/2026"

## What the assistant can do [#what-the-assistant-can-do]

* Fill text fields, choices, dates, checkboxes, and other supported inputs on the current form
* Read the form you are filling, current entered values, and the section you are near
* Read photos or files you attach and use visible details where the form supports those fields
* Stream voice dictation into the message box for you to review before sending
* Apply **saved details** when you ask it to
* Summarise what is already filled or what still looks missing

## What it cannot do [#what-it-cannot-do]

* Add or draw **signatures** on the form
* Add **photos or diagrams** to form photo or drawing fields
* Lodge, email, or submit forms for you
* Guarantee compliance with regulator rules
* Know facts you have not provided
* Confirm that a licence, ABN, address, reading, or test result is correct in the real world

## Attachments and voice [#attachments-and-voice]

Use attachments when the details are already in a photo or small file, such as a job card, label, meter photo, or handwritten note. Photos work best when text is clear, upright, and close enough to read.

Photos and screenshots are resized automatically before send so they work on site. Add one photo per message. Very large originals or unsupported files may still be blocked. If a file will not send, try a closer photo or type the important details into chat.

Use the microphone button to dictate notes. The transcript is placed into the message box so you can read it before sending. If microphone permission is blocked, type or paste the notes instead.

## Saved details [#saved-details]

When saved details are available for the form, the assistant can list them by name and apply them when you ask. For example, ask it to use your saved contractor, licence, business, tester, or customer details.

After saved details are applied, check the fields like you would any other prefill. Update job-specific values before download.

## What the assistant can see [#what-the-assistant-can-see]

While you chat, the assistant receives:

* **Current form answers** you have already typed on the form you are filling
* **Attachments** you add to a message (photos, screenshots, or small files)
* **Voice audio** while you dictate, so it can transcribe your notes

That content is sent to our AI provider to suggest field values. It is handled under our providers' data agreements and is not used to train public models. PostHog analytics for the assistant records usage metadata only, not your chat text or form values.

Do not send information you are not comfortable sharing for that purpose.

## Privacy and care [#privacy-and-care]

Messages, current form context, and attachments you send in chat are processed by our AI service so the assistant can suggest field values.

If you turn the assistant off in Settings, the app header launcher and **Fill with AI** are hidden and chat requests are blocked for your account.

## If something goes wrong [#if-something-goes-wrong]

* **Upgrade required:** Fill with AI needs Solo or Team.
* **Turned off in Settings:** Turn **AI assistant** back on under Features, or fill the form manually.
* **Button missing:** Check you are signed in, on Solo or Team, and using a supported form. When available, Fill with AI replaces Sample.
* **Wrong field filled:** Tell the assistant the exact field or section to change, or edit it manually.
* **Attachment blocked:** Try a smaller JPEG, PNG, WebP, or text file.
* **Voice blocked:** Check browser microphone permission, then try again.
* **Too many messages:** If you send many messages in a short time, wait a bit and try again.

<Callout type="warn" className="docs-callout-warn my-4">
  Always review the form and PDF preview before download. The assistant can miss context or misread a photo.
</Callout>

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Completing a form" icon="hugeicons:clipboard-check" href="/docs/features/completing-a-form">
    Sections, validation, review, and toolbar actions.
  </Card>

  <Card title="Saved details" icon="hugeicons:bookmark" href="/docs/features/saved-details">
    Reusable business, licence, and customer blocks the assistant can apply.
  </Card>

  <Card title="Billing" icon="hugeicons:credit-card" href="/docs/account/billing">
    Solo and Team features, including Fill with AI.
  </Card>
</Cards>


# Form types (/docs/features/form-types)



Tradie Forms is built around **three kinds of paperwork** tradies use every week. All types share the same app: guided sections, validation, saved details, preview, and PDF download.

```text
                    ┌─────────────────────────────────────┐
                    │           Tradie Forms              │
                    └──────────────────┬──────────────────┘
           ┌───────────────────────────┼───────────────────────────┐
           ▼                           ▼                           ▼
   ┌───────────────┐           ┌───────────────┐           ┌───────────────┐
   │  Compliance   │           │    Daily &    │           │   Customer    │
   │     forms     │           │  operational  │           │     forms     │
   └───────┬───────┘           └───────┬───────┘           └───────┬───────┘
           │                           │                           │
           ▼                           ▼                           ▼
   Regulators &               Run the job on site          Hand to the client
   official PDFs              checklists, JSAs, etc.       sign-off, completion
```

## Compliance forms [#compliance-forms]

**Compliance forms** are regulatory or authority paperwork - usually an **official PDF** you need to check carefully and keep with the right job records.

Examples:

* NSW electrical and plumbing certificates
* QLD electrical and plumbing certificates
* NT gas notifications
* TAS plumbing certificates
* National telecommunications cabling advice forms

Typical features on compliance templates:

* Strict validation against certificate rules
* **Licence lookup** where registers exist
* **Form guides** in docs for every section (see [Form guides](/docs/form-guides))

<Callout type="info" className="docs-callout-info my-4">
  **Available now:** <PublicTemplateCount /> public templates across national telecommunications and electrical, NSW electrical, plumbing, fire safety, building, and WHS forms, NT electrical and gasfitting, QLD electrical, plumbing, building, and fire safety, SA plumbing, TAS plumbing and gasfitting, VIC building and pest control, and WA pest control. See [Form guides](/docs/form-guides) for the current list.
</Callout>

## Daily operational forms [#daily-operational-forms]

**Daily operational forms** are how you **run jobs day to day** - internal or crew-facing paperwork that keeps work safe, organised, and auditable.

Available examples:

* National Test and Tag Register
* National RCD Test Record
* National Emergency Lighting Test Register
* National Smoke Alarm Service Record
* NSW Mobile Crane Safety Checklist
* NSW WHS site safety forms, including risk assessments, SWMS, toolbox talks, and registers

You can also request custom site diaries, pre-start records, or internal completion paperwork for your business.

These use the same app areas (**Drafts**, **Completed**, **Saved details**) as compliance forms. They are built for **quick use on mobile** and reusing saved details across similar jobs.

## Customer forms [#customer-forms]

**Customer forms** are documents you **give to the client** - proof of work, approvals, or job communication, not forms you lodge with government.

Examples you might request as custom forms:

* Job completion and sign-off paperwork
* Variation or scope acknowledgements
* Customer-facing checklists or acceptance records

Customer forms still download to **PDF** for email or print. Wording and layout should match how you present work to homeowners, builders, or facility managers.

<Callout type="idea" className="docs-callout-info my-4">
  **Customer forms** are about **who receives the PDF**. **Compliance forms** are about **who regulates the work**. A single job might need both.
</Callout>

## Custom builds (any type) [#custom-builds-any-type]

Need a PDF that is not in the public library? **Request a template** from the app. We can turn your PDF into a guided template and enable it on your account, whether it is compliance, operational, or customer-facing.

See [Custom forms](/docs/features/custom-forms).

## Where to start [#where-to-start]

<Cards className="docs-cards docs-cards-cols-3 my-6">
  <Card title="Form guides" icon="hugeicons:shield-check" href="/docs/form-guides">
    Section help for compliance templates available today.
  </Card>

  <Card title="Browse templates" icon="hugeicons:layout-template" href="https://tradieforms.com.au/app/templates">
    Public library in the app
  </Card>

  <Card title="Request a template" icon="hugeicons:file-plus" href="/docs/features/custom-forms">
    Shared or private custom templates
  </Card>
</Cards>


# Jobs (/docs/features/jobs)



Jobs keep the forms and completion steps for one site or customer job in one place. Each job is one checklist with the next step up front.

Signed-in users can turn Jobs on. Free accounts can automatically create and view up to 3 active jobs when a form is completed. **Solo** and **Team** add manual job creation and full job management.

Tradie Forms does **not** lodge forms with regulators or councils for you. Jobs help you finish forms on site, download PDFs, and keep track of what you lodged, emailed, handed over, or kept on file. Always check the official requirements that apply to your work.

## Turn on Jobs [#turn-on-jobs]

Open [**Settings**](https://tradieforms.com.au/app/settings), then turn on **Jobs** under **Features**. This shows **Jobs** in the sidebar.

Optional: turn on **Auto-create job on complete** if you want a job created automatically when you finish a form that is not already on a job. This is off by default so standalone downloads stay as completed forms only. Free accounts can have up to 3 active auto-created jobs. Solo and Team have no active-job limit.

## Create a job on Solo or Team [#create-a-job-on-solo-or-team]

1. Open [**Jobs**](https://tradieforms.com.au/app/jobs) in the sidebar.
2. Select **New job**.
3. Pick a **Job type**. Job types add the usual forms for that kind of work, or pick **Custom job** and choose forms yourself.
4. Enter the job title, customer, job number, and site address, or import the job from ServiceM8, Fergus, or Xero.
5. Select **Create job**.

Free accounts can view the jobs that auto-create from completed forms. Upgrade to Solo or Team to create a job yourself, add forms, update completion steps, or manage the job.

## What a job includes [#what-a-job-includes]

Each job holds:

* **Forms** for the job, from new forms to drafts and finished forms
* **Completion steps** for each form, such as email, portal upload, post, complete on site, or keep on file
* **Job history** showing status changes and references you record
* **Job notes** for access details, builder requests, or anything to remember

## Work through the checklist [#work-through-the-checklist]

The checklist lists each form with its completion steps. Open a linked form to finish it or review a completed one. Download the PDF, then update each step as you send, lodge, post, hand over, or file the copy. Some steps include shortcuts, like emailing the PDF straight from the job.

The job status rolls up from the steps, from **Not started** through **In progress**, **Ready to send**, **Part sent**, and **Done**. Anything that needs you shows as **Action needed**. The job page also shows the next step up front when there is one.

On the Jobs page, filter your list with **Needs attention**, **In progress**, **Done**, or **All**. Open a job with **View job** to see progress, linked forms, next steps, and updates. Use the row menu to edit, add forms, close, archive, or delete.

## Add an existing form [#add-an-existing-form]

If you already started a form:

1. Open the form row menu on **Drafts** or **Completed**.
2. Choose **Add to job** and pick the job.

You can also add forms from the job page with **Add form** or **Add existing form**.

## Close a job [#close-a-job]

When everything is done, close the job from the job page menu with **Close job**. Closed jobs stay in your list for reference.

## Archive and restore a job [#archive-and-restore-a-job]

When you no longer need a closed job in your list, choose **Archive job** from the job page menu. An archived job is read only. Open it to review forms and history, or select **Restore job** to make changes again.


# PDF downloads (/docs/features/pdf-export)



Tradie Forms maps your answers onto the PDF layout for that template. Preview first, then download when the PDF is ready to use.

## Preview and download [#preview-and-download]

| Action                        | Guest            | Free                 | Solo / Team |
| ----------------------------- | ---------------- | -------------------- | ----------- |
| **Preview public templates**  | Yes              | Unlimited            | Unlimited   |
| **Download form PDFs**        | Sign-in required | 3 per calendar month | Unlimited   |
| **Regenerate from Completed** | Sign-in required | Counts toward limit  | Unlimited   |

Preview opens in the app and includes a Tradie Forms preview watermark. It does not use a Free download allowance.

Private templates require sign-in before preview or download.

PDF tool downloads are handled separately from form template PDF downloads. See [PDF tools](/docs/features/pdf-tools) for organise, merge, sign, convert, and mark-up tools.

When the PDF is ready, the final sheet lets you **Save PDF** or **View PDF**. Solo and Team may also see **Share link** or an attach button for ServiceM8, Fergus, or Xero when those actions are available.

## Download checklist [#download-checklist]

1. Run **Validate**
2. Open **Review** and scan the answers
3. Open **Preview** and check every page
4. Download the PDF
5. Lodge, email, attach, or complete the PDF through the right process

Check names, addresses, dates, licence numbers, readings, serial numbers, signatures, diagrams, and page layout.

## Completed records [#completed-records]

When **Store completed form data** is enabled in [**Settings**](https://tradieforms.com.au/app/settings), downloading a PDF saves the record under [**Completed**](https://tradieforms.com.au/app/completed).

From a completed record you can:

* Open and edit saved answers
* Rename the record
* Duplicate it
* Regenerate the PDF
* Download the stored PDF when stored PDF copies (Solo) or PDF audit trail (Team) is enabled
* View PDF history / stored PDF when enabled
* Create a share link on Solo or Team
* Archive or delete it
* Send to ServiceM8, Fergus, or Xero where that integration is connected and PDF upload is enabled

Free accounts show the last 3 completed records. Solo and Team show full history.

## Share a completed PDF [#share-a-completed-pdf]

On Solo or Team, select **Share link** from the PDF-ready screen or a completed form's actions. Choose an expiry and optional password, then copy the link for the recipient. The link opens the finished PDF and can be revoked at any time.

See [Share links](/docs/features/share-links) for expiry, signature requests, and safe sharing steps.

## Stored PDF copies and PDF audit trail [#stored-pdf-copies-and-pdf-audit-trail]

Solo workspaces can enable **Stored PDF copies** to keep the most recent completed PDF for easy re-download from history.

Team workspaces can enable **PDF audit trail** to keep the full history of downloaded PDFs and re-download any previous version via **PDF history**.

When the feature is off (or on Free), completed form data can still be saved. The app regenerates a new PDF from the saved answers when needed.

## Email, portal, and integrations [#email-portal-and-integrations]

Some templates provide extra actions:

* **Email** builds a message where supported. Attach the downloaded PDF yourself before sending.
* **Portal** opens relevant submission portal links where supported.
* **Attach to ServiceM8, Fergus, or Xero** appears on the PDF-ready sheet when a linked job or contact is available and PDF upload is enabled
* **Send to ServiceM8, Fergus, or Xero** is also available from Completed where the connected integration supports PDF upload

These actions help move the PDF. They do not replace your responsibility to check, lodge, issue, or keep the form correctly.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares PDFs. It does not lodge certificates, notices, or reports with regulators or network operators for you.
</Callout>


# PDF tools (/docs/features/pdf-tools)



[**Tools**](https://tradieforms.com.au/app/tools) helps with licence checks and everyday PDF jobs outside the guided form templates.

Most PDF tools run in your browser. You can try the workflow without signing in. Downloading PDF tool output requires Solo or Team. Licence check requires Solo or Team before search.

## Compliance [#compliance]

| Tool                                                                    | What it does                                                                                |
| ----------------------------------------------------------------------- | ------------------------------------------------------------------------------------------- |
| [**Licence check**](https://tradieforms.com.au/app/tools/licence-check) | Search supported official public registers by licence number, business name, or holder name |

Licence check searches live register data for **NSW**, **QLD**, **VIC**, **ACT**, and **WA**. **SA**, **TAS**, and **NT** are coming soon.

Results can include current, expired, and inactive records. Use the result as a starting point, then check the official register before you rely on it for site access, hiring, paperwork, or compliance decisions.

## Pages [#pages]

| Tool                                                                | What it does                                                    |
| ------------------------------------------------------------------- | --------------------------------------------------------------- |
| [**Organise pages**](https://tradieforms.com.au/app/tools/organise) | Reorder, rotate, duplicate, reverse, remove, or add blank pages |
| [**Merge PDF**](https://tradieforms.com.au/app/tools/merge)         | Combine multiple PDFs into one file                             |
| [**Split PDF**](https://tradieforms.com.au/app/tools/split)         | Split a PDF into separate pages or a page range                 |
| [**Extract pages**](https://tradieforms.com.au/app/tools/extract)   | Save one page range as a new PDF                                |

## Prepare [#prepare]

| Tool                                                                | What it does                                        |
| ------------------------------------------------------------------- | --------------------------------------------------- |
| [**Flatten PDF**](https://tradieforms.com.au/app/tools/flatten)     | Lock form fields so values cannot be edited         |
| [**Add watermark**](https://tradieforms.com.au/app/tools/watermark) | Stamp DRAFT, COPY, or custom text on every page     |
| [**Annotate PDF**](https://tradieforms.com.au/app/tools/annotate)   | Add text, drawings, images, and signatures          |
| [**Sign PDF**](https://tradieforms.com.au/app/tools/sign)           | Draw or upload a signature and place it on the page |
| [**Add logo**](https://tradieforms.com.au/app/tools/add-logo)       | Place a JPG, PNG, or WebP business logo on a PDF    |

## Convert [#convert]

| Tool                                                                    | What it does                                       |
| ----------------------------------------------------------------------- | -------------------------------------------------- |
| [**Images to PDF**](https://tradieforms.com.au/app/tools/images-to-pdf) | Combine JPG, PNG, or WebP photos into one PDF      |
| [**PDF to images**](https://tradieforms.com.au/app/tools/pdf-to-images) | Download pages as PNG, JPG, or WebP files in a zip |

## Billing [#billing]

* Guests and Free users can open tools and preview edits
* Solo and Team users can search Licence check and download PDF tool output
* PDF tool downloads are separate from form template PDF downloads

## Privacy and care [#privacy-and-care]

Use a trusted device for sensitive documents. Do not close the tab until the output has downloaded, especially for large PDFs or many images.

<Card title="PDF downloads from forms" icon="hugeicons:pdf" href="/docs/features/pdf-export">
  Preview and download PDFs from guided form templates.
</Card>


# Presets (/docs/features/presets)



Presets save a whole form snapshot for one template. Use them when many jobs start from the same answers.

## When to use a preset [#when-to-use-a-preset]

Use a preset for:

* Repeat job types with the same starting selections
* Standard business defaults on a template
* A known baseline that you edit per job

Use saved details instead when you only need one reusable section, such as licence or business details.

## Save a preset [#save-a-preset]

1. Open a cloud-saved form on Solo or Team
2. Fill the values you want to reuse
3. Open **Presets** from the form toolbar
4. Select **Save preset**
5. Name it clearly

You can also manage saved presets from [**Presets**](https://tradieforms.com.au/app/presets) in the sidebar.

## Load a preset [#load-a-preset]

1. Open the same template
2. Open **Presets**
3. Choose the saved preset
4. Confirm the load
5. Update job-specific values before download

<Callout type="warn" className="docs-callout-warn my-4">
  Loading a preset replaces current form values. Use it before you do detailed job-specific entry.
</Callout>

## Personal and team presets [#personal-and-team-presets]

* Personal Solo presets are yours only
* Team presets belong to the active business workspace
* Presets do not move between unrelated templates

<Card title="Saved details" icon="hugeicons:bookmark" href="/docs/features/saved-details">
  Reuse smaller blocks such as business or licence details.
</Card>


# Saved details (/docs/features/saved-details)



Saved details keep the information you type again and again. They are useful for business details, licence details, installer blocks, tester blocks, provider details, and contact information.

## Where saved details appear [#where-saved-details-appear]

Saved details appear only on sections that support them. Common examples include:

* NSW CCEW installer and tester details
* NSW fire safety declarant details
* NSW asbestos clearance client and declarant details
* ACMA TCA1 provider details
* NT Gas Works business and gasfitter details
* QLD plumbing responsible person, contractor, applicant, or tester details
* QLD building competent person, inspector, certifier, owner, or licensee details
* QLD fire safety contractor and licensee details
* TAS plumbing plumber details
* VIC pesticide operator and client details

The exact fields depend on the template.

## Save details [#save-details]

1. Fill the supported section
2. Select **Save details** on the section toolbar
3. Give the saved details a name if needed
4. Save it to your personal or active team workspace

You must be signed in to save details.

## Prefill saved details [#prefill-saved-details]

1. Open a supported section on a new form
2. Select **Prefill**
3. Pick saved details or use the default
4. Check job-specific values before download

Free users can save details, but prefilling saved details requires Solo or Team.

## Defaults [#defaults]

If you save more than one set of details for the same section, mark the one you use most as the default. The prefill picker shows the default first, but you can still choose another saved detail when the job needs it.

## Personal and team saved details [#personal-and-team-saved-details]

* Personal saved details belong to your account
* Team saved details belong to the selected business workspace
* Team members can use shared saved details while the team workspace is active

## Saved details vs presets [#saved-details-vs-presets]

|          | Saved details                                | Presets                               |
| -------- | -------------------------------------------- | ------------------------------------- |
| Scope    | One section or reusable block                | Whole form                            |
| Best for | Licence, business, contact, provider details | Repeat job setup on the same template |
| Plan     | Save on Free, apply on Solo or Team          | Solo or Team                          |

## Saved signature and business logo [#saved-signature-and-business-logo]

The top of the [Saved details page](https://tradieforms.com.au/app/saved-details) also holds your reusable media (Solo or Team):

* **Saved signature** is personal to your account and prefills supported signature fields. See [Saved signature](/docs/features/saved-signature).
* **Business logo** is stored in your workspace, so teammates can use it too. Upload a JPG, PNG, or WebP up to 5 MB.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Saved signature" icon="hugeicons:pen-line" href="/docs/features/saved-signature">
    Save and prefill your signature on forms.
  </Card>

  <Card title="Presets" icon="hugeicons:file-text" href="/docs/features/presets">
    Save and load full-form snapshots.
  </Card>

  <Card title="Form guides" icon="hugeicons:book-open" href="/docs/form-guides">
    Template-specific saved details notes.
  </Card>
</Cards>


# Saved signature (/docs/features/saved-signature)



Save your signature once on your account, then reuse it on supported forms. Your saved signature is personal to you. It is not shared with teammates.

**Solo or Team required.**

## Where to manage it [#where-to-manage-it]

Open [**Saved details**](https://tradieforms.com.au/app/saved-details) and use the **Saved signature** card at the top of the page to:

* View your saved signature
* Update or remove it
* Add one if you have not saved yet

You can also save from a signature field while filling a form.

## Use on a form [#use-on-a-form]

On a signature field:

1. Select **Use saved signature** to fill the field from your account
2. Or draw, type, or upload as usual, then select **Save to account** to update what is stored

On some forms, your signature may prefill automatically when you start a new form. Check the field before download if the job needs a different signature.

## Personal account [#personal-account]

Your saved signature follows your user account in personal and team workspaces. It is not a team-shared asset like team saved details.

## Clear or change for a job [#clear-or-change-for-a-job]

If a form needs a different signature for this job, clear the field and sign again before download. Saving to your account overwrites the previous stored signature.

## Ask someone else to sign [#ask-someone-else-to-sign]

On Solo or Team, an empty signature field in a cloud-saved draft can show **Share link to sign**. This sends a time-limited link for that person to review the form details and sign the field. It is separate from your saved account signature.

See [Share links](/docs/features/share-links) for the steps, expiry, and revocation options.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Saved details" icon="hugeicons:bookmark" href="/docs/features/saved-details">
    Reusable licence, business, and contact blocks.
  </Card>

  <Card title="Settings" icon="hugeicons:settings" href="/docs/account/managing-your-account">
    Account preferences and data controls.
  </Card>

  <Card title="Share links" icon="hugeicons:link" href="/docs/features/share-links">
    Send a completed PDF or request a signature by link.
  </Card>
</Cards>


# Share links (/docs/features/share-links)



Share links let you send a completed PDF or ask someone to sign a form without giving them access to your Tradie Forms account.

They are available on Solo and Team workspaces. Every link expires, and you can revoke it whenever you need.

<Callout type="warn" className="docs-callout-warn my-4">
  Anyone with a completed-PDF link can view that PDF. Check the recipient and the finished form before you copy the link.
</Callout>

## Share a completed PDF [#share-a-completed-pdf]

1. Download the finished form, then select **Share link** on the PDF-ready screen. You can also open the form in [**Completed**](https://tradieforms.com.au/app/completed) and choose **Share link** from its actions.
2. Choose an expiry of 1, 3, 7, or 14 days. Links cannot last longer than 14 days.
3. Turn on **Password** if the recipient should need a password as well as the link.
4. Create the link, copy it, and send it through your usual channel.

The recipient can open the finished PDF in their browser. They cannot edit the PDF through the link.

## Request a signature [#request-a-signature]

Use this when you need someone else to sign an empty signature field on a cloud-saved draft.

1. Start the form while signed in on Solo or Team, then let it save as a cloud draft.
2. On the empty signature field, select **Share link to sign**.
3. Set the expiry and optional password, then copy the link.
4. The signer checks the form details, enters their name, adds a signature, and selects **Submit signature**.
5. Return to the draft, check the signer name and signature, then finish your normal review and PDF preview.

The recipient can draw, type, or upload their signature. They only sign the requested field. If you change the draft after sending the link, create a new request before relying on the signature.

## Manage or revoke a link [#manage-or-revoke-a-link]

Open [**Settings -> Share links**](https://tradieforms.com.au/app/settings/share-links) to see active and past links for the current personal or team workspace. You can copy an active link, check its expiry and view count, or revoke it.

Revoking a link stops access straight away. A revoked or expired link cannot be reopened. Create a new one if you still need to share the form or request a signature.

## Use links carefully [#use-links-carefully]

* Send links only to people who should see the form
* Use a password for sensitive paperwork and share it separately
* Set the shortest expiry that suits the job
* Revoke the link if it was sent to the wrong person or is no longer needed
* Check the completed PDF and any returned signature before you issue, lodge, or hand over the form

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="PDF downloads" icon="hugeicons:pdf" href="/docs/features/pdf-export">
    Preview, download, store, and share finished PDFs.
  </Card>

  <Card title="Saved signature" icon="hugeicons:pen-line" href="/docs/features/saved-signature">
    Reuse your own account signature on supported forms.
  </Card>

  <Card title="Managing your account" icon="hugeicons:user" href="/docs/account/managing-your-account">
    Settings, storage, and workspace controls.
  </Card>
</Cards>


# Starting a form (/docs/features/starting-a-form)



You can start a form from **New form**, **Templates**, **Overview**, or a public form landing page.

## Start points [#start-points]

| Start point      | Best for                                                                                                                                 |
| ---------------- | ---------------------------------------------------------------------------------------------------------------------------------------- |
| **New form**     | Quick start from recommended or recent templates                                                                                         |
| **Templates**    | Search, filter by state, trade, category, or visibility, and browse public forms plus any private forms enabled for the active workspace |
| **Overview**     | Resume recent work or start recommended forms                                                                                            |
| Public form page | Start a template from the marketing site                                                                                                 |

Use **Search** in the sidebar when you know the form or app page you need. It can find templates, app pages, actions, and PDF tools.

## What happens by plan [#what-happens-by-plan]

| Situation                | Save behaviour                               |
| ------------------------ | -------------------------------------------- |
| Guest on public template | Local draft in this browser only             |
| Free signed-in user      | Local draft in this browser only             |
| Solo personal workspace  | Cloud draft in your account                  |
| Team workspace selected  | Cloud draft in the business workspace        |
| Private template         | Requires sign-in and access to that template |

Local drafts can be found on the same device for up to 24 hours per form. Cloud drafts appear under [**Drafts**](https://tradieforms.com.au/app/drafts) and sync while cloud autosave is enabled.

## Recommended templates [#recommended-templates]

Tradie Forms uses your state, trade, and recent templates to put likely forms first. If your profile has no matching template yet, the app shows popular forms and a **Request a template** prompt.

You can update your state and trade in [**Settings**](https://tradieforms.com.au/app/settings).

## Start fresh [#start-fresh]

If the app finds an old local draft for the same template, choose **Start fresh** to begin a new form. Choose resume when you want to keep the existing browser draft.

## Private and custom forms [#private-and-custom-forms]

Private forms are visible only after Tradie Forms enables them for your personal account or team. They require Solo or Team because they use cloud drafts.

Private templates do not appear in the public library or public docs. If one is enabled for you, it appears in **Templates** while the correct personal or team workspace is active.

There are currently no private templates listed in the public docs. Private form access is handled inside the app for the account or team that requested the form.

<Card title="Custom forms" icon="hugeicons:file-plus" href="/docs/features/custom-forms">
  Request a shared form or a private form for your business.
</Card>


# Teams (/docs/features/teams)



Team is for businesses that want shared paperwork under one workspace.

## What changes in a team [#what-changes-in-a-team]

When your business workspace is active:

* New cloud drafts belong to the team
* Completed records are saved under the team
* Team saved details and presets are shared
* Integration connections are shared
* Team billing controls access for members
* PDF audit trail (Team) or stored PDF copies (Solo) can keep downloaded PDFs for re-download

Each user can belong to one Tradie Forms team.

## Switching workspace [#switching-workspace]

Use the account menu to switch between:

* **Personal** for your own drafts, saved details, presets, and billing
* **Your business** for shared team work

Check the active workspace before starting a job. The draft and saved details go wherever the workspace is set.

## Team roles [#team-roles]

Team admins manage billing, team members, invites, and integrations. They also enable **Connect import** and manage field mappings for the team. Members can fill forms, import jobs with the saved mapping, and use shared team library items while the team workspace is active.

Team member management opens through [**Organisations**](https://tradieforms.com.au/app/organisations).

## Team plan [#team-plan]

Team includes:

* 4 members in the base price
* Extra team members available
* Unlimited PDF downloads for team members in the team workspace
* Cloud drafts and full completed history
* Shared saved details and presets
* PDF tools download
* ServiceM8, Fergus, and Xero integrations
* PDF audit trail

Display pricing is:

* Team: $36/month or $360/year
* Extra member: $12/month or $120/year beyond the included four

Check the app checkout for the current billing screen before subscribing.

## Solo vs Team [#solo-vs-team]

|                                | Solo                  | Team                         |
| ------------------------------ | --------------------- | ---------------------------- |
| Workspace                      | Personal              | Shared business              |
| Members                        | One user              | 4 included, extras available |
| Drafts                         | Personal cloud drafts | Shared team cloud drafts     |
| Saved details and presets      | Personal              | Shared with members          |
| Connections                    | Personal              | Shared, admin-managed        |
| Stored PDF copies              | Yes (latest)          | Yes (all)                    |
| PDF audit trail (full history) | Not included          | Yes                          |

<Card title="Billing" icon="hugeicons:credit-card" href="/docs/account/billing">
  Compare Free, Solo, and Team.
</Card>

<Card title="Connections" icon="hugeicons:plug" href="/docs/features/integrations">
  Connect ServiceM8, Fergus, or Xero for shared team import.
</Card>


# Workspace (/docs/features/workspace)



The app sidebar is your map. It is split into **Forms**, **Library**, and **Account**.

## Forms [#forms]

| Page                                                      | What you do there                                                                                                                                           |
| --------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------- |
| [**Overview**](https://tradieforms.com.au/app)            | See recent activity, download usage on Free, recommended templates, local draft prompts, and recent work                                                    |
| [**Drafts**](https://tradieforms.com.au/app/drafts)       | Resume cloud drafts on Solo or Team, or local drafts from this device on Free                                                                               |
| [**Completed**](https://tradieforms.com.au/app/completed) | Open finished records, rename, duplicate, regenerate PDFs, view PDF history, archive, or send to ServiceM8                                                  |
| [**Jobs**](https://tradieforms.com.au/app/jobs)           | Keep each job's forms, next steps, notes, and references together. Free can view up to 3 auto-created active jobs; Solo and Team can create and manage jobs |

## Library [#library]

| Page                                                              | What you do there                                                                                                                                       |
| ----------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------- |
| [**Templates**](https://tradieforms.com.au/app/templates)         | Browse public forms, filter the library, and open enabled private forms                                                                                 |
| [**Presets**](https://tradieforms.com.au/app/presets)             | Save and load full-form snapshots on Solo or Team                                                                                                       |
| [**Saved details**](https://tradieforms.com.au/app/saved-details) | Manage reusable business, licence, and contact blocks                                                                                                   |
| [**Tools**](https://tradieforms.com.au/app/tools)                 | Run Licence check and PDF tools such as organise, merge, split, extract, flatten, watermark, annotate, sign, add logo, images to PDF, and PDF to images |
| [**Connections**](https://tradieforms.com.au/app/integrations)    | Connect ServiceM8, Fergus, or Xero                                                                                                                      |

## Account [#account]

| Page                                                    | What you do there                                                                                                                  |
| ------------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------- |
| [**Billing**](https://tradieforms.com.au/app/billing)   | View plan, download usage, invoices, and checkout                                                                                  |
| [**Account**](https://tradieforms.com.au/app/account)   | Manage sign-in, email, profile, and security                                                                                       |
| [**Team**](https://tradieforms.com.au/app/team)         | Start or manage a shared Team plan                                                                                                 |
| [**Settings**](https://tradieforms.com.au/app/settings) | Set state/trade profile, cloud autosave, completed storage, Fill with AI, draft retention, and stored PDF copies / PDF audit trail |

Footer links open [**Support**](https://tradieforms.com.au/app/help) and these docs.

## New form and search [#new-form-and-search]

Use **New form** at the top of the sidebar to start quickly. It shows recommended forms based on your state, trade, and recent picks. Use **View all templates** if the form you need is not shown.

Use **Search** to find app pages, actions, forms, and PDF tools without hunting through the sidebar.

Turn on **Jobs** under **Features** in Settings to show it in the sidebar. Free can view up to 3 active jobs created automatically when forms are completed. Solo and Team can create and manage jobs without an active-job limit.

Open the AI assistant from the app header on any app page, or **Fill with AI** from the form toolbar while filling. You can turn it off for your account under **Settings -> Features**.

## Local and cloud work [#local-and-cloud-work]

* **Guest and Free:** public forms save locally in this browser. Local drafts can appear on the same device for up to 24 hours per form.
* **Solo:** cloud drafts save to your personal account and sync across devices.
* **Team:** cloud drafts save to the selected business workspace.

Switch workspace from the account menu. What you create follows the active personal or team workspace.

## Completed forms [#completed-forms]

A record appears under **Completed** when you download a PDF and **Store completed form data** is on in Settings.

From a completed record you can:

* Open saved answers and download again
* Rename the record
* Duplicate it as a starting point for similar work
* Regenerate the PDF
* Download the stored PDF when stored PDF copies (Solo) or PDF audit trail (Team) is available
* View **PDF history** on Team (or stored PDF on Solo) when enabled
* Send the PDF to ServiceM8 when connected with PDF upload enabled
* Send the PDF to Fergus or Xero where that integration is connected and PDF upload is enabled
* Create a share link on Solo or Team
* Archive or delete the record, subject to workspace permissions

Free accounts can see the last 3 completed records. Solo and Team can see full history.

## Archived forms [#archived-forms]

Archived records live under [**Settings -> Archived forms**](https://tradieforms.com.au/app/settings/archived). You can restore a record or permanently delete it.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Starting a form" icon="hugeicons:play" href="/docs/features/starting-a-form">
    Guest fill, local drafts, cloud drafts, and Start fresh.
  </Card>

  <Card title="PDF downloads" icon="hugeicons:pdf" href="/docs/features/pdf-export">
    Preview, download, regeneration, and PDF history.
  </Card>

  <Card title="Teams" icon="hugeicons:users" href="/docs/features/teams">
    Shared business workspace and team members.
  </Card>

  <Card title="Connections" icon="hugeicons:plug" href="/docs/features/integrations">
    Connect ServiceM8, Fergus, or Xero and import job details.
  </Card>

  <Card title="Troubleshooting" icon="hugeicons:help-circle" href="/docs/support/troubleshooting">
    Fix common save and access issues.
  </Card>
</Cards>


# Overview (/docs/form-guides)



Form guides explain what to have ready, what each section means, and what to check before downloading the PDF.

Shorter forms use one guide page. Larger forms such as NSW CCEW are split into section pages so you can open help for the exact section you are filling.

## Find your guide [#find-your-guide]

1. Open **Form guides** in the docs sidebar
2. Choose the state or national category
3. Choose the trade
4. Open the template

In the app, section help links open the matching guide where one exists.

For NSW electrical CCEW work, start with the [guided NSW CCEW form](/forms/nsw-ccew), [NSW electrical templates](/nsw/electrical), and [NSW CCEW guides](/resources/forms/nsw-ccew).

## Available public templates [#available-public-templates]

The current public library has <strong><PublicTemplateCount /> templates</strong>. Private custom forms do not appear here because they are enabled only for the account or team that requested them.

| State    | Trade                 | Template                                                                                                                                                   | Authority                                               |
| -------- | --------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------- |
| National | Building              | [Job Safety Analysis](/docs/form-guides/national/building/national-jsa)                                                                                    | Tradie Forms                                            |
| National | Building              | [Service Report](/docs/form-guides/national/building/national-service-report)                                                                              | Tradie Forms                                            |
| National | Building              | [Take 5 Safety Check](/docs/form-guides/national/building/national-take-5)                                                                                 | Tradie Forms                                            |
| National | Electrical            | [Emergency Lighting Test Register](/docs/form-guides/national/electrical/national-emergency-lighting-test-register)                                        | Tradie Forms                                            |
| National | Electrical            | [RCD Test Record](/docs/form-guides/national/electrical/national-rcd-test-record)                                                                          | Tradie Forms                                            |
| National | Electrical            | [Smoke Alarm Service Record](/docs/form-guides/national/electrical/national-smoke-alarm-service-record)                                                    | Tradie Forms                                            |
| National | Electrical            | [Test and Tag Register](/docs/form-guides/national/electrical/national-test-and-tag-register)                                                              | Tradie Forms                                            |
| National | Telecommunications    | [ACMA TCA1 Attach A - Telecommunications Customer Cabling Advice](/docs/form-guides/national/telecommunications/acma-tca1-attach-a)                        | ACMA                                                    |
| National | Telecommunications    | [ACMA TCA2 - Telecommunications Cabling Advice (Outstanding Matters)](/docs/form-guides/national/telecommunications/acma-tca2)                             | ACMA                                                    |
| NSW      | Building              | [NSW Class B Asbestos Removal Control Plan](/docs/form-guides/nsw/building/nsw-asbestos-removal-control-plan-class-b)                                      | SafeWork NSW                                            |
| NSW      | Building              | [NSW Mobile Crane Safety Checklist for PCBUs](/docs/form-guides/nsw/building/nsw-mobile-crane-safety-checklist)                                            | SafeWork NSW                                            |
| NSW      | Building              | [Non-friable Asbestos Clearance Certificate - No Air Monitoring](/docs/form-guides/nsw/building/nsw-safework-sw08272-asbestos-clearance)                   | SafeWork NSW                                            |
| NSW      | Building              | [NSW WHS Form 01: Organisation Details](/docs/form-guides/nsw/building/nsw-safework-whs-01-organisation-details)                                           | SafeWork NSW                                            |
| NSW      | Building              | [NSW WHS Form 02: Roles and Responsibilities](/docs/form-guides/nsw/building/nsw-safework-whs-02-roles-responsibilities)                                   | SafeWork NSW                                            |
| NSW      | Building              | [NSW WHS Form 03: Work Health and Safety Policy](/docs/form-guides/nsw/building/nsw-safework-whs-03-whs-policy)                                            | SafeWork NSW                                            |
| NSW      | Building              | [NSW WHS Form 04: Site Specific Risk Assessment](/docs/form-guides/nsw/building/nsw-safework-whs-04-site-specific-risk-assessment)                         | SafeWork NSW                                            |
| NSW      | Building              | [NSW WHS Form 05: Safe Work Method Statement](/docs/form-guides/nsw/building/nsw-safework-whs-05-safe-work-method-statement)                               | SafeWork NSW                                            |
| NSW      | Building              | [NSW WHS Form 06: Record of Tool Box Talk](/docs/form-guides/nsw/building/nsw-safework-whs-06-toolbox-talk-record)                                         | SafeWork NSW                                            |
| NSW      | Building              | [NSW WHS Form 07: Worker Training Register](/docs/form-guides/nsw/building/nsw-safework-whs-07-worker-training-register)                                   | SafeWork NSW                                            |
| NSW      | Building              | [NSW WHS Form 08: Electrical Test and Tag Register](/docs/form-guides/nsw/building/nsw-safework-whs-08-electrical-test-and-tag-register)                   | SafeWork NSW                                            |
| NSW      | Building              | [NSW WHS Form 09: Hazardous Chemicals Register](/docs/form-guides/nsw/building/nsw-safework-whs-09-hazardous-chemicals-register)                           | SafeWork NSW                                            |
| NSW      | Building              | [NSW WHS Form 10: Incident and Injury Report](/docs/form-guides/nsw/building/nsw-safework-whs-10-incident-injury-report)                                   | SafeWork NSW                                            |
| NSW      | Electrical            | [NSW Certificate of Compliance for Electrical Work](/docs/form-guides/nsw/electrical/nsw-ccew)                                                             | Building Commission NSW                                 |
| NSW      | Fire safety           | [NSW Fire Safety Certificate](/docs/form-guides/nsw/fire-safety/nsw-fire-safety-certificate)                                                               | NSW Department of Planning and Environment              |
| NSW      | Fire safety           | [NSW Fire Safety Statement](/docs/form-guides/nsw/fire-safety/nsw-fire-safety-statement)                                                                   | NSW Department of Planning and Environment              |
| NSW      | Plumbing / drainage   | [NSW Combined Notice of Work and Certificate of Compliance](/docs/form-guides/nsw/plumbing/nsw-combined-notice-coc)                                        | Building Commission NSW                                 |
| NT       | Electrical            | [NT Electrical Safety Certificate of Compliance - Addendum](/docs/form-guides/nt/electrical/nt-electrical-coc-addendum)                                    | NT WorkSafe                                             |
| NT       | Electrical            | [NT Electrical Certificate of Compliance - Emergency After-Hours Repairs](/docs/form-guides/nt/electrical/nt-electrical-coc-emergency-after-hours-repairs) | NT WorkSafe                                             |
| NT       | Gasfitting            | [NT Notification to Commence Gas Works](/docs/form-guides/nt/gasfitting/nt-gas-works-notification)                                                         | NT WorkSafe                                             |
| QLD      | Building              | [QLD Form 12 Aspect Inspection Certificate](/docs/form-guides/qld/building/qld-building-form-12-aspect-inspection)                                         | Queensland Government                                   |
| QLD      | Building              | [QLD Form 15 - Compliance Certificate for Building Design or Specification](/docs/form-guides/qld/building/qld-building-form-15-design-spec)               | Queensland Government                                   |
| QLD      | Building              | [QLD Form 16 Inspection Certificate](/docs/form-guides/qld/building/qld-building-form-16-inspection)                                                       | Queensland Government                                   |
| QLD      | Building              | [QLD Form 21 Final Inspection Certificate](/docs/form-guides/qld/building/qld-building-form-21-final-inspection)                                           | Queensland Government                                   |
| QLD      | Building              | [QLD Form 30 QBCC Licensee Aspect Certificate (Accepted Development)](/docs/form-guides/qld/building/qld-building-form-30-accepted-development-aspect)     | Queensland Government                                   |
| QLD      | Building              | [QLD Form 43 QBCC Licensee Aspect Certificate](/docs/form-guides/qld/building/qld-building-form-43-aspect-certificate)                                     | Queensland Government                                   |
| QLD      | Building              | [QLD Form 26 Pool Safety Nonconformity Notice](/docs/form-guides/qld/building/qld-pool-form-26-nonconformity-notice)                                       | Queensland Government                                   |
| QLD      | Building              | [QLD Form 36 Notice of No Pool Safety Certificate](/docs/form-guides/qld/building/qld-pool-form-36-no-pool-safety-certificate)                             | Queensland Government                                   |
| QLD      | Electrical            | [QLD Certificate of Testing and Compliance](/docs/form-guides/qld/electrical/qld-electrical-cotc)                                                          | WorkSafe Queensland                                     |
| QLD      | Fire safety           | [QLD Form 71 - Fire Hydrant and Sprinkler Commissioning](/docs/form-guides/qld/fire-safety/qld-fire-form-71-hydrant-sprinkler-commissioning)               | Queensland Government                                   |
| QLD      | Fire safety           | [QLD Form 72 - Fire Hydrant and Sprinkler Maintenance](/docs/form-guides/qld/fire-safety/qld-fire-form-72-hydrant-testing-maintenance)                     | Queensland Government                                   |
| QLD      | Plumbing              | [QLD Form 1 Permit Work Application](/docs/form-guides/qld/plumbing/qld-form-1-permit-work)                                                                | Queensland Government                                   |
| QLD      | Plumbing              | [QLD Form 2 Application to Amend a Permit](/docs/form-guides/qld/plumbing/qld-form-2-amend-permit)                                                         | Queensland Government                                   |
| QLD      | Plumbing              | [QLD Form 3 Covered Work Declaration](/docs/form-guides/qld/plumbing/qld-form-3-covered-work-declaration)                                                  | Queensland Government                                   |
| QLD      | Plumbing              | [QLD Form 5 Testing or Commissioning Report](/docs/form-guides/qld/plumbing/qld-form-5-testing)                                                            | Queensland Government                                   |
| QLD      | Plumbing / drainage   | [QLD Form 6 Remote Area Compliance Notice](/docs/form-guides/qld/plumbing/qld-form-6-remote-area-compliance-notice)                                        | Queensland Government                                   |
| QLD      | Plumbing              | [QLD Form 9 Backflow Test Report](/docs/form-guides/qld/plumbing/qld-form-9-backflow)                                                                      | Queensland Government                                   |
| QLD      | Plumbing              | [QLD Form 11 Service Report - Treatment Plant](/docs/form-guides/qld/plumbing/qld-form-11-treatment-plant)                                                 | Queensland Government                                   |
| QLD      | Plumbing              | [QLD Form 12 Compliance Statement for Specialist Work](/docs/form-guides/qld/plumbing/qld-form-12-specialised-work)                                        | Queensland Government                                   |
| QLD      | Plumbing              | [QLD Form 14 Compliance Declaration](/docs/form-guides/qld/plumbing/qld-form-14-compliance-declaration)                                                    | Queensland Government                                   |
| QLD      | Plumbing              | [QLD Form 19 Final Inspection Certificate](/docs/form-guides/qld/plumbing/qld-form-19-final-inspection)                                                    | Queensland Government                                   |
| SA       | Plumbing / draining   | [SA Backflow Prevention Device Report](/docs/form-guides/sa/plumbing/sa-backflow-prevention-device-report)                                                 | Office of the Technical Regulator                       |
| TAS      | Plumbing              | [TAS Form 21 Certificate of Completion](/docs/form-guides/tas/plumbing/tas-form-21-completion)                                                             | Consumer, Building and Occupational Services (Tasmania) |
| TAS      | Plumbing              | [TAS Form 60 Start Work Notification](/docs/form-guides/tas/plumbing/tas-form-60-start-work)                                                               | Consumer, Building and Occupational Services (Tasmania) |
| TAS      | Plumbing              | [TAS Form 71B Standard of Work Certificate](/docs/form-guides/tas/plumbing/tas-form-71b-plumbing)                                                          | Consumer, Building and Occupational Services (Tasmania) |
| TAS      | Plumbing / gasfitting | [Gratuitous Work - Plumber and/or Gas-fitter (Certifier)](/docs/form-guides/tas/plumbing/tas-gratuitous-plumbing-work)                                     | Consumer, Building and Occupational Services (Tasmania) |
| VIC      | Building              | [Asbestos Removal Notification and Amendment Form](/docs/form-guides/vic/building/vic-asbestos-removal-notification)                                       | WorkSafe Victoria                                       |
| VIC      | Pest control          | [Pesticide Application Record Sheet](/docs/form-guides/vic/pest-control/vic-pesticide-application-record)                                                  | Victorian Department of Health                          |
| WA       | Pest control          | [Pest Management Business Registration Inspection](/docs/form-guides/wa/pest-control/wa-pest-management-business-inspection-checklist)                     | Western Australian Department of Health                 |

## Guide depth [#guide-depth]

| Guide style        | Used for                                                           |
| ------------------ | ------------------------------------------------------------------ |
| **One page**       | Most forms - section help links scroll to anchors on the same page |
| **Split sections** | Larger forms such as NSW CCEW                                      |

## Remember [#remember]

Tradie Forms helps prepare the PDF. It does not decide whether the job complies, whether a form must be lodged, or whether the authority will accept the document.

<Callout type="warn" className="docs-callout-warn my-4">
  Always check the current authority requirements before issuing or lodging a compliance document.
</Callout>

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Completing a form" icon="hugeicons:clipboard-check" href="/docs/features/completing-a-form">
    Validation, review, autosave, and toolbar actions.
  </Card>

  <Card title="PDF downloads" icon="hugeicons:pdf" href="/docs/features/pdf-export">
    Preview, download, regenerate, and send PDFs.
  </Card>
</Cards>


# Feedback (/docs/support/feedback)



Your feedback helps us prioritise new templates, features, and doc updates.

## Product support [#product-support]

For bugs, billing, or account issues:

**Email:** [support@tradieforms.com.au](mailto:support@tradieforms.com.au)

Include your account email, the form name, and what you did before the problem appeared. Screenshots of validation errors or failed downloads help us reply faster.

## In-app help [#in-app-help]

Signed-in users can open [**Support**](https://tradieforms.com.au/app/help) from the sidebar footer for quick links to these docs and contact options. The user menu also links to **Documentation** (`/docs`).

## Feature and form requests [#feature-and-form-requests]

To suggest a **new compliance template** or a **private template** for your business, use **Request a template** in the app. See [Custom forms](/docs/features/custom-forms).

## Documentation corrections [#documentation-corrections]

If a guide does not match what you see in the app (labels, limits, or section names), email support with:

* The doc page you were reading
* What the app shows instead
* Your plan (Free, Solo, or Team)

We treat doc fixes as part of getting the product right.

<Card title="Troubleshooting" icon="hugeicons:help-circle" href="/docs/support/troubleshooting">
  Common fixes before you write in.
</Card>


# Troubleshooting (/docs/support/troubleshooting)



Use this page when something does not look right in the app.

## Drafts and saving [#drafts-and-saving]

<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="My draft is missing" icon="hugeicons:cloud-off">
    Check whether it was a local or cloud draft.

    * Guest and Free drafts save in the same browser only, for up to 24 hours per form
    * Solo and Team cloud drafts appear under **Drafts** when cloud autosave is enabled
    * If you changed device, browser, private browsing mode, or cleared site data, local drafts may not be available
    * If you work in a team, check the correct workspace is selected
  </Accordion>

  <Accordion title="Cloud autosave is not working" icon="hugeicons:cloud">
    Make sure you are signed in, on Solo or Team, online, and have **Cloud autosave** turned on in Settings. Wait a few seconds after typing, then check the save indicator.
  </Accordion>
</Accordions>

## Validation and form fields [#validation-and-form-fields]

<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="A section will not complete" icon="hugeicons:alert-circle">
    Open the section and look for highlighted fields. Some sections require at least one checkbox, a valid date, a phone or email format, or linked details in another section.
  </Accordion>

  <Accordion title="I cannot find a field" icon="hugeicons:search">
    Use the progress panel to jump between sections. Some fields appear only after you choose a related option.
  </Accordion>
</Accordions>

## PDF preview and download [#pdf-preview-and-download]

<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="Preview fails" icon="hugeicons:file-warning">
    Check your connection and try again. If the form has images, diagrams, or signatures, wait for uploads or rendering to finish before previewing.
  </Accordion>

  <Accordion title="Download is blocked" icon="hugeicons:download">
    You must be signed in to download. Free users may have reached the monthly limit. Fix required validation errors before downloading, or confirm **Download anyway** only when you accept responsibility for remaining warnings.
  </Accordion>

  <Accordion title="The PDF looks wrong" icon="hugeicons:file-search">
    Compare the preview to your form answers. Check long text, addresses, date fields, signatures, diagrams, and table rows. If the issue remains, contact support with the template name and approximate time.
  </Accordion>
</Accordions>

## Fill with AI [#fill-with-ai]

<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="Fill with AI is missing" icon="hugeicons:message-square">
    Fill with AI requires sign-in and Solo or Team access. It appears only on supported forms and only while **AI assistant** is turned on under **Settings -> Features**. When Fill with AI is shown, it replaces the **Sample** toolbar button.
  </Accordion>

  <Accordion title="The assistant did not fill the right field" icon="hugeicons:file-edit">
    Tell it the exact section or field to change, or edit the field manually. Always review the form and PDF preview before download. The assistant can miss context, especially from short notes or unclear photos.
  </Accordion>

  <Accordion title="Voice dictation is not working" icon="hugeicons:message-square">
    Check browser microphone permission, then try again. If the browser blocks the microphone or the recording is too large, type or paste the details into chat instead.
  </Accordion>

  <Accordion title="An attachment will not send" icon="hugeicons:file-plus">
    Try a smaller JPEG, PNG, WebP, or text file. Very large files are blocked so the chat request can complete.
  </Accordion>
</Accordions>

## Share links [#share-links]

<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="Share link is missing" icon="hugeicons:link">
    Share links need a signed-in Solo or Team workspace. For a completed PDF, first download the form or open it from Completed. For a signature request, use an empty signature field on a cloud-saved draft.
  </Accordion>

  <Accordion title="The recipient cannot open or sign with the link" icon="hugeicons:link-square">
    Check that the link has not expired or been revoked, and that they have the right password if one was set. For a signature request, create a new link if the form changed after you sent the first one.
  </Accordion>

  <Accordion title="I sent a link to the wrong person" icon="hugeicons:cancel-circle">
    Open [**Settings -> Share links**](https://tradieforms.com.au/app/settings/share-links) and revoke it straight away. Create a new link only after you have checked the recipient and expiry.
  </Accordion>
</Accordions>

## Lookups and saved details [#lookups-and-saved-details]

<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="Address, ABN, or licence search is not available" icon="hugeicons:lock">
    Lookups require Solo or Team and appear only where the template supports them. Licence check under Tools also requires Solo or Team. You can still type details manually.
  </Accordion>

  <Accordion title="My state is disabled in Licence check" icon="hugeicons:badge-check">
    Licence check has live search for NSW, QLD, VIC, ACT, and WA. SA, TAS, and NT are coming soon. Use the linked official register if you need to check one of those states today.
  </Accordion>

  <Accordion title="I cannot apply a saved detail" icon="hugeicons:bookmark">
    You must be signed in and on Solo or Team to prefill saved details. Free users can save details but cannot prefill them on new forms.
  </Accordion>

  <Accordion title="A lookup result looks wrong" icon="hugeicons:circle-alert">
    Do not rely on it blindly. Type the correct value manually or choose another result. Always verify names, ABNs, licence numbers, expiry dates, and addresses before download.
  </Accordion>
</Accordions>

## Billing and access [#billing-and-access]

<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="I upgraded but still see a lock" icon="hugeicons:crown">
    Refresh the page, then sign out and back in if needed. If you are in a team workspace, make sure the team has an active Team plan. Solo only applies to your personal workspace.
  </Accordion>

  <Accordion title="A private form is missing" icon="hugeicons:file-lock">
    Check the correct personal or team workspace is selected. Private forms appear only after access is enabled for that workspace.
  </Accordion>
</Accordions>

## Connections [#connections]

<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="Integration import fields are not showing" icon="hugeicons:plug">
    Check that the integration is connected in the active workspace and that the field shows the link icon. Team admins manage team connections. ServiceM8 also needs job import turned on when you connect.
  </Accordion>

  <Accordion title="The Connect import banner is missing" icon="hugeicons:toggle-left">
    The Fill and Connect banner appears only when **Connect import** is turned on for that integration in [**Connections**](https://tradieforms.com.au/app/integrations). ServiceM8 also needs job import enabled on the connection. Fill import still works with the link icon beside each supported field.
  </Accordion>

  <Accordion title="I cannot save a Connect field mapping" icon="hugeicons:shield">
    On a team workspace, only team admins can save, edit, or clear field mappings. Ask a team admin to set up the mapping, or switch to your personal workspace if you manage your own connection there.
  </Accordion>

  <Accordion title="Import job does nothing in Connect mode" icon="hugeicons:refresh-cw">
    Connect import needs a saved field mapping for that template. Switch to **Connect**, select **Edit mapping** if needed, map at least one field, then **Save mapping** before you import a job.
  </Accordion>

  <Accordion title="Send to ServiceM8 fails" icon="hugeicons:upload">
    Reconnect the integration with PDF upload enabled. ServiceM8 needs **Upload PDFs to job cards** at connect. From Completed, make sure the record can be regenerated or has a stored PDF available.
  </Accordion>

  <Accordion title="An integration cannot connect" icon="hugeicons:plug">
    Check that you are on Solo or Team and using the correct workspace. Team admins manage team connections.

    * **ServiceM8:** connect from Connections or the ServiceM8 Add-on Store. See the [ServiceM8 guide](/docs/features/integrations/servicem8-integration).
    * **Fergus:** connect with Fergus from Connections. See the [Fergus guide](/docs/features/integrations/fergus-integration).
    * **Xero:** connect with Xero from Connections. See the [Xero guide](/docs/features/integrations/xero-integration).
  </Accordion>

  <Accordion title="Fergus import stopped working" icon="hugeicons:key">
    Disconnect Fergus in Connections, then connect with Fergus again. On a team workspace, a team admin needs to reconnect. If you connected with an API token, generate a new token in Fergus and reconnect.
  </Accordion>
</Accordions>

## Still stuck? [#still-stuck]

Email [support@tradieforms.com.au](mailto:support@tradieforms.com.au) with:

* Template name
* Browser and device
* What you were trying to do
* Approximate time
* Screenshot if useful
* Whether you were in personal or team workspace


# Fergus (/docs/features/integrations/fergus-integration)



Fergus lets you bring job and site details into supported Tradie Forms fields without retyping them on site.

Read the overview on the [Fergus integration page](/integrations/fergus).

## Requirements [#requirements]

* Solo or Team subscription
* Fergus account
* A supported template and field

## Connect Fergus [#connect-fergus]

1. In Tradie Forms, open [**Connections**](https://tradieforms.com.au/app/integrations) and choose **Fergus**.
2. Select **Connect with Fergus** and complete the Fergus login when prompted.
3. Approve access so Tradie Forms can import job details into supported fields.

Disconnect in Connections anytime to revoke access.

On a **team workspace**, only a team admin can connect Fergus for the crew.

## Import into a form [#import-into-a-form]

### Per-field import [#per-field-import]

1. Open a supported form while signed in on Solo or Team.
2. Select the link icon beside a supported field.
3. Search or pick a Fergus job.
4. Choose the field value to import.
5. Check the result before download.

### Connect import mode [#connect-import-mode]

On the Fergus integration page, enable **Connect import** to map form fields once, then import a whole job in one go.

1. Open a supported form with Connect import enabled.
2. Follow the banner to pick a sample job.
3. Map each form field to the matching Fergus value.
4. Save the mapping for that template.
5. On future jobs, pick a job and import all mapped fields together.

When Connect import is off, use the link icon beside each field instead.

## Reconnect Fergus [#reconnect-fergus]

Disconnect Fergus in Connections, then **Connect with Fergus** again.

## API token (advanced) [#api-token-advanced]

If you cannot connect with Fergus for your setup, you can use an API token instead.

1. In Fergus, open **Settings -> Integration Centre -> Fergus API -> Generate new token**.
2. Copy the token when it appears.
3. In Tradie Forms, choose **Use an API token**, paste the token, and connect.

If the Fergus user who created the token leaves your company, disconnect and reconnect with a new token or connect with Fergus.

## Attach PDFs to Fergus jobs [#attach-pdfs-to-fergus-jobs]

Turn on **Upload PDFs to Fergus jobs** on the Fergus integration page in Connections.

You can attach PDFs in two ways:

* From the **Your PDF is ready** sheet after download, when you imported at least one Fergus field during that session
* From **Completed**, using **Send to Fergus**

If a stored PDF is available (Solo stored copies or Team audit trail), the stored copy can be used. Otherwise Tradie Forms regenerates the PDF from saved form data.

Finished PDFs land in **Files & Photos** on the Fergus job.

Contact support if you need help connecting Fergus.


# Overview (/docs/features/integrations)



Connections (integrations) reduce retyping. Connect ServiceM8, Fergus, or Xero, pick a job, contact, or project, then import supported values into your form.

## Requirements [#requirements]

* Solo or Team subscription
* A supported ServiceM8, Fergus, or Xero account
* Permission to connect that system for your personal or team workspace

## Available now [#available-now]

| Integration                                                                                              | What it does                                                                     |
| -------------------------------------------------------------------------------------------------------- | -------------------------------------------------------------------------------- |
| [**ServiceM8**](/docs/features/integrations/servicem8-integration) ([overview](/integrations/servicem8)) | Sign in with ServiceM8, Fill or Connect import, optional PDF attach to job cards |
| [**Fergus**](/docs/features/integrations/fergus-integration) ([overview](/integrations/fergus))          | Connect with Fergus, Fill or Connect import, optional PDF attach to jobs         |
| [**Xero**](/docs/features/integrations/xero-integration) ([overview](/integrations/xero))                | Sign in with Xero, Fill or Connect import, optional PDF attach to contacts       |

Connect from [**Connections**](https://tradieforms.com.au/app/integrations). ServiceM8 can also be installed from the **ServiceM8 Add-on Store**.

## How field import works [#how-field-import-works]

After you connect an integration, you can import details in two ways:

### Fill import [#fill-import]

Use this when you want to pull in one field at a time.

1. Connect from [**Connections**](https://tradieforms.com.au/app/integrations)
2. Open a supported form
3. Select the link icon beside a supported field
4. Pick a job, contact, or project
5. Choose the value to import

Imported values replace what is currently in the field. Your last selected job is remembered for the browser session so you can fill several fields faster.

Fill import is available when your integration is connected. ServiceM8 also needs job import turned on when you connect.

### Connect import [#connect-import]

Use this when you want to map fields once, then import a whole job, contact, or project in one go.

1. Turn on **Connect import** on the integration page in [**Connections**](https://tradieforms.com.au/app/integrations)
2. Open a supported form and switch to **Connect** on the import banner
3. Map each form field to an integration field, then **Save mapping** (once per template)
4. Pick a job, contact, or project and select **Import job**

See the [ServiceM8](/docs/features/integrations/servicem8-integration), [Fergus](/docs/features/integrations/fergus-integration), or [Xero](/docs/features/integrations/xero-integration) guide for setup notes.

## Team workspaces [#team-workspaces]

Connections are workspace-specific:

* Personal connections belong to your account
* Team connections belong to the selected business workspace
* Team admins connect, reconnect, or disconnect shared integrations
* Team admins enable **Connect import** and manage field mappings for the team
* Members use the shared connection and saved mappings while the team workspace is active

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="ServiceM8 integration" icon="hugeicons:link" href="/docs/features/integrations/servicem8-integration">
    Connect ServiceM8, import fields with Fill or Connect, and attach PDFs to jobs.
  </Card>

  <Card title="Fergus integration" icon="hugeicons:link" href="/docs/features/integrations/fergus-integration">
    Connect with Fergus, import fields with Fill or Connect, and attach PDFs to jobs.
  </Card>

  <Card title="Xero integration" icon="hugeicons:link" href="/docs/features/integrations/xero-integration">
    Connect Xero, import customer and project details, and attach PDFs to contacts.
  </Card>
</Cards>


# ServiceM8 (/docs/features/integrations/servicem8-integration)



ServiceM8 lets you bring job details into supported Tradie Forms fields without retyping them on site.

Read the overview on the [ServiceM8 integration page](/integrations/servicem8).

## Requirements [#requirements]

* Solo or Team subscription
* ServiceM8 account
* A supported template and field

## Install from the ServiceM8 Add-on Store [#install-from-the-servicem8-add-on-store]

1. In ServiceM8, open the **Add-on Store** and select **Tradie Forms**
2. Select **Connect** or **Install**
3. Sign in to Tradie Forms, or create an account if you are new
4. If you are on Free, upgrade to **Solo** or **Team** on the activation page
5. Approve the access Tradie Forms requests
6. Return to ServiceM8 or start a form in Tradie Forms

The add-on install is free. Importing job details and attaching PDFs requires a **Solo** or **Team** subscription. See [Billing](/docs/account/billing).

On a **team workspace**, only a team admin can complete the ServiceM8 connection for the crew.

## Connect ServiceM8 in Tradie Forms [#connect-servicem8-in-tradie-forms]

1. Open [**Connections**](https://tradieforms.com.au/app/integrations)
2. Choose **ServiceM8**
3. Select the access you want
4. Select **Connect with ServiceM8**
5. Sign in to ServiceM8 and approve access

The connection is saved to your active workspace. On a team workspace, team admins manage the connection.

## Access options [#access-options]

| Option                              | What it is used for                                                                        |
| ----------------------------------- | ------------------------------------------------------------------------------------------ |
| **Import job and customer details** | Job number, job address, site contact, billing contact, customer company, and job category |
| **Job schedule**                    | Scheduled visit start and end                                                              |
| **Assigned technician**             | Staff name and contact details                                                             |
| **Job notes**                       | Notes for remarks, access, or job context fields                                           |
| **Your business details**           | Company name, email, and ABN where supported                                               |
| **Upload PDFs to job cards**        | Attach completed PDFs back to ServiceM8                                                    |

To add access, turn it on and reconnect. To remove access, disconnect and reconnect with fewer options selected.

Store installs connect with import and business details by default. Reconnect from Connections to add PDF upload or other optional access.

## Import into a form [#import-into-a-form]

### Per-field import [#per-field-import]

1. Open a supported form while signed in on Solo or Team
2. Select the link icon beside a supported field
3. Search or pick a ServiceM8 job
4. Choose the field value to import
5. Check the result before download

Supported values can include job number, site address, customer name, phone, email, billing details, assigned technician, notes, ABN, and business details.

Support is field-by-field. If a field can import from ServiceM8, it shows the link icon while you fill the form.

### Connect import mode [#connect-import-mode]

On the ServiceM8 integration page, enable **Connect import** to map form fields to ServiceM8 once, then import a whole job in one go.

1. Open a supported form with Connect import enabled
2. Follow the banner to pick a sample job
3. Map each form field to the matching ServiceM8 value
4. Save the mapping for that template
5. On future jobs, pick a job and import all mapped fields together

When Connect import is off, use the link icon beside each field instead.

## Attach PDFs to ServiceM8 jobs [#attach-pdfs-to-servicem8-jobs]

Enable **Upload PDFs to job cards** when connecting or reconnecting ServiceM8.

You can attach PDFs in two ways:

* From the **Your PDF is ready** sheet after download, when you imported at least one ServiceM8 field during that session
* From **Completed**, using **Send to ServiceM8**

If a stored PDF is available (Solo stored copies or Team audit trail), the stored copy can be used. Otherwise Tradie Forms regenerates the PDF from saved form data.

## Platforms and regions [#platforms-and-regions]

Tradie Forms runs in your web browser on desktop and mobile. Use it alongside the ServiceM8 Online Dashboard while you fill forms on site. Tradie Forms is not embedded inside the ServiceM8 iOS app.

Templates and compliance forms are built for **Australia**. Your ServiceM8 data stays tied to your own account and workspace.

## Disconnect [#disconnect]

Open the ServiceM8 integration page and select **Disconnect**. For team workspaces, only team admins can disconnect the shared connection.

You can also disable the add-on from the ServiceM8 Add-on Store to revoke access.

## Troubleshooting [#troubleshooting]

| Issue                   | What to do                                                                                  |
| ----------------------- | ------------------------------------------------------------------------------------------- |
| **Solo required**       | Upgrade, then connect again from Connections or the store activation page                   |
| **Team admin required** | Ask a team admin to connect ServiceM8 for your business workspace                           |
| **Connection expired**  | Open Connections, then reconnect ServiceM8                                                  |
| **Missing access**      | Reconnect with the options you need (for example PDF upload)                                |
| **Import icon missing** | Confirm you are on Solo or Team, ServiceM8 is connected, and the form field supports import |

<Callout type="warn" className="docs-callout-warn my-4">
  Imported job data is a shortcut, not a final check. Confirm all names, addresses, dates, and job details before issuing the PDF.
</Callout>


# Xero (/docs/features/integrations/xero-integration)



Xero lets you bring customer, business, and project details into supported Tradie Forms fields without retyping them on site.

Read the overview on the [Xero integration page](/integrations/xero).

## Requirements [#requirements]

* Solo or Team subscription
* Xero account with access to the organisation you want to link
* A supported template and field

## Connect Xero [#connect-xero]

1. In Tradie Forms, open [**Connections**](https://tradieforms.com.au/app/integrations) and choose **Xero**.
2. Select **Connect with Xero** and sign in to Xero.
3. Approve read-only access for contacts, organisation settings, and projects.
4. If your login has more than one Xero organisation, pick which one to link.

On a **team workspace**, only a team admin can connect Xero for the crew.

## OAuth scopes [#oauth-scopes]

Tradie Forms requests only the Xero access needed for import and optional PDF attach:

| Scope                        | What it is used for                                                          |
| ---------------------------- | ---------------------------------------------------------------------------- |
| `openid`, `profile`, `email` | Sign in and identify your Xero user during connect                           |
| `offline_access`             | Keep the connection active without signing in every 30 minutes               |
| `accounting.contacts.read`   | Search contacts and import customer names, phones, and addresses             |
| `accounting.settings.read`   | Import your business name, ABN, and contact lines from organisation settings |
| `projects.read`              | Import project names and references when Projects is enabled in Xero         |
| `accounting.attachments`     | Attach completed PDFs to the linked Xero contact when upload is on           |

We do not request write access to invoices, bills, bank transactions, or payroll.

## Import into a form [#import-into-a-form]

### Per-field import [#per-field-import]

1. Open a supported form while signed in on Solo or Team.
2. Select the link icon beside a supported field.
3. Search or pick a Xero contact or project.
4. Choose the field value to import.
5. Check the result before download - contact addresses are often billing addresses.

### Connect import mode [#connect-import-mode]

On the Xero integration page, enable **Connect import** to map form fields once, then import a whole contact or project in one go.

1. Open a supported form with Connect import enabled.
2. Follow the banner to pick a sample contact or project.
3. Map each form field to the matching Xero value.
4. Save the mapping for that template.
5. On future jobs, pick a contact or project and import all mapped fields together.

When Connect import is off, use the link icon beside each field instead.

## Attach PDFs to Xero contacts [#attach-pdfs-to-xero-contacts]

Turn on **Upload PDFs to Xero contacts** on the Xero integration page in Connections.

You can attach PDFs in two ways:

* From the **Your PDF is ready** sheet after download, when you imported at least one Xero field during that session
* From **Completed**, using **Send to Xero**

If a stored PDF is available (Solo stored copies or Team audit trail), the stored copy can be used. Otherwise Tradie Forms regenerates the PDF from saved form data.

PDFs attach to the **linked Xero contact**. If you imported from a project, Tradie Forms uses that project's contact.

## Disconnect [#disconnect]

Open the Xero integration page in [**Connections**](https://tradieforms.com.au/app/integrations) and select **Disconnect**. For team workspaces, only a team admin can disconnect the shared connection.

You can also revoke Tradie Forms from your Xero connected apps list. Disconnect removes stored credentials, field mappings, and cached import data from Tradie Forms.

## Troubleshooting [#troubleshooting]

| Issue                      | What to do                                                                                   |
| -------------------------- | -------------------------------------------------------------------------------------------- |
| **Solo required**          | Upgrade, then connect again from Connections                                                 |
| **Team admin required**    | Ask a team admin to connect Xero for your business workspace                                 |
| **Connection expired**     | Open Connections, then reconnect Xero                                                        |
| **Wrong address imported** | Contact addresses are often billing addresses. Confirm the site line on site before download |
| **Import icon missing**    | Confirm you are on Solo or Team, Xero is connected, and the form field supports import       |

Xero suits tradies who already invoice in Xero and want customer, business, and project details in forms. Contact addresses are often billing addresses, so confirm the site line on site before download.


# ABN lookup (/docs/features/smart-search/abn-lookup)



ABN lookup appears on supported business fields, such as NT Gas Works business details. Search by business name or ABN, then check the matched business name and ABN before download.

## How it works [#how-it-works]

1. Open a supported business section
2. Tap **Search** on the ABN or business name field
3. Enter a business name or ABN
4. Pick a result and check the filled details

## If lookup fails [#if-lookup-fails]

If a business is not found, type the ABN and business name manually. You can still finish and download the form.

Save confirmed business details as a **saved detail** to prefill the next job.

## Requirements [#requirements]

ABN lookup requires **Solo** or **Team** and a template with a supported business field.

<Card title="Smart search overview" icon="hugeicons:search" href="/docs/features/smart-search">
  See address search and licence search.
</Card>


# Address search (/docs/features/smart-search/address-search)



Address search appears on supported address blocks. Start typing, pick a suggestion, then check the fields it fills.

## Where to use it [#where-to-use-it]

Use address search for:

* Customer addresses
* Installation or site addresses
* Business or licence holder postal addresses
* Premise addresses on notification forms

## After you pick an address [#after-you-pick-an-address]

Check unit, level, lot/RMB, suburb, state, postcode, and any cross street or local government area fields.

<Callout type="info" className="docs-callout-info my-4">
  Search suggestions can miss rural, lot, tenancy, and multi-unit details. Use **Show address fields** to type or correct the manual fields.
</Callout>

## Requirements [#requirements]

Address search requires **Solo** or **Team** and a template with a supported address block.

If search is unavailable or does not return the right match, type the address manually.

<Card title="Smart search overview" icon="hugeicons:search" href="/docs/features/smart-search">
  See ABN lookup and licence search.
</Card>


# Overview (/docs/features/smart-search)



Smart search helps you fill common fields faster on supported templates. Lookups are available on **Solo** and **Team** where the template supports them.

Free users can still type details manually.

## Search types [#search-types]

| Lookup                                                           | What it does                                                                     |
| ---------------------------------------------------------------- | -------------------------------------------------------------------------------- |
| [**Address search**](/docs/features/smart-search/address-search) | Search Australian addresses and fill street, suburb, state, and postcode         |
| [**ABN lookup**](/docs/features/smart-search/abn-lookup)         | Search by business name or ABN and fill matched business details                 |
| [**Licence search**](/docs/features/smart-search/licence-search) | Search supported trade registers inside a form, or use Licence check under Tools |

Each lookup appears only on templates and fields that support it.

## Manual fallback [#manual-fallback]

You can complete and download supported forms without lookup. Type values into the manual fields when search is unavailable, gated by plan, or not returning the right match.

<Callout type="info" className="docs-callout-info my-4">
  Always check names, addresses, ABNs, licence numbers, and expiry dates before download. Search results are a starting point, not a substitute for your job requirements.
</Callout>

<Card title="Billing" icon="hugeicons:credit-card" href="/docs/account/billing">
  Solo and Team include supported smart lookups and Licence check.
</Card>


# Licence search (/docs/features/smart-search/licence-search)



Licence search helps you find licence holder details faster. It appears only where a supported register is wired into the template.

## In-form licence search [#in-form-licence-search]

On supported templates, tap **Search** on the licence area to query a public register and prefill licence fields.

NSW CCEW installer and tester sections can use NSW licence lookup on **Solo** and **Team**.

After you pick a result, check:

* Name
* Licence or contractor number
* Qualified supervisor number where relevant
* Expiry date
* The person actually responsible for the work on site

Registers can lag renewals or contain names that need careful matching. If search fails, type the details manually.

## Licence check tool [#licence-check-tool]

Open [**Tools -> Licence check**](https://tradieforms.com.au/app/tools/licence-check) when you want to check a licence outside a form. Search by licence number, business name, or holder name.

Licence check is available on **Solo** and **Team** for live public registers in **NSW**, **QLD**, **VIC**, **ACT**, and **WA**. **SA**, **TAS**, and **NT** are coming soon.

Results can help you find the right record faster, but they are not a substitute for checking the official register and your job requirements.

## Requirements [#requirements]

In-form licence search and Licence check require **Solo** or **Team**. The exact registers depend on the template or state you select.

<Card title="Smart search overview" icon="hugeicons:search" href="/docs/features/smart-search">
  See address search and ABN lookup.
</Card>


# NSW ARCP Class B (/docs/form-guides/nsw/building/nsw-asbestos-removal-control-plan-class-b)



**NSW Class B Asbestos Removal Control Plan (ARCP)** follows the SafeWork NSW PDF layout for Class B non-friable asbestos removal work.

## Before you start [#before-you-start]

Have these ready:

* Asbestos licence holder name and licence number
* Removal site address and client details
* SafeWork NSW notification number and project dates
* ACM identification and consultation records
* Site plan image, PPE/RPE selections, and removal method notes
* Waste disposal site and WasteLocate consignment number (if required)
* Supervisor and worker signatures

Check the current SafeWork NSW notification requirements and timing before starting removal work. This guide is for the Class B non-friable ARCP template in Tradie Forms.

<span id="after-export" />

## After download [#after-download]

Keep a copy with your job records and check who needs access to the ARCP before work starts.

<span id="plan-details" />

## Plan Details [#plan-details]

Licence holder, removal site, client, notification, and project dates.

### In the app [#in-the-app]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="informing-parties" />

## Informing Parties [#informing-parties]

Consultation records for people and parties notified before work starts.

### In the app [#in-the-app-1]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-1]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="emergency-planning" />

## Emergency Planning [#emergency-planning]

First aiders, first aid kit location, and nearest emergency facilities.

### In the app [#in-the-app-2]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-2]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="site-plan" />

## Site Plan [#site-plan]

Use the site plan to show the asbestos removal area, exits, waste storage, decontamination zones, site security, emergency equipment, signage, and services where they apply to the job.

### Choose a format [#choose-a-format]

You can provide the plan as:

* **Diagram** - draw the layout in the app editor
* **Photo** - upload a photo or scan of an existing site plan

Only the selected format is downloaded to the PDF.

### What to include [#what-to-include]

Mark or label:

* Asbestos removal area and ACM location
* Entrances and exits
* Waste storage location
* Decontamination area
* Site security and signage
* Emergency equipment

### Before download [#before-download]

Open the PDF preview and check the diagram or image is readable and sits in the site plan area on page 5.

<span id="removal-method" />

## Removal Method [#removal-method]

The removal method is split into three stages that match the SafeWork NSW PDF: **Preparation**, **Commencement**, and **Completion**.

### In the app [#in-the-app-3]

Each stage shows:

1. **Example task card** - matches the printed PDF row (site setup, ACM removal, or area decontamination). Fields are shown disabled because they are not part of your form data.
2. **Your tasks** - editable card rows below, with task name, tools and equipment, and method and controls.

Some rows are created automatically and cannot be removed:

* **Commencement** - "Set up decontamination area" (task is fixed; fill tools and method).
* **Completion** - "Decontaminate tools and equipment" and "Decontaminate PPE/RPE" (tasks fixed; fill tools and method).

**Preparation** starts empty - add up to two tasks. **Commencement** and **Completion** let you add more rows up to the PDF limit for each stage.

### Tips [#tips-3]

* Work through each stage in order.
* Use the examples as a guide for how much detail to include.
* The PPE bagging note at the end of Completion matches the footer on the PDF.

<span id="waste-management" />

## Waste Management [#waste-management]

On-site storage, disposal site, and EPA WasteLocate consignment details.

### In the app [#in-the-app-4]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-4]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="sign-off" />

## Sign Off [#sign-off]

Supervisor and worker declaration signatures.

### In the app [#in-the-app-5]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-5]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="distribution" />

## Distribution [#distribution]

Who receives or can access a copy of this ARCP.

### In the app [#in-the-app-6]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-6]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="equipment" />

## Equipment [#equipment]

Tool inspection and HEPA vacuum cleaner maintenance records.

### In the app [#in-the-app-7]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-7]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="identification" />

## Identification [#identification]

Asbestos or ACM identified for removal, including inaccessible areas.

### In the app [#in-the-app-8]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-8]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="ppe" />

## PPE [#ppe]

Personal protective equipment required in the asbestos removal area.

### In the app [#in-the-app-9]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-9]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="rpe" />

## RPE [#rpe]

Respiratory protective equipment requirements for workers.

### In the app [#in-the-app-10]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-10]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="supervisors" />

## Supervisors [#supervisors]

Nominated supervisors approved by SafeWork NSW.

### In the app [#in-the-app-11]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-11]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.

<span id="workers" />

## Workers [#workers]

Workers involved in the asbestos removal work.

### In the app [#in-the-app-12]

Fill this section in the guided form before you download the official SafeWork NSW Class B ARCP PDF.

### Tips [#tips-12]

* Match the wording you would use on the paper form.
* Leave rows blank when they do not apply to this job.


# NSW Mobile Crane Safety Checklist (/docs/form-guides/nsw/building/nsw-mobile-crane-safety-checklist)



Use this guide when you complete the SafeWork NSW **Mobile Crane Safety for PCBUs** checklist in Tradie Forms.

## Before You Start [#before-you-start]

* Walk the lift area and check the crane records before crane activities begin.
* Have the crane company, lift plan, SWMS, and site controls handy.
* A No answer may need action before the lift proceeds.

## In the App [#in-the-app]

<span id="details" />

## Checklist Details [#checklist-details]

Enter the PCBU name, date and time, site address, crane owner or company, and the person completing the checklist.

<span id="cranePrestart" />

## Crane Pre-start [#crane-pre-start]

Check registration, logbooks, maintenance, manuals, load charts, the pre-start check, compliance plate, and crane condition. Use comments to record any action needed.

<span id="preJobPlanning" />

## Pre-job Planning [#pre-job-planning]

Check the crew induction, consultation, load path, site assessment, SWMS, competent people, crane selection, and communication of the safe system of work.

<span id="siteSetUp" />

## Site Set-Up and Equipment [#site-set-up-and-equipment]

Check crane standing, powerlines, underground services, engineering advice, wind, exclusion zones, and lifting equipment before the lift begins.

<span id="after-export" />

## After download [#after-download]

Keep the completed PDF with the site safety file. Tradie Forms maps your entries onto the SafeWork NSW PDF. Tradie Forms is not affiliated with SafeWork NSW.


# NSW Asbestos Clearance (No Air) (/docs/form-guides/nsw/building/nsw-safework-sw08272-asbestos-clearance)



Use this guide when you fill the **Non-friable Asbestos Clearance Certificate - No Air Monitoring** (SW08272) in Tradie Forms. The web form follows the SafeWork NSW PDF layout for this clearance certificate.

## Before you start [#before-you-start]

* You need **client details**, **removal work timing and site address**, and **licensed removalist** information from the job.
* The **clearance inspection date and time** should match when you visually inspected the work area.
* The person issuing the clearance completes the declaration with qualifications, signature, and date.
* This edition is **without air monitoring**. Use the separate SafeWork NSW form if your clearance requires air monitoring results.

## In the app [#in-the-app]

<span id="client" />

## Client [#client]

Enter the **client name** and **client contact details** (phone, email, or other contact as you would record on the paper form).

Save client details as a **saved detail** on Solo or Team to prefill on your next clearance for the same client.

<span id="removalWork" />

## Removal Work [#removal-work]

Enter the **date removal work was carried out**.

Use **address search** for the **site address where removal work was carried out**, or type the property number, street name, suburb, state, and postcode manually. Include lot or DP numbers in the property number field when they apply.

Describe the &#x2A;*specific asbestos removal work area(s)** in the text box.

Record the **licensed asbestos removalist name and licence number**. Add **supervisor name and contact** when the on-site supervisor differs from the removalist.

<span id="inspection" />

## Inspection [#inspection]

Enter the **date of clearance inspection** and **time of clearance inspection** when you carried out the visual clearance inspection.

<span id="visualInspection" />

## Visual Inspection [#visual-inspection]

Answer each **yes/no** question:

* Whether the inspection found **no visible asbestos remaining** in the work area.
* Whether the area **can be reoccupied**.
* Whether **additional information** (photos, drawings, plans) has been attached.

<span id="declaration" />

## Declaration [#declaration]

Read the declaration text, then enter your **name**, **ABN**, and **contact number**.

Describe your **qualifications and experience** as the competent person issuing this clearance.

**Sign** on the signature line and enter the **declaration date**.

Save declarant details as a **saved detail** when you issue clearances regularly.

<span id="after-export" />

### After download [#after-download]

* Keep the filled PDF for your business records and hand a copy to the client, principal contractor, or other recipient required for your job.
* File the certificate with your asbestos removal documentation for the job.
* Start a new form for each separate clearance inspection.


# NSW WHS Organisation (Form 01) (/docs/form-guides/nsw/building/nsw-safework-whs-01-organisation-details)



Use this guide when you complete **WHS Form 01: Organisation Details** from the Housing Industry Site Safety Pack in Tradie Forms.

## Before you start [#before-you-start]

* Gather your **business name**, **ABN**, **insurance policy details**, and **contact** information.
* Attach copies of insurance certificates of currency to the site file after download if your principal requires them.
* Optional: have a **company logo** image ready to stamp on the PDF.

## In the app [#in-the-app]

<span id="organisation" />

## Organisation [#organisation]

Enter **business or trading name**, **ACN/ABN**, **number of employees**, and **scope of works**.

Upload your **company logo** if you want it stamped on the downloaded PDF.

<span id="insurances" />

## Insurances [#insurances]

Fill the four insurance rows: **workers compensation**, **public liability**, **professional indemnity**, and **sickness and accident**.

Each row has organisation, policy number, limit per claim, limit year, and expiry date fields. Leave rows blank if they do not apply.

<span id="contact" />

## Contact [#contact]

Enter **contract licence number** and **director or manager name**.

Use **address search** for the **business address**, or type street, suburb, state, and postcode manually.

Add **telephone**, **mobile**, **facsimile**, and **email** as listed on the PDF.

Record the **person responsible for managing WHS on site** and their **contact details**.

<span id="subcontracting" />

## Subcontracting [#subcontracting]

Select whether you **do** or **do not** intend to subcontract all or part of the works.

If subcontractors apply, enter **business** and **contact details** for the intended subcontractor.

<span id="signOff" />

## Sign-off [#sign-off]

Add the **director or manager signature** and **date**.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your WHS site file. Attach insurance certificates separately as required by your principal contractor.

Tradie Forms maps your entries onto the SafeWork NSW HIISP PDF layout. Tradie Forms is not affiliated with SafeWork NSW.


# NSW WHS Roles (Form 02) (/docs/form-guides/nsw/building/nsw-safework-whs-02-roles-responsibilities)



Use this guide when you complete **WHS Form 02: Roles and Responsibilities** from the Housing Industry Site Safety Pack in Tradie Forms.

## Before you start [#before-you-start]

* Duty bullet lists for each role are printed on the PDF. You fill the **overview** line and **sign-off** fields only.
* Have **business owner** and **supervisor** names, signatures, and dates ready.

## In the app [#in-the-app]

<span id="overview" />

## Overview [#overview]

Enter the **role or title** and **responsible person or business** for the opening sentence on the PDF.

<span id="businessOwner" />

## Business Owner [#business-owner]

Enter the **name**, **signature**, and **date** for the owner, director, or manager sign-off row.

<span id="supervisor" />

## Supervisor [#supervisor]

Enter the **name**, **signature**, and **date** for the manager, supervisor, or leading hand sign-off row.

<span id="worker" />

## Worker [#worker]

Worker duties are static text on the downloaded PDF. No fields are required in this section.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your WHS site file. Attach the roles page to the rest of your Housing Industry Site Safety Pack as required.

Tradie Forms maps your entries onto the SafeWork NSW HIISP PDF layout. Tradie Forms is not affiliated with SafeWork NSW.


# NSW WHS Policy (Form 03) (/docs/form-guides/nsw/building/nsw-safework-whs-03-whs-policy)



Use this guide when you complete **WHS Form 03: Work Health and Safety Policy** from the Housing Industry Site Safety Pack in Tradie Forms.

## Before you start [#before-you-start]

* The full policy text is already on the PDF. You only fill the **sign-off** block in the app.
* Have the **name**, **position**, **signature**, and **date** ready for the person acknowledging the policy.

## In the app [#in-the-app]

<span id="signOff" />

## Sign-off [#sign-off]

Enter the **name** and **position** of the person signing the policy.

Add your **signature** using the pen, image, or saved signature tools.

Set the **date** to when the policy is signed.

Save signatory details as a **saved detail** on Solo or Team to prefill on your next site pack.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your WHS site file and complete the signed policy page as your principal contractor requires.

Tradie Forms maps your entries onto the SafeWork NSW HIISP PDF layout. Tradie Forms is not affiliated with SafeWork NSW.


# NSW WHS Site Risk Assessment (/docs/form-guides/nsw/building/nsw-safework-whs-04-site-specific-risk-assessment)



Use this guide when you complete **WHS Form 04: Site Specific Risk Assessment** from the Housing Industry Site Safety Pack in Tradie Forms.

## Before you start [#before-you-start]

* Walk the site before you fill the checklist.
* If you identify **high risk construction work**, you also need **WHS Form 05** (Safe Work Method Statement).

## In the app [#in-the-app]

<span id="assessment" />

## Assessment [#assessment]

Enter the **scope of works**, **start date**, **finish date**, and **time** for this assessment.

<span id="organisation" />

## Organisation [#organisation]

Enter the **organisation name**, **assessor name**, and **site address**. Sign as the assessor before download.

Save organisation details on Solo or Team to prefill the next assessment.

<span id="hazardLog" />

## Hazard Log [#hazard-log]

Add rows when new hazards are introduced during the job. Each row covers **date**, **hazard identified**, **actions taken**, and **by whom**.

On the printed PDF this log runs down the **left column** while assessment details run on the right.

You can add up to **24 rows**, matching the printed table on the official PDF.

<span id="checklist" />

## Checklist [#checklist]

Work through the twelve checklist items. Enter **control measures** for every hazard you identified on site.

The full question text appears on the downloaded PDF.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your WHS site file. Update the hazard log if site conditions change.

Tradie Forms maps your entries onto the SafeWork NSW HIISP PDF layout. Tradie Forms is not affiliated with SafeWork NSW.


# NSW WHS SWMS (Form 05) (/docs/form-guides/nsw/building/nsw-safework-whs-05-safe-work-method-statement)



Use this guide when you complete **WHS Form 05: Safe Work Method Statement** from the Housing Industry Site Safety Pack in Tradie Forms.

## Before you start [#before-you-start]

* Confirm the work involves **high risk construction work** before you start this form.
* If you completed **WHS Form 04**, use the hazards you identified there to build your SWMS rows.
* Gather **PCBU**, **principal contractor**, and **work location** details before you start on site.

## In the app [#in-the-app]

<span id="pcbu" />

## PCBU [#pcbu]

Enter the **business name**, **ABN**, **address**, and **phone** for the person conducting a business or undertaking.

Save PCBU details as a **Business Details** saved detail on Solo or Team to prefill the next SWMS.

<span id="principalContractor" />

## Principal Contractor [#principal-contractor]

Enter the **principal contractor name**, **ABN**, and **address** when a principal contractor is involved on the job.

Save principal contractor details as a **saved detail** on Solo or Team to prefill the next SWMS for the same principal.

<span id="workActivity" />

## Work Activity [#work-activity]

Enter the **work activity** and **high risk construction work** description covered by this SWMS.

<span id="workLocation" />

## Work Location [#work-location]

Enter the **work location** using **address search**. The downloaded PDF shows a single composed address line.

<span id="contacts" />

## Contacts [#contacts]

Enter the **works manager** and **contact phone** for this SWMS.

<span id="consultation" />

## Consultation [#consultation]

Record how **workers were consulted** about this SWMS, such as a toolbox talk or pre-start meeting.

<span id="swmsRows" />

## SWMS Tasks [#swms-tasks]

Add up to **15 SWMS rows** in the one table. Each row covers **task**, **hazards and risks**, and **control measures**.

<span id="compliance" />

## Compliance [#compliance]

Enter the **responsible person**, **date SWMS provided to principal contractor**, **reviewer**, **last review date**, **date received**, and **signature** (printed name).

<span id="workerSignOff" />

## Worker Sign-off [#worker-sign-off]

One worker can acknowledge receipt on this PDF. Enter the worker **name**, **signature**, and **date received**.

Complete a new form for each additional worker if your site pack requires separate acknowledgements.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your WHS site file. Review and update the SWMS if site conditions or work methods change.

Tradie Forms maps your entries onto the SafeWork NSW HIISP PDF layout. Tradie Forms is not affiliated with SafeWork NSW.


# NSW WHS Toolbox Talk Record (Form 06) (/docs/form-guides/nsw/building/nsw-safework-whs-06-toolbox-talk-record)



Use this guide when you complete **WHS Form 06: Record of Tool Box Talk** from the Housing Industry Site Safety Pack in Tradie Forms.

## Before you start [#before-you-start]

* Hold the toolbox talk before work starts and gather **attendee names** ready for signatures.
* Have the **workplace**, **date**, **time**, and **presenter name** on hand.

## In the app [#in-the-app]

<span id="meeting" />

## Meeting [#meeting]

Enter the **workplace**, **date**, **time**, and **name of supervisor or presenter**.

Save presenter details as a **saved detail** on Solo or Team to prefill the next toolbox talk record.

<span id="attendees" />

## Attendees [#attendees]

Add up to **eight attendee rows** (16 attendees total).

Each row has two **name** and **signature** pairs matching the left and right columns on the official PDF.

<span id="discussion" />

## Discussion [#discussion]

Record **topics discussed and feedback** for the toolbox talk.

Examples listed on the PDF include site-specific risk assessment, SWMS, overhead powerlines, underground services, falls, and site security.

Add any **comments or feedback** from the crew before download.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your WHS site file and attach it to your site pack as required.

Tradie Forms maps your entries onto the SafeWork NSW HIISP PDF layout. Tradie Forms is not affiliated with SafeWork NSW.


# NSW WHS Training Register (Form 07) (/docs/form-guides/nsw/building/nsw-safework-whs-07-worker-training-register)



Use this guide when you complete **WHS Form 07: Worker Training, Instruction and/or Information Register** from the Housing Industry Site Safety Pack in Tradie Forms.

## Before you start [#before-you-start]

* Complete **one form per worker**. Each PDF is a single worker training register.
* Gather **licence numbers**, **training providers**, and **issue or expiry dates** before you start on site.

## In the app [#in-the-app]

<span id="worker" />

## Worker [#worker]

Enter the worker **name** and **date employment started**.

Save worker details as a **saved detail** on Solo or Team to prefill the next register.

<span id="trainingRows" />

## Training [#training]

Add up to **13 training rows** for this worker.

Each row covers **type of training**, **licence or card number**, **person providing training**, **date issued**, and **expiry or renewal date** if applicable.

Examples listed on the PDF include WHS induction, high risk work licences, hazardous chemicals training, and site-specific induction.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your WHS site file. Repeat for each worker on the job.

Tradie Forms maps your entries onto the SafeWork NSW HIISP PDF layout. Tradie Forms is not affiliated with SafeWork NSW.


# NSW WHS Test and Tag (Form 08) (/docs/form-guides/nsw/building/nsw-safework-whs-08-electrical-test-and-tag-register)



Use this guide when you complete **WHS Form 08: Electrical Test and Tag Register** from the Housing Industry Site Safety Pack in Tradie Forms.

## Before you start [#before-you-start]

* Inspect, test, and tag electrical equipment in line with **AS/NZS 3012**.
* Have **business details**, **tester name**, and equipment **serial numbers** ready.

## In the app [#in-the-app]

<span id="business" />

## Business [#business]

Enter **business name**, **address**, **electrical business name**, and **tester's name**.

Use **address search** for the business address. Save business details as a **saved detail** on Solo or Team to prefill the next register.

<span id="equipmentRows" />

## Equipment [#equipment]

Add up to **12 equipment rows**.

Each row covers **description**, **manufacturer**, **serial number**, **inspection date**, **result**, **action**, **signature**, **certificate number**, and **next inspection date**.

<span id="reference" />

## Reference [#reference]

The downloaded PDF includes the AS/NZS 3012 inspection frequency table. Use it when setting **next inspection dates**.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your WHS site file and attach it to your site pack as required.

Tradie Forms maps your entries onto the SafeWork NSW HIISP PDF layout. Tradie Forms is not affiliated with SafeWork NSW.


# NSW WHS Chemicals Register (Form 09) (/docs/form-guides/nsw/building/nsw-safework-whs-09-hazardous-chemicals-register)



Use this guide when you complete **WHS Form 09: Hazardous Chemicals Register** from the Housing Industry Site Safety Pack in Tradie Forms.

## Before you start [#before-you-start]

* List every **hazardous chemical** used on site.
* Confirm **product labelling** and **SDS availability** before you fill the register.
* Record worker training on hazardous chemicals in **WHS Form 07**.

## In the app [#in-the-app]

<span id="chemicals" />

## Hazardous Chemicals [#hazardous-chemicals]

Add up to **19 chemical rows**.

Each row covers **product name**, **application**, whether the **product is labelled**, and whether an **SDS is available**.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your WHS site file. Attach SDS sheets separately as required.

Tradie Forms maps your entries onto the SafeWork NSW HIISP PDF layout. Tradie Forms is not affiliated with SafeWork NSW.


# NSW WHS Incident Report (Form 10) (/docs/form-guides/nsw/building/nsw-safework-whs-10-incident-injury-report)



Use this guide when you complete **WHS Form 10: Incident and Injury Report** from the Housing Industry Site Safety Pack in Tradie Forms.

## Before you start [#before-you-start]

* Record incidents as soon as practical after they occur.
* For serious incidents, follow your WHS procedures and check current SafeWork NSW notification requirements.
* Some yes/no tick boxes on the PDF are print-only. Mark those on the downloaded PDF if needed.

## In the app [#in-the-app]

<span id="injury" />

## Injury [#injury]

Enter **incident date and time**, **nature of incident**, and injured person details including **name**, **occupation**, **address**, **date of birth**, **phone**, and **employer**.

Add **activity**, **site location**, and **nature of injury**. Mark the **body diagram** on the downloaded PDF after download.

Record **treatment on site**, **treating person**, **doctor or hospital**, and **return to work coordinator** if applicable.

<span id="witnesses" />

## Witnesses [#witnesses]

Add up to **two witnesses** with **name** and **contact** details.

<span id="propertyIncident" />

## Property Incident [#property-incident]

If the incident involved **property, plant, or environmental damage**, enter **date**, **time**, **location**, **damage details**, and who **received the report**.

<span id="description" />

## Description [#description]

Describe what happened in the **description** field.

<span id="immediateActions" />

## Immediate Actions [#immediate-actions]

Record **immediate response actions** taken to stabilise the situation.

<span id="reporting" />

## Reporting [#reporting]

Enter details for reports to the **principal contractor**, **authorities**, and **workers compensation insurer** in the details fields provided.

<span id="completedBy" />

## Completed By [#completed-by]

Enter **name**, **position**, **signature**, and **date** for the person completing the report.

Save **injured person** and **completed by** details as **saved details** on Solo or Team where helpful.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your WHS site file. Follow your internal incident and notification procedures.

Tradie Forms maps your entries onto the SafeWork NSW HIISP PDF layout. Tradie Forms is not affiliated with SafeWork NSW.


# Best practices (/docs/form-guides/nsw/electrical/nsw-ccew/best-practices)



Practical tips for completing the NSW CCEW accurately and keeping compliant records.

Use the [guided NSW CCEW form](/forms/nsw-ccew) on site, browse [NSW electrical templates](/nsw/electrical), or read more in the [NSW CCEW resource hub](/resources/forms/nsw-ccew).

## Complete the certificate on site [#complete-the-certificate-on-site]

Fill out the CCEW while you are still on site. This reduces the chance of forgetting crucial details and saves a return trip for missing readings or addresses.

<Callout type="idea" className="docs-callout-info my-4">
  Capture test measurements and equipment details at the switchboard before you leave the property.
</Callout>

## Validate before you sign off [#validate-before-you-sign-off]

Check the full form before generating the PDF:

* All mandatory fields completed
* Test results recorded from calibrated equipment
* Customer and installation addresses match the job file
* Licence numbers and expiry dates are current
* Serial number follows your sequence and format

<Callout type="warn" className="docs-callout-warn my-4">
  Incomplete or inaccurate information can create extra follow-up. Check the PDF against the job before you issue it.
</Callout>

## Installer and tester details [#installer-and-tester-details]

If the same person installed and tested, use **Same as installer** on the Tester section only when that person genuinely performed both roles.

When installer and tester differ:

* Enter each person's licence details separately
* Verify expiry dates against the physical licence or NSW trades register
* Update stored details after every licence renewal

<Callout type="idea" className="docs-callout-info my-4">
  Set a reminder to review installer and tester contact details quarterly and after licence renewals.
</Callout>

## Customer and installation addresses [#customer-and-installation-addresses]

* Enter the **customer** address in Customer and the **job site** in Installation. They are often the same for residential work but not always
* Use **Same as customer address** on Installation when the site matches the customer record
* For rural or new estates, confirm lot/RMB vs street number with site documentation
* Do not abbreviate street types in address fields (use "Street", not "St")

See [Customer](/docs/form-guides/nsw/electrical/nsw-ccew/customer) and [Installation](/docs/form-guides/nsw/electrical/nsw-ccew/installation).

## Technical sections [#technical-sections]

<Steps>
  <Step>
    ### Installation classification [#installation-classification]

    Select installation type and work carried out options that match the actual job. These drive what else the form requires (e.g. metering rows, non-compliance reference).
  </Step>

  <Step>
    ### Equipment and load [#equipment-and-load]

    Document each equipment category you worked on with accurate ratings, quantities, and particulars. Include model numbers for major items.
  </Step>

  <Step>
    ### Testing [#testing]

    Complete tests in the field, then record results on the **Test report** section before certification. Use **Check All** only when every listed test was actually performed.
  </Step>

  <Step>
    ### Certification [#certification]

    Enter the serial number and make the compliance declaration only after a final review of all sections.
  </Step>
</Steps>

## Record-keeping [#record-keeping]

### File your PDFs systematically [#file-your-pdfs-systematically]

Create a clear folder structure (e.g. by year, then month, then client) so you can retrieve a specific CCEW later.

<Callout type="idea" className="docs-callout-info my-4">
  Use consistent filenames like `CCEW_ClientName_Date_SerialNumber.pdf`
</Callout>

### Retain certificates [#retain-certificates]

CCEW certificates are official records. Check current NSW requirements for how long to keep them and back up your copies to a separate location.

<Callout type="warn" className="docs-callout-warn my-4">
  Do not rely on a single storage location for compliance records.
</Callout>

<Card title="Common mistakes" icon="alert-circle" href="/docs/form-guides/nsw/electrical/nsw-ccew/common-mistakes">
  Frequent field errors and how to avoid them.
</Card>


# Certification (/docs/form-guides/nsw/electrical/nsw-ccew/certification)



Your signature on the cert. Serial number and the compliance checkbox are serious. Complete this section only after you have checked every section.

## Serial number [#serial-number]

Every cert needs a **unique serial** in the format `[LicenceNumber][SequentialNumber]` (e.g. licence `444444C` -> `444444C001`, then `444444C002`).

### Serial number format and rules [#serial-number-format-and-rules]

<Steps>
  <Step>
    ### Follow the required format [#follow-the-required-format]

    **Format:** `[YourLicenceNumber][SequentialNumber]`
    &#x2A;*Example:** Licence `444444C` -> First CCEW: `444444C001`, Second: `444444C002`

    <Callout type="info" className="docs-callout-info my-4">
      The sequential number should be zero-padded to three digits (001, 002, etc.)
    </Callout>
  </Step>

  <Step>
    ### Use the automated helper [#use-the-automated-helper]

    The serial helper suggests your next number from previous certs. Always verify before you issue.
  </Step>

  <Step>
    ### Verify before issuing [#verify-before-issuing]

    Always double-check the serial number before final submission to avoid duplicates or sequence gaps.

    <Callout type="idea" className="docs-callout-info my-4">
      Keep a personal log of all CCEW serial numbers issued as a backup reference for your professional records.
    </Callout>
  </Step>
</Steps>

### Serial number tips [#serial-number-tips]

* Do not skip or duplicate numbers
* Keep your own log of serials issued (job name, date)
* Spot-check for gaps every few months

## Compliance declaration [#compliance-declaration]

Checking the box means you stand behind the whole cert: work, tests, and details.

### Declaration checks [#declaration-checks]

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Accuracy" icon="info">
    Check that the information on the CCEW is true, correct, and complete to the best of your knowledge.
  </Card>

  <Card title="Standards" icon="shield-check">
    Check the official declaration text and confirm it matches the work you are certifying.
  </Card>
</Cards>

### Your responsibilities [#your-responsibilities]

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms helps prepare the PDF. It does not decide whether the work complies or whether the certificate is ready to issue.
</Callout>

<Steps>
  <Step>
    ### Pre-declaration review [#pre-declaration-review]

    Before checking the compliance box, verify:

    * Technical information matches the job
    * Testing details match your site records
    * Work details match the official declaration
    * Required supporting information is complete
  </Step>

  <Step>
    ### Make the declaration [#make-the-declaration]

    Only check the compliance box when you are confident the work and documentation are ready to issue.
  </Step>

  <Step>
    ### Final verification [#final-verification]

    After declaration, perform a final review of the completed CCEW before generation.
  </Step>
</Steps>

<Callout type="warn" className="docs-callout-warn my-4">
  You are responsible for verifying site work and lodging the certificate with the appropriate authority. Check every value against your job file before you issue it.
</Callout>


# Common mistakes (/docs/form-guides/nsw/electrical/nsw-ccew/common-mistakes)



Common mistakes when completing a NSW CCEW, and how to avoid them.

Catch gaps early in the [NSW CCEW online form](/forms/nsw-ccew). Browse [NSW electrical forms](/nsw/electrical) or read more in the [NSW CCEW guides](/resources/forms/nsw-ccew).

## Data entry and validation [#data-entry-and-validation]

### 1. Incomplete testing documentation [#1-incomplete-testing-documentation]

**Mistake:** Missing or incomplete test results, especially insulation resistance, earthing, and RCD tests.

**How to avoid:**

* Perform all required tests on site before certifying
* Record measured values (e.g. insulation resistance in MΩ) from calibrated equipment
* Use **Check All** only when every listed test was actually performed
* Complete the **Test report** section before **Certification**

<Callout type="warn" className="docs-callout-warn my-4">
  Form validation does not replace physical testing. Test the installation using the standards and job requirements that apply to your work.
</Callout>

See [Test report](/docs/form-guides/nsw/electrical/nsw-ccew/test-report).

### 2. Address errors [#2-address-errors]

**Mistake:** Wrong or incomplete addresses for customer or installation site.

**How to avoid:**

* Confirm customer address vs installation site. They are separate fields
* Cross-reference with the job file, contract, or electricity bill
* Complete all required components: street number or lot/RMB, street name, suburb, state, postcode
* For rural properties, verify lot/RMB numbers with council or title documents

See [Customer](/docs/form-guides/nsw/electrical/nsw-ccew/customer) and [Installation](/docs/form-guides/nsw/electrical/nsw-ccew/installation).

### 3. Outdated licence details [#3-outdated-licence-details]

**Mistake:** Expired or incorrect installer or tester licence numbers and dates.

**How to avoid:**

* Check licence expiry before signing the certificate
* Verify contractor and qualified supervisor numbers against current NSW records
* Renew stored details after every licence renewal. Do not copy old certificates blindly

See [Installer](/docs/form-guides/nsw/electrical/nsw-ccew/installer) and [Tester](/docs/form-guides/nsw/electrical/nsw-ccew/tester).

## Technical specification errors [#technical-specification-errors]

### 4. Equipment and work detail inaccuracies [#4-equipment-and-work-detail-inaccuracies]

**Mistake:** Wrong equipment ratings, quantities, or work scope documented.

**How to avoid:**

* Tick only equipment categories where work was performed
* Record rating and number installed for each selected category
* Use **Particulars** for model numbers and non-standard configurations
* Align load calculations with installed equipment

See [Equipment](/docs/form-guides/nsw/electrical/nsw-ccew/equipment).

### 5. Meter and load errors [#5-meter-and-load-errors]

**Mistake:** Missing meter rows when metering work was done, or incorrect tariff/load figures.

**How to avoid:**

* When replacing meters, record both removed and installed meters
* Match meter numbers and readings to the physical meters on site
* Confirm estimated load increase reflects new circuits and appliances

See [Meters](/docs/form-guides/nsw/electrical/nsw-ccew/meters).

### 6. Serial number management errors [#6-serial-number-management-errors]

**Mistake:** Duplicating serial numbers, skipping sequences, or using the wrong format.

**How to avoid:**

* Follow the format `[LicenceNumber][SequentialNumber]` (e.g. `444444C001`)
* Use the serial number helper for sequence suggestions, then verify manually
* Keep a personal log of every serial issued

<Callout type="warn" className="docs-callout-warn my-4">
  Serial number errors can create lodgement and record problems. Check the current NSW serial requirements before you issue.
</Callout>

See [Certification](/docs/form-guides/nsw/electrical/nsw-ccew/certification).

## Network and provider errors [#network-and-provider-errors]

### 7. Incorrect network service provider [#7-incorrect-network-service-provider]

**Mistake:** Wrong electricity distributor or missing provider email for lodgement.

**How to avoid:**

* Confirm the distributor against the customer's electricity bill, not postcode alone
* **Ausgrid:** Sydney, Central Coast, Hunter
* **Endeavour Energy:** Greater Western Sydney, Blue Mountains, Southern Highlands
* **Essential Energy:** Regional and rural NSW
* Enter the correct distributor email for CCEW submissions

See [Installation](/docs/form-guides/nsw/electrical/nsw-ccew/installation).

## Quality assurance [#quality-assurance]

### 8. Skipping final review [#8-skipping-final-review]

**Mistake:** Issuing the certificate without checking all sections against the job file.

**How to avoid:**

* Review customer, installation, equipment, meters, installer, tester, test report, and certification in order
* Compare the generated PDF to your site notes before giving it to the customer
* Confirm the compliance declaration reflects work you personally verified

<Callout type="success" className="docs-callout-success my-4">
  Treat the cert as an official record. Every field should match what you did on site.
</Callout>

<Card title="Best practices" icon="info" href="/docs/form-guides/nsw/electrical/nsw-ccew/best-practices">
  Workflow and record-keeping tips.
</Card>


# Customer (/docs/form-guides/nsw/electrical/nsw-ccew/customer)



Who owns the property or is your client. This is **not** the job site. Put the site under **Installation** when it is different (rentals, body corporate, etc.).

## Customer contact information [#customer-contact-information]

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **First Name** and **Last Name** are required.
  </Card>

  <Card title="Optional fields" icon="info">
    **Company Name**, **Email**, **Mobile Number**, and **Office Number** are optional but recommended for complete records.
  </Card>
</Cards>

### Customer information fields [#customer-information-fields]

* **First Name:** The customer's first name.
* **Last Name:** The customer's last name.
* **Company Name:** The customer's company name, if applicable.
* **Email:** The customer's email address.
* **Mobile Number:** The customer's mobile phone number.
* **Office Number:** The customer's office phone number.

## Customer address [#customer-address]

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    Either **Street Number** or **Lot/RMB**, **Street Name**, **Suburb**, **State**, and **Post Code** are required.
  </Card>

  <Card title="Optional fields" icon="info">
    **Floor**, **Unit**, and **Nearest Cross Street** are optional.
  </Card>
</Cards>

Get the address right. It is on the official cert and your records.

<Callout type="idea" className="docs-callout-info my-4">
  Customer address may differ from the installation site. That is normal for investment properties or body corporate jobs. Put the job site under **Installation**.
</Callout>

### Customer address fields [#customer-address-fields]

* **Floor:** Enter the floor number if the address is in a multi-storey building (e.g. "Level 2"). Leave blank if not applicable.
* **Unit:** Enter the unit, apartment, or flat number if the property is part of a larger complex (e.g. "Unit 5", "Apt 12B"). Leave blank for standalone houses or properties without a unit number.
* **Lot / RMB:** Enter the lot number (for new developments or rural land without a formal street number) or the RMB (Roadside Mailbox) number if used in rural areas.
* **Street Number:** Enter the street number of the property (e.g. "24"). For properties with multiple numbers, use formats such as "24-26" or "24A".
* **Street Name:** Enter the full name of the street (e.g. "George Street"). Do not abbreviate the street type here (e.g. don't use "St", use "Street").
* **Nearest Cross Street:** Enter the name of the nearest cross street. This helps confirm the location, especially in rural areas or where street numbering is unclear.
* **Suburb:** Enter the suburb or locality of the property (e.g. "Parramatta").
* **State:** Select the Australian state or territory for the address. For NSW forms, this will usually be NSW, but the field allows for others if needed (e.g. ACT, VIC).
* **Post Code:** Enter the 4-digit Australian postcode for the property (e.g. "2150"). Double-check this matches the suburb for accuracy.

## Common situations [#common-situations]

<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="Customer address vs installation site" icon="hugeicons:map-pin">
    Enter the **customer** address here. Put the job site under **Installation** even when they differ.
  </Accordion>

  <Accordion title="Company or trust owner" icon="hugeicons:building-2">
    Use the primary contact person's name on the certificate unless your compliance process requires a company name in a specific field on the PDF.
  </Accordion>
</Accordions>

<Card title="Installation section" icon="hugeicons:map-pin" href="/docs/form-guides/nsw/electrical/nsw-ccew/installation">
  Site address, NMI, and work types.
</Card>


# Equipment (/docs/form-guides/nsw/electrical/nsw-ccew/equipment)



Tick what you actually installed or changed on this job. Only fill ratings and quantities for categories you worked on.

## Equipment installation tracking [#equipment-installation-tracking]

For each equipment type, check the installation box to indicate work was performed. This reveals additional fields for detailed specifications.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required information" icon="info">
    When equipment is marked as installed, provide **Rating** and **Number Installed** for compliance tracking.
  </Card>

  <Card title="Additional details" icon="info">
    Use **Particulars** field for specific equipment details, models, or special conditions.
  </Card>
</Cards>

## Equipment types [#equipment-types]

<Cards className="docs-cards docs-cards-cols-1 my-6">
  <Card title="Switchboard" icon="cpu">
    Main distribution boards, sub-boards, and meter panels. Include total amp rating, number of ways, and specify type (e.g., "TPN 250A Main Board", "Single Phase Sub-Board").
  </Card>

  <Card title="Circuits" icon="wrench">
    New circuit installations and modifications. Document circuit protection ratings, types, and note special circuits (RCD protected, RCBO, etc.).
  </Card>

  <Card title="Lighting systems" icon="info">
    All fixed lighting installations including LED downlights, fluorescent fittings, and exterior lighting. Include wattage and control methods (switches, dimmers, sensors).
  </Card>

  <Card title="Power outlets" icon="zap">
    General purpose outlets and dedicated circuits including standard GPOs, 15A outlets, and three-phase outlets. Note special requirements (weather protection, RCD protection).
  </Card>

  <Card title="Fixed appliances" icon="info">
    Hardwired electrical equipment such as hot water systems, air conditioning, and pool equipment. Include power ratings and connection types.
  </Card>

  <Card title="Generation equipment" icon="zap">
    Solar PV, wind, and micro-hydro systems. Include inverter ratings, AC output capacity, and specify grid connection or off-grid configuration.
  </Card>

  <Card title="Energy storage" icon="zap">
    Battery systems and backup power installations. Include battery capacity (kWh), inverter ratings, and integration with existing or new generation systems.
  </Card>
</Cards>

## Equipment specification details [#equipment-specification-details]

For each installed equipment type, provide:

### Rating information [#rating-information]

* **Electrical rating:** Voltage, current, and power specifications
* **Protection rating:** Circuit breaker or fuse sizes
* **Environmental rating:** IP ratings for outdoor installations

### Installation quantities [#installation-quantities]

* **Number Installed:** Total units or points installed

### Particulars and specifications [#particulars-and-specifications]

* **Manufacturer and model:** For critical equipment identification
* **Special features:** Smart controls, energy efficiency ratings
* **Environmental conditions:** Outdoor, wet area, hazardous location specifications

<Callout type="idea" className="docs-callout-info my-4">
  Include model numbers and specific ratings for major equipment like switchboards, inverters, and large appliances to assist with future maintenance and compliance verification.
</Callout>

<Callout type="info" className="docs-callout-info my-4">
  If you are unsure how to describe complex switchboard work, align wording with your job sheet and AS/NZS documentation.
</Callout>

<Card title="Meters section" icon="hugeicons:gauge" href="/docs/form-guides/nsw/electrical/nsw-ccew/meters">
  Meter installation and removal table.
</Card>


# FAQ (/docs/form-guides/nsw/electrical/nsw-ccew/faq)



<Accordions type="single" className="docs-accordions my-4">
  <Accordion title="Why is a section still incomplete?" icon="hugeicons:alert-circle">
    Sections track **required fields** and extra rules, for example at least one installation type, work type, or test item. Open the section, fix highlighted errors, then run **Validate**.
  </Accordion>

  <Accordion title="Can customer and installation addresses differ?" icon="hugeicons:map-pin">
    **Yes.** Customer is the owner or client; **Installation** is where the electrical work was done. Use **address search** (Solo) on each block as needed.
  </Accordion>

  <Accordion title="Can the tester be the same person as the installer?" icon="hugeicons:user-check">
    **Yes.** On the Tester section, enable **Same as installer** to copy details across.
  </Accordion>

  <Accordion title="How does NSW licence search work?" icon="hugeicons:search">
    * Requires **Solo** (or Team) and sign-in.
    * Open **Installer** or **Tester**, tap **Search** on the licence area, enter a licence number or name, and pick a result.
    * Always confirm details match the person on site. The register can lag renewals.
    * If search fails, enter licence details manually. See [Installer](/docs/form-guides/nsw/electrical/nsw-ccew/installer) and [Tester](/docs/form-guides/nsw/electrical/nsw-ccew/tester).
  </Accordion>
</Accordions>

<Card title="Overview" icon="hugeicons:clipboard-list" href="/docs/form-guides/nsw/electrical/nsw-ccew">
  Sections, completion rules, and authority.
</Card>


# Overview (/docs/form-guides/nsw/electrical/nsw-ccew)



The &#x2A;*NSW Certificate of Compliance for Electrical Work (CCEW)** records that electrical installation work meets applicable standards. The official PDF is published by **Building Commission NSW** (template version **2026.1**).

Fill the cert online with the [guided NSW CCEW form](/forms/nsw-ccew), browse [NSW electrical templates](/nsw/electrical), or read workflow articles in the [NSW CCEW resource hub](/resources/forms/nsw-ccew).

## At a glance [#at-a-glance]

|               |                         |
| ------------- | ----------------------- |
| **State**     | NSW                     |
| **Trade**     | Electrical              |
| **Authority** | Building Commission NSW |

## Eight sections [#eight-sections]

Work through these in order on the certificate:

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Customer" icon="hugeicons:user" href="/docs/form-guides/nsw/electrical/nsw-ccew/customer">
    Owner and customer address
  </Card>

  <Card title="Installation" icon="hugeicons:map-pin" href="/docs/form-guides/nsw/electrical/nsw-ccew/installation">
    Site, NMI, types of work, network
  </Card>

  <Card title="Equipment" icon="hugeicons:cpu" href="/docs/form-guides/nsw/electrical/nsw-ccew/equipment">
    Load and equipment installed
  </Card>

  <Card title="Meters" icon="hugeicons:gauge" href="/docs/form-guides/nsw/electrical/nsw-ccew/meters">
    Meter install and removal rows
  </Card>

  <Card title="Installer" icon="hugeicons:hard-hat" href="/docs/form-guides/nsw/electrical/nsw-ccew/installer">
    Installer licence and contact
  </Card>

  <Card title="Tester" icon="hugeicons:flask-conical" href="/docs/form-guides/nsw/electrical/nsw-ccew/tester">
    Person who performed testing
  </Card>

  <Card title="Test report" icon="hugeicons:activity" href="/docs/form-guides/nsw/electrical/nsw-ccew/test-report">
    Test date and results
  </Card>

  <Card title="Certification" icon="hugeicons:badge-check" href="/docs/form-guides/nsw/electrical/nsw-ccew/certification">
    Declaration and serial number
  </Card>
</Cards>

## Before you issue the certificate [#before-you-issue-the-certificate]

The form expects:

* Required **customer**, **installation**, **installer**, **tester**, and **certification** fields filled and valid
* At least one **installation type** and one **work carried out** option
* **Installer** licence or qualified supervisor details present
* **Test report** items and date within allowed bounds
* **Meter** details when your work selections require them

Run validation on the full form before generating the PDF.

<Callout type="warn" className="docs-callout-warn my-4">
  Signing the cert is on you. It must match the work on site. Lodgement with Building Commission NSW and the network is your responsibility. Check current NSW requirements before you issue it.
</Callout>

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Fill NSW CCEW online" icon="hugeicons:file-check" href="/forms/nsw-ccew">
    Guided form with validation, saved details, and official PDF download.
  </Card>

  <Card title="Best practices" icon="hugeicons:info" href="/docs/form-guides/nsw/electrical/nsw-ccew/best-practices">
    Accuracy, testing workflow, and record-keeping tips.
  </Card>

  <Card title="Common mistakes" icon="hugeicons:alert-circle" href="/docs/form-guides/nsw/electrical/nsw-ccew/common-mistakes">
    Frequent field errors and how to avoid them.
  </Card>

  <Card title="FAQ" icon="hugeicons:help-circle" href="/docs/form-guides/nsw/electrical/nsw-ccew/faq">
    Addresses, same-as-installer, licence search, and validation.
  </Card>
</Cards>


# Installation (/docs/form-guides/nsw/electrical/nsw-ccew/installation)



Where the work was done, what you did, and which network operator covers the site. Match what you would put on a paper cert.

## Installation address [#installation-address]

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    Either **Street Number** or **Lot/RMB**, **Street Name**, **Suburb**, **State**, and **Post Code** are required.
  </Card>

  <Card title="Optional fields" icon="info">
    **Property Name**, **Floor**, **Unit**, and **Nearest Cross Street** are optional.
  </Card>
</Cards>

The network uses this address to find the connection. Double-check suburb and postcode.

<Callout type="idea" className="docs-callout-info my-4">
  **Same as customer address**

  If the installation address matches the customer's address, use the "Same as customer address" checkbox to automatically copy the details.

  For residential installations, the installation and customer addresses are typically identical. Using the copy function saves time and reduces errors.
</Callout>

### Installation address fields [#installation-address-fields]

* **Floor:** Enter the floor number if the address is in a multi-storey building (e.g. "Level 2"). Leave blank if not applicable.
* **Unit/Apartment:** Enter the unit, apartment, or flat number if the property is part of a larger complex (e.g. "Unit 5", "Apt 12B"). Leave blank for standalone houses or properties without a unit number.
* **Lot / RMB:** Enter the lot number (for new developments or rural land without a formal street number) or the RMB (Roadside Mailbox) number if used in rural areas.
* **Street Number:** Enter the street number of the property (e.g. "24"). For properties with multiple numbers, use formats such as "24-26" or "24A".
* **Street Name:** Enter the full name of the street (e.g. "George Street"). Do not abbreviate the street type here (e.g. don't use "St", use "Street").
* **Nearest Cross Street:** Enter the name of the nearest cross street. This helps confirm the location, especially in rural areas or where street numbering is unclear.
* **Suburb:** Enter the suburb or locality of the property (e.g. "Parramatta").
* **State:** Select the Australian state or territory for the address. For NSW forms, this will usually be NSW, but the field allows for others if needed (e.g. ACT, VIC).
* **Post Code:** Enter the 4-digit Australian postcode for the property (e.g. "2150"). Double-check this matches the suburb for accuracy.

## Network connection details [#network-connection-details]

These details help network operators locate and manage the electrical connection:

<Steps>
  <Step>
    ### Connection point identification [#connection-point-identification]

    * **Pit/Pillar/Pole No.:** Reference number for the connection infrastructure
    * **NMI:** National Metering Identifier (10-11 digits from electricity bill)
    * **Meter No.:** Physical meter identification number

    <Callout type="info" className="docs-callout-info my-4">
      The NMI is found on the customer's electricity bill and uniquely identifies the connection point.
    </Callout>
  </Step>

  <Step>
    ### Metering information [#metering-information]

    * **AEMO Metering Provider ID:** Recommended for advanced metering installations
  </Step>
</Steps>

## Installation classification and scope [#installation-classification-and-scope]

### Installation type [#installation-type]

Select the applicable installation type as different AS/NZS 3000 requirements may apply.

* **Residential:** Domestic dwellings, units, townhouses
* **Commercial:** Offices, retail spaces, restaurants
* **Industrial:** Factories, warehouses, manufacturing facilities
* **Rural:** Farm properties, remote installations
* **Mixed Development:** Properties with multiple use types

<Callout type="warn" className="docs-callout-warn my-4">
  Choose the installation type that matches the job file and site. If unsure, check your project documents before issuing.
</Callout>

### Work carried out [#work-carried-out]

Select all applicable work types to accurately describe the electrical work performed:

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="New installations" icon="info">
    * **New Installation:** Complete new electrical systems
    * **Network Connection:** New supply connections
    * **EV Connection:** Electric vehicle charging installations
  </Card>

  <Card title="Existing systems" icon="wrench">
    * **Alteration / Existing:** Modifications to existing installations
    * **Re-Inspection of NC:** Follow-up inspections for non-compliance
  </Card>
</Cards>

<Card title="Metering work" icon="gauge">
  * **Installed Meter:** Standard meter installations
  * **Install Advanced Meter:** Smart meter installations
</Card>

<Callout type="warn" className="docs-callout-warn my-4">
  **Re-Inspection of NC:** When selected, provide the original Non-Compliance Number for tracking.
</Callout>

### Special conditions [#special-conditions]

Identify any special conditions that require additional safety measures or specific compliance standards:

* **Over 100 Amps:** High-current installations requiring enhanced safety measures
* **High Voltage:** Installations above standard voltage levels
* **Unmetered Supply:** Direct supply arrangements without standard metering
* **Hazardous Area:** Explosive atmospheres, chemical environments, or dangerous goods storage
* **Off Grid Installation:** Remote or standalone power systems
* **Secondary Power Supply:** Backup or alternative power arrangements

<Callout type="info" className="docs-callout-info my-4">
  Special conditions may affect inspection, testing, and supporting document requirements. Check the rules that apply to the job.
</Callout>

## Network service provider [#network-service-provider]

### Provider selection [#provider-selection]

<Steps>
  <Step>
    ### Automatic suggestion [#automatic-suggestion]

    Based on the installation postcode, the form suggests the appropriate distributor:

    * **Ausgrid:** Central Coast, Sydney, Hunter regions
    * **Endeavour Energy:** Greater Western Sydney, Blue Mountains, Southern Highlands
    * **Essential Energy:** Regional and rural NSW
  </Step>

  <Step>
    ### Verify and confirm [#verify-and-confirm]

    Confirm the suggested provider matches the actual electricity distributor for the specific address.

    <Callout type="idea" className="docs-callout-info my-4">
      Check the customer's electricity bill to verify the correct distributor if uncertain.
    </Callout>
  </Step>

  <Step>
    ### Contact details [#contact-details]

    **Provider Email:** Enter the specific email address for CCEW submissions. Each distributor has designated email addresses for certificate lodgement.
  </Step>
</Steps>

<Callout type="warn" className="docs-callout-warn my-4">
  Incorrect distributor selection can delay certificate processing and may require resubmission. Match what you would declare on a paper CCEW.
</Callout>

<Card title="Equipment section" icon="hugeicons:cpu" href="/docs/form-guides/nsw/electrical/nsw-ccew/equipment">
  Load changes and equipment installed.
</Card>


# Installer (/docs/form-guides/nsw/electrical/nsw-ccew/installer)



The person who did the installation work. What you enter here should match the person responsible for the work on site.

<Callout type="warn" className="docs-callout-warn my-4">
  Do not sign with an expired licence. Check licence number and expiry on every job before you issue.
</Callout>

## NSW licence search (Solo) [#nsw-licence-search-solo]

On **Solo** or **Team**, tap **Search** on the licence area to look up the **NSW trades licence register** and prefill licence fields.

1. Open the **Installer** section
2. Tap **Search**
3. Enter a licence number or name and pick a result
4. Check name and expiry match the person on site. The register can lag renewals

If search is down or returns nothing, type the details manually. You can still finish the cert.

Save your details as a **saved detail** for the next job.

## Installer contact information [#installer-contact-information]

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **First Name** and **Last Name**
  </Card>

  <Card title="Optional fields" icon="info">
    **Email**, **Mobile Number**, and **Office Number**
  </Card>
</Cards>

### Field descriptions [#field-descriptions]

* **First Name:** Installer's first name (required)
* **Last Name:** Installer's last name (required)
* **Email:** Email address
* **Mobile Number:** Mobile phone
* **Office Number:** Office phone

## Installer licence [#installer-licence]

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **Contractor's Licence No.** and **Licence Expiry**
  </Card>

  <Card title="Optional fields" icon="info">
    **Qualified Supervisor's No.** and **Supervisor's Licence Expiry**
  </Card>
</Cards>

### Field descriptions [#field-descriptions-1]

* **Contractor's Licence No.:** Your contractor licence number
* **Licence Expiry:** Expiry date on the licence card
* **Qualified Supervisor's No.:** If applicable
* **Supervisor's Licence Expiry:** Supervisor expiry if applicable

<Callout type="info" className="docs-callout-info my-4">
  You need at least **contractor licence** or **qualified supervisor** details for the section to complete.
</Callout>

## Installer address [#installer-address]

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    Either **Street Number** or **Lot/RMB**, **Street Name**, **Suburb**, **State**, and **Post Code**
  </Card>

  <Card title="Optional fields" icon="info">
    **Floor**, **Unit**, and **Nearest Cross Street**
  </Card>
</Cards>

### Address fields [#address-fields]

* **Floor:** e.g. "Level 2" - leave blank if N/A
* **Unit:** Unit or apartment number - blank for standalone houses
* **Lot / RMB:** Lot or roadside mailbox for rural or new estates
* **Street Number:** e.g. "24" or "24A"
* **Street Name:** Full street name (use "Street", not "St")
* **Nearest Cross Street:** Helps locate rural or unclear addresses
* **Suburb:** e.g. "Parramatta"
* **State:** Usually NSW
* **Post Code:** 4-digit postcode - match the suburb

<Card title="Tester section" icon="hugeicons:flask-conical" href="/docs/form-guides/nsw/electrical/nsw-ccew/tester">
  Who performed testing. This may be the same person as installer.
</Card>


# Meters (/docs/form-guides/nsw/electrical/nsw-ccew/meters)



Meter installs, removals, and load figures for the network. You can add **up to 8 meters** per cert.

## Meter management [#meter-management]

<Callout type="idea" className="docs-callout-info my-4">
  When replacing meters, add both the old meter (status: "Removed") and new meter (status: "Installed") to maintain complete installation records.
</Callout>

### Adding and managing meters [#adding-and-managing-meters]

<Steps>
  <Step>
    ### Add meters [#add-meters]

    Click **Add Meter** for each meter on the job (up to 8).
  </Step>

  <Step>
    ### Set meter status [#set-meter-status]

    For each meter, select the appropriate status:

    * **Installed:** New meters added during the work
    * **Removed:** Existing meters removed during the work
    * **Existing:** Meters already present and unchanged
  </Step>

  <Step>
    ### Remove unnecessary entries [#remove-unnecessary-entries]

    Use the "Remove" button in the top-right corner of any meter card to delete unwanted entries.
  </Step>
</Steps>

### Meter specification details [#meter-specification-details]

For each meter entry, provide the following information:

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Identification" icon="info">
    * **Meter Number:** Physical meter serial number
    * **Register Number:** Specific register identification
    * **No. of Dials:** Total number of reading dials
  </Card>

  <Card title="Configuration" icon="info">
    * **Master/Sub Status:** M (Master), S (Sub), or N (None)
    * **Wired as Master/Sub:** Physical wiring configuration
    * **Tariff:** Rate code (e.g., T11, T31, T33)
  </Card>
</Cards>

### Common tariff codes [#common-tariff-codes]

Understanding tariff codes helps ensure accurate billing setup:

<Tabs items="[&#x22;Residential&#x22;,&#x22;Commercial&#x22;]">
  <Tab value="Residential">
    * **T11:** General domestic supply (single rate)
    * **T31:** Off-peak hot water heating
    * **T33:** Controlled load (pool pumps, storage heating)
  </Tab>

  <Tab value="Commercial">
    * **T20:** Small business single rate
    * **T22:** Demand-based commercial rates
    * **T41:** Large commercial/industrial supply
  </Tab>
</Tabs>

<Callout type="info" className="docs-callout-info my-4">
  **Meter Reading:** Record the current reading for billing continuity and consumption tracking.
</Callout>

## Load and supply assessment [#load-and-supply-assessment]

### Load calculation requirements [#load-calculation-requirements]

Accurate load assessment ensures grid stability and compliance with network capacity:

<Steps>
  <Step>
    ### Calculate additional load [#calculate-additional-load]

    **Estimated Increase in Load (A/ph):** Calculate the additional electrical load in Amps per phase from new installations.

    <Callout type="idea" className="docs-callout-info my-4">
      Include all new appliances, lighting, and equipment in your load calculation.
    </Callout>
  </Step>

  <Step>
    ### Assess existing capacity [#assess-existing-capacity]

    **Is increased load within capacity?** Evaluate whether existing electrical service can handle additional load:

    * **Yes:** Current installation/service capacity is adequate
    * **No:** Service upgrade or load management may be required

    <Callout type="warn" className="docs-callout-warn my-4">
      If the load is not within capacity, pause and check the job, network, and authority requirements before issuing the PDF.
    </Callout>
  </Step>

  <Step>
    ### Document connection status [#document-connection-status]

    **Is work connected to supply?** Indicate current energisation status:

    * **Yes:** New work is connected and operational
    * **No:** Work awaits network operator inspection/connection
  </Step>
</Steps>

<Callout type="idea" className="docs-callout-info my-4">
  Complete **Installation** work types first so meter requirements are clear before filling this section.
</Callout>

<Card title="Installer section" icon="hugeicons:hard-hat" href="/docs/form-guides/nsw/electrical/nsw-ccew/installer">
  Installer licence and business details.
</Card>


# Test report (/docs/form-guides/nsw/electrical/nsw-ccew/test-report)



Record the tests you **actually did** on site before you sign the cert. Tick a test only if you performed it with the right equipment and the standards that apply to your work.

## Test date and timing [#test-date-and-timing]

The test date should reflect when safety tests were actually performed:

<Steps>
  <Step>
    ### Select test date [#select-test-date]

    Use the calendar picker or quick buttons ("Yesterday", "Today") to set the test date.
  </Step>

  <Step>
    ### Timing considerations [#timing-considerations]

    Complete testing before certifying the installation so the report matches the final condition of the job.

    <Callout type="idea" className="docs-callout-info my-4">
      Plan testing as the final step before energisation to capture the installation's true condition.
    </Callout>
  </Step>
</Steps>

The picker typically allows roughly **one year** before and after today. Pick the actual test date, not the certificate issue date unless they coincide.

## Safety tests [#safety-tests]

Use "Check All" only when every listed test applies and was completed. Otherwise, choose the individual tests that match the job.

### Electrical safety tests [#electrical-safety-tests]

<Cards className="docs-cards docs-cards-cols-1 my-6">
  <Card title="Earthing system integrity" icon="shield-check">
    Records earthing continuity and connection checks.
  </Card>

  <Card title="Residual current device operational" icon="zap">
    Records RCD or safety switch operation checks.
  </Card>
</Cards>

### Installation verification tests [#installation-verification-tests]

<Cards className="docs-cards docs-cards-cols-1 my-6">
  <Card title="Insulation resistance (MΩ)" icon="activity">
    Records conductor insulation resistance readings. Use the threshold that applies to the job and standard.
  </Card>

  <Card title="Visual check suitability of installation" icon="info">
    Records the visual inspection of equipment, environment, wiring, and visible defects.
  </Card>

  <Card title="Polarity verification" icon="info">
    Records active, neutral, and earth connection checks.
  </Card>
</Cards>

### Specialised system tests [#specialised-system-tests]

<Cards className="docs-cards docs-cards-cols-1 my-6">
  <Card title="Stand-alone system compliance" icon="info">
    Records checks for off-grid or isolated power systems where they apply.
  </Card>

  <Card title="Connection integrity" icon="info">
    Records connection and termination checks.
  </Card>

  <Card title="Fault loop impedance" icon="zap">
    Records fault loop impedance readings where this test applies.
  </Card>
</Cards>

<Callout type="info" className="docs-callout-info my-4">
  Test using calibrated equipment and the standards that apply to the installation.
</Callout>

<Callout type="idea" className="docs-callout-info my-4">
  Record values from your test instruments, not rounded guesses. Regulators and customers may compare readings to site reports.
</Callout>

<Card title="Certification section" icon="hugeicons:badge-check" href="/docs/form-guides/nsw/electrical/nsw-ccew/certification">
  Declaration and certificate serial number.
</Card>


# Tester (/docs/form-guides/nsw/electrical/nsw-ccew/tester)



Who performed the safety tests. If that is you and you were also the installer, use **Same as installer** only when you genuinely did both roles on this job.

<Callout type="idea" className="docs-callout-info my-4">
  **Same as installer** copies installer contact, licence, and address. Check everything still matches before you sign off.
</Callout>

## NSW licence search (Solo) [#nsw-licence-search-solo]

Same as the installer section. On **Solo** or **Team**, tap **Search** on the licence area to query the **NSW trades licence register**.

1. Open **Tester**
2. Tap **Search**
3. Enter licence number or name and pick a result
4. Confirm details match the tester on site

If search fails, enter licence details manually.

## Tester contact information [#tester-contact-information]

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **First Name** and **Last Name**
  </Card>

  <Card title="Optional fields" icon="info">
    **Email**, **Mobile Number**, and **Office Number**
  </Card>
</Cards>

### Field descriptions [#field-descriptions]

* **First Name:** Tester's first name (required)
* **Last Name:** Tester's last name (required)
* **Email:** Email address
* **Mobile Number:** Mobile phone
* **Office Number:** Office phone

## Tester licence [#tester-licence]

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **Contractor's Licence No.** and **Licence Expiry**
  </Card>

  <Card title="Optional fields" icon="info">
    **Qualified Supervisor's No.** and **Supervisor's Licence Expiry**
  </Card>
</Cards>

### Field descriptions [#field-descriptions-1]

* **Contractor's Licence No.:** Tester's contractor licence number
* **Licence Expiry:** Expiry date on the licence card
* **Qualified Supervisor's No.:** If applicable
* **Supervisor's Licence Expiry:** Supervisor expiry if applicable

## Tester address [#tester-address]

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    Either **Street Number** or **Lot/RMB**, **Street Name**, **Suburb**, **State**, and **Post Code**
  </Card>

  <Card title="Optional fields" icon="info">
    **Floor**, **Unit**, and **Nearest Cross Street**
  </Card>
</Cards>

### Address fields [#address-fields]

Same format as the installer address: full street name, correct postcode, lot/RMB when there is no street number.

<Callout type="warn" className="docs-callout-warn my-4">
  Installation and testing carry different responsibilities. Only use **same as installer** when one person actually did both on site.
</Callout>

<Card title="Test report section" icon="hugeicons:activity" href="/docs/form-guides/nsw/electrical/nsw-ccew/test-report">
  Test date and electrical test results.
</Card>


# NSW CCEW eCert (/docs/form-guides/nsw/electrical/nsw-ccew-ecert)



The **NSW CCEW eCert** form is built for **digital lodge** to Building Commission NSW eCert. There is no PDF download on this template. You lodge from Tradie Forms and BCNSW returns your reference.

Use this form when you want to lodge directly to BCNSW. If you still need the official PDF layout until July 2026, use the [PDF NSW CCEW form](/forms/nsw-ccew) instead.

## At a glance [#at-a-glance]

|               |                         |
| ------------- | ----------------------- |
| **State**     | NSW                     |
| **Trade**     | Electrical              |
| **Authority** | Building Commission NSW |
| **Download**  | Lodge to eCert (no PDF) |

## Before you lodge [#before-you-lodge]

1. Fill every section on the form, including **Applicant**. The licence number and holder name must match your NSW electrical licence.
2. Run validation and fix any missing fields.
3. Open **Lodge** from the form toolbar or your site pack handover step.
4. Review site, applicant, and work details in the lodge modal.
5. Choose whether to notify your employer (optional).
6. Accept the declarations and submit.

Your BCNSW reference saves to the form record and site pack when lodge succeeds.

## Sections [#sections]

Work through these in order:

<span id="site" />

### Site and customer [#site-and-customer]

Site address, customer contact, and NMI.

<span id="installation" />

### Installation and work [#installation-and-work]

Installation type, work carried out, and special conditions.

<span id="equipment" />

### Equipment and metering [#equipment-and-metering]

Equipment rows or metering fields when work type includes Metering.

<span id="applicant" />

### Applicant [#applicant]

Licensed electrician lodging the certificate.

<span id="testing" />

### Testing [#testing]

Tests performed, network provider, tester when different from applicant.

## Quota [#quota]

Lodge uses the same monthly quota as PDF downloads on the free tier. Solo subscribers lodge without the monthly cap.

## Need the PDF? [#need-the-pdf]

The [NSW CCEW PDF form](/docs/form-guides/nsw/electrical/nsw-ccew) remains available for sparkies who need the official PDF layout until the July 2026 transition.


# NSW Fire Safety Certificate (/docs/form-guides/nsw/fire-safety/nsw-fire-safety-certificate)



Complete the **NSW Fire Safety Certificate** on the PDF layout and download a filled document.

## Before you start [#before-you-start]

* Know whether you need a **final** certificate (whole building work) or an **interim** certificate (completed part only).
* Have the current fire safety schedule handy for Section 4 measures.
* Pages 3 and 4 of the downloaded PDF are owner guidance only. You do not need to fill those pages in the app.

Work through seven sections in PDF order in the app. The building address you enter in Section 2 is copied into the footer on every page of the downloaded PDF.

<span id="certificate-type" />

## Section 1: Type of Certificate [#section-1-type-of-certificate]

Choose the certificate type that matches the work being certified.

### What to select [#what-to-select]

* **Final** - for the whole of the building work. Complete Section 6 in the app.
* **Interim** - for a completed part of the building work. Complete Section 7 in the app.

Only the declaration section for your selected type is shown while you fill the form.

<span id="building" />

## Section 2: Description of the Building [#section-2-description-of-the-building]

Enter the building or part being certified.

### Address [#address]

Search for the street address or enter it manually. Suburb, state, and postcode should match the site. This address is repeated in the footer on every page of the downloaded PDF.

### Lot, DP/SP, and building name [#lot-dpsp-and-building-name]

Add lot or plan details when you know them. Building name is optional.

### Description [#description]

Briefly describe building use, storeys, and construction type. This helps identify the certified part of the property.

<span id="owner" />

## Section 3: Owner Details [#section-3-owner-details]

Enter the owner of the building or part being certified.

### Full name [#full-name]

Use the full legal name. For a company, trust, or other entity, enter the entity name exactly as it should appear on the certificate.

### Address [#address-1]

Enter the owner's postal address. This can differ from the building address in Section 2.

<span id="fire-safety-measures" />

## Section 4: Fire Safety Measures [#section-4-fire-safety-measures]

List each essential fire safety measure from the current fire safety schedule.

### Adding rows [#adding-rows]

Tap **Add Measure** for each row you need, up to fourteen measures. Leave unused PDF rows blank if you have fewer measures.

### Columns [#columns]

* **Fire safety measure** - e.g. portable extinguishers, hose reels, sprinklers.
* **Minimum standard of performance** - as listed on the schedule.
* **Date(s) assessed** - when the measure was assessed.
* **Status** - `N` new, `e` existing, or `M` modified.

<span id="declarant" />

## Section 5: Declarant Contact Details [#section-5-declarant-contact-details]

Enter contact details for the person who will sign the declaration in Section 6 or 7.

### Saved detail [#saved-detail]

Save declarant details to prefill name, organisation, title, address, phone, and email on the next certificate.

### Organisation and title [#organisation-and-title]

Add organisation and position when the declarant is signing as an owner's agent or on behalf of a company.

<span id="final-declaration" />

## Section 6: Final Declaration [#section-6-final-declaration]

Complete this section only when you selected **final** in Section 1.

### Declarant name [#declarant-name]

Enter the full name that appears in the declaration sentence.

### Role [#role]

Select **owner** or **owner's agent**.

### Signature and date [#signature-and-date]

Sign on the stamp pad or upload a signature image. Set the date issued for the certificate.

<span id="interim-declaration" />

## Section 7: Interim Declaration [#section-7-interim-declaration]

Complete this section only when you selected **interim** in Section 1.

### Declarant name [#declarant-name-1]

Enter the full name that appears in the declaration sentence.

### Role [#role-1]

Select **owner** or **owner's agent**.

### Signature and date [#signature-and-date-1]

Sign on the stamp pad or upload a signature image. Set the date issued for the certificate.

<span id="after-export" />

## After download [#after-download]

Preview every page, then download the PDF. Check the current NSW requirements for record keeping, display, and who receives the certificate.


# NSW Fire Safety Statement (/docs/form-guides/nsw/fire-safety/nsw-fire-safety-statement)



Complete the **NSW Fire Safety Statement** on the PDF layout and download a filled document.

## Before you start [#before-you-start]

* Know whether you need an **annual** statement or a **supplementary** statement for critical measures.
* Have the current fire safety schedule and APFS assessment details handy.
* Pages 3, 4 and 5 of the downloaded PDF are owner guidance only. You do not fill those pages in the app.

Work through nine sections in PDF order in the app. The building address you enter in Section 2 is copied into the footer on every page of the downloaded PDF.

<span id="statement-type" />

## Section 1: Statement Type [#section-1-statement-type]

Choose the statement type that matches what you are lodging.

### What to select [#what-to-select]

* **Annual** - the standard yearly fire safety statement. Complete Section 8 in the app and include Section 5 fire exit inspections where required.
* **Supplementary** - for critical fire safety measures on the schedule between annual statements. Complete Section 9 in the app.

Only the declaration section for your selected type is shown while you fill the form.

<span id="building" />

## Section 2: Building [#section-2-building]

Describe the building or part of the building this statement covers.

### Building scope [#building-scope]

Select **whole building** or **part of the building** to match the fire safety schedule.

### Address and identifiers [#address-and-identifiers]

Use address search for the street, suburb, and postcode. Add lot, DP/SP, and building name when you know them.

### Description [#description]

Give a short summary of building use, storeys, and construction type so the property is easy to identify on the downloaded PDF.

<span id="owner" />

## Section 3: Building Owner [#section-3-building-owner]

Record the owner or entity responsible for the building.

### Full name [#full-name]

Enter the full name of each owner. If the owner is a company, trust, or owners corporation, use the full legal entity name.

### Address [#address]

Use address search for the owner postal address shown on the official PDF.

<span id="fire-safety-measures" />

## Section 4: Fire Safety Measures [#section-4-fire-safety-measures]

List each fire safety measure from the building fire safety schedule.

### For each row [#for-each-row]

* **Fire safety measure** - the measure name from the schedule.
* **Minimum standard of performance** - the standard listed on the schedule.
* **Date(s) assessed** - the assessment date or dates for the measure.
* **APFS** - accreditation number of the practitioner who assessed the measure.

Add up to seven rows in the app to match the official PDF table.

Check the current NSW timing rules before issuing the statement.

<span id="fire-exits" />

## Section 5: Inspections [#section-5-inspections]

Section 5 applies to **annual** fire safety statements only.

### For each row [#for-each-row-1]

* **Part of the building inspected** - the area checked under Part 15.
* **Date(s) inspected** - the inspection date or dates.
* **APFS** - accreditation number of the practitioner who carried out the inspection.

Add up to three rows to match the official PDF table.

Check the current NSW timing rules before issuing the statement.

<span id="practitioners" />

## Section 6: Accredited Practitioner [#section-6-accredited-practitioner]

Record each accredited practitioner (fire safety) engaged to assess measures or inspect fire exits.

### For each practitioner [#for-each-practitioner]

* Full name, address, and phone.
* **APFS** accreditation number from the FPAA register.
* Signature - sign on the downloaded PDF or note initials in the row if signing later.

Add up to five rows to match the official PDF table.

<span id="declarant" />

## Section 7: Declarant Contact Details [#section-7-declarant-contact-details]

Enter contact details for the person who will sign the declaration.

### Important [#important]

Check the current NSW rules for who can sign the declaration. Make sure the person signing is allowed to make the declaration for the job.

Use a saved **Declarant** saved detail to prefill repeat jobs if you are on Solo.

<span id="annual-declaration" />

## Section 8: Annual Declaration [#section-8-annual-declaration]

Complete this section when you selected **annual** at the top of the form.

### What to enter [#what-to-enter]

* Declarant full name - usually the same person as Section 7.
* **Owner** or **owner's agent**.
* Signature - draw or upload on your phone; it stamps onto the official PDF line.
* **Date issued** - the date the statement is issued.

<span id="supplementary-declaration" />

## Section 9: Supplementary Declaration [#section-9-supplementary-declaration]

Complete this section when you selected **supplementary** at the top of the form.

### What to enter [#what-to-enter-1]

* Declarant full name - usually the same person as Section 7.
* **Owner** or **owner's agent**.
* Signature - draw or upload on your phone; it stamps onto the official PDF line.
* **Date issued** - the date the statement is issued.

<span id="after-export" />

## After download [#after-download]

Preview every page, then download the PDF. Check the current NSW requirements for who receives the statement, where copies are displayed, and how it should be lodged or sent.


# NSW Combined Notice (/docs/form-guides/nsw/plumbing/nsw-combined-notice-coc)



The **NSW Combined Notice of Work and Certificate of Compliance** covers plumbing and drainage work for regional NSW regulators. The official PDF is published by **Building Commission NSW**.

You fill the form once in Tradie Forms. Your entries are mirrored onto all four pages of the downloaded PDF:

1. **Notice of Work** - regulator's copy
2. **Certificate of Compliance** - regulator's copy
3. **Certificate of Compliance** - licensee's copy
4. **Certificate of Compliance** - owner's copy

## Before you start [#before-you-start]

* Have the property address, lot and DP details, municipality, and owner details ready.
* Have your licence, qualified supervisor, and expiry details ready.
* Know which water supply, sanitary plumbing, or drainage work applies.
* Check the current Building Commission NSW and local regulator requirements for notice timing, copies, and lodgement.

## At a glance [#at-a-glance]

|               |                         |
| ------------- | ----------------------- |
| **State**     | NSW                     |
| **Trades**    | Plumbing, drainage      |
| **Authority** | Building Commission NSW |

## Sections [#sections]

Work through these in order:

<span id="property" />

## Property and Owner Details [#property-and-owner-details]

Enter the site address, lot and DP details, municipality, owner name, and owner address.

Use address search on Solo or Team when it appears, or type the address manually. Check rural addresses, lot numbers, and DP numbers carefully because they are hard to fix once the PDF has been handed over.

<span id="licensee" />

## Licensee's Details [#licensees-details]

Add the licensee full name, phone, address for notices, qualified supervisor number, licence number, and licence expiry dates.

Save repeat licensee details on Solo or Team. Use the details for the person or business responsible for the work, not just the office contact.

<span id="waterSupply" />

## Work of Water Supply [#work-of-water-supply]

Tick water supply work types, add descriptions, and select the plumbing compliance standard at the bottom of this section.

Only tick work that applies to this job. Add a short description when the checkbox alone would not tell the regulator or owner what was done.

<span id="drainage" />

## Work of Sanitary Plumbing / Drainage [#work-of-sanitary-plumbing--drainage]

Tick drainage work types, add descriptions, and select the drainage compliance standard at the bottom of this section.

Leave drainage rows blank when no sanitary plumbing or drainage work was carried out.

<span id="inspectionFee" />

## Sewerage / Water Service Inspection Fee [#sewerage--water-service-inspection-fee]

Enter the date fee paid, amount, date of commencement, reference number, and estimated completion date.

These details usually come from the council or local regulator payment record. If a field does not apply, leave it blank rather than guessing.

<span id="certificate" />

## Certificate of Compliance [#certificate-of-compliance]

Complete the Section 11 defective work declaration, work completed date, and contractor signature for the certificate copies on pages 2 to 4.

Sign only after checking the preview against the work on site.

<span id="after-export" />

### After download [#after-download]

Keep a copy for your records. Provide the owner and regulator copies as required by your local plumbing regulator.

<Callout type="warn" className="docs-callout-warn my-4">
  Verify every field on the preview before you hand the PDF to the customer or lodge it with the regulator. Tradie Forms is not affiliated with Building Commission NSW.
</Callout>


# Job Safety Analysis (/docs/form-guides/national/building/national-jsa)



The &#x2A;*Job Safety Analysis (JSA)** breaks a task into steps and records hazards, risk ratings, and controls before work starts. Fill it on site, get the crew signed on, and download a signed PDF for the builder or principal contractor.

This is a Tradie Forms designed form, not a SafeWork-branded government form. There is no single national JSA layout to match, so the PDF is a clean record that grows extra pages as you add steps.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Know the **task** you are about to do and how you will break it into steps.
* Note any **permits** or PPE the site requires before starting.
* Have the **client and site** details, and who is supervising on the day.
* Gather the **crew** who will sign on after you walk through the JSA.

<span id="business" />

## Business [#business]

Your business and who prepared the JSA. These fill the record header.

* **Business Logo** - optional. Upload your logo and it shows top right on the downloaded record.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **Business Name** and **Prepared By** are required before download.
  </Card>

  <Card title="Saved details" icon="info">
    Save your business details on Solo or Team so every new JSA starts filled in.
  </Card>
</Cards>

* **Business Name** and **ABN** - your trading details.
* **Prepared By** - the person who wrote this JSA.
* **Position** - optional role title.
* **Phone** - contact number for the site or office.

<span id="job" />

## Job [#job]

Who and where the task is for.

* **Client Name** - the builder, PC, or customer.
* **Job Reference** - optional job, work order, or site reference.
* **Site Address** - search the address and the suburb, state, and postcode fill automatically.
* **Job Date** - the day this JSA covers. Tap **Today** on site.
* **Supervisor or Site Contact** - who is looking after the crew on the day.

<span id="task" />

## Task [#task]

What you are about to do.

* **Task Description** - a clear sentence for the work, for example install a split system to the first-floor bedroom.
* **Permits Required** - optional. List permits that must be in place before starting.
* **PPE Required** - tick every item the crew needs for this task. Selected items print as a comma-separated list on the PDF.

<span id="steps" />

## Steps [#steps]

One row per job step. Break the work into the order you will do it.

* **Job Step** - what happens in this step.
* **Hazards** - what can hurt someone.
* **Risk** - Low, Medium, High, or Extreme for that step.
* **Controls** - how you will manage the hazards.
* **Who** - optional initials or name for who owns the controls.

Use **Add step** and reorder rows so the list matches how the job will run. At least one full step is required before download. Long lists continue onto extra pages on the PDF.

<span id="crew" />

## Crew [#crew]

Workers who reviewed the JSA before starting. Up to six sign-on rows.

* **Name**, **Company**, and **Date** for each person.
* There is no per-worker signature in this version. The declaration signature covers the prepared JSA.

<span id="declaration" />

## Declaration [#declaration]

Sign off before download.

* **Name** and **Date** - who is signing and when.
* **Signature** - sign on screen, or drop in your saved signature.

The declaration text confirms the JSA was prepared for the task and discussed with the workers listed.

<span id="after-export" />

## After download [#after-download]

Give a copy to the site or principal contractor and keep one for your records. Walk the crew through the steps before work starts. If the task changes, update the steps and re-sign.

For **high-risk construction work**, you may also need a Safe Work Method Statement (SWMS). Use the SafeWork NSW WHS-05 SWMS template when that applies. This JSA is the shorter step-by-step analysis for everyday tasks.


# Service Report (/docs/form-guides/national/building/national-service-report)



The **Service Report** is a customer-facing record of work performed, findings, and recommendations. Fill it on site, sign as the technician, optionally capture the customer signature, and download a clean PDF before you leave.

This is a Tradie Forms designed handover form, not a compliance certificate. There is no official layout to match.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Know the **client and site** for the visit.
* Note the **equipment or system** you worked on.
* Have a clear line on **what you did**, what you found, and any follow-up.

<span id="business" />

## Business [#business]

Your business and technician details.

* **Business Logo** - optional. Shows top right on the downloaded report.
* **Business Name** and **ABN** - required business name.
* **Technician Name** - required.
* **Licence Number** - optional.
* **Phone** - contact for follow-up.

<span id="client" />

## Client [#client]

Who you did the work for and where.

* **Client Name** - required.
* **Contact Phone or Email** - optional.
* **Job Reference** - optional work order or site reference.
* **Site Address** - search the address; suburb, state, and postcode fill automatically.
* **Service Date** - required. Tap **Today** on site.

<span id="service" />

## Service [#service]

What you did and what the client should know next.

* **Service Type** - maintenance, repair, installation, inspection, fault callout, or other.
* **Equipment or System** - optional make and model.
* **Work Performed** - required. What you completed on this visit.
* **Findings** - condition, faults, or test results worth recording.
* **Recommendations** - what the client should do next, and by when.
* **Follow-up Required** - Yes or No. If Yes, add follow-up details.

<span id="parts" />

## Parts [#parts]

Optional parts or materials fitted on this visit.

* **Item**, **Qty**, and **Notes**.
* Leave empty when no parts were used. Long lists continue onto extra pages on the PDF.

<span id="signOff" />

## Sign-Off [#sign-off]

* **Technician Name**, **Date**, and **Technician Signature** - required before download.
* **Customer Name** and **Customer Signature** - optional. Capture on the phone, or send a signature request link from a cloud-saved draft on Solo or Team.

<span id="after-export" />

## After download [#after-download]

Give a copy to the client and keep one for your records. This is not a compliance certificate. Use the relevant compliance templates when the job needs a cert.


# Take 5 Safety Check (/docs/form-guides/national/building/national-take-5)



The **Take 5 Safety Check** is a short pre-task check: stop, look, assess, control, proceed. Answer ten questions, note any hazards, sign off, and download a signed PDF before you start.

This is a Tradie Forms designed form. No official Take 5 form exists, so the PDF is a clean one-page record that can grow if you add many hazards.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Know **what task** you are about to do.
* Know **where** you are working (for example level 2 riser cupboard).
* Have two minutes before tools come out.

<span id="worker" />

## Worker [#worker]

Who is doing the task and where.

* **Business Logo** - optional. Shows top right on the downloaded record.
* **Name** - required. Who is filling this Take 5.
* **Company** - optional employer or trading name.
* **Site or Address** - free text for where you are standing, not a full postal address.
* **Supervisor** - optional.
* **Date** and **Task** - required. Tap **Today** for the date.

<span id="checklist" />

## Checklist [#checklist]

Ten fixed yes or no questions. Answer every one.

If you answer **No**, add a short note. That note prints under Checklist notes on the PDF. Use the hazards table for the control that fixes the problem.

You can mark remaining unanswered questions as Yes when they apply.

<span id="hazards" />

## Hazards [#hazards]

Optional table for hazards that need a control before you start.

* **Hazard**, **Risk** (Low to Extreme), and **Control**.
* Add a row when a check is No, or when you see a risk that needs a written control.

Empty hazards are fine when every check is Yes and nothing else needs recording.

<span id="signOff" />

## Sign-Off [#sign-off]

Confirm it is safe to start.

* **Safe to Proceed?** - Yes, controls in place, or No, do not start.
* If **No**, say what needs to happen first.
* **Name**, **Date**, and **Signature** - required before download.

<span id="after-export" />

## After download [#after-download]

Keep a copy for your records. Hand one to the site if they ask. If the task changes, run a new Take 5.

For a full step-by-step analysis use the [Job Safety Analysis](/docs/form-guides/national/building/national-jsa). For high-risk construction work use a SWMS.


# Emergency Lighting Test Register (/docs/form-guides/national/electrical/national-emergency-lighting-test-register)



The **emergency lighting test register** records discharge testing of exit and emergency lights, aligned with AS/NZS 2293.2. Add each fitting as you test it, record the result, and download a signed PDF for the client and your records.

This is a Tradie Forms designed register, not a government form. There is no official layout to match, so the PDF is a clean register that grows extra pages as you add fittings.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Have your **licence or competency details** handy if you record them on registers.
* Know the **client and site** the register covers.
* Confirm the **test type** and rated **duration** the fittings must sustain.
* Confirm the retest interval that applies to the building.

<span id="business" />

## Business [#business]

Your business and tester details. These fill the register header.

* **Business Logo** - optional. Upload your logo and it shows top right on the downloaded register.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **Business Name** and **Tester Name** are required before download.
  </Card>

  <Card title="Saved details" icon="info">
    Save your business details on Solo or Team so every new register starts filled in.
  </Card>
</Cards>

* **Business Name** and **ABN** - your trading details.
* **Tester Name** - the person who did the testing.
* **Licence or Competency No.** - optional; include it when the client or site requires it.
* **Phone** - contact number for follow-up or retest bookings.

<span id="site" />

## Site [#site]

Who and where the register covers.

* **Client Name** - the business or person you tested for.
* **Job Reference** - optional job, work order, or site reference.
* **Site Address** - search the address and the suburb, state, and postcode fill automatically.

<span id="testing" />

## Testing [#testing]

* **Test Type** - for example 6 monthly discharge test, 12 monthly discharge test, or commissioning.
* **Test Duration** - enter the rated minutes the fittings must sustain.
* **Testing Basis** - the standard or site procedure used for the work.
* **Default Retest Interval** - suggests the next-due date for new register items. Confirm it for each fitting.
* **Register Date** - the date this register covers. Tap **Today** on site.

<span id="declaration" />

## Declaration [#declaration]

Sign off the register before download.

* **Notes** - anything the client should know, like batteries replaced on site.
* **Name** and **Date** - who is signing and when.
* **Signature** - sign on screen, or drop in your saved signature.

<span id="register" />

## Register [#register]

One card per fitting. New rows can carry the previous location and test date, and the default retest interval suggests the next-due date.

* **Fitting ID** - for example EX-014.
* **Fitting Description** and **Location** - what the fitting is and where it is installed.
* **Result**, **Test Date**, and **Next Due** - passed fittings need a next-due date.
* **Fitting details** - type (exit sign, emergency batten, and so on) and minutes sustained.
* **Failed fittings** - select the action taken and add the failure details.

Use **Duplicate** for similar fittings. It copies the description, type, duration, and location. It clears the fitting ID, result, dates, actions, and notes.

The PDF shows each fitting as a stacked record instead of a wide table. Long registers continue across pages with one consistent footer and page count.

<span id="after-export" />

## After download [#after-download]

Give a copy to the client or site manager and keep one for your records. The register is your evidence of in-service testing, so store it against the job. Check AS/NZS 2293.2 for the retest intervals that apply.


# RCD Test Record (/docs/form-guides/national/electrical/national-rcd-test-record)



The **RCD test record** records push-button and trip time testing of residual current devices, aligned with AS/NZS 3760. Add each RCD as you test it, record the result, and download a signed PDF for the client and your records.

This is a Tradie Forms designed record, not a government form. There is no official layout to match, so the PDF is a clean register that grows extra pages as you add RCDs.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Have your **licence or competency details** handy if you record them on test records.
* Know the **client and site** the record covers.
* Note the **RCD tester** you are using (make, model, serial).
* Confirm the testing basis and retest interval that apply to the environment.

<span id="business" />

## Business [#business]

Your business and tester details. These fill the record header.

* **Business Logo** - optional. Upload your logo and it shows top right on the downloaded record.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **Business Name** and **Tester Name** are required before download.
  </Card>

  <Card title="Saved details" icon="info">
    Save your business details on Solo or Team so every new record starts filled in.
  </Card>
</Cards>

* **Business Name** and **ABN** - your trading details.
* **Tester Name** - the person who did the testing.
* **Licence or Competency No.** - optional; include it when the client or site requires it.
* **Phone** - contact number for follow-up or retest bookings.

<span id="site" />

## Site [#site]

Who and where the record covers.

* **Client Name** - the business or person you tested for.
* **Job Reference** - optional job, work order, or site reference.
* **Site Address** - search the address and the suburb, state, and postcode fill automatically.

<span id="testing" />

## Testing [#testing]

* **Test Equipment** - make, model, and serial of the RCD tester used.
* **Tester Verification Date** - optional last calibration or verification date.
* **Testing Basis** - the standard or site procedure used for the work.
* **Default Retest Interval** - suggests the next-due date for new register items. Push-button tests are often more frequent than trip time tests. Confirm it for each item.
* **Record Date** - the date this record covers. Tap **Today** on site.

<span id="declaration" />

## Declaration [#declaration]

Sign off the record before download.

* **Notes** - anything the client should know, like RCDs replaced on site.
* **Name** and **Date** - who is signing and when.
* **Signature** - sign on screen, or drop in your saved signature.

<span id="register" />

## Register [#register]

One card per RCD. New rows can carry the previous location and test date, and the default retest interval suggests the next-due date.

* **RCD ID / Circuit** - for example MSB RCD 2, circuits 5-8.
* **Description** and **Location** - what the RCD protects and where it is fitted.
* **Result**, **Test Date**, and **Next Due** - passed items need a next-due date.
* **RCD details** - type (fixed, socket, or portable), rating in mA, push-button result, and trip time in ms.
* **Failed items** - select the action taken and add the failure details.

Use **Duplicate** for similar RCDs. It copies the description, type, rating, and location. It clears the RCD ID, result, test readings, dates, actions, and notes.

Check the trip-time limit that applies to the RCD, test current, installation, and testing basis. Record the measured time, then assess it against the current standard and site requirements.

The PDF shows each RCD as a stacked record instead of a wide table. Long registers continue across pages with one consistent footer and page count.

<span id="after-export" />

## After download [#after-download]

Give a copy to the client or site manager and keep one for your records. The record is your evidence of in-service testing, so store it against the job. Check AS/NZS 3760 for the retest intervals that apply to the environment.


# Smoke Alarm Service Record (/docs/form-guides/national/electrical/national-smoke-alarm-service-record)



The **smoke alarm service record** records inspection, testing, and replacement of smoke alarms at a property. Add each alarm as you test it, record the result, and download a signed PDF for the agent, landlord, or owner.

This is a Tradie Forms designed record, not a government form. State rental rules differ, so record the legislation or standard you worked under.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Have your **licence or competency details** handy if you record them on service records.
* Know the **property address** and any **agent or tenancy reference**.
* Confirm the **service type** (annual, tenancy change, installation, or callout).
* Check the **legislation or standard** that applies to the property.

<span id="business" />

## Business [#business]

Your business and technician details. These fill the record header.

* **Business Logo** - optional. Upload your logo and it shows top right on the downloaded record.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **Business Name** and **Technician Name** are required before download.
  </Card>

  <Card title="Saved details" icon="info">
    Save your business details on Solo or Team so every new record starts filled in.
  </Card>
</Cards>

* **Business Name** and **ABN** - your trading details.
* **Technician Name** - the person who did the service.
* **Licence or Competency No.** - optional; include it when the client or site requires it.
* **Phone** - contact number for follow-up.

<span id="property" />

## Property [#property]

Where the service was done, and who the record is for.

* **Property Address** - search the address and the suburb, state, and postcode fill automatically.
* **Agent or Client Name** - often the property manager rather than the tenant.
* **Agency** - optional agency name.
* **Tenancy Reference** - optional job or tenancy file reference.

<span id="service" />

## Service [#service]

* **Service Type** - annual service, tenancy change, new installation, fault callout, or other.
* **Service Date** - the date of this visit. Tap **Today** on site.
* **Next Service Due** - optional overall next service date for the property.
* **Legislation or Standard** - the rule set this service was performed under. AS 3786 covers the alarms themselves.
* **Default Next Service Interval** - suggests the next-due date for new alarm rows. Confirm it for each alarm.

<span id="declaration" />

## Declaration [#declaration]

Sign off the record before download.

* **Notes** - anything the agent or landlord should know, like alarms replaced on site.
* **Name** and **Date** - who is signing and when.
* **Signature** - sign on screen, or drop in your saved signature.

<span id="register" />

## Register [#register]

One card per alarm. New rows carry the previous test date only. Location is not carried forward because every alarm is in a different place.

* **Alarm Location** - required. For example hallway outside bedrooms.
* **Make and Model** - optional.
* **Result**, **Test Date**, and **Next Due** - passed alarms need a next-due date.
* **Alarm details** - type, power source, replace-by date, and interconnection.
* **Failed alarms** - select the action taken and add the failure details.

Use **Duplicate** for similar alarms. It copies the make and model, type, power source, replace-by date, and interconnection result. It clears the room, result, dates, actions, and notes.

Most alarms expire 10 years from manufacture. Record the replace-by date so expired units do not get left in place.

The PDF shows each alarm as a stacked record instead of a wide table. Long registers continue across pages with one consistent footer and page count.

<span id="after-export" />

## After download [#after-download]

Give a copy to the agent, landlord, or owner and keep one for your records. Store it against the property or tenancy file. Check the state rules that apply to rentals and interconnection.


# Test and Tag Register (/docs/form-guides/national/electrical/national-test-and-tag-register)



The **test and tag register** records in-service inspection and testing of portable appliances, aligned with AS/NZS 3760. Add each appliance as you test it, record the result, and download a signed PDF register for the client and your records.

This is a Tradie Forms designed register, not a government form. There is no official layout to match, so the PDF is a clean register that grows extra pages as you add assets.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Have your **licence or competency details** handy if you record them on registers.
* Know the **client and site** the register covers.
* Note the **PAT tester** you are using (make, model, serial).
* Confirm the testing basis and retest interval that apply to the equipment and workplace.

<span id="business" />

## Business [#business]

Your business and tester details. These fill the register header.

* **Business Logo** - optional. Upload your logo and it shows top right on the downloaded register.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **Business Name** and **Tester Name** are required before download.
  </Card>

  <Card title="Saved details" icon="info">
    Save your business details on Solo or Team so every new register starts filled in.
  </Card>
</Cards>

* **Business Name** and **ABN** - your trading details.
* **Tester Name** - the person who did the testing.
* **Licence or Competency No.** - optional; include it when the client or site requires it.
* **Phone** - contact number for follow-up or retest bookings.

<span id="site" />

## Site [#site]

Who and where the register covers.

* **Client Name** - the business or person you tested for.
* **Job Reference** - optional job, work order, or site reference.
* **Site Address** - search the address and the suburb, state, and postcode fill automatically.

<span id="testing" />

## Testing [#testing]

* **Test Equipment** - make, model, and serial of the PAT tester used.
* **Tester Verification Date** - optional last calibration or verification date.
* **Work Environment** - the workplace type used to help select the right retest interval.
* **Testing Basis** - the standard or site procedure used for the work.
* **Default Retest Interval** - suggests the next-due date for new register items. Confirm it for each item.
* **Tag Colour** - optional; the colour-coded tag used for this test period on construction and mining sites. Leave blank if the site doesn't use colour tags.
* **Register Date** - the date this register covers. Tap **Today** on site.

<span id="declaration" />

## Declaration [#declaration]

Sign off the register before download.

* **Notes** - anything the client should know, like items withdrawn from service.
* **Name** and **Date** - who is signing and when.
* **Signature** - sign on screen, or drop in your saved signature.

<span id="register" />

## Register [#register]

One card per appliance. New rows can carry the previous location and test date, and the default retest interval suggests the next-due date.

* **Asset ID** - your tag number, for example TT-0042.
* **Description** and **Location** - what the item is and where it is used.
* **Result**, **Test Date**, and **Next Due** - passed items need a next-due date.
* **Equipment identity** - manufacturer, model, serial number, equipment type, and class.
* **Inspection and test results** - visual result, earth continuity, insulation resistance, leakage current, polarity, and RCD results where they apply.
* **Failed items** - select the action taken, add the failure details, and record the retest status where useful.

Use **Duplicate** for similar equipment. It copies the identity and location but clears the tag, result, readings, actions, notes, and photos.

The PDF shows each item as a stacked record instead of a wide table. Long registers continue across pages with one consistent footer and page count.

<span id="after-export" />

## After download [#after-download]

Give a copy to the client or site manager and keep one for your records. The register is your evidence of in-service testing, so store it against the job. Check AS/NZS 3760 for the retest intervals that apply to the equipment class and environment.


# TCA1 Attach A (/docs/form-guides/national/telecommunications/acma-tca1-attach-a)



The **TCA1 Attach A** is ACMA paperwork for telecommunications customer cabling advice. Registered cablers use it to record completed cabling work and give the customer a finished PDF.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Have your **ACMA registration number** and expiry date handy.
* Know the **work description** and where the job was done (room, floor, building, and so on).
* You will need **customer contact details** for the customer copy.
* Keep the official ACMA cabling advice requirements open if you are unsure what needs to be given to the customer.

<span id="provider" />

## Registered Cabling Provider [#registered-cabling-provider]

Your details as the registered cabler who did the work. Use the same spelling and registration details you use for cabling records.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **Surname**, **Given Names**, and **Work Description** (in the next section) are required before download.
  </Card>

  <Card title="Saved details" icon="info">
    Save your provider details on Solo or Team so you can drop them in on every job.
  </Card>
</Cards>

### Provider fields [#provider-fields]

* **Surname** and **Given Names** - as registered with the ACMA.
* **Work Phone** - landline with area code, split into two fields on the PDF.
* **Mobile** - optional but useful for follow-up.
* **Email** - optional contact for the customer or employer.
* **Registration Number** and **Expiry Date** - your ACMA cabler registration.
* **Address** - your business or postal address. Street or lot is optional; suburb, state, and postcode still matter for a complete record.

<span id="employer" />

## Employer (if Applicable) [#employer-if-applicable]

Fill this in when you work for a company. Skip it when you are a sole trader and the provider section already has your details.

* **Company Name** - trading or legal name of your employer.
* **Work Phone**, **Mobile**, and **Email** - employer contact details.
* **Address** - employer business address when it differs from yours.

<span id="workDescription" />

## Description of Work [#description-of-work]

Describe what cabling work you completed and where it was done. This is the section the customer will read when they check what the advice covers.

* **Work Description** - be specific: cable type, outlets, rooms, testing standard, supervision, and any limits of the job. This text is limited on the PDF, so keep it clear and concise.
* Include **supervision** details when a trainee or apprentice did part of the work under your oversight.
* Mention **location** inside the building (comms room, level, tenancy) so the advice matches the site.

<span id="customer" />

## Customer Details [#customer-details]

Who receives the cabling advice. Use address search on Solo or Team to fill street, suburb, and postcode quickly, or type the address manually.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    **Name** is required. Other contact fields are optional but recommended.
  </Card>

  <Card title="Job system import" icon="info">
    When ServiceM8, Fergus, or Xero is connected, import customer name, phone, email, and address from supported jobs, contacts, or projects.
  </Card>
</Cards>

* **Name** - customer or site contact.
* **Home Phone** and **Mobile** - at least one phone helps on site.
* **Email** - for sending the completed advice.
* **Address** - customer postal or site address as required for your records.

<span id="certification" />

## Certification [#certification]

Sign and date the compliance declaration on the PDF.

* **Signature** - draw or upload your signature. Recommended before download.
* **Print Full Name** - must match how you sign.
* **Date** - use **Today** or **Yesterday** shortcuts when the job finished recently. Cannot be in the future.

<span id="after-download" />

<span id="after-export" />

## After download [#after-download]

Give a copy to the customer and your employer if applicable. Keep a copy for your records. Check the current ACMA requirements for how long you need to retain cabling advice forms.

Tradie Forms is not affiliated with the ACMA. Always check your registration obligations on [acma.gov.au](https://www.acma.gov.au).


# TCA2 Outstanding Matters (/docs/form-guides/national/telecommunications/acma-tca2)



The **TCA2** is ACMA paperwork for alerting customers or building managers to outstanding cabling matters you find during work when those issues sit outside your original scope.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Know whether this is **pre works** or **post works** advice.
* Only tick issues you actually observed on pre-existing installations.
* For each issue you tick, choose one **priority** level: urgent safety hazard, attention required (non-urgent), or long term low safety risk.
* Have enough site notes to explain the issue to the customer after you download the PDF.

<span id="adviceType" />

## Advice Type [#advice-type]

Select when this advice applies. Use the timing that matches when you noticed the outstanding matter.

<Cards className="docs-cards docs-cards-cols-2 my-6">
  <Card title="Required fields" icon="info">
    Choose **Pre works advice** or **Post works advice** before download.
  </Card>

  <Card title="When to use TCA2" icon="info">
    Use TCA2 to record outstanding cabling matters outside your contracted work, not to certify work you completed (that is TCA1).
  </Card>
</Cards>

* **Pre works advice** - issues spotted before your cabling work starts.
* **Post works advice** - issues spotted after or during your work on site.

<span id="outstandingMatters" />

## Outstanding Matters [#outstanding-matters]

Tick each row that applies, then choose a priority for that row. Leave rows blank when they do not apply to this site.

The form mirrors the official table:

1. Inadequate separation of communications and electrical cabling
2. Inappropriate or inadequate support provided to cables
3. Cables not secured or fixed
4. Non-compliant cabling product used
5. Non-compliant customer equipment installed
6. Non-compliant earthing
7. Wrong colour conduit used
8. Records are missing or out of date
9. Pre-existing cables are worn or frayed
10. Pre-existing cabling is not compliant (other)

For each selected row, pick one priority:

* **Urgent safety hazard**
* **Attention required - non-urgent**
* **Long term - low safety risk**

<span id="after-download" />

<span id="after-export" />

## After download [#after-download]

Hand the completed PDF to the customer or building manager as required. Keep a copy for your records. Pair with **TCA1** when you also need to certify completed cabling work.

Tradie Forms is not affiliated with the ACMA. Check the current ACMA cabling advice requirements before you rely on the completed PDF.


# NT CoC Addendum (/docs/form-guides/nt/electrical/nt-electrical-coc-addendum)



The **NT Electrical Safety Certificate of Compliance - Addendum** captures extra details for work such as EV connection points, solar, energy storage systems, and inverters.

Use it with the related NT certificate of compliance where the authority instructions require an addendum. Check the current NT WorkSafe and Power and Water requirements before you lodge or send the finished paperwork.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Have the **CC number** from the main certificate of compliance this addendum relates to.
* Know which work types apply: electrical network, EV connection point, ESS, generator changeover, inverter, patient areas, restricted licence work, or solar photovoltaic system.
* Gather make, model, and serial numbers for EV chargers, batteries, and inverters where relevant.
* Confirm whether broad-view location photos are attached for EV, ESS, and inverter installations.

<span id="reference" />

## Reference [#reference]

* **CC Number** - the certificate of compliance number this addendum relates to.

<span id="work" />

## Work [#work]

* **Work Completed Date**
* **Work Type** - select every type that applies.
* **Work Description** - general description of the electrical work undertaken.

<span id="evConnection" />

## EV Connection [#ev-connection]

Complete when EV connection point work was undertaken.

* **Connection Points and Capacity** - how many connection points were installed and the charging capacity of each.
* **Make** and **Model**
* **Broad view photo attached** - Yes or No.

<span id="solar" />

## Solar [#solar]

Complete when solar photovoltaic system work was undertaken.

* **Solar Work Description**

<span id="ess" />

## ESS [#ess]

Complete when energy storage system work was undertaken.

* **ESS Work Description**
* **ESS Chemistry Type**
* **Make**, **Model**, and **Serial Number**
* **Broad view photo attached** - Yes or No.

<span id="inverter" />

## Inverter [#inverter]

Complete when inverter work was undertaken.

* **Inverter Work Description**
* **Make**, **Model**, and **Serial Number**
* **Broad view photo attached** - Yes or No.

<span id="submit" />

## Submit [#submit]

The PDF includes submit and privacy information from the source form. Check the current authority instructions for who receives the addendum, what needs to be attached to the main certificate, and how long you need to keep a copy.

<span id="after-download" />

<span id="after-export" />

## After download [#after-download]

Preview every page, then download the PDF. Attach it to the main certificate when the current instructions require it.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms is not affiliated with NT WorkSafe. You are responsible for checking current NT distribution and retention requirements.
</Callout>


# NT Emergency Repairs CoC (/docs/form-guides/nt/electrical/nt-electrical-coc-emergency-after-hours-repairs)



The **NT Electrical Certificate of Compliance - Emergency After-Hours Repairs** is for electrical workers and contractors recording emergency after-hours repairs.

Tradie Forms follows the official NT WorkSafe form order and maps your answers to the PDF layout.

<span id="before-you-start" />

## Before you start [#before-you-start]

* Use this form only where it matches the job and current NT instructions.
* Check whether the certificate also needs to be submitted through the NT online CoC service.
* Read the notes on the official form before relying on the PDF for network reconnection or statutory requirements.
* Have customer contact details, the property address, repair details, and both worker and contractor licence details ready.

<span id="customer" />

## Customer [#customer]

Customer contact details and the property where the emergency repairs were completed.

* **Customer Name** - if a business, include the primary contact name.
* **Customer Phone** and **Customer Email** - contact details for the job.
* **Property** - use address search on Solo or Team for NT addresses, or type the street, suburb, state, and postcode manually.

<span id="propertyOwner" />

## Property Owner [#property-owner]

Complete this section if the property owner is known and different from the customer.

* **Property Owner Name**
* **Property Owner Email**

<span id="repairs" />

## Repairs [#repairs]

* **Repairs Completed Date** - when the emergency repairs were finished.
* **Description of Repairs** - describe the emergency electrical repairs undertaken.

<span id="defects" />

## Defects [#defects]

Answer whether any defects or non-compliances were observed on the existing installation that were not repaired.

* If **Yes**, include the standard and clause number in **Non-Compliance Details**.

<span id="electricalWorker" />

## Electrical Worker [#electrical-worker]

Certification by the electrical worker who carried out the examinations and tests.

* **Electrical Worker Name** and **Licence Number**
* **Signature** and **Date**

<span id="contractor" />

## Contractor [#contractor]

Certification by the contractor licence holder or authorised person acting on the contractor's behalf.

* **Contractor Licence Holder Name**, **Licence Number**, **Phone**, and **Email**
* **Signature** and **Date**

<span id="after-download" />

<span id="after-export" />

## After download [#after-download]

Preview every page, then download the PDF. Hand it over or lodge it using the current NT process for the job.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms is not affiliated with NT WorkSafe. You are responsible for checking current NT requirements and lodging the certificate correctly.
</Callout>


# NT Gas Works Notification (/docs/form-guides/nt/gasfitting/nt-gas-works-notification)



The **NT Notification to Commence Gas Works** helps prepare the PDF used for NT gas works notification.

Tradie Forms follows the official form order and maps your answers to the PDF layout.

## Before you start [#before-you-start]

Have these ready:

* Work commencement date
* Business name, ABN, postal address, and contact person
* Licensed gasfitter details
* Premise or caravan address
* Nature of work and installation type
* Gas withdrawal, gas type, and gas source
* Piping sizing values and table reference where relevant
* Storage tank or gas container details where relevant
* Compliance checklist answers
* Site plan details, diagram, or photo
* Declaration date and signature if not lodging electronically

Check the current NT WorkSafe requirements for when this notification is needed and the timing that applies to your job.

## Reuse and lookups [#reuse-and-lookups]

* Save **Business Details** and **Gasfitter Details** as saved details
* Use ABN lookup on supported business fields on Solo or Team
* Use address search on NT address blocks on Solo or Team
* Type details manually whenever lookup does not return the right result

<span id="after-export" />

## After download [#after-download]

Preview every page, then download the PDF. Lodge or send it through the process required by NT WorkSafe for your job.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms is not affiliated with NT WorkSafe. You are responsible for checking whether the notification is required and lodging it correctly.
</Callout>

<span id="commencement" />

## Work Will Commence On [#work-will-commence-on]

Enter the date the gas work will start on site.

### What to enter [#what-to-enter]

* Use the actual planned start date for the eligible gas work
* Use the date shortcut only when it matches the job
* Do not use the form date unless work starts that day

### Before download [#before-download]

Check the date against your job booking, crew schedule, and any NT WorkSafe timing requirement for the job.

<Callout type="warn" className="docs-callout-warn my-4">
  NT WorkSafe guidance refers to notification before commencement for eligible jobs. Check the current rule for your job before lodging.
</Callout>

<span id="business" />

## Business Details [#business-details]

Enter the business or notifier details for the gas works notification.

### What to enter [#what-to-enter-1]

* **Business Name:** legal or trading name used for the job
* **ABN:** Australian Business Number, if applicable
* **Contact Person:** person NT WorkSafe or the owner can contact
* **Postal address:** business postal address
* **Phone / Mobile:** contact numbers for follow-up
* **Email Address:** business or notifier email

### Lookup and saved details [#lookup-and-saved-details]

On Solo or Team, use ABN lookup to fill or confirm the business name and ABN. Save this section as a **Business Details** saved detail so you can prefill it on the next NT gas job.

### Before download [#before-download-1]

Check the ABN and business name match the entity responsible for the notification. If lookup does not find the right record, type the details manually.

<span id="gasfitting" />

## Gasfitter Details [#gasfitter-details]

Enter the licensed gasfitter carrying out the work.

### What to enter [#what-to-enter-2]

* **Gasfitter Name:** full name of the licensed gasfitter
* **Licence Number:** licence or registration number used for the work
* **Postal address:** gasfitter postal address
* **Mobile Number:** best contact number
* **Email Address:** contact email

### Saved details [#saved-details]

Save this section as **Gasfitter Details** once it is correct. Prefilling saved details requires Solo or Team.

### Before download [#before-download-2]

Check the name, licence number, and contact details against your licence records and job paperwork.

<span id="location" />

## Gas Works Location [#gas-works-location]

Enter where the gas work will be carried out.

### What to enter [#what-to-enter-3]

* **Address of premise or caravan:** the job location
* **Owner Name:** owner or site contact where known
* **Shop Name:** tenancy, shop, or trading name if applicable
* **Mobile Number / Email Address:** site contact details

### Address search [#address-search]

On Solo or Team, use address search for the premise address. Check rural properties, caravan sites, lot details, tenancy names, and postcode after selecting a suggestion.

### Before download [#before-download-3]

Make sure the location is specific enough for NT WorkSafe or the owner to identify the installation.

<span id="nature-of-work" />

## Nature of Work & Installation [#nature-of-work--installation]

Tick every work type and installation category that applies to the job.

### Nature of work [#nature-of-work]

* New installation
* Addition
* Alteration
* Repair
* Gas containers
* Installation type B
* Appliance installation or repair
* Removal

### Type of installation [#type-of-installation]

* Industrial
* Commercial
* Domestic
* Dispensing
* Bulk storage

### Before download [#before-download-4]

Check the selections match the actual scope. If the job has more than one kind of work, tick every applicable option. Match the installation type to the site use and the work being notified.

<span id="gas-withdrawal" />

## Gas Withdrawal, Type & Source [#gas-withdrawal-type--source]

Record how gas is withdrawn from the supply, the gas type, the source, and work pressure details.

### Gas withdrawal [#gas-withdrawal]

* Select **Liquid**, **Low pressure vapour**, or **High pressure vapour** as applicable
* Add work pressure details, such as appliance or system pressure
* Include units where useful

### Type of gas [#type-of-gas]

* LPG
* Natural gas

### Gas source [#gas-source]

* Cylinder
* Bulk tank

### Before download [#before-download-5]

Check the withdrawal method and pressure against your site measurements, design, and commissioning notes. Confirm the gas type matches the supply, appliance data, and site paperwork. Make sure the gas source matches the installation, and add tank or container details in later sections when they apply.

<span id="system-purpose" />

## Purpose of System [#purpose-of-system]

Describe the purpose of the gas system in plain terms.

### What to include [#what-to-include]

* What the system serves
* Appliances, plant, or equipment connected
* Key site context, such as kitchen, boiler, dispenser, or industrial process
* Any important limit to the notified scope

### Before download [#before-download-6]

Keep the wording clear enough for a person reading the PDF to understand what the notified gas work covers.

<span id="piping-sizing" />

## Piping Sizing [#piping-sizing]

Use this section for piping sizing values and references.

### What to enter [#what-to-enter-4]

* **Gas usage:** value and units where useful
* **Pressure drop:** value and units
* **Main run:** length or run detail
* **High-pressure first stage:** value when applicable
* **Table Number:** sizing table or standard reference used

### Calculation notes [#calculation-notes]

If you use formulae or calculations, include the calculations on the site plan, attached image, or supporting paperwork as required by the job.

### Before download [#before-download-7]

Check the values against your design, measurement, and commissioning records.

<span id="gas-storage-tank" />

## Gas Storage Tank [#gas-storage-tank]

Add storage tank rows when the notification includes gas storage tanks.

### What to enter [#what-to-enter-5]

For each tank, add:

* Capacity
* Manufacture
* Serial number
* Plant item number
* Expiry date

You can add up to 3 storage tanks.

### Before download [#before-download-8]

Check every number against the tank plate, inspection record, or site documentation. Leave unused rows out rather than adding blank rows.

<span id="gas-containers" />

## Gas Container/s [#gas-containers]

Add rows for gas containers other than cylinders filled on the premises.

### What to enter [#what-to-enter-6]

For each container, add:

* Capacity
* Manufacturer
* ID number
* Manufacture date
* Test date

You can add up to 3 gas containers.

### Before download [#before-download-9]

Check ID numbers and dates from the container marking or records. Do not add rows for containers that are not part of this notification.

<span id="compliance-checklist" />

## Compliance Checklist [#compliance-checklist]

Tick checklist items where the work conforms.

### How to use it [#how-to-use-it]

Read each item and tick only the boxes that apply to this installation. The checklist follows the same intent as the official form and includes items such as ignition sources, drains, valves, protection, signs, pipework, and safety controls.

Use **Check All** only when you have confirmed every item is true for the job.

### Before download [#before-download-10]

Untick anything you have not verified. Add supporting detail in the site plan section when the checklist needs location or distance information.

<span id="site-plan" />

## Site Plan and Installation [#site-plan-and-installation]

Use this section for installation plan particulars.

### Choose an input type [#choose-an-input-type]

You can provide:

* **Text:** type plan details directly
* **Diagram:** draw a simple site plan in the app
* **Image:** upload a photo or scan of your site plan

Only the selected input type is downloaded.

### What to include [#what-to-include-1]

Include details relevant to the notification, such as public places, protected works, ignition sources, gas container location, clearances, and distances.

### Before download [#before-download-11]

Open the PDF preview and check the plan, diagram, or image is readable and placed correctly.

<span id="declaration" />

## Notifier Declaration [#notifier-declaration]

Complete the declaration after checking every section.

### What to enter [#what-to-enter-7]

* Tick the **Notifier Declaration** to confirm the information is true and correct
* Tick **I have submitted this form electronically** only when that matches your lodgement method
* Add your notifier signature when required
* Enter the declaration date

### Signature [#signature]

You can draw or upload a signature where the form requires one. If you lodge electronically and the official process does not require the signature field, follow the authority process for your job.

### Before download [#before-download-12]

Check the declaration date, signature, and electronic submission selection before lodging or sending the PDF.


# QLD Form 12 (/docs/form-guides/qld/building/qld-building-form-12-aspect-inspection)



Use this guide when you fill &#x2A;*Form 12 - Aspect Inspection Certificate (Appointed Competent Person)** in Tradie Forms. The web form follows the Queensland PDF layout for this certificate.

## Before you start [#before-you-start]

* Confirm you are the **appointed competent person** for this aspect inspection.
* Have the **property address**, **lot and plan**, and **local government area**.
* Know the **building or structure description** and **NCC class**.
* Have **certifier details** and the **building development approval number**.
* Be ready to describe the **basis** for certification and any **reference documentation**.

## In the app [#in-the-app]

<span id="aspect" />

## Aspect [#aspect]

Enter the **aspect of building work** you inspected, for example waterproofing, tiling, glazing, or smoke detection.

<span id="property" />

## Property [#property]

Use **address search** for the street address, or type street, suburb, state, and postcode manually.

Add **lot and plan** details from the title or rates notice, and the **local government area**.

<span id="buildingStructure" />

## Building [#building]

Describe the **building or structure** and its **class under the National Construction Code**.

<span id="extent" />

## Extent [#extent]

Describe the **extent and location** of the aspect work covered by this certificate.

<span id="basis" />

## Basis [#basis]

Explain the **basis for the certificate** and which standards, codes, or publications you relied on.

<span id="references" />

## References [#references]

List **reference documentation**, such as numbered structural engineering plans.

<span id="certifier" />

## Certifier [#certifier]

Enter the **building certifier's name**, **certifier reference number**, and **building development approval number**.

<span id="competentPerson" />

## Competent Person [#competent-person]

Enter your **name**, **company**, **contact person**, **phone numbers**, **email**, and **postal address**.

Add **licence or registration** details when they apply, and the **date you received the inspection request** from the building certifier.

Save competent person details as a **saved detail** on Solo or Team to prefill your next Form 12.

<span id="declaration" />

## Signature [#signature]

**Sign** and enter the **date** as the appointed competent person.

<span id="after-export" />

### After download [#after-download]

* Give the filled PDF to the building certifier or other recipient required for your job.
* Keep a copy for your records.
* Check the current Queensland requirements before signing or issuing the certificate.


# QLD Form 15 (/docs/form-guides/qld/building/qld-building-form-15-design-spec)



Use this guide when you fill **Form 15 - Compliance Certificate for Building Design or Specification** in Tradie Forms. The web form follows the Queensland PDF layout for this certificate.

## Before you start [#before-you-start]

* Confirm you are the **appointed competent person** for design-specification work on this job.
* Have the **property address**, **lot and plan**, and **local government area** when the design applies to a specific site.
* Have the **building certifier reference number** and **building development application number**.
* Be ready to describe the **aspect/s certified**, the **basis** for certification, and any **reference documentation**.

## In the app [#in-the-app]

<span id="property" />

## Property [#property]

Use **address search** for the street address, or type street, suburb, state, and postcode manually.

Add **lot and plan** details from the title or rates notice, and the **local government area**.

Generic designs such as pools or patios may not need a property description.

<span id="extent" />

## Extent [#extent]

Describe the **aspect/s of work** covered by this certificate, for example all structural aspects of the steel roof beams.

<span id="basis" />

## Basis [#basis]

Explain the **basis for the certificate** and which standards, codes, or publications you relied on.

<span id="references" />

## References [#references]

List **reference documentation**, such as numbered structural engineering plans.

<span id="certifier" />

## Certifier [#certifier]

Enter the **building certifier reference number** and &#x2A;*building development application number (in full)**.

<span id="competentPerson" />

## Competent Person [#competent-person]

Enter your **name**, **company**, **contact person**, **phone numbers**, **email**, and **postal address**.

Add **licence or registration** details when they apply.

Save competent person details as a **saved detail** on Solo or Team to prefill your next Form 15.

<span id="declaration" />

## Signature [#signature]

**Sign** and enter the **date** as the individual assessed and appointed by the building certifier.

<span id="after-export" />

### After download [#after-download]

* Give the filled PDF to the building certifier or other recipient required for your job.
* Keep a copy for your records.
* Check the current Queensland requirements before signing or issuing the certificate.


# QLD Form 16 (/docs/form-guides/qld/building/qld-building-form-16-inspection)



Use this guide when you fill **Form 16 - Inspection Certificate** in Tradie Forms. The web form follows the Queensland PDF layout for this certificate.

## Before you start [#before-you-start]

* Confirm you are the **building certifier** or **appointed competent person** for this stage inspection.
* Know the **stage of building work** you are certifying.
* Have the **property address**, **lot and plan**, and **local government area**.
* Know the **building or structure description** and **NCC class**.
* Have the **certifier reference number** and **building development approval number**.
* Be ready to describe the **components certified**, the **basis** for certification, and any **reference documentation**.

## In the app [#in-the-app]

<span id="stage" />

## Stage [#stage]

Enter the **stage/s of building work** covered by this certificate, for example footings, slab, or frame.

<span id="property" />

## Property [#property]

Use **address search** for the street address, or type street, suburb, state, and postcode manually.

Add **lot and plan** details from the title or rates notice, and the **local government area**.

<span id="buildingStructure" />

## Building [#building]

Describe the **building or structure** and its **class under the National Construction Code**.

<span id="components" />

## Components [#components]

Describe the **component/s certified** and the extent of work covered by this certificate.

<span id="basis" />

## Basis [#basis]

Explain the **basis for the certificate** and which standards, codes, or publications you relied on.

<span id="references" />

## References [#references]

List **reference documentation**, such as numbered structural engineering plans or aspect inspection certificates.

<span id="certifier" />

## Certifier [#certifier]

Enter the **building certifier reference number** and **building development approval number**.

<span id="inspector" />

## Inspector [#inspector]

Enter your **name**, **company**, **contact person**, **phone numbers**, **email**, and **postal address**.

Add **licence or registration** details when they apply.

Save inspector details as a **saved detail** on Solo or Team to prefill your next Form 16.

<span id="declaration" />

## Signature [#signature]

**Sign** and enter the **inspection date** and **certificate date** as the building certifier or appointed competent person.

<span id="after-export" />

### After download [#after-download]

* Give the filled PDF to the building certifier, local government, or other recipient required for your job.
* Keep a copy for your records.
* Check the current Queensland requirements before signing or issuing the certificate.


# QLD Form 21 (/docs/form-guides/qld/building/qld-building-form-21-final-inspection)



Use this guide when you fill **Form 21 - Final Inspection Certificate** in Tradie Forms. The web form follows the Queensland PDF layout for single detached class 1a and class 10 buildings or structures.

## Before you start [#before-you-start]

* Confirm you are the right **building certifier** for the work.
* Have the **owner details** and **property address**, including lot and plan and local government area.
* Know the **building development approval number** and your **certifier reference number**.
* Have **stage inspection and certificate dates** ready for the certification table.
* Be ready to **sign and date** the certificate.

## In the app [#in-the-app]

<span id="owner" />

## Owner [#owner]

Enter the **owner name**, **company** and **contact person** when the owner is a company, plus **phone numbers**, **email**, and **postal address** for correspondence.

Save owner details on Solo or Team to prefill repeat clients.

<span id="property" />

## Property [#property]

Use **address search** for the street address, or type street, suburb, state, and postcode manually.

Add **lot and plan** details from the title or rates notice, and the **local government area**.

<span id="building" />

## Building [#building]

Describe the **building or structure** and its **class under the National Construction Code**.

<span id="approval" />

## Approval [#approval]

Enter the **building development approval number** and your **building certifier reference number** for this project.

<span id="performance" />

## Performance [#performance]

If the work uses a **performance-based solution**, list the **performance requirements** relied on. Leave blank when not applicable.

<span id="certification" />

## Certification [#certification]

Enter **date of inspection** and **date of certificate** for each construction stage:

* Foundation and excavation
* Footing/slab
* Frame
* Final
* Other stages (add a description when you use the other certificate rows)

Leave unused rows blank.

<span id="certifier" />

## Certifier [#certifier]

Enter your **name**, **company**, **contact person**, **phone numbers**, **email**, **postal address**, and **licence number**.

Save certifier details as a **saved detail** on Solo or Team to prefill your next Form 21.

<span id="signature" />

## Signature [#signature]

**Sign** and enter the **date** as the building certifier for this work.

<span id="after-export" />

### After download [#after-download]

Check the current Queensland requirements for who receives the signed PDF, any lodgement steps, and your record keeping before you issue it.


# QLD Form 30 QBCC Licensee Aspect Certificate (/docs/form-guides/qld/building/qld-building-form-30-accepted-development-aspect)



Use this guide when you fill &#x2A;*Form 30 - QBCC licensee aspect certificate for accepted development (self-assessable)** in Tradie Forms. The web form follows the Queensland PDF layout for this certificate.

## Before you start [#before-you-start]

* Confirm you are the **QBCC licensee** giving this aspect certificate.
* Have the **property address**, **lot and plan**, and **local government area**.
* Know the **building or structure description** and **NCC class**.
* Be ready to describe the **scope** of your aspect licence, the **aspect/s certified**, the **basis** for certification, and any **reference documentation**.

## In the app [#in-the-app]

<span id="scope" />

## Scope [#scope]

Enter the **scope of the aspect work** for your licence class, for example installing waterproofing materials or systems for preventing moisture penetration.

<span id="property" />

## Property [#property]

Use **address search** for the street address, or type street, suburb, state, and postcode manually.

Add **lot and plan** details from the title or rates notice, and the **local government area**.

<span id="building" />

## Building [#building]

Describe the **building or structure** and its **class under the National Construction Code**.

<span id="aspect" />

## Aspect [#aspect]

Describe the **aspect/s of work** covered by this certificate and where the work is located.

<span id="basis" />

## Basis [#basis]

Explain the **basis for the certificate** and which standards, codes, or publications you relied on.

<span id="references" />

## References [#references]

List **reference documentation**, such as numbered engineering plans. You can attach relevant documents when you lodge the certificate.

<span id="licensee" />

## Licensee [#licensee]

Enter your **name**, **company**, **contact person**, **phone numbers**, **email**, and **postal address**.

Add **licence class** and **licence number** when they apply.

Save licensee details as a **saved detail** on Solo or Team to prefill your next Form 30.

<span id="declaration" />

## Signature [#signature]

**Sign** and enter the **date** as the QBCC licensee.

<span id="after-export" />

### After download [#after-download]

Download the filled PDF, check the current Queensland requirements for who needs a copy, and keep it with your job records.


# QLD Form 43 (/docs/form-guides/qld/building/qld-building-form-43-aspect-certificate)



Use this guide when you fill &#x2A;*Form 43 - Aspect Certificate (QBCC Licensee)** in Tradie Forms. The web form follows the Queensland PDF layout for this certificate.

## Before you start [#before-you-start]

* Confirm you are a **QBCC licensee** with the right licence class for the aspect work.
* Have the **property address**, **lot and plan**, and **local government area**.
* Know the **building or structure description** and **NCC class**.
* Have the **building certifier reference number** and **building development approval number**.
* Be ready to describe the **scope**, **basis** for certification, and any **reference documentation**.

## In the app [#in-the-app]

<span id="scope" />

## Scope [#scope]

Enter the **scope of the aspect work** for your QBCC licence class.

<span id="property" />

## Property [#property]

Use **address search** for the street address, or type street, suburb, state, and postcode manually.

Add **lot and plan** details from the title or rates notice, and the **local government area**.

<span id="building" />

## Building [#building]

Describe the **building or structure** and its **class under the National Construction Code**.

<span id="aspect" />

## Aspect [#aspect]

Describe the **extent and location** of the aspect work covered by this certificate.

<span id="basis" />

## Basis [#basis]

Explain the **basis for the certificate** and which standards, codes, or publications you relied on.

<span id="references" />

## References [#references]

List **reference documentation**, such as numbered structural engineering plans.

<span id="certifier" />

## Certifier [#certifier]

Enter the **building certifier reference number** and **building development approval number**.

<span id="licensee" />

## Licensee [#licensee]

Enter your **name**, **company**, **contact person**, **phone numbers**, **email**, and **postal address**.

Add your **licence class** and **licence number**, and the **date you received approval to inspect** from the building certifier.

Save licensee details as a **saved detail** on Solo or Team to prefill your next Form 43.

<span id="declaration" />

## Signature [#signature]

**Sign** and enter the **date** as the QBCC licensee.

<span id="after-export" />

### After download [#after-download]

Download the filled PDF, check who needs a copy for your job, and keep one for your records.


# QLD Form 26 (/docs/form-guides/qld/building/qld-pool-form-26-nonconformity-notice)



Use this guide when you fill **Form 26 - Pool Safety Nonconformity Notice** in Tradie Forms. The web form follows the QBCC PDF layout under section 246AB of the Building Act 1975.

## Before you start [#before-you-start]

* Confirm you are a **licensed pool safety inspector** who inspected the pool.
* Have the **pool owner name** and **property address**, including lot and plan and local government area.
* Be ready to describe **how the pool does not comply** and what **action the owner must take**.
* Know the **inspection date** and be ready to **sign and date** your inspector statement.

## In the app [#in-the-app]

<span id="owner" />

## Owner [#owner]

Enter the **pool owner or owners' full name**. For a shared pool the owner is usually the body corporate.

Save owner name on Solo or Team to prefill repeat properties.

<span id="property" />

## Property [#property]

Use **address search** for the street address, or type street lines, suburb, and postcode manually.

Add **lot details**, **plan details**, and the **local government area** from the title or rates notice.

<span id="poolType" />

## Pool Type [#pool-type]

Select **shared pool** or **non-shared pool**.

<span id="nonCompliance" />

## Non-compliance [#non-compliance]

Briefly describe **how the pool does not comply** with the pool safety standard. Use attachments on the PDF if you need more room.

<span id="requiredAction" />

## Required Action [#required-action]

Describe what the owner must do to **make the pool comply**. The owner must complete this action and request a reinspection within three months.

<span id="inspection" />

## Inspection [#inspection]

Enter the **date you inspected** the swimming pool.

<span id="statement" />

## Statement [#statement]

Enter your **name**, **pool safety inspector licence number**, **signature**, and **date**.

Save inspector details as a **saved detail** on Solo or Team to prefill your next Form 26.

<span id="after-export" />

### After download [#after-download]

Give a copy of the notice to the pool owner. Notify the local government if a reinspection is not requested within three months, as required by the Building Act 1975.


# QLD Form 36 (/docs/form-guides/qld/building/qld-pool-form-36-no-pool-safety-certificate)



Use this guide when you fill **Form 36 - Notice of No Pool Safety Certificate** in Tradie Forms. The web form follows the QBCC PDF layout under the Building Act 1975.

## Before you start [#before-you-start]

* Confirm **no pool safety certificate is in effect** for the pool.
* Have **owner and purchaser details**, including postal addresses and contact numbers.
* Know the **pool location**, lot on plan, and local government area.
* Have the **proposed settlement or lease date** ready.
* Be ready to **sign and date** the owner declaration.

## In the app [#in-the-app]

<span id="owner" />

## Owner [#owner]

Enter the owner's **title**, **surname**, **first name**, **postal address**, **mobile**, **home phone**, and **email**.

Save owner details on Solo or Team to prefill repeat properties.

<span id="property" />

## Property [#property]

Use **address search** for the pool street address, or type street lines, suburb, state, and postcode manually.

Add **lot/s on plan** and the **local government area**.

<span id="poolType" />

## Pool Type [#pool-type]

Select **shared pool** or **non-shared pool**.

<span id="purchaser" />

## Purchaser [#purchaser]

Enter the purchaser or tenant **title**, **name**, **postal address**, **mobile**, **home phone**, and **email**.

<span id="settlement" />

## Settlement [#settlement]

Select **sale** or **lease** and enter the **proposed settlement or accommodation agreement date**.

<span id="declaration" />

## Declaration [#declaration]

Enter the **name of owner**, **signature**, and **date**.

Declare that no pool safety certificate is in effect and that you will give this form to the required parties.

<span id="after-export" />

### After download [#after-download]

Give a copy to the **buyer**, **QBCC**, and the **body corporate** if the pool is shared. Email [poolsafety@qbcc.qld.gov.au](mailto:poolsafety@qbcc.qld.gov.au) or lodge in person at a QBCC service centre. Keep a record that you gave the form to the required parties.


# QLD CoTC (/docs/form-guides/qld/electrical/qld-electrical-cotc)



Use this guide when you fill the **QLD Certificate of Testing and Compliance** (CoTC) in Tradie Forms. The web form follows the official WorkSafe Queensland template (V6.11-2023).

## Before you start [#before-you-start]

* You need an **electrical contractor licence** for the work being certified.
* Choose the right **certificate type** for the job: installations use **testing and compliance**; equipment uses **testing and safety**.
* Have the **customer name and address**, **what was tested**, and your **licence number** ready.
* Confirm the certificate completion and record-keeping requirements that apply to your work.

## In the app [#in-the-app]

<span id="certificateType" />

## Certificate Type [#certificate-type]

Tick **Testing and Compliance** for electrical installation work (s227 of the Electrical Safety Regulation 2013).

Tick **Testing and Safety** for electrical equipment work (s26 of the Electrical Safety Regulation 2013).

Select one type before download.

<span id="customer" />

## Work Performed For [#work-performed-for]

Enter the customer **title**, **given names**, and **surname**. Use the person or business receiving the certificate.

Use **address search** on Solo or Team to find the Queensland street address, or type street, suburb, and postcode manually.

<span id="workTested" />

## Electrical Installation / Equipment Tested [#electrical-installation--equipment-tested]

Describe what was tested. If the site address differs from the customer address above, include it here.

Good descriptions name the switchboard, circuit, appliance, equipment, tenancy, unit, level, or area that was tested.

<span id="contractor" />

## Test and Contractor Details [#test-and-contractor-details]

Enter the **date of test** and your **electrical contractor licence number**.

Add the **name on contractor licence** and **phone** when you have them. Save these details on Solo or Team to prefill on your next job.

<span id="certification" />

## Certification and Notice [#certification-and-notice]

The certification text matches your **certificate type** selection. You do not edit this wording in the app. It appears on the downloaded certificate.

Enter **date notice given** when you handed the certificate to the customer. This field is optional on the PDF but helps your records.

<span id="after-export" />

### After download [#after-download]

* Hand the filled PDF to your customer.
* Keep a copy for your records. Check WorkSafe Queensland for current record keeping requirements.
* Tradie Forms does not lodge this certificate with a regulator portal. This form is for PDF completion and your records.

Tradie Forms is not affiliated with WorkSafe Queensland. Always check the official requirements before issuing the certificate.


# QLD Form 71 (/docs/form-guides/qld/fire-safety/qld-fire-form-71-hydrant-sprinkler-commissioning)



**QLD Form 71** records commissioning for fire hydrant and sprinkler systems under Queensland Development Code MP 6.1.

## Before you start [#before-you-start]

Have these ready:

* Site name and address
* Contractor name
* Commissioning test type and test date
* Which systems were tested (hydrant, sprinkler, or combined)
* Hydrostatic, flow, booster, and sprinkler test readings
* Equipment and gauge calibration details
* Compliance outcomes and licensee signature

Check the current requirements for handing the completed form to the building owner or occupier.

<span id="after-export" />

## After download [#after-download]

Keep a copy for your commissioning records and provide the completed PDF to the building owner or occupier as required.

<span id="test-details" />

## Test Details [#test-details]

Record the job context before you enter test results.

### What to enter [#what-to-enter]

* Site name and street address
* Contractor name
* Commissioning test type (fire hydrant, fire sprinkler, or combined)
* Test date and time

### Tips [#tips]

Use saved contractor details if you return to the same sites. Tick sprinkler or combined only when those systems were part of this commissioning visit.

<span id="hydrant-hydrostatic" />

## Hydrant Hydrostatic [#hydrant-hydrostatic]

Record the hydrant hydrostatic test against AS2419.1 or AS1851 pressure specifications.

### What to enter [#what-to-enter-1]

* Pass or fail outcome
* Boost pressure, test pressure, duration, end pressure, and any loss
* Comments explaining defects, limitations, or follow-up work

### Tips [#tips-1]

Match the units shown on the form (kPa and L/min). Add comments if the test could not be completed to specification.

<span id="hydrant-equipment" />

## Hydrant Equipment [#hydrant-equipment]

Document the test equipment used for hydrant flow and pressure readings.

### What to enter [#what-to-enter-2]

* Flow measuring device type (orifice, mechanical, or electro magnetic)
* Calibration date under the mechanical column when a mechanical device is used
* Calibration date under the electro magnetic column when an electro magnetic device is used
* Serial numbers, calibration dates, correction certificates, face size, digital reader, and increments for up to four device/gauges in the table

### Tips [#tips-2]

Part C is not required for orifice testing. If you use more than four devices, note extras in comments or complete another Form 71.

<span id="hydrant-flow" />

## Hydrant Flow [#hydrant-flow]

Record hydrant system flow test results under section 10.3 of AS2419.1.

### What to enter [#what-to-enter-3]

* Pass or fail outcome
* Hydrant locations and system requirement readings
* Whether an on-site pump set is installed
* Pressure readings for each nozzle size and flow rate row
* System achieved flow rate and pressure

### Tips [#tips-3]

Contact the water service provider if readings do not meet design criteria and there are no on-site faults to explain the result.

<span id="pump-booster" />

## Pump Booster [#pump-booster]

Record pump appliance booster test results under sections 10.4 and 10.5 of AS2419.1.

### What to enter [#what-to-enter-4]

* Pass or fail outcome
* Hydrant locations and height of the highest hydrant above the booster
* System requirements, pump inlet and discharge pressures, boost pressure, and frictional loss
* Comments

### Tips [#tips-4]

Use the same hydrant location descriptions you would expect the building owner to recognise during a future inspection.

<span id="sprinkler-hydrostatic" />

## Sprinkler Hydrostatic [#sprinkler-hydrostatic]

Record the sprinkler hydrostatic test against AS2118.1, AS2118.4, and AS2118.6.

### What to enter [#what-to-enter-5]

* Pass or fail outcome
* Test pressure (kPa) and time held (mins)
* Comments

### Tips [#tips-5]

Note any pressure drop or follow-up repairs in the comments so the owner has a clear commissioning record.

<span id="sprinkler-flow" />

## Sprinkler Flow [#sprinkler-flow]

Record sprinkler system flow test results for AS2118.1-1999 section 4.14, AS2118.6-2012 section 4, and AS2118.4-2012 section 6.2.

### What to enter [#what-to-enter-6]

* System specifications and overall test results summary
* Two test points with required and actual flow and pressure, each with pass or fail
* Running test installation gauge pressure
* Comments

### Tips [#tips-6]

Multiple test points may be required on larger systems. Use comments to list additional points tested if they do not fit the two rows on the form.

<span id="compliance" />

## Compliance [#compliance]

Declare compliance outcomes after completing the commissioning tests.

### What to enter [#what-to-enter-7]

* Whether critical defects were identified
* Whether repairs or corrective actions were taken
* Overall system pass or fail

### Tips [#tips-7]

If critical defects were found, check the current notice and reporting requirements for the owner or occupier. Attach repair details to your licensee report when corrective work was done.

<span id="signature" />

## Signature [#signature]

Sign off the Form 71 as the appropriately qualified licensee.

### What to enter [#what-to-enter-8]

* Licensee name
* Signature
* Licence number (QBCC or PIC)
* Licensee report number

### Tips [#tips-8]

Use saved licensee details to prefill repeat fields on your next Form 71. Confirm the declaration text matches your understanding of the test results before download.


# QLD Form 72 (/docs/form-guides/qld/fire-safety/qld-fire-form-72-hydrant-testing-maintenance)



**QLD Form 72** records periodic testing and maintenance for fire hydrant and sprinkler systems under Queensland Development Code MP 6.1.

## Before you start [#before-you-start]

Have these ready:

* Site name and address
* Contractor name
* Maintenance test type (annual or 5 year) and test date
* Which systems were tested (hydrant, sprinkler, or combined)
* Hydrostatic, flow, booster, and sprinkler test readings
* Equipment and gauge calibration details
* Compliance outcomes and licensee signature

Check the current requirements for handing the completed form to the building owner or occupier.

<span id="after-export" />

## After download [#after-download]

Keep a copy for your maintenance records and provide the completed PDF to the building owner or occupier as required.

<span id="test-details" />

## Test Details [#test-details]

Record the job context before you enter test results.

### What to enter [#what-to-enter]

* Site name and street address
* Contractor name
* Maintenance test type (annual or 5 year)
* Test date and time
* Whether fire hydrant, sprinkler, or combined testing applies

### Tips [#tips]

Use saved contractor details if you maintain the same sites regularly. Tick sprinkler or combined only when those systems were part of this maintenance visit.

<span id="hydrant-hydrostatic" />

## Hydrant Hydrostatic [#hydrant-hydrostatic]

Record the hydrant hydrostatic test against AS2419.1 or AS1851 pressure specifications.

### What to enter [#what-to-enter-1]

* Pass or fail outcome
* Boost pressure, test pressure, duration, end pressure, and any loss
* Comments explaining defects, limitations, or follow-up work

### Tips [#tips-1]

Match the units shown on the form (kPa and L/min). Add comments if the test could not be completed to specification.

<span id="hydrant-equipment" />

## Hydrant Equipment [#hydrant-equipment]

Document the test equipment used for hydrant flow and pressure readings.

### What to enter [#what-to-enter-2]

* Flow measuring device type (orifice, mechanical, or electro magnetic)
* Calibration date under the mechanical column when a mechanical device is used
* Calibration date under the electro magnetic column when an electro magnetic device is used
* Serial numbers, calibration dates, correction certificates, face size, digital reader, and increments for up to four device/gauges in the table

### Tips [#tips-2]

Part C is not required for orifice testing. If you use more than four devices, note extras in comments or complete another Form 72.

<span id="hydrant-flow" />

## Hydrant Flow [#hydrant-flow]

Record hydrant system flow test results under AS1851 Section 4.

### What to enter [#what-to-enter-3]

* Pass or fail outcome
* Hydrant locations and system requirement readings
* Whether an on-site pump set is installed
* Pressure readings for each nozzle size and flow rate row
* System achieved flow rate and pressure

### Tips [#tips-3]

Contact the water service provider if readings do not meet design criteria and there are no on-site faults to explain the result.

<span id="pump-booster" />

## Pump Booster [#pump-booster]

Record pump appliance booster test results under AS2419.1 and AS1851.

### What to enter [#what-to-enter-4]

* Pass or fail outcome
* Hydrant locations and height of the highest hydrant above the booster
* System requirements, pump inlet and discharge pressures, boost pressure, and frictional loss
* Comments

### Tips [#tips-4]

Use the same hydrant location descriptions you would expect the building owner to recognise during a future inspection.

<span id="sprinkler-hydrostatic" />

## Sprinkler Hydrostatic [#sprinkler-hydrostatic]

Record the sprinkler hydrostatic test against AS2118.1, AS2118.4, and AS2118.6.

### What to enter [#what-to-enter-5]

* Pass or fail outcome
* Test pressure (kPa) and time held (mins)
* Comments

### Tips [#tips-5]

Note any pressure drop or follow-up repairs in the comments so the owner has a clear maintenance record.

<span id="sprinkler-flow" />

## Sprinkler Flow [#sprinkler-flow]

Record sprinkler system flow test results for the relevant AS2118 and AS1851 sections.

### What to enter [#what-to-enter-6]

* System specifications and overall test results summary
* Two test points with required and actual flow and pressure, each with pass or fail
* Running test installation gauge pressure
* Comments

### Tips [#tips-6]

Multiple test points may be required on larger systems. Use comments to list additional points tested if they do not fit the two rows on the form.

<span id="compliance" />

## Compliance [#compliance]

Declare compliance outcomes after completing the maintenance tests.

### What to enter [#what-to-enter-7]

* Whether critical defects were identified
* Whether repairs or corrective actions were taken
* Overall system pass or fail

### Tips [#tips-7]

If critical defects were found, check the current notice and reporting requirements for the owner or occupier. Attach repair details to your licensee report when corrective work was done.

<span id="signature" />

## Signature [#signature]

Sign off the Form 72 as the appropriately qualified licensee.

### What to enter [#what-to-enter-8]

* Licensee name
* Signature
* Licence number (QBCC or PIC)
* Licensee report number

### Tips [#tips-8]

Use saved licensee details to prefill repeat fields on your next Form 72. Confirm the declaration text matches your understanding of the test results before download.


# QLD Form 1 (/docs/form-guides/qld/plumbing/qld-form-1-permit-work)



**QLD Form 1** is used to apply for permit work for plumbing, drainage, and on-site sewerage work in Queensland.

Tradie Forms follows the form section order and maps your answers to the PDF layout.

## Before you start [#before-you-start]

Have these ready:

* Site street address, lot, plan, tenancy, level, and local government area
* Permit work type and proposed work details
* NCC building class and building description
* Sewered-area and fast-track answers
* Soil classification and supporting reports where needed
* Fixture counts and water supply details
* On-site sewerage or greywater details if relevant
* Owner and applicant contact details
* Signature and declaration date

Local governments can require supporting documents with permit applications. Check the council or Queensland Government requirements before lodging.

<span id="after-export" />

## After download [#after-download]

Preview the PDF, download it, then lodge it with the relevant local government with any required plans, reports, consents, fees, and supporting documents.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares the PDF. It does not lodge the application or decide whether your permit application is complete.
</Callout>

<span id="description-of-land" />

## Description of Land [#description-of-land]

Use this section to identify the land covered by the application.

### What to enter [#what-to-enter]

* **Street address:** full site address
* **Lot and plan:** details from title documents, rates notice, survey plan, or development paperwork
* **Shop / tenancy / level:** fill these when the work is in a tenancy, unit, or multi-level building
* **Local government area:** council area responsible for the application

### Tips [#tips]

On Solo or Team, use address search to start the address, then check the manual fields. Address search will not always know lot, plan, tenancy, or level details.

### Before download [#before-download]

Check the site details against the permit paperwork and any plans you are lodging.

<span id="permit-application" />

## Permit Application [#permit-application]

Use this section to say what kind of permit work is being applied for.

### What to enter [#what-to-enter-1]

* Tick each permit work type that applies
* Describe the proposed plumbing, drainage, or on-site sewerage work
* Include enough detail for council to understand the scope
* Note any parts of the work that are staged or limited

### Tips [#tips-1]

Match the wording to the plans and supporting documents you will lodge. If the work includes water supply and drainage, make sure both are covered.

### Before download [#before-download-1]

Check that the selected work type matches the actual scope and the documents attached to the application.

<span id="building-classification" />

## Building Classification [#building-classification]

Enter the National Construction Code building class for the building or structure.

### What to enter [#what-to-enter-2]

* Select the class or classes that apply
* Add the building or structure description
* Use the same class shown in building approval, plans, or project documents where available

### Tips [#tips-2]

Different supporting documents can apply to different building classes. If you are unsure, confirm with the builder, designer, certifier, or local government before lodging.

### Before download [#before-download-2]

Check the building class against the application documents. A wrong class can lead to wrong supporting paperwork.

<span id="application-type" />

## Application Type [#application-type]

Use this section to answer the application type questions.

### What to enter [#what-to-enter-3]

* Whether the premises are in a sewered area
* Whether the application meets fast-track conditions
* Any required yes/no answers in Box A or Box B

### Tips [#tips-3]

Fast-track processing depends on the work and supporting material, not just the checkbox. Check the local government process before relying on fast-track timing.

### Before download [#before-download-3]

Make sure every yes/no answer matches the actual application and attached documents.

<span id="soil-classification" />

## Soil Classification [#soil-classification]

Enter the soil classification when the application requires it.

### What to enter [#what-to-enter-4]

* Soil class from the site classification report
* Any relevant note about sanitary drainage design
* Supporting report details if they help identify the document

### Tips [#tips-4]

Some soil classes can trigger extra design details, such as articulation for sanitary drainage. Check the application requirements for the job and building class.

### Before download [#before-download-4]

Do not guess the soil class. Use the report or confirm before lodging.

<span id="fixtures" />

## Fixtures to Be Installed [#fixtures-to-be-installed]

Use this section to count the fixtures to be installed.

### What to enter [#what-to-enter-5]

* Enter the number beside each fixture type being installed
* Use zero or leave blank only where the form and your workflow allow it
* Use the comments section for unusual fixtures or context

### Tips [#tips-5]

Count from the plans and scope, not memory. If the fixture schedule changes, update the form before lodging.

### Before download [#before-download-5]

Check totals against the plumbing plan and quote.

<span id="water-supply" />

## Water Supply [#water-supply]

Use this section to describe the water supply work in the application.

### What to enter [#what-to-enter-6]

* Select the water supply type that applies
* Add any required details for domestic, commercial, industrial, fire, or other supply
* Include context when the work connects to existing services

### Tips [#tips-6]

Make sure the water supply selection lines up with the permit work type and plans.

### Before download [#before-download-6]

Check water service details against the site plan and any water service provider requirements.

<span id="wastewater-disposal" />

## Disposal of Wastewater [#disposal-of-wastewater]

Use this section when wastewater disposal details are part of the application.

### What to enter [#what-to-enter-7]

* On-site sewerage system details where applicable
* Greywater details where applicable
* Unsewered area details
* Treatment plant or disposal field context where needed

### Tips [#tips-7]

For on-site sewerage work, supporting documents can be important. Check approval and report requirements before lodging.

### Before download [#before-download-7]

Make sure disposal details match the design documents and site conditions.

<span id="comments" />

## Comments [#comments]

Use comments for details that do not fit cleanly in another section.

### Good uses [#good-uses]

* Clarifying staged work
* Explaining unusual fixtures or site conditions
* Referring to attached reports or plans
* Adding council reference context

### Before download [#before-download-8]

Keep comments short and specific. Do not use this section to hide missing required information from another section.

<span id="owner" />

## Owner Details [#owner-details]

Enter the owner details for the application.

### What to enter [#what-to-enter-8]

* Owner name
* Postal address
* Phone and email where known

### Tips [#tips-8]

The owner can be different from the applicant, builder, tenant, or site contact. Use the details required for the permit application.

### Before download [#before-download-9]

Check the owner details against the title, contract, rates notice, or application paperwork.

<span id="applicant" />

## Applicant Details [#applicant-details]

Enter the person or business lodging the application.

### What to enter [#what-to-enter-9]

* Company or applicant name
* Contact person
* Phone and mobile
* Email address

### Saved details [#saved-details]

If you lodge applications regularly, save applicant details. Prefilling saved details requires Solo or Team.

### Before download [#before-download-10]

Check the applicant is the right contact for council questions and correspondence.

<span id="declaration" />

## Declaration [#declaration]

Complete the declaration after every other section is checked.

### What to enter [#what-to-enter-10]

* Signature
* Declaration date

### Before download [#before-download-11]

Check the whole form first. The declaration should only be signed when the application details, owner details, applicant details, and supporting material are ready to lodge.


# QLD Form 11 (/docs/form-guides/qld/plumbing/qld-form-11-treatment-plant)



Use this guide when you fill **QLD Form 11 Service Report - Treatment Plant** in Tradie Forms. The web form follows the Queensland PDF layout for treatment plant service reporting.

## Before you start [#before-you-start]

Have these ready:

* Property street address, lot and plan, and local government area
* Treatment plant brand, model, and serial number
* Service and annual test results where applicable
* Owner name, phone, postal address, and email
* Service date, arrival and departure times, and technician licence details
* Signature and declaration date

Check the current Queensland and local government process for when the report is needed, who receives it, and any timing that applies to your job.

<span id="after-export" />

## After download [#after-download]

Preview the PDF, download it, and send or lodge it through the current local government process for the property. Keep a copy with the job records you normally rely on.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares the PDF. You remain responsible for confirming current Queensland and local government requirements for the property.
</Callout>

<span id="property" />

## Property [#property]

Identify the land where the treatment plant service was carried out.

### What to enter [#what-to-enter]

* Street address
* Lot and plan details where relevant
* Local government area
* Local government reference number if applicable

### Tips [#tips]

Use address search on Solo or Team to start the street address, then check lot and plan details from title or rates documents.

<span id="treatment-plant" />

## Treatment Plant [#treatment-plant]

Record the treatment plant being serviced.

### What to enter [#what-to-enter-1]

* Plant type: on-site sewerage or greywater treatment plant
* Brand, model, and serial number from the unit nameplate

### Tips [#tips-1]

Take a photo of the nameplate on site if the serial number is hard to read.

<span id="plant-status" />

## Plant Status [#plant-status]

Record the current operating status of the treatment plant.

### What to enter [#what-to-enter-2]

* Whether the plant is functioning correctly
* A detailed description if you answered No
* Whether system de-sludge is required

### Before download [#before-download]

If the plant is not functioning correctly, include enough detail for the owner and local government to understand the fault.

<span id="land-application" />

## Land Application [#land-application]

Record how effluent is disposed of and whether the land application area is working.

### What to enter [#what-to-enter-3]

* Disposal method (surface/spray, subsurface, covered surface, trench, or other)
* Whether the irrigation field was located
* Whether effluent is leaving the premises
* Whether the land application area is functioning correctly
* A detailed description if the land application area is not functioning correctly

<span id="service-tests" />

## Service Tests [#service-tests]

Record routine service test results where they apply to the system being serviced.

### What to enter [#what-to-enter-4]

* pH, residual chlorine, clarity, and temperature readings where tested
* Whether the air blower filter was cleaned or replaced
* Pump, audible alarm, visual alarm, and chlorine tablet status

### Tips [#tips-2]

Tick the test row when you completed that check on this visit, then enter the reading or result.

<span id="annual-tests" />

## Annual Tests [#annual-tests]

Record annual test results where they apply to the system being serviced.

### What to enter [#what-to-enter-5]

* Primary and secondary tank sludge test results in mm
* Air blower back pressure test result in kPa

### Tips [#tips-3]

Only complete the rows that apply to this service visit and system type.

<span id="service-procedure" />

## Service Procedure [#service-procedure]

Confirm whether the service followed the manufacturer's operation and maintenance procedures.

### What to enter [#what-to-enter-6]

* Yes or No to whether the service was completed in accordance with the manufacturer's recommended procedures

### Tips [#tips-4]

Manufacturer operation and maintenance procedures are available from the manufacturer or supplier if you need to confirm steps on site.

<span id="owner" />

## Owner [#owner]

Record the owner details for this service report.

### What to enter [#what-to-enter-7]

* Owner's name
* Phone number
* Postal address
* Email address

### Tips [#tips-5]

Use saved owner details on Solo or Team when you service the same property regularly.

<span id="technician" />

## Technician [#technician]

Record when the service was carried out and who performed the work.

### What to enter [#what-to-enter-8]

* Service date
* Arrival and departure times
* Minutes on site
* Company name
* Service technician name
* Licence number

### Before download [#before-download-1]

Check the licence number matches the technician who signed the declaration.

<span id="declaration" />

## Declaration [#declaration]

Sign the declaration to confirm the information in this report is true and accurate.

### What to enter [#what-to-enter-9]

* Signature
* Date

### Before download [#before-download-2]

Preview the PDF and confirm the signature and date appear in the declaration block before you lodge with council or hand to the owner.


# QLD PDR Form 12 (/docs/form-guides/qld/plumbing/qld-form-12-specialised-work)



**QLD PDR Form 12** is the compliance statement for specialist plumbing or drainage work under section 45(2)(b) of the Plumbing and Drainage Regulation 2019.

## Before you start [#before-you-start]

Have these ready:

* Site street address and local government area
* Description of the specialist work covered by the statement
* Basis for the statement and standards or publications relied upon
* Local government reference and supporting documentation references
* Suitably qualified person details
* Declaration qualification, signature, and date

Attach the finished PDF to the permit application as required by the local government. Check current Queensland and local government requirements for the job.

<span id="after-export" />

## After download [#after-download]

Preview the PDF, download it, and provide it with the permit application through the required process for the local government.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares the PDF. You remain responsible for confirming Form 12 is required and accepted for specialist work on your job.
</Callout>

<span id="property" />

## Property [#property]

Identify all land the subject of the application.

### What to enter [#what-to-enter]

* Street address (number, street, suburb, state, and postcode)
* Shop, tenancy, or level where relevant
* Local government area

### Tips [#tips]

Use address search on Solo or Team to start the address, then check the local government area field.

### Before download [#before-download]

Check the property details match the permit application and the work site.

<span id="work" />

## Work [#work]

Clearly describe the extent of work covered by this compliance statement.

### What to enter [#what-to-enter-1]

* A full description of the specialist plumbing or drainage work

### Tips [#tips-1]

Keep the description specific enough that council can match it to the permit and supporting plans.

### Before download [#before-download-1]

Check the work description matches the permit application and any referenced documentation.

<span id="basis" />

## Basis [#basis]

Detail the basis for giving the statement and the extent to which tests, specifications, rules, standards, codes of practice, and other publications were relied upon.

### What to enter [#what-to-enter-2]

* Standards, specifications, test results, and other publications relied upon

### Before download [#before-download-2]

Check the basis matches the work described and any referenced plans or engineer sign-off.

<span id="references" />

## References [#references]

Record the local government reference and any supporting documentation referenced by the statement.

### What to enter [#what-to-enter-3]

* Local government reference (e.g. permit or application reference)
* Reference documentation (plan numbers, engineer sign-off, and other supporting documents)

### Tips [#tips-2]

The name and original signature of the suitably qualified person must be on any relevant documentation, such as numbered structural engineering plans.

### Before download [#before-download-3]

Check references match the permit file and attached plans.

<span id="qualified-person" />

## Qualified Person [#qualified-person]

Enter the details of the suitably qualified person giving this compliance statement.

### What to enter [#what-to-enter-4]

* Name in full
* Company name if prepared on behalf of a corporation
* Occupational licence number and contractor licence number where applicable
* Phone number and email address

### Tips [#tips-3]

Save qualified person details as a **saved detail** on Solo or Team to prefill your next Form 12.

### Before download [#before-download-4]

Check licence numbers and contact details are current.

<span id="declaration" />

## Declaration [#declaration]

Complete the declaration after checking the compliance statement.

### What to enter [#what-to-enter-5]

* Your qualification as a suitably qualified person (select one option)
* Signature
* Date

### Before download [#before-download-5]

Check property, work, basis, references, and qualified person details before signing.


# QLD Form 14 (/docs/form-guides/qld/plumbing/qld-form-14-compliance-declaration)



Use this guide when you fill **QLD Form 14 Compliance Declaration** in Tradie Forms. The web form follows the Queensland PDF layout for a plumbing and drainage compliance declaration.

## Before you start [#before-you-start]

Have these ready:

* Site address and local government area
* Permit number and issue date
* Action notice reference if one applies
* Description of work performed
* Date work was completed
* Responsible person details
* Contractor details if different from the responsible person
* Signature and declaration date

Check current Queensland and local government requirements for when this declaration is required on your job and who needs to receive it.

<span id="after-export" />

## After download [#after-download]

Preview the PDF, download it, and provide it through the current process for the permit and local government.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares the PDF. You remain responsible for confirming Form 14 is accepted for your permit and local government requirements.
</Callout>

<span id="property" />

## Property [#property]

Identify the land where the plumbing work was performed.

### What to enter [#what-to-enter]

* Street address
* Lot and plan details where relevant
* Postcode when land is identified by lot and plan
* Shop, tenancy, or level where relevant
* Local government area

### Tips [#tips]

Use address search on Solo or Team to start the address, then check the manual fields. Lot and plan details usually need to come from title, rates, or permit documents.

### Before download [#before-download]

Check the property details match the permit and the completed work.

<span id="permit" />

## Permit [#permit]

Enter the plumbing permit details for the completed work.

### What to enter [#what-to-enter-1]

* Permit number
* Date permit issued, if known

### Before download [#before-download-1]

Check the permit number matches the permit authority records for the job.

<span id="action-notice" />

## Action Notice [#action-notice]

Complete this section only when an action notice applies to the work.

### What to enter [#what-to-enter-2]

* Action notice reference number
* Date issued, if known

### Before download [#before-download-2]

Leave blank if no action notice applies to this job.

<span id="work" />

## Work [#work]

Describe the plumbing work that has been completed.

### What to enter [#what-to-enter-3]

* A brief description sufficient to identify the work performed

### Tips [#tips-1]

Use a clear summary such as installation of plumbing and drainage associated with a new domestic dwelling.

### Before download [#before-download-3]

Check the description matches the permit scope and the work you completed on site.

<span id="completion" />

## Completion [#completion]

Record when the work was finished.

### What to enter [#what-to-enter-4]

* Date the work was completed

### Before download [#before-download-4]

Use the actual completion date, not the date you are lodging the declaration.

<span id="responsible-person" />

## Responsible Person [#responsible-person]

Enter details for the responsible person who signs the declaration.

### What to enter [#what-to-enter-5]

* Full name
* Occupational licence number
* Contractor licence number, if applicable
* Phone number and email
* Postal address

### Tips [#tips-2]

On Solo or Team, save responsible person details to prefill the next Form 14.

### Before download [#before-download-5]

Check licence numbers match current QBCC and occupational licence records.

<span id="contractor" />

## Contractor [#contractor]

Complete this section when the responsible person is not the contractor for the work.

### What to enter [#what-to-enter-6]

* Company or individual name
* Contractor licence number
* Phone number and email

### Before download [#before-download-6]

Leave blank when the responsible person is also the contractor.

<span id="declaration" />

## Declaration [#declaration]

Complete the declaration after checking the form details.

### What to enter [#what-to-enter-7]

* Signature
* Declaration date

### Before download [#before-download-7]

Check property, permit, work, completion, and person details before signing.


# QLD Form 19 (/docs/form-guides/qld/plumbing/qld-form-19-final-inspection)



Use this guide when you fill **Form 19 - Final inspection certificate** in Tradie Forms. The web form follows the Queensland PDF layout for this certificate.

## Before you start [#before-you-start]

* Form 19 is issued **after final inspection** of permitted plumbing and drainage work.
* Have the **permit number** and property details ready.
* Select whether the certificate covers **all** or **part** of the work authorised under the permit.

<span id="property" />

## Property [#property]

Enter the street address, lot and plan, shop or tenancy number, storey, and local government area for the land covered by the certificate.

Use address search to find the site quickly. Local government area may autofill from the address.

<span id="permitDetails" />

## Permit Details [#permit-details]

Enter the **permit number** and **date issued** for the plumbing permit this certificate relates to.

<span id="declaration" />

## Declaration [#declaration]

Choose whether the certificate applies to **all** of the work under the permit or **part** of the work.

If you select part of the work, describe the work covered by the certificate in the details field.

<span id="certification" />

## Certification [#certification]

Enter the **date the inspection was carried out**, **certificate number** (if applicable), **issued by** (local government or public entity name), and **date issued**.

Read the certificate wording in the PDF preview before issuing. Check the current Queensland and local government requirements for who receives the final inspection certificate and how it should be handled.


# QLD Form 2 (/docs/form-guides/qld/plumbing/qld-form-2-amend-permit)



Use this guide when you fill **Form 2 - Application to amend a permit including an extension of time** in Tradie Forms. The web form follows the Queensland PDF layout for this application.

## Before you start [#before-you-start]

* Form 2 is for **amending an existing permit** or requesting an **extension of time**. Use [QLD Form 1](/docs/form-guides/qld/plumbing/qld-form-1-permit-work) for a new permit work application.
* Have the existing **permit number** and property details ready.
* Attach a site and soil evaluation report when the wastewater section applies.

<span id="property" />

## Property [#property]

Enter the street address, lot and plan, shop or tenancy number, storey, and local government area for the land covered by the permit.

Use address search to find the site quickly. Local government area may autofill from the address.

<span id="permitDetails" />

## Permit Details [#permit-details]

Enter the **permit number** and **date the permit was issued** if you know it.

<span id="extensionOfTime" />

## Extension of Time [#extension-of-time]

Tick **Yes** if you are requesting more time to complete the permitted work.

If yes, enter the **period of extension** (for example, 12 months) and a brief reason. Check the current Queensland and local government requirements for extension limits before lodging.

<span id="permitAmendment" />

## Permit Amendment [#permit-amendment]

Tick **Yes** if you are requesting changes to an existing permit approval.

If yes, describe the **proposed amendment** in the details field.

<span id="fixtures" />

## Fixtures [#fixtures]

Tick **Yes** if the number of fixtures is changing.

If yes, enter counts for sinks, basins, urinals, baths, W\.C.s, showers, laundry tubs, and other fixtures. The total updates automatically.

<span id="wastewaterDisposal" />

## Wastewater Disposal [#wastewater-disposal]

Complete this section when the application involves a **change to a treatment plant** in an unsewered area.

Tick the treatment plant type, brand, model, and approval numbers. Enter bedrooms serviced and daily wastewater flow where required. Tick if a site and soil evaluation report is attached.

<span id="owner" />

## Owner [#owner]

Enter the property owner's name, phone, postal address, and email.

Save these as a **saved detail** on Solo or Team to prefill on your next Form 2.

<span id="applicant" />

## Applicant [#applicant]

Enter the applicant name, phone, company name, and email. The applicant does not have to be the owner but must ensure the information is correct.

Save applicant details as a **saved detail** on Solo or Team to prefill on your next Form 2.

<span id="declaration" />

## Declaration [#declaration]

Sign and date the declaration. The local government relies on the owner and applicant information when assessing the application.

<span id="after-export" />

### After download [#after-download]

Download the PDF and lodge or send it through the current local government process. Keep a copy with your job records.


# QLD Form 3 (/docs/form-guides/qld/plumbing/qld-form-3-covered-work-declaration)



**QLD Form 3** is used for a covered work declaration when an action notice has been issued or when requesting an inspection before work is covered.

## Before you start [#before-you-start]

Have these ready:

* Site address and local government area
* Permit number and issue date
* Action notice reference if one applies
* Stage of work covered and work description
* Agreed inspection date and time
* Responsible person details
* Contractor details if different from the responsible person
* Signature and declaration date

Complete section 3 only when an action notice applies. Check current Queensland and local government requirements for the job.

<span id="after-export" />

## After download [#after-download]

Preview the PDF, download it, and provide it through the required process for the permit and local government.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares the PDF. You remain responsible for confirming Form 3 is the correct declaration for your job and lodgement process.
</Callout>

<span id="property" />

## Property [#property]

Identify the land where the covered work was carried out.

### What to enter [#what-to-enter]

* Street address
* Lot and plan details where relevant
* Shop, tenancy, or level where relevant
* Local government area

### Tips [#tips]

Use address search on Solo or Team to start the address, then check the manual fields. Lot and plan details usually need to come from title, rates, or permit documents.

### Before download [#before-download]

Check the property details match the permit and the work location.

<span id="permit-details" />

## Permit [#permit]

Enter the compliance permit details for the work.

### What to enter [#what-to-enter-1]

* Permit number
* Date the permit was issued, if known

### Before download [#before-download-1]

Check the permit number matches the permit authority records for the job.

<span id="action-notice-details" />

## Action Notice [#action-notice]

Complete this section only when an action notice has been issued under section 66(2)(a) of the Plumbing and Drainage Regulation 2019.

### What to enter [#what-to-enter-2]

* Action notice reference number
* Date the notice was issued, if known

### Before download [#before-download-2]

Leave this section blank if no action notice applies and you are requesting an inspection under section 67(2) instead.

<span id="stage-of-work" />

## Stage of Work [#stage-of-work]

Identify the stage of work covered and subject of the inspection request.

### What to enter [#what-to-enter-3]

* One or more stage of work options that match the covered work
* A brief description of the work and specific location

### Tips [#tips-1]

Select every stage that applies. Use the work description to explain the location if the checkboxes alone are not enough.

### Before download [#before-download-3]

Check the selected stages and description match the work that was covered on site.

<span id="inspection-arrangements" />

## Inspection [#inspection]

Record the agreed inspection arrangements and when the work was covered.

### What to enter [#what-to-enter-4]

* Date and time of the agreed inspection
* Date the work was covered

### Before download [#before-download-4]

Check the inspection date and time match what was agreed with the local government.

<span id="responsible-person" />

## Responsible Person [#responsible-person]

Enter details for the responsible person named on the declaration.

### What to enter [#what-to-enter-5]

* Full name
* Occupational licence number
* Contractor licence number if applicable
* Phone and email
* Postal address

### Tips [#tips-2]

Save responsible person details on Solo or Team to prefill your next Form 3.

### Before download [#before-download-5]

Check licence numbers and contact details are current.

<span id="contractor" />

## Contractor [#contractor]

Complete this section if the responsible person is not the contractor for the work.

### What to enter [#what-to-enter-6]

* Company or individual name
* Contractor licence number
* Phone and email

### Before download [#before-download-6]

Leave this section blank if the responsible person is also the contractor.

<span id="declaration" />

## Declaration [#declaration]

Sign and date the declaration as the responsible person.

### What to enter [#what-to-enter-7]

* Signature
* Date

### Before download [#before-download-7]

Read the declaration wording on the PDF and confirm the details in the form are accurate before signing.


# QLD Form 5 (/docs/form-guides/qld/plumbing/qld-form-5-testing)



**QLD Form 5** is used for a testing or commissioning report for plumbing and drainage work where the local government accepts a report instead of carrying out an inspection.

## Before you start [#before-you-start]

Have these ready:

* Site address and local government area
* Permit number and issue date
* Action notice reference if one applies
* Testing or commissioning dates
* Responsible person details
* Contractor details if different from the responsible person
* Competent person details
* Signature and declaration date

The responsible person may need to give the completed report to local government within the required timeframe. Check current Queensland and local government requirements for the job.

<span id="after-export" />

## After download [#after-download]

Preview the PDF, download it, and provide it through the required process for the permit and local government.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares the PDF. You remain responsible for confirming Form 5 is accepted for the inspection alternative on your job.
</Callout>

<span id="description-of-land" />

## Description of Land [#description-of-land]

Identify the land where the testing or commissioning was carried out.

### What to enter [#what-to-enter]

* Street address
* Lot and plan details where relevant
* Shop, tenancy, or level where relevant
* Local government area

### Tips [#tips]

Use address search on Solo or Team to start the address, then check the manual fields. Lot and plan details usually need to come from title, rates, or permit documents.

### Before download [#before-download]

Check the land details match the permit and the tested installation.

<span id="permit-details" />

## Permit Details [#permit-details]

Enter the permit details linked to the tested or commissioned work.

### What to enter [#what-to-enter-1]

* Permit number
* Date the permit was issued

### Tips [#tips-1]

Use the permit document, not the job number or invoice number, unless they are the same reference used by the local government.

### Before download [#before-download-1]

Check the permit number and date against the issued permit.

<span id="action-notice-details" />

## Action Notice Details [#action-notice-details]

Complete this section only when an action notice applies to the work.

### What to enter [#what-to-enter-2]

* Action notice reference number
* Action notice date

### Tips [#tips-2]

Leave the section blank when there is no action notice. Do not add unrelated notes here.

### Before download [#before-download-2]

Check the reference and date against the notice from the local government or relevant authority.

<span id="testing-details" />

## Details of Testing [#details-of-testing]

Record the dates when testing or commissioning was carried out.

### What to enter [#what-to-enter-3]

* Date tested or commissioned for each applicable installation type
* Only fill rows that match the work reported
* Use the actual test or commissioning date

### Tips [#tips-3]

Use your test sheets, commissioning records, or job diary. If different parts were tested on different dates, keep the dates accurate.

### Before download [#before-download-3]

Check dates against your site records and the responsible person's paperwork.

<span id="responsible-person" />

## Responsible Person [#responsible-person]

Enter the responsible person for the work.

### What to enter [#what-to-enter-4]

* Full name
* Occupational licence number
* Contractor licence number if applicable
* Phone and email
* Postal address

### Saved details [#saved-details]

If you regularly report the same responsible person details, save this section. Prefilling saved details requires Solo or Team.

### Before download [#before-download-4]

Check that the responsible person details match the person responsible for the tested or commissioned work.

<span id="contractor-licence" />

## Contractor Licence [#contractor-licence]

Complete this section when the responsible person is not the contractor for the work.

### What to enter [#what-to-enter-5]

* Contractor company or individual name
* Contractor licence number
* Phone and email

### Tips [#tips-4]

Leave this section blank when the responsible person and contractor are the same, unless your process requires it.

### Before download [#before-download-5]

Check the contractor licence and contact details against the contract, licence records, or business paperwork.

<span id="competent-person" />

## Competent Person [#competent-person]

Enter the competent person who carried out the testing or commissioning.

### What to enter [#what-to-enter-6]

* Full name
* Occupational licence number
* Contractor licence number if applicable
* Phone and email

### Tips [#tips-5]

Use the person who actually completed the testing or commissioning, not just the office contact.

### Before download [#before-download-6]

Check the name and licence details against the test or commissioning record.

<span id="declaration" />

## Declaration [#declaration]

Complete the declaration after checking the testing report.

### What to enter [#what-to-enter-7]

* Signature
* Declaration date

### Before download [#before-download-7]

Check land details, permit details, testing dates, and person details before signing.


# QLD Form 6 (/docs/form-guides/qld/plumbing/qld-form-6-remote-area-compliance-notice)



Use this guide when you fill **QLD Form 6 Remote Area Compliance Notice** in Tradie Forms. The web form follows the Queensland PDF layout for remote area plumbing and drainage compliance.

## Before you start [#before-you-start]

Have these ready:

* Site address and local government area
* Permit number and issue date
* Description of work performed
* Date work was completed
* Responsible person details
* Qualified person details if the notice is prepared on behalf of an entity
* Declaration qualification, signature, and date

Check current Queensland and local government requirements for when this notice is required on your job and who needs to receive it.

<span id="after-export" />

## After download [#after-download]

Preview the PDF, download it, and provide it through the current process for the permit and local government.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares the PDF. You remain responsible for confirming Form 6 is accepted for your permit and local government requirements.
</Callout>

<span id="property" />

## Property [#property]

Identify the land where the plumbing work was performed.

### What to enter [#what-to-enter]

* Street address
* Lot and plan details where relevant
* Shop, tenancy, or level where relevant
* Local government area

### Tips [#tips]

Use address search on Solo or Team to start the address, then check the manual fields. Lot and plan details usually need to come from title, rates, or permit documents.

### Before download [#before-download]

Check the property details match the permit and the completed work.

<span id="permit" />

## Permit [#permit]

Record the compliance permit details for the remote area work.

### What to enter [#what-to-enter-1]

* Permit number
* Date the permit was issued, if known

### Tips [#tips-1]

Match the permit number to your permit documents. The date helps council link the notice to the correct permit file.

### Before download [#before-download-1]

Confirm the permit details match the work described in the notice.

<span id="work" />

## Work [#work]

Describe the plumbing and drainage work that has been completed.

### What to enter [#what-to-enter-2]

* A brief description that identifies the work performed

### Tips [#tips-2]

Use enough detail for council to recognise the work, for example installation of plumbing and drainage associated with a new domestic dwelling.

### Before download [#before-download-2]

Check the description matches the permit and the work you completed on site.

<span id="completion" />

## Completion [#completion]

Record when the plumbing work was finished.

### What to enter [#what-to-enter-3]

* Date the work was completed

### Tips [#tips-3]

Use the date the work was actually finished, not the date you are lodging the notice.

### Before download [#before-download-3]

Check the completion date matches your site records and permit requirements.

<span id="responsible-person" />

## Responsible Person [#responsible-person]

Enter the responsible person licensed to perform or supervise the work.

### What to enter [#what-to-enter-4]

* Full name
* Occupational licence number
* Contractor licence number, if applicable
* Phone and email
* Postal address

### Tips [#tips-4]

Save responsible person details on Solo or Team to prefill on your next Form 6.

### Before download [#before-download-4]

Check licence numbers and contact details match your current records.

<span id="qualified-person" />

## Qualified Person [#qualified-person]

Complete this section when the notice is prepared on behalf of a corporation or other entity.

### What to enter [#what-to-enter-5]

* Full name
* Company name, if applicable
* Occupational licence number, if applicable
* Contractor licence number, if applicable
* Phone and email

### Tips [#tips-5]

If you are signing as the responsible person, you may leave this section blank. Save qualified person details on Solo or Team when you use the same details often.

### Before download [#before-download-5]

Check entity and licence details match the certified documentation for the job.

<span id="declaration" />

## Declaration [#declaration]

Sign the declaration to confirm the work complies with the Plumbing and Drainage Regulation 2019.

### What to enter [#what-to-enter-6]

* Your qualification under the declaration (tick one)
* Signature
* Date

### Tips [#tips-6]

The form may be signed by either the responsible person or the suitably qualified person. Pick the option that matches your role on the job.

### Before download [#before-download-6]

Check your qualification, signature, and date are complete before you download the PDF.


# QLD Form 9 (/docs/form-guides/qld/plumbing/qld-form-9-backflow)



**QLD Form 9** is used for registration and reporting on inspection and testing of testable backflow prevention devices.

## Before you start [#before-you-start]

Have these ready:

* Site address and local government area
* Owner or occupier contact details
* Protection type, device type, and test type
* Device location, mains pressure, and test time
* Main device readings
* Bypass, pressure vacuum breaker, or air gap details if fitted
* Test kit serial and verification date
* Authorised tester and contractor details
* Pass/fail result and comments
* Signature and declaration date

Check the current local government process and timing for submitting completed Form 9 reports.

<span id="after-export" />

## After download [#after-download]

Preview the PDF, download it, then provide copies through the process required by the local government and owner or occupier.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares the PDF. It does not decide whether a backflow device passes or submit the report for you.
</Callout>

<span id="description-of-land" />

## Description of Land [#description-of-land]

Identify the property where the device is installed.

### What to enter [#what-to-enter]

* Street address
* Suburb and postcode
* Local government area
* Lot, plan, shop, tenancy, or level where relevant

### Tips [#tips]

Use address search on Solo or Team, then check the manual fields. Device reports often need enough location detail to identify a specific site or tenancy.

### Before download [#before-download]

Check the address against the device tag, asset record, council record, or job paperwork.

<span id="owner-occupier" />

## Owner/Occupier Contact Details [#owneroccupier-contact-details]

Enter the contact details for the owner or occupier.

### What to enter [#what-to-enter-1]

* Name
* Postal address
* Phone
* Email if known

### Tips [#tips-1]

The owner, occupier, site contact, and person who booked the job can be different. Use the details required for the report and local government process.

### Before download [#before-download-1]

Check contact details against the booking, property records, or owner correspondence.

<span id="test-criteria" />

## Test Criteria [#test-criteria]

Record what was tested and why.

### Type of protection [#type-of-protection]

Select the protection category that matches the installation, such as containment, zone, or individual protection.

### Type of device [#type-of-device]

Select the device type, such as reduced pressure zone device, double check valve assembly, pressure vacuum breaker, air gap, or break tank.

### Type of test [#type-of-test]

Select the test type, such as initial, annual, after repair, after relocation, or other applicable test.

### Before download [#before-download-2]

Check the criteria against the device label, asset record, and test procedure.

<span id="device-location" />

## Device Location, Mains Pressure and Time of Test [#device-location-mains-pressure-and-time-of-test]

Use this section to identify the device on site and record test conditions.

### What to enter [#what-to-enter-2]

* Device location, such as plant room, meter box, tenancy, floor, or nearest landmark
* Mains pressure
* Time of test

### Tips [#tips-2]

Be specific enough for the owner or local government to find the device later.

### Before download [#before-download-3]

Check mains pressure and time against your test record.

<span id="main-device" />

## Main Device [#main-device]

Enter the details and readings for the main backflow prevention device.

### What to enter [#what-to-enter-3]

* Make, model, size, serial number, and hazard rating where shown
* Valve or relief readings as required by the form
* Check valve, relief valve, and isolating valve results where applicable
* Repairs or remarks when needed

### Tips [#tips-3]

Use the device plate and test kit record. If the device fails, make sure the result section and comments match the readings.

### Before download [#before-download-4]

Check numbers carefully. Transposed serial numbers or readings are common mistakes on backflow reports.

<span id="bypass-device" />

## By-Pass Device [#by-pass-device]

Complete this section only when a bypass device is fitted.

### What to enter [#what-to-enter-4]

* Bypass device make, model, size, and serial number
* Valve readings and test results
* Isolating valve result where required
* Repair or comment details when needed

### Tips [#tips-4]

Leave this section blank when no bypass device is fitted. Do not copy main device readings into bypass fields unless they genuinely belong there.

### Before download [#before-download-5]

Check the bypass readings against your test sheet.

<span id="pressure-vacuum-breaker" />

## Pressure Type Vacuum Breakers [#pressure-type-vacuum-breakers]

Use this section when the tested device is a pressure type vacuum breaker.

### What to enter [#what-to-enter-5]

* Device identification details
* Air inlet opening point
* Check valve result
* Repairs or comments if needed

### Tips [#tips-5]

Only complete the PVB fields that match the device and test performed.

### Before download [#before-download-6]

Check values against the test kit record and device details.

<span id="air-gap" />

## Air Gap [#air-gap]

Use this section for a registered air gap or break tank.

### What to enter [#what-to-enter-6]

* Air gap or break tank details
* Measurements required by the form
* Location or identification details if needed

### Tips [#tips-6]

Use measured values, not estimated values. Add enough context so the device can be identified later.

### Before download [#before-download-7]

Check measurements against your site record.

<span id="test-kit" />

## Test Kit Details [#test-kit-details]

Enter the test kit used for the report.

### What to enter [#what-to-enter-7]

* Test kit serial number
* Verification or calibration date

### Tips [#tips-7]

Use the exact serial number from the kit or calibration certificate. Check that the verification date is current for the test.

### Before download [#before-download-8]

Confirm the kit details match the readings used in the report.

<span id="authorised-tester" />

## Authorised Tester Details [#authorised-tester-details]

Enter the authorised tester who carried out the test.

### What to enter [#what-to-enter-8]

* Name
* Phone
* Occupational licence number
* Contractor licence number if applicable
* Date of test
* Email

### Saved details [#saved-details]

Save authorised tester details for repeat Form 9 work. Prefilling saved details requires Solo or Team.

### Before download [#before-download-9]

Check the tester name, licence details, and test date against the test record.

<span id="tester-results" />

## Authorised Tester's Results [#authorised-testers-results]

Record the overall result of the test.

### What to enter [#what-to-enter-9]

* Pass or fail result
* Comments explaining failure, repairs, limitations, or important site notes

### Tips [#tips-8]

If the device fails, make sure the comments explain what happened clearly enough for the owner or local government to act on.

### Before download [#before-download-10]

Check the result matches the readings in the device sections.

<span id="contractor" />

## Contractor Licence [#contractor-licence]

Complete this section when the responsible person is not the contractor for the work.

### What to enter [#what-to-enter-10]

* Contractor company or individual name
* Contractor licence number

### Tips [#tips-9]

Leave it blank when it does not apply. If your business process requires contractor details anyway, make sure the details match the licence holder responsible for the work.

### Before download [#before-download-11]

Check the contractor licence number before issuing the report.

<span id="declaration" />

## Declaration [#declaration]

Complete the declaration after the report is checked.

### What to enter [#what-to-enter-11]

* Signature
* Declaration date

### Before download [#before-download-12]

Check site details, device details, readings, test kit details, tester details, and pass/fail result before signing.


# SA Backflow Report (/docs/form-guides/sa/plumbing/sa-backflow-prevention-device-report)



The **SA Backflow Prevention Device Report** is used to record commissioning, annual testing, replacement, or decommissioning of backflow prevention devices in South Australia.

## Before you start [#before-you-start]

Have these ready:

* Test type and file (e)number
* Device make, model, serial number, and size
* Exact device location
* Site owner contact details
* Site occupier details if different from the owner
* Test kit number and calibration date
* Tester name, licence, phone, and signature
* Valve readings for the nominated device type

You must send the completed PDF to the Office of the Technical Regulator within **7 days**.

<span id="after-export" />

## After download [#after-download]

Preview the PDF, download it, then email it to &#x2A;*[otr.plumbbackflow@sa.gov.au](mailto:otr.plumbbackflow@sa.gov.au)** or post it to:

Office of the Technical Regulator, Plumbing trades, GPO Box 320, Adelaide SA 5001.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares the PDF. It does not lodge the report with OTR or decide whether a device passes the test.
</Callout>

<span id="testDetails" />

## Test Details [#test-details]

Record why you are on site and the device identity.

### What to enter [#what-to-enter]

* Test type: commissioning, annual test, replacement, or removal/decommission
* Serial number of valve removed when replacing a device
* File (e)number and account number
* Device make, model, serial number, size, and type

### Tips [#tips]

Pick the device type that matches the installed hardware. The test results section only shows fields for RPZ, SCV/DCV, PTVB, or break tank devices.

### Before download [#before-download]

Check the test type and device details against the device tag and your test records.

<span id="deviceLocation" />

## Device Location [#device-location]

Record where the device is and who owns or occupies the site.

### What to enter [#what-to-enter-1]

* Exact device location (GPS coordinates or a clear description)
* Site owner name, business name, address, and phone
* Site occupier details if different from the owner

### Tips [#tips-1]

Use address search on Solo or Team for SA site owner addresses, then check suburb and postcode before download.

### Before download [#before-download-1]

Confirm owner and occupier details against the job booking or property records.

<span id="certification" />

## Certification [#certification]

Record test kit calibration and tester certification.

### What to enter [#what-to-enter-2]

* Test kit number
* Certification date of calibration
* Contractor business name or stamp
* Tester name, licence number, and phone
* Tester's signature and signed date

### Tips [#tips-2]

Calibration must be current in accordance with AS 2845. Save tester details from the certification toolbar for repeat annual tests.

### Before download [#before-download-2]

Check calibration date, licence number, signature, and signed date before you download.

<span id="testResults" />

## Test Results [#test-results]

Record valve readings and pass checks for RPZ, SCV/DCV, or PTVB devices.

### What to enter [#what-to-enter-3]

* RPZ: downstream isolation valve, differential pressure, relief valve opening pressure, and check valve 2
* SCV/DCV: downstream gate valve and check valves 1 and 2
* PTVB: downstream gate valve, air inlet status, opened-at pressure if applicable, and check valve

### Tips [#tips-3]

Only fill the row that matches the device type you selected in Test Details. Leave other device result fields blank.

### Before download [#before-download-3]

Check readings against your test kit display and tick only the pass boxes that apply.

<span id="breakTank" />

## Break Tank [#break-tank]

Record registered break tank and air gap measurements.

### What to enter [#what-to-enter-4]

* Inlet orifice size or water service pipe size
* Minimum air gap, total head, break tank capacity, and overflow pipe size

### Tips [#tips-4]

This section appears when the device type is break tank and air gap. Pick whether you are recording inlet orifice size or water service pipe size before entering the measurement.

### Before download [#before-download-4]

Check units match the PDF: millimetres for sizes and head, litres for tank capacity.


# TAS Form 21 (/docs/form-guides/tas/plumbing/tas-form-21-completion)



Use this guide when you fill **Form 21: Certificate of Completion - Plumbing Work** in Tradie Forms. The web form follows the Tasmanian PDF layout for this certificate.

## Before you start [#before-you-start]

* Form 21 is the **permit authority's certificate of completion** when plumbing work is finished. It is different from Form 71B, where the plumber certifies standard of work.
* Have **owner or agent details**, **permit authority contact details**, **property address**, **permit numbers**, and **plumber licence details** ready.
* Check the current Tasmanian plumbing requirements before issuing the certificate.

## In the app [#in-the-app]

<span id="owner" />

## Owner [#owner]

Enter the **owner or agent name** and **address** shown in the To block at the top of the form.

Use **address search** on Solo or Team to find the Tasmanian address, or type street, suburb, and postcode manually.

<span id="permitAuthority" />

## Permit Authority [#permit-authority]

Enter the **permit authority name**, **address**, **phone**, **fax**, **licence number** (when applicable), and **email**.

Save these as a **saved detail** on Solo or Team to prefill on your next Form 21.

<span id="work" />

## Work [#work]

Select **Permit Work** or **Notifiable Work**, then enter the **property address** and **description of work**. Enter the **permit number** for permit work and the **associated special plumbing permit number** when applicable.

Use address search to fill Tasmanian suburb and postcode quickly, or type the address manually for rural or unusual sites.

<span id="plumber" />

## Plumber [#plumber]

Enter the **plumber name**, **class and category**, **address**, **phone**, **fax**, **licence number**, and **email address**.

Save plumber details as a **saved detail** on Solo or Team to prefill on your next Form 21.

<span id="certificate" />

## Certificate [#certificate]

Read the **certificate wording** shown for your work type. It follows the official PDF, including the instruction to delete the section that does not apply.

No fields are entered in this section. It helps you confirm the correct legal basis before sign-off.

<span id="signOff" />

## Sign-Off [#sign-off]

Enter the **permit authority print name**, **signature**, **date**, and **title**.

The **permit number** on page 2 of the PDF is filled from the permit number you entered in the Work section.

Sign only after checking the preview against the completed work.

<span id="after-export" />

### After download [#after-download]

* Check the current Tasmanian process for who receives the completed certificate.
* Keep a copy with the permit authority and plumber records you normally rely on.
* Verify all details against your permit file before lodging, sending, or handing over the PDF.


# TAS Form 60 (/docs/form-guides/tas/plumbing/tas-form-60-start-work)



Use this guide when you fill **Form 60: Start Work Notification and Authorisation - Plumbing Work** in Tradie Forms. The web form follows the Tasmanian PDF layout for this notice.

## Before you start [#before-you-start]

* You need your **plumber licence number** and the **permit authority** details for the job.
* Have the **work site address** and **permit or certificate of likely compliance number** ready.
* Check the current Tasmanian plumbing requirements for notice timing, lodgement, and inspections.

## In the app [#in-the-app]

<span id="permitAuthority" />

## Permit Authority [#permit-authority]

Enter the **name** of the council or permit authority receiving this notice.

Use **address search** on Solo or Team to find the Tasmanian address, or type street lines, suburb, and postcode manually.

<span id="workType" />

## Type of Work [#type-of-work]

Tick **Permit Work** or **Notifiable Work** when it applies to this job. Leave the other option blank if it does not apply.

<span id="workDetails" />

## Details of Plumbing Work [#details-of-plumbing-work]

Enter the **site address**, **lot number**, and **permit number or certificate of likely compliance number**.

Use address search to fill Tasmanian suburb and postcode quickly, or type the address manually for rural or unusual sites.

<span id="workCategories" />

## Work Categories [#work-categories]

Tick each category that applies. Add **other** details when the job does not fit the listed categories cleanly.

<span id="plumbing" />

## Licensed Plumber [#licensed-plumber]

Enter your **plumber name**, **licence number**, **business name**, **address**, **phone**, **email**, and **mobile**.

Save these as a **saved detail** on Solo or Team to prefill on your next Form 60.

<span id="notification" />

## Notification of Intention to Start [#notification-of-intention-to-start]

Enter the **date you intend to start work**, your **print name**, **signature**, and **date signed**.

Do not use a future signed date. Use the intended start date that matches your job booking and permit authority notice.

<span id="after-export" />

### After download [#after-download]

* Check the current permit authority process for lodgement, inspection booking, and timing.
* Tradie Forms does not lodge this notice with a regulator portal.

Tradie Forms is not affiliated with Consumer, Building and Occupational Services Tasmania. Check the official requirements before you rely on the completed notice.


# TAS Form 71B (/docs/form-guides/tas/plumbing/tas-form-71b-plumbing)



Use this guide when you fill **Form 71B: Standard of Work Certificate - Plumbing Work** in Tradie Forms. The web form follows the Tasmanian PDF layout for this certificate.

## Before you start [#before-you-start]

* You need a **plumber licence number** for the work being certified.
* Have the **recipient** (owner or permitting authority), **owner copy details**, **work site address**, and **description of work** ready.
* Have the owner copy details ready so the completed certificate can be forwarded where required.
* Check the current Tasmanian plumbing requirements before issuing the certificate.

## In the app [#in-the-app]

<span id="recipient" />

## Permit Authority [#permit-authority]

Enter the **name** of the owner or permitting authority receiving this certificate.

Use **address search** on Solo or Team to find the Tasmanian address, or type street lines, suburb, and postcode manually.

<span id="plumbing" />

## Plumber [#plumber]

Enter your **plumber name**, **category**, **address**, **phone**, **licence number**, and **email**.

Save these as a **saved detail** on Solo or Team to prefill on your next Form 71B.

<span id="owner" />

## Owner [#owner]

Enter the **owner name**, **phone**, and **address** for the owner copy. This may differ from the work site.

<span id="workType" />

## Type of Work [#type-of-work]

Tick **Permit Work** or **Notifiable Work** when it applies to this job. Leave the other option blank if it does not apply.

<span id="compliance" />

## Certificate of Likely Compliance [#certificate-of-likely-compliance]

Add **certificate of likely** and **likely compliance number** references when they apply. Leave blank if not relevant.

<span id="workSite" />

## Details of Plumbing Work [#details-of-plumbing-work]

Enter the **site address**, **lot number**, and **certificate of title number** when you have them.

Use address search to fill Tasmanian suburb and postcode quickly, or type the address manually for rural or unusual sites.

<span id="workDescription" />

## Standard of Work [#standard-of-work]

Describe the **work completed** and the **use of building** (for example, single dwelling).

Use plain job-site wording. Include fixtures, drainage, water supply, or permit references when they help the owner or authority understand what was certified.

<span id="certification" />

## Certification [#certification]

Read the **standard of work declaration** and tick it only when the wording matches the work you are certifying.

Enter your **print name**, **signature**, and **date**.

Sign only after checking the preview against the actual work completed.

<span id="after-export" />

### After download [#after-download]

* Hand the filled PDF to the recipient and forward a copy to the owner.
* Keep a copy for your records in line with the current Tasmanian requirements.
* Tradie Forms does not lodge this certificate with a regulator portal.

Tradie Forms is not affiliated with Consumer, Building and Occupational Services Tasmania. Check the official requirements before you rely on the completed certificate.


# TAS Gratuitous Work Certificate (/docs/form-guides/tas/plumbing/tas-gratuitous-plumbing-work)



Use this guide when you fill the **Gratuitous work - Plumber and/or Gas-fitter (Certifier) only** form in Tradie Forms. The web form follows the Tasmanian CBOS PDF layout for this certificate.

## Before you start [#before-you-start]

* You need your **plumber or gas-fitter licence number** and **date of birth**.
* Have the **property owner details**, **work site address**, and **relationship** to you ready (for example family, friend, or charitable organisation).
* Confirm the insurance answers against the wording on the current form.
* Check the current CBOS process before lodging or sending the form.

## In the app [#in-the-app]

<span id="certifier" />

## Certifier [#certifier]

Enter your **surname**, **given names**, **home address**, and **postal address** if it differs.

Use **address search** on Solo or Team to find the Tasmanian address, or type street, suburb, and postcode manually.

Add your **date of birth**, **licence number**, **phone numbers**, **email**, and **fax** if you use one.

Save these as a **saved detail** on Solo or Team to prefill on your next gratuitous work certificate.

<span id="propertyOwner" />

## Property Owner [#property-owner]

Enter the **owner surname** and **given names**.

Use address search for the **work site** where the prescribed work will be performed, or type the Tasmanian address manually.

Describe your **relationship or association** to the certifier (for example family member or friend).

<span id="work" />

## Work [#work]

Describe **what type of prescribed work** you will be performing. Be specific enough for CBOS to understand the scope.

<span id="insurance" />

## Insurance [#insurance]

Select **Yes** or **No** for whether you or the property owner have current insurance covering public liability and products liability at the amounts stated on the form.

<span id="ownerSignOff" />

## Sign-Off [#sign-off]

Capture the **property owner signature** and the **date signed**.

Do not use a future signed date. The owner should sign when they agree to the work described.

After download, use the current CBOS process for sending or lodging the completed form.

<span id="after-export" />

### After download [#after-download]

* Check the current CBOS process for posting or emailing completed gratuitous work certificates.
* Tradie Forms does not lodge this form with CBOS for you.

Tradie Forms is not affiliated with Consumer, Building and Occupational Services Tasmania. Check the official requirements before you rely on the completed certificate.


# VIC Asbestos Notification (/docs/form-guides/vic/building/vic-asbestos-removal-notification)



**VIC Asbestos Removal Notification** follows the WorkSafe Victoria FOR567 PDF layout for licensed asbestos removal notifications and amendments.

## Before you start [#before-you-start]

Have these ready:

* Licensed removalist licence number and expiry date
* Asbestos type and material details for the job
* Site supervisor names and mobile numbers
* Removal start date and workplace address
* Client or organisation contact details
* Current WorkSafe Victoria notification timing and lodgement instructions

<span id="after-export" />

## After download [#after-download]

Preview the PDF, then use the current WorkSafe Victoria instructions for sending or lodging the notification.

<Callout type="warn" className="docs-callout-warn my-4">
  Tradie Forms prepares the PDF. You remain responsible for checking current WorkSafe Victoria requirements before starting or changing asbestos removal work.
</Callout>

<span id="notification-type" />

## Notification Type [#notification-type]

### In the app [#in-the-app]

* Choose **New Notification** when you are preparing a fresh notification.
* Choose **Amend Existing Notification** when you are changing a notification already sent to WorkSafe Victoria.
* If you are amending, enter the **existing notification number**.

### Tips [#tips]

* Check the original notification or WorkSafe reference before entering an amendment number.
* If you are unsure whether the change needs a new notification or an amendment, check the current WorkSafe Victoria instructions before downloading.

<span id="your-details" />

## Your Details [#your-details]

### In the app [#in-the-app-1]

* Enter the **name** of the person completing the notification.
* Add a **contact number** and **email address** so WorkSafe can follow up if needed.
* Use **Save details** if the same person completes notifications often.

### Tips [#tips-1]

* Use the contact details that should receive questions about this notification.
* Check the email carefully before download. A typo can make follow-up harder.

<span id="licensed-removalist" />

## Licensed Removalist [#licensed-removalist]

### In the app [#in-the-app-2]

* Enter the licensed asbestos removalist **licence number**.
* Add the **licence expiry date**.
* Enter the **ABN/ACN** when available.
* Save the removalist details on Solo or Team if you reuse the same licence details often.

### Tips [#tips-2]

* Check the licence number and expiry date against your current records.
* Use the removalist details for the business actually carrying out the work.

<span id="asbestos-type" />

## Asbestos Type [#asbestos-type]

### In the app [#in-the-app-3]

* Tick **Friable** if the job includes friable asbestos removal.
* Tick **Non-Friable** if the job includes non-friable asbestos removal.
* You can tick both if the job includes both types.

### Tips [#tips-3]

* The next sections shown in the app depend on this choice.
* Check the asbestos type against your site assessment and current licence scope before download.

<span id="friable-removal" />

## Friable Removal [#friable-removal]

### In the app [#in-the-app-4]

* Tick each friable material type being removed.
* If none of the listed options fits, tick **Other** and describe the material in **Further Friable Materials**.

### Tips [#tips-4]

* This section appears only when **Friable** is selected in Asbestos Type.
* Use wording that matches your job records, photos, and removal plan.

<span id="enclosure-method" />

## Enclosure Method [#enclosure-method]

### In the app [#in-the-app-5]

* Tick the enclosure method used for friable removal work.
* If you select **Other**, describe the enclosure method.
* If you select **None**, explain why no enclosure is needed.

### Tips [#tips-5]

* This section appears only when **Friable** is selected.
* Keep the explanation short but clear enough for the WorkSafe notification.

<span id="friable-quantity" />

## Friable Quantity [#friable-quantity]

### In the app [#in-the-app-6]

* Enter the estimated total friable asbestos quantity in **cubic metres**.

### Tips [#tips-6]

* This section appears only when **Friable** is selected.
* Use the estimate from your job assessment or removal plan, then check the PDF preview.

<span id="non-friable-removal" />

## Non-Friable Removal [#non-friable-removal]

### In the app [#in-the-app-7]

* Tick each non-friable material type being removed.
* If none of the listed options fits, tick **Other** and describe the material in **Further Non-Friable Materials**.

### Tips [#tips-7]

* This section appears only when **Non-Friable** is selected in Asbestos Type.
* Match the material wording to your site records and removal plan.

<span id="non-friable-quantity" />

## Non-Friable Quantity [#non-friable-quantity]

### In the app [#in-the-app-8]

* Enter the estimated total non-friable asbestos quantity in **square metres**.

### Tips [#tips-8]

* This section appears only when **Non-Friable** is selected.
* Check current WorkSafe Victoria timing requirements if the quantity affects how and when you need to notify.

<span id="site-supervisors" />

## Site Supervisors [#site-supervisors]

### In the app [#in-the-app-9]

* Add each site supervisor for the removal work.
* For each row, enter the supervisor **name** and **mobile number**.
* Add up to five supervisor rows.

### Tips [#tips-9]

* Use numbers that will be answered during the removal work.
* If supervisors change, update the notification details before download or amendment.

<span id="workers" />

## Workers [#workers]

### In the app [#in-the-app-10]

* Enter the number of workers who will remove asbestos on this job.

### Tips [#tips-10]

* Check the number against the crew planned for the removal work.
* If worker training or experience details have changed since your last WorkSafe update, check the current WorkSafe process before you rely on the notification.

<span id="removal-schedule" />

## Removal Schedule [#removal-schedule]

### In the app [#in-the-app-11]

* Enter the **removal start date** and **end date**.
* Add the **start time**.
* Enter how many days the removal is expected to take.
* Select whether the work involves an **unexpected situation**.
* If an unexpected situation applies, describe what happened.

### Tips [#tips-11]

* Count calendar days as the app helper describes. Friday to Monday is four days, not two.
* Check current WorkSafe Victoria timing rules before starting work.

<span id="workplace-type" />

## Workplace Type [#workplace-type]

### In the app [#in-the-app-12]

* Tick the workplace type that best matches the removal site.
* If you choose **Other**, describe the workplace type.

### Tips [#tips-12]

* Pick the site type, not your business type.
* Keep the other description plain and specific, for example a school building, retail tenancy, or industrial shed.

<span id="workplace-contact" />

## Workplace Contact [#workplace-contact]

### In the app [#in-the-app-13]

* Enter the **client or organisation name**.
* Add the **contact name** and **contact number**.
* Import from ServiceM8, Fergus, or Xero where the field shows the link icon.
* Save workplace contact details on Solo or Team if you reuse the same client details often.

### Tips [#tips-13]

* Use the contact who can answer questions about the workplace or access.
* Check imported contact details before download, especially when Xero contact addresses are billing details.

<span id="removal-location" />

## Removal Location [#removal-location]

### In the app [#in-the-app-14]

* Enter the **removal site workplace name**.
* Fill the Victorian street address.
* Use address search on Solo or Team, or type street, suburb, state, and postcode manually.
* Import a site address from ServiceM8, Fergus, or Xero where supported.

### Tips [#tips-14]

* Check unit, level, lot, or tenancy details after address search.
* Make sure the site address is the removal location, not just the billing address.

<span id="location-details" />

## Location Details [#location-details]

### In the app [#in-the-app-15]

* Describe the exact place on site where asbestos will be removed.
* Add telecommunications pit or pipe addresses when that applies to the job.

### Tips [#tips-15]

* Be specific enough for someone arriving on site to find the work area.
* Examples: roof eaves on the north side, boiler room in Building A, or loungeroom ceiling in a domestic home.

<span id="privacy" />

## Privacy [#privacy]

### In the app [#in-the-app-16]

This section shows the privacy and collection notice included with the WorkSafe Victoria form.

There are no job fields to complete here.

### Tips [#tips-16]

* Read the privacy notice before signing the declaration.
* Use the downloaded PDF or the current WorkSafe Victoria source form for the full statement.

<span id="declaration" />

## Declaration [#declaration]

### In the app [#in-the-app-17]

* Read the declaration and privacy statement.
* Tick the confirmation checkbox.
* Enter the **name of the person completing this form**.
* Add the signature and date.

### Tips [#tips-17]

* Use the signature of the person making the declaration.
* Check all earlier sections before signing.

<span id="submit" />

## Submit [#submit]

### In the app [#in-the-app-18]

This section shows the WorkSafe Victoria submission information included with the source form.

There are no job fields to complete here.

### Tips [#tips-18]

* Check the current WorkSafe Victoria page or source form before sending the notification.
* Preview the downloaded PDF and confirm the contact details are current before lodging.


# VIC Electrical Safety Check (/docs/form-guides/vic/electrical/vic-electrical-safety-check-report)



This guide covers the Energy Safe Victoria Electrical Safety Check - Report for residential tenancies.

<span id="installation" />

## Installation Address [#installation-address]

Search for the property address, then add the date of the previous safety check if there was one.

<span id="extent" />

## Extent of the Installation [#extent-of-the-installation]

Tick each part of the installation included in this safety check. Leave items clear when they are not included.

<span id="visualInspection" />

## Visual Inspection [#visual-inspection]

Tick the items included in the visual inspection. Record any defects or recommendations later in Observations.

<span id="polarityTesting" />

## Polarity Testing [#polarity-testing]

Tick the items tested for polarity and correct connections.

<span id="earthContinuityTesting" />

## Earth Continuity [#earth-continuity]

Tick the items tested for earth continuity.

<span id="rcdTesting" />

## RCD Testing [#rcd-testing]

Record the circuit protected, the push button result, and the time test result for each RCD row. Use the extra rows for other circuits.

<span id="smokeAlarms" />

## Smoke Alarms [#smoke-alarms]

Confirm whether all smoke alarms are correctly installed and working. Add the next smoke alarm check due date.

<span id="observations" />

## Observations [#observations]

Record any observations and recommendations for action. Keep the wording clear for the person receiving the report.

<span id="certification" />

## Certification [#certification]

Add the licensed electrician's name, licence or registration number, inspection dates, and signature. Check the completed PDF before you issue it.


# VIC Pesticide Record (/docs/form-guides/vic/pest-control/vic-pesticide-application-record)



Use this guide when you fill the **Pesticide Application Record Sheet** in Tradie Forms. The web form follows the official Health Victoria template for licensed pest controllers.

## Before you start [#before-you-start]

* You need your **pest control licence number** and **trading name** for the operator block.
* Have **client details**, **job timing**, **product information**, and **weather conditions** from the treatment ready.
* Use a **separate download** for each pesticide product applied on the same job.

## In the app [#in-the-app]

<span id="operatorDetails" />

## Pest Control Trader and Operator Details [#pest-control-trader-and-operator-details]

Enter **technician name**, **licence number**, **supervisor** details when a trainee worked under supervision, **trading name**, and **telephone**.

Use **address search** to find the operator address, or type street, suburb, and postcode manually.

**Sign** and enter the **date** for this record.

Save operator details as a **saved detail** on Solo or Team to prefill on your next record.

<span id="jobDetails" />

## Job Details [#job-details]

Enter **job date**, **start time**, and **finish time**.

Add **client name** and **telephone**. Use address search for the **client address**, or type it manually.

When the treated location differs from the client address, fill **treated location address** in the separate address block.

Save client details as a **saved detail** when you treat the same customer again.

<span id="pestsTreated" />

## Pest(s) Treated [#pests-treated]

Tick each **pest** treated on this job. Select &#x2A;*Other (Please Specify)** and describe the pest when it is not listed.

<span id="specificLocations" />

## Specific Location(s) of Application on the Property [#specific-locations-of-application-on-the-property]

Describe **where** on the property you applied the pesticide, for example external perimeter, subfloor, or roof void.

<span id="specificPrecautions" />

## Specific Precautions Including Re-Entry Period [#specific-precautions-including-re-entry-period]

Record **precautions** and **re-entry advice** for the client, for example keeping pets inside or when they can re-enter treated areas.

<span id="pesticideDetails" />

## Pesticide Details [#pesticide-details]

Enter **product trade name**, **batch number**, **application method**, **quantity applied**, and **rate of application**.

<span id="weatherConditions" />

## Weather Conditions [#weather-conditions]

Record **ambient temperature**, **wind direction**, and **wind speed** at the time of application when the treatment was outdoors or weather matters for the record.

<span id="after-export" />

### After download [#after-download]

* Keep the filled PDF for your business records.
* Hand a copy to the client or file it as your compliance record requires.
* Start a new form when you apply a different pesticide product on the same job.


# WA Pest Business Inspection (/docs/form-guides/wa/pest-control/wa-pest-management-business-inspection-checklist)



Use this guide when filling the **WA Health pest management business registration inspection** checklist in Tradie Forms.

## Before you start [#before-you-start]

* Have your pest management business registration number and inspector details ready.
* Walk the site with the checklist sections open so you can mark Yes, No, or N/A as you inspect.
* The official PDF holds six vehicle rows and six employee rows. Attach another sheet if you need more.

## In the app [#in-the-app]

<span id="business" />

## Business [#business]

Enter the registered business name, registration number, proprietor, contact number, and email. Save these as reusable business details if you inspect the same company regularly.

<span id="inspection" />

## Inspection [#inspection]

Record the inspection date and the inspector name for this visit.

<span id="outcome" />

## Inspection Outcome [#inspection-outcome]

Add recommendations when items need to be rectified. Use the follow-up block when a re-inspection is scheduled or when the site is fully compliant after follow-up.

<span id="pesticideOperations" />

## Pesticide Operations [#pesticide-operations]

Tick each pesticide operation the business carries out, including termite work, fumigation, and feral vertebrate control where applicable.

<span id="vehicles" />

## Vehicles [#vehicles]

Add each fleet vehicle with registration and type across the six PDF table rows.

<span id="employees" />

## Employees [#employees]

List licensed technicians and provisional staff across the six PDF table rows.

<span id="additionalComments" />

## Additional Comments [#additional-comments]

Add any extra notes that do not fit the checklist tables.

<span id="chemicalStorage" />

## Chemical Storage [#chemical-storage]

Mark Yes, No, or N/A for each chemical storage facility criterion, including SDS access, bunding, signage, and PPE storage away from chemicals.

<span id="washdown" />

## Washdown [#washdown]

Mark Yes, No, or N/A for washdown and rinsate collection facilities.

<span id="rinsateDisposal" />

## Rinsate and Disposal [#rinsate-and-disposal]

Mark Yes, No, or N/A for rinsate reuse and container disposal practices, including drumMuster or licensed waste collection.

<span id="vehicleEquipment" />

## Vehicle and Equipment [#vehicle-and-equipment]

Mark Yes, No, or N/A for onboard labelling, warning signs, chemical storage, spray equipment, spill kits, and first aid on vehicles.

<span id="ppeHygiene" />

## PPE and Hygiene [#ppe-and-hygiene]

Mark Yes, No, or N/A for respirators, protective clothing, potable water, and hygiene supplies. Refer to safety data sheets for PPE requirements.

<span id="after-export" />

## After download [#after-download]

Keep a copy for your business records and provide the completed PDF as required by WA Health licensing processes.